Microsoft WordMicrosoft Word

Kin 260Kin 260

Jackie KiwataJackie Kiwata

ReviewReview

• What 3 specifications describe a processor?• What is the fastest type of computer memory?• When a user clicks on an icon to call an

application, where is the application first loaded?• Give an example of a device, other than a PC,

with a hard drive.• Which is larger, a GB or a MB?• If you wanted the programs on your PC to run

faster, which piece of hardware should you upgrade first? Why?

ReviewReview• What are the two types of software? Examples

of each?• Give examples of filename extensions that are

associated with web files.• What is a network?• What is one advantage of a LAN over a WAN?

Disadvantages?• What protocols are required to connect to the

Internet?• What is a firewall?

OverviewOverview

• Toolbars• File Management• Editing Functions• Formatting• Tools• Columns• Tables• Help

ToolbarsToolbars1. Menu Bar: Top-most

toolbar of the screen.

2. Menu Command: Functions that operate on an active document

3. Toolbar: Displays commands and buttons

4. Buttons: Images on the toolbar that represent commands.

File ManagementFile Management• Open, Create, Save,

Move and Print files

Editing FunctionsEditing Functions

Functions to Know1. Undo2. Cut, Copy, Paste3. Find/Replace

Also,What are shortcut keys

for each?

Text FormattingText Formatting• Font family, style, size, color, and effects

Bullets and NumberingBullets and Numbering• Use bullets to organize lists• Exercise a judicious and consistent use of

bullets

Good use of bullets …

Pullups

Situps

Bench Press

Squats

Deadlifts

Not so good use …

Pullups

Situps

• Bench Press

Squats

Deadlifts

Paragraph FormattingParagraph Formatting•Format > Paragraph

•Allows for tight control of indentation, alignment and line spacing

• Use to clean up layout

Page FormattingPage Formatting

• File > Page Setup

• Adjust margins

• Change page orientation

““Special” TextSpecial” Text

• Characters on the keyboard represent a subset of all Unicode characters

• Use Insert > Symbol for mathematical operators, foreign characters and other symbols

Other Useful Formatting TechniquesOther Useful Formatting Techniques

• Pagination

• Page Breaks

Common ToolsCommon Tools

• Spelling and Grammar– Nowadays, no excuses for proofing errors!– Be careful with grammar suggestions

• Word Count

Common Tools (con’t.)Common Tools (con’t.)

• Find / Find Next / Replace

• Edit > Find

• Use to find a word or phrase

ColumnsColumns• Format > Columns• Can place columns

anywhere in document

• Easiest to type out text in regular paragraph-style, then apply columns later

• Helpful when writing research papers or studies

TablesTablesName # of Pullups

Charles 11

Samantha 12

Mike 25

Sabrina 1

Name # Pullups Body Fat %

Charles 11 16.0

Samantha 12 13.5

Mike 25 6.5

Sabrina 1 17.0

• Table > Insert

Creating TablesCreating Tables

1. Decide beforehand how many columns you will need.

2. Choose ‘Fixed Width’ for columns. Can control cells sizes individually later.

3. All formatting tools work inside tables too.

Example 1: TablesExample 1: TablesCreate a table with the following attributes:

1. 4 columns with headers of Rank, Artist Name, Favorite Song, Seen in Concert (Y/N)

2. Font of the column headers should be in red and bold.

3. Fill the table using your own data. Include at least five rows of data.

4. The font size of the data should be 1 point smaller than the font size of the headers.

5. Font color of the data should be black.

HelpHelp

• Microsoft Word Help has become a lot more intuitive in recent years

• In order to return meaningful results, use specific search terms

e.g. “font” vs. “change default font”