microsoft live meeting tutorial 4-09-09

8/3/2019 Microsoft Live Meeting Tutorial 4-09-09

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2008, Cognizant Technology Solutions. All Rights Reserved.The information contained herein is subject to change without notice.

Microsoft Office

Live Meeting

Feb 9, 2009


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Objectives

Explain the value of Live Meeting

Show how to setup Live Meeting

Demonstrate how to use Live Meeting

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Agenda

Value

Installation

Scheduling a Meeting

Client Meetings Internal Meetings

Use

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Top 4 Benefits

Allows for greater collaboration with the use of remoteapplication sharing and control

Ex: Allows US SMEs to take control of and demonstratepreferred territory configurations to India live

Allows PowerPoint presentation by multiple presenters,with annotation tools

Ex: Any member of a presentation can both give and/orannotate any presentation

Centralizes storage and dissemination of materialsrelated to a given meeting

Ex: Zip/Terrs, PowerPoints, etc related to a DSM briefing

Live Meeting is the fully Cognizant supported and can beused from the office or via VPN as well as from the web

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Examples of Uses

Prerecorded Presentations

Audio and video can be added for greater communicationand effect

Ex: eLearning, Sales

Live Document Development As quick as doing it yourself but allows the remote teamto learn from process at the same time

Webex Replacement

WebEx mailbox will be closed April 10, 2009 and cognizant willstop supporting WebEx

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Agenda

Value

Installation



Use

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What are the prerequisites for having Live Meetingservice enabled in your desktop?

Live Meeting service requires the following Software tobe installed in your desktop

1. Live Meeting Client

2. Live Meeting Add in for Outlook

3. Meet Now using OCS (Communicator)

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How do I check if Live Meeting client is installedon my PC?

To check if Live Meeting Client is available in your PC Goto your Programs menu from start and look forMicrosoft Office Live Meeting 2007. Refer to screenshotbelow

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How do I check if Live Meeting Outlook Add in areinstalled on my PC?

To check if Outlook Add in is available in your PC OpenOutlook and look for Conferencing Tab as shown inscreenshot below. If you do not find both the softwarespecified above please raise a GSD request under OCScategory for installing the same.

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Enter your cognizant ID number ######@cts.com

Click Test Connection

Finally, set up the user account

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Agenda

Value

Installation



Use

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Scheduling a Client Live Meeting

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First, apply for and receive an organizer User ID from Cognizant:

Email [email protected]

Alternatively, send a request to GSD (Slides 14 and 15)

Go to the URLhttps://www124.livemeeting.com/cc/cognizanttechnology/scheduleMeeting using internet explorer

Enter your name and password
mailto:[email protected]://www124.livemeeting.com/cc/cognizanttechnology/scheduleMeetinghttps://www124.livemeeting.com/cc/cognizanttechnology/scheduleMeetinghttps://www124.livemeeting.com/cc/cognizanttechnology/scheduleMeetinghttps://www124.livemeeting.com/cc/cognizanttechnology/scheduleMeetingmailto:[email protected]


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GSD-NSS Request for meeting setup

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GSD-NSS Request for meeting template



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Agenda

Value

Installation



Use

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To Schedule an Internal Live Meeting in the Future

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From Outlook 2003: Click the Conferencing pull-down menu then click Schedule a Live

Meeting

Follow the instructions

Alternatively, when in an already scheduled meeting,select the conferencing tab and click make this a livemeeting


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Agenda

Value

Installation



Use

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To start a Live Meeting using Meet Now

From Outlook 2007: Click Meet Now in upper

right of outlook

From Communicator: Open a chat with the

person you desire to useLive Meeting with

Click the top right arrowand select Share

Information Using LiveMeeting

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Live Meeting will load

Then, Live Meeting will open

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Demo

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Invite others to join a meeting in progress

Click on the Invite drop

down menu and selectBy Email

Alternatively, use OCS

(Communicator) toinvite someone


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To present/share information

In Powerpoint Presentation mode Click Upload File

Choose the file to upload and it willappear on screen just like webEx

In the content sub-window, click the

Share menu and select from thefollowing options: Share a Program

Share Your Desktop

Whiteboard

Poll Page Text Page

Web Page

Screen Snapshot

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When in Sharing mode, click

on Give Control button thetool bar at the top of thescreen

Select the attendee whom youwish to give control then click

OK

To take back control, simplyclick anywhere on the screen

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To give control to someone else


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To give downloadable handouts

Click on the Handouts button to upload files for

download by meeting participants

Click the Upload button in the Handouts window andselect the files from the list

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Meeting notes can be updated in real time in the top

right of the screen

Later they can be saved and distributed

Real-Time meeting minutes

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Anyone designated as a

Presenter can enter notes.

Presenter permissions are setin the Attendees panel.

Any number of attendees can

be Presenters


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Record and distribute meetings

Live Meetings can be recorded by using the Recording

drop down menu

Presentations, audio, video, and even 360 panoramicvideo can be recorded


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For more information

You can refer to Microsoft Office Live meeting Help topics or

Outlook Add-in Help Topics on how to use specific features ofLive Meeting service

* Live Meeting Training -http://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en

_us&p3=LMInfo&p4=ootraining * Live Meeting Support - contact us at 866-493-2825 (toll-

free in the U.S. and Canada), or at 650-526-6950 (directInternational dial) -http://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en

_us&p3=LMInfo&p4=support

* Live Meeting Home Page -http://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en

_us&p3=LMInfo&p4=oohome

You can contact Cognizant GSD

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http://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=ootraininghttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=ootraininghttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=supporthttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=supporthttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=oohomehttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=oohomehttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=oohomehttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=oohomehttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=supporthttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=supporthttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=ootraininghttp://r.office.microsoft.com/r/rlidLiveMeeting?p1=12&p2=en_us&p3=LMInfo&p4=ootraining


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Appendix

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microsoft live meeting tutorial 4-09-09

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