microsoft office powerpoint 2013 microsoft office powerpoint 2013 courseware # 3256 lesson 7:...

Microsoft Office

PowerPoint 2013Microsoft Office

PowerPoint 2013Courseware # 3256

Lesson 7: Preparing the Slide Show

Microsoft Office

PowerPoint 2013

© CCI Learning Solutions Inc. 2

• ensure a presentation is accessible and compatible

• set up a slide show• use presentation tools• use presenter view• rehearse a presentation• customize rehearsed timings

• record a presentation• create custom slideshows• present online

• review a presentation• insert and manage

comments• edit and reply to

comments• delete comments• compare presentations• customize a presentation• add speaker notes• create handouts• embed fonts• proof a presentation

Lesson Objectives

Microsoft Office

PowerPoint 2013


• Use comments to

– ask questions

– offer suggestions

– request clarification

• Can add, edit, move, reply and delete comments

• Manage comments using the Comments Pane

• Use Show Comments on the Review tab to show or hide comments

• Navigate through comments using the Previous and Next buttons

Using Comments

Microsoft Office

PowerPoint 2013


Comparing Presentations

• Compare two presentations where comments not used and changes unknown

• View differences on slide or in the Revisions Pane

• Incorporate individual changes or merge all changes in slide or presentation

Microsoft Office

PowerPoint 2013


Adding Speaker Notes

• Helps recall information associated with slide content

• Not visible to audience

• Add notes in the Notes pane at bottom of each slide in Normal view or in Notes view

• Print notes or use Presenter View to view as slide show runs

Microsoft Office

PowerPoint 2013


Creating Handouts

• Provide audience handouts to read during or after presentation

• Automatically created using slide representations

• Use Handout Master to modify handout look and layout

• Export presentation to Microsoft Word to add additional information to handouts

Microsoft Office

PowerPoint 2013


Embedding Fonts

• Allows use of non-standard or specialty fonts in your presentation

• Enables the fonts to travel with the presentation

• Ensures that a user views the presentation exactly as you intended

• To embed fonts in your presentation file:

– in the Save As dialog box, click Tools and then click Save Options.

– In the Options dialog box, click Embed fonts in the file and then click the required options.

Microsoft Office

PowerPoint 2013


Manually Proofing a Presentation

• Typos and grammatical errors can lessen the presenter’s credibility and cause the audience to lose focus.

• Check presentation content for:

– comma and apostrophe usage,

– errors in sentence structure,

– homonym usage, such as “they’re”, “their” and “there”,

– content logic and flow,

– consistent structure, styling, and naming of slides and text,

– proper alignment and sizing of slide elements.

Microsoft Office

PowerPoint 2013


Using the Accessibility Checker

• Used to ensure everyone, including those with disabilities, can experience your presentation without issues.

• To run the Accessibility Checker:

– On the File tab, click Info, then

– click Check for Issues and then

– click Check Accessibility.

• Results appear in the Accessibility Checker pane

Microsoft Office

PowerPoint 2013


Using the Compatibility Checker

• Used to determine whether there will be any issues when a PowerPoint 2013 presentation is opened in PowerPoint 2003 or earlier

• To run the Compatibility Checker:

– On the File tab, click Info, then under Inspect Presentation

– click Check for Issues and then

– click Check Compatibility

Microsoft Office

PowerPoint 2013


Running the Slide Show

• From beginning:

– On the Slide Show tab, in the Start Slide Show group, click From Beginning; or

– Press F5

• From current slide:

– On the Slide Show tab, in the Start Slide Show group, click From Current Slide; or

– on the status bar, click the Slide Show button; or

– Press Shift + F5

Microsoft Office

PowerPoint 2013


Running the Slide Show

Start Show from beginning Press F5

Advance to the next slide or animated object Press N or Page Down or click the mouse

Return to the previous slide or animated object

Press Backspace or P or Page Up

Go to a certain slide number Type the slide number and then press Enter

Black the screen or return to presentation Press B or PERIOD

White the screen or return to presentation Press W or COMMA

Stop/restart automatic show Press S

End slide show Press Esc

Return to the first slide Hold both mouse buttons down for 2 seconds

Change pointer to pen Press Ctrl+P

Erase on-screen annotations Press E

Change pen to pointer Press Ctrl+A

Display shortcut menu Right-click

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PowerPoint 2013


• Full-screen vs. window

• All slides or selected

• Advance manually or with timings

• Loop continuously

• Without narration and animation

• Use multiple monitors, a specific resolution and presenter view

• Annotation ink and laser color

Setting Slide Show Options

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PowerPoint 2013


Using Presentation Tools

• Onscreen tool buttons in the lower left corner of the screen:

Go to previous or next slide.

Display pointer options menu. Choose pen, highlight, or laser.

Display presentation More Options menu.

See all slides.

Zoom and pan to a specific part of a slide.

Menu Options menu

Microsoft Office

PowerPoint 2013


Using the Presenter View

• View your presentation with your speaker notes while the audience views the note-free presentation.

Toolbar

Slide Preview

Presenter and Navigation Tools

Slide Thumbnail

Notes Pane

Microsoft Office

PowerPoint 2013


Rehearsing a Presentation

• Run through slide show to record time required to deliver each slide

• Save timings to advance slides automatically

• To rehearse timings, on the Slide Show tab, in the Set Up group, click Rehearse Timings.

• Use the Recording toolbar to help manage the procedure

Next Pause Timing Repeat

Next Go to the next item on your slide, or press N or Page Down or the down arrow .

Repeat Click if the timing shown is incorrect and you want to re-record the timing.

Pause Pause the timing.

Microsoft Office

PowerPoint 2013


Customizing Rehearsed Timings

• Modify the timing on one or more slides

• View timings in Slide Sorter view, or on Transitions tab, in Timing group, under Advance Slide… After

• To advance a slide using the mouse with or without rehearsed timings, select On Mouse Click.

• To increase or decrease the amount of time before a slide advances, click in the timing for After

Microsoft Office

PowerPoint 2013


• Similar to rehearsing a presentation

• Saves timings for each slide

• Also saves annotations and audio narration

• Can replay presentation later

• Requires a microphone, sound card, and speakers

Recording a Presentation

Microsoft Office

PowerPoint 2013


• Can hide slides to quickly omit slides from a show temporarily; or

• Create multiple Custom Slide Shows of selected slides, within a single presentation

• Useful for delivering same show to different audiences

• Can preview, edit and remove custom shows using the Custom Slide Show, Custom Shows options

Creating Custom Slideshows

Microsoft Office

PowerPoint 2013


Presenting Online

• Broadcast a presentation over the Internet to a remote audience

• Creates a link to be copied or emailed to audience members

• Audience members can view the presentation in their web browsers or download the presentation

• Requires a Microsoft account

• To present your show online

– on the Slide Show tab, in the Start Slide Show group, click Present Online; or

– under File, select Share, click Present Online, and then click the Present Online button.

Microsoft Office

PowerPoint 2013


• review a presentation• insert and manage

comments• edit and reply to

comments• delete comments• compare presentations• customize a presentation• add speaker notes• create handouts• embed fonts• proof a presentation

Lesson Summary

• ensure a presentation is accessible and compatible

• set up a slide show• use presentation tools• use presenter view• rehearse a presentation• customize rehearsed

timings• record a presentation• create custom slideshows• present online

Microsoft Office

PowerPoint 2013


Review Questions

1. How can you create a presentation that automatically runs as a slide show but can’t be navigated by the viewer?

2. How do you open the Comments pane?

3. How do you reply to a comment?

4. What is one way to see changes made to a copy of a presentation?

5. What three types of issues are reported by the Accessibility Checker?

6. How do you rehearse timings for a slide show presentation?

7. What is the purpose of Presenter View?

8. What is an annotation?

9. How do you print slide notes pages?

10. How do you print presentation handouts?

microsoft office powerpoint 2013 microsoft office powerpoint 2013 courseware # 3256 lesson 7:...

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