mics4 survey design workshop multiple indicator cluster surveys survey design workshop data...
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MICS4 Survey Design Workshop
Multiple Indicator Cluster SurveysSurvey Design Workshop
Data Archiving
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MICS4 Survey Design Workshop
Data archiving refers to the long-term storage of data and documentation
Survey and census microdata are valuable resources for government departments and academic researchers
They constitute valuable and irreplaceable assets which should be managed in a way that encourages their widest possible use and re-use.
Data archiving
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MICS4 Survey Design Workshop
Why archive data?
• Collecting data is expensive • Data can and should be used beyond
producing basic report• Examples:
– Able to examine trends examine trends if you have a series of datasets over time
– Allows in-depth analysis in-depth analysis of important subject areas
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MICS4 Survey Design Workshop
• Difficult to find any information without documentation
• Difficult to perform analyses and to interpret findings
• Data are useless without documentation
• Allows reuse of documents for future surveys
Why document data?
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MICS4 Survey Design Workshop
What do users expect?• Well documented data• Comprehensive• Clear, consistent, easy to use data• Information to be able to
– Fully understand the survey, especially• Sample design, selection and weighting• Field procedures• Data processing• Datasets
– Accurately analyze and use data
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MICS4 Survey Design Workshop
WhatWhat to save?
• Datasets:– Household– Household listing– Women– Children– …– Birth history– Mosquito nets
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MICS4 Survey Design Workshop
WhatWhat to save?
• Questionnaires• Interviewer’s & other field manuals• Sampling information• Sample selection & listing information• Reports• Other documentation…
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MICS4 Survey Design Workshop
WhatWhat to save?
• Programmes– Data entry & menu systems– Secondary editing & menu systems– Export & recoding
– Tabulation programs– Other data processing files
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MICS4 Survey Design Workshop
What to save?
• DevInfo databases• Wallcharts• Factsheets• Press releases• And lots more!!
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MICS4 Survey Design Workshop
WhenWhen to archive?
• Archiving is often seen as the last step in data collection activities
• As a result, documentation is often of uneven or poor quality
• Start archiving when you start the survey and prepare electronic copies of all the documents you produce
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MICS4 Survey Design Workshop
HowHow to archive datasets?
• Save datasets– in original format (e.g. CSPro files)– in analysis file format (e.g. SPSS *.sav file)
• Always include descriptions with data– Label all data within each file
• Variable labels• Value labels
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MICS4 Survey Design Workshop
HowHow to archive documents?• Save as much as possible electronically
– Paper documentation disappears– Electronic documentation has a longer life
• Save documents– in original format– in HTML– as PDF files
• Record information not already in key documents• Use an archiving tool
– International Household Survey Network• Microdata Management Toolkit
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MICS4 Survey Design Workshop
Microdata Management ToolkitTools to facilitate archive and dissemination of surveys
• International Household Survey Network [IHSN]• Established in September 2004• International organizations actively sponsoring household surveys + NSOs• Coordination: ILO, DFID, Paris 21, UNICEF, UNSD, WHO, World Bank• http://www.surveynetwork.org
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MICS4 Survey Design Workshop
Toolkit Components• Archiving: Metadata Editor Metadata Editor (World Bank / Nesstar Ltd.)
– Compile survey data, documentation and metadata in a standard format (Nesstar/DDI). Free data reader for users.
– Built on Nesstar Publisher
• Dissemination: CD Builder CD Builder (World Bank / Mark Diggory)– Facilitate the publication of survey data, documentation and metadata on CD-
ROM and on the web (transforms DDI into HTML based navigation)– Based on Eclipse Platform, open source
• Nesstar Explorer– Free software– Access metadata & data and export to common statistical formats
• IHSN Tools– Reporting, diagnostics and other utilities
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MICS4 Survey Design Workshop
What is the Metadata Editor?
• Template driven specialized editor• Import/Export common data files• Integrated interface, multilingual support• Metadata and data in single file
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MICS4 Survey Design Workshop
What is the Metadata Editor?
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MICS4 Survey Design Workshop
What is the CD BuilderCD Builder?
• Publishes survey metadata, documents and data on a CD-Rom or web site
• Transforms archive into an HTML based interface
• User can customize the layout (branding) and content of the CD (single or multi-surveys)
• Integrates with Metadata Editor
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MICS4 Survey Design Workshop
Data archiving – one place source for all data
www.childinfo.org
Download material
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MICS4 Survey Design Workshop
Process and availability
• 2nd MICS4 Workshop - Introduction on how to archive data using Microdata Management Toolkit
• A license for Metadata Editor• Support from NSO focal points for Toolkit
(identified by IHSN in countries where the Toolkit is used)
• Technical support provided by HQ MICS team
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MICS4 Survey Design Workshop