mid murray council =================== … council... · cr kuhn declared a conflict of interest...

8624.

MID MURRAY COUNCIL ===================

MINUTES OF THE MEETING OF COUNCIL HELD

IN THE COUNCIL CHAMBERS, MAIN STREET, CAMBRAI

ON TUESDAY 13 SEPTEMBER 2016

1. PRESENT Mayor D J Burgess, Councillors K A Kuhn, K P Myers, A Sakko, B J Taylor, P J Raison, B P Schmitt, J W Hall and S P Wilkinson. 2. IN ATTENDANCE

Mr R J Peate, Chief Executive Officer, Mrs R A Dunstall, Acting Director, Corporate & Financial Services, Mr P A Graves, Director, Development & Environmental Services, Mr G R Hill, Director, Infrastructure Services, Mrs C L Budarick, Minute Secretary. 3. COMMENCEMENT AND WELCOME 9-30 A M The Mayor declared the meeting open and welcomed all present. 4. APOLOGY

Was received from Cr Jennings. 18624/1 Cr Kuhn moved that the apology be received. Seconded Cr Sakko. CARRIED. 5. DECLARATIONS OF INTEREST Cr Kuhn declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.5.6 - Consideration for a Funding Partnership for State and Federal Governments for OPAL and does not intend to participate in the meeting in relation to the matter. Cr Taylor declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.2.10 – Confidential Item – Palmer Wind Farm ERD Court Update and intends to participate in the meeting in relation to the matter. Cr Taylor declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.5.16 – Mid Murray Support Service and Mannum Men’s Shed and does not intend to participate in the meeting in relation to the matter. Cr Raison declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.2.10 – Confidential Item – Palmer Wind Farm ERD Court Update and intends to participate in the meeting in relation to the matter. _______________________________________________________________________________________________________________________________________________

Mid Murray Council Council Meeting Minutes 13 September 2016

5. DECLARATIONS OF INTEREST CONT’D Cr Schmitt declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.2.5 – Development Application Fee Waiver Policies and does not intend to participate in the meeting in relation to the matter. Cr Schmitt declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.5.18 – Confidential Item - Morgan Railway Carriage Repair Works and intends to participate in the meeting in relation to the matter. Cr Wilkinson declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.1.4 – Renaming of Parker Street, Mannum and does not intend to participate in the meeting in relation to the matter. Cr Wilkinson declared a conflict of interest pursuant to Division 3 of the Local Government Act in Item 9.1.11 – Major Event – “Sounds by the River” Concert and intends to participate in the meeting in relation to the matter. 6. CONFIRMATION OF MINUTES

(Page 18535 and Confidential Minutes 1465 – 9/8/2016) 18625/1 Cr Raison moved that the Minutes of the Council Meeting held on the 9 August 2016, be taken as read and confirmed. Seconded Cr Hall. CARRIED.

7. PUBLIC QUESTION TIME

Nil

8. BUSINESS DEFERRED

8.1 Riverland West Chamber of Commerce

18625/2 Cr Myers moved that (1) The Riverland West Chamber of Commerce be advised that the Mid Murray Council is

prepared to provide funding of up to $3,432 per year subject to a letter of agreement between the parties highlighting the projects and outcomes specific to Cadell, Morgan and Blanchetown to be achieved.

(2) The amount of $3,432 be referred to the next budget review identifying savings for this

amount. Seconded Cr Taylor. CARRIED. 9. REPORTS FROM OFFICERS 9.1 INFRASTRUCTURE SERVICES REPORT See Minute Book Pages 18649 – 18673. 18625/3 Cr Sakko moved that the report be received. Seconded Cr Wilkinson. CARRIED. _______________________________________________________________________________________________________________________________________________


BUSINESS ARISING FROM REPORT 9.1.2 Placement of Load Limit on St Kitts and Dutton Mail Road Bridges at Dutton

18626/1 Cr Raison moved that the report for placement of Load Limit on St Kitts Road and Dutton Mail Road bridges at Dutton be received. Seconded Cr Wilkinson. CARRIED. 9.1.3 Petition for Whitehouse Road, Sedan

18626/2 Cr Raison moved that (1) the Petition for Whitehouse Road at Sedan be received. (2) Council acknowledges raised concerns in the petition and will monitor and measure the road

condition and performance to determine when and what intervention method will be required in the future.

(3) the petitioners be advised of the works undertaken. Seconded Cr Hall. CARRIED. 9-43 A M Cr Wilkinson declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.1.4 as he lives in the adjoining Street. Cr Wilkinson left the Chamber and he did not vote on this item. 9.1.4 Renaming of Parker Street, Mannum

18626/3 Cr Taylor moved that (1) the report for renaming Parker Street be received. (2) the section of Parker Street from Randell Street to Esmerelda Street be renamed as

Monument Corner Crescent. (3) all persons that submitted comments be advised of the renaming of the section of Parker

Street. (4) all authorities be advised of the renaming of the section of Parker Street. Seconded Cr Raison. CARRIED. 9-44 Cr Wilkinson returned to the meeting. 9.1.5 Draft South Australian Railway Crossing Strategy 18626/4 Cr Sakko moved that the report for the Draft South Australian Railway Crossing Strategy be received. Seconded Cr Hall. CARRIED. _______________________________________________________________________________________________________________________________________________


BUSINESS ARISING FROM REPORT CONT’D

9.1.6 Recreational Fishing Grants 18627/1 Cr Raison moved that (1) the report for Recreation Fishing Grants be received. (2) Council commits the $20k already budgeted for 2016/17 financial year to undertake partial

riverbank reclamation which was originally planned to prevent further erosion. Seconded Cr Kuhn. CARRIED. 9.1.7 2016/17 Australian Federal Government Black Spot Program 18627/2 Cr Wilkinson moved that the report for the 2016/17 Australian Federal Government Black Spot Program be received. Seconded Cr Sakko. CARRIED. 9.1.8 Renaming Section of Scott Street, Dutton 18627/3 Cr Myers moved that (1) the report for renaming section of Scott Street, Dutton be received. (2) the sections of Scott Street, Dutton be renamed Scott Street South and Scott Street North. (3) all authorities be advised of the renaming of the section of Scott Street, Dutton. Seconded Cr Taylor. CARRIED.

9.1.9 Renaming section of Unnamed Road, Cambrai 18627/4 Cr Hall moved that the report for renaming section of unnamed road, Cambrai be received. Seconded Cr Sakko. CARRIED. 9.1.10 Road Closures – Murray Mallee Auto Club 15th Anniversary

18627/5 Cr Hall moved that (1) Approval be granted to enable the Murray Mallee Auto Club holding an event, being their

15th Anniversary subject to the general conditions applicable to the Council’s Special Event Permit.

(2) Pursuant to section 33(1) of the Road Traffic Act 1961, Council declares that the event

described below (“Event”) that is to take place on the road described below (“Road”) is an event to which section 33 of the Road Traffic Act 1961 applies: and pursuant to section 33(1) of the Road Traffic Act 1961, makes an order directing that the road on which the Event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period from 8.00am to 5.00pm on Sunday 9 October 2016.

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BUSINESS ARISING FROM REPORT CONT’D 9.1.10 Road Closures – Murray Mallee Auto Club 15th Anniversary Cont’d

Road: Part of the service road from John Gregory Memorial Playground to the Nildottie Soldiers Memorial Hall.

Event: Murray Mallee Auto Club 15th Anniversary – Sunday 9 October 2016.

(3) Pursuant to section 33 (1)(b) of the Road Traffic Act, 1961, Council makes an order directing

that persons taking part in the Event be exempted, in relation to the road, from the duty to observe the Australian Road Rules specified below and attaching to the exemption. Australia Road Rules Exemptions Rule 230: Crossing a road – general Rule 238: Pedestrians travelling along a road; (except in or on a wheeled recreational device or toy).

(4) Council employees be authorised to erect the necessary road signs and barricades. (5) An authorised traffic marshal to be in attendance to co-ordinate traffic within the road closure

and adjacent area. Seconded Cr Sakko. CARRIED.

9-47 A M Cr Wilkinson declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.1.11 as he is a member of the Mannum Rowing Club who will gain a financial benefit from the Sounds by the River Concert. Cr Wilkinson remained in the meeting and he did not vote on this item.

9.1.11 Major Event – “Sounds by the River” Concert

18628/1 Cr Hall moved that Council approval be granted for the “Sounds by the River” concert to be held on the southern part of Mary Ann Reserve on Saturday 14 January 2017, subject to the conditions applicable to Council’s Special Event permit and that: (1) Approval be granted for the southern end carpark and the section of River Lane adjacent to

the southern part of Mary Ann Reserve to be closed from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(2) Approval be granted for Regional Touring to use temporary fencing to fence off the entire

perimeter of the southern end of Mary Ann Reserve, from the public toilets (toilets to be excluded from fenced area) to the southern end of Mary Ann Reserve from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(3) Mobile toilet facility to be located in the rowing club car park, as in previous years. (4) Approval be granted to close the Mary Ann Reserve boat ramp and Rowing Club carpark to

the public from 6-00 am until 12 midnight on Saturday 14 January 2017.

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BUSINESS ARISING FROM REPORT CONT’D 9.1.11 Major Event – “Sounds by the River” Concert Cont’d (5) Approval be granted for temporary parking controls to apply along both sides of River Lane,

Mannum, from the southern end of the Mary Ann Reserve to the SA Water Pumping Station from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(6) Council support an application from the concert organisers to the Department for Transport,

Marine Safety Division, for a closed river to apply for the section of River Murray adjacent to the closed area of Mary Ann Reserve and boat ramp.

Seconded Cr Sakko. CARRIED. Road Closures 18629/1 Cr Schmitt moved that (1) Pursuant to section 33(1) of the Road Traffic Act 1961, Council declares that the event

described below (“Event”) that is to take place on the roads described below (“Road”) is an event to which section 33 of the Road Traffic Act 1961 applies; and pursuant to section 33(1)(a) of the Road Traffic Act 1961, makes an order directing that the road on which the Event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period from 1-00 pm until 12 midnight on Saturday 14 January 2017. Roads: the section of River Lane from Trewartha Street to the southern end of the Mary Ann Reserve, Mannum. Event: “Sounds by the River”

(2) Pursuant to Section 33(1) (b) of the Road Traffic Act, 1961 Council makes an order directing that persons taking part in the Event be exempted, in relation to the Roads, from the duty to observe the Australian Road Rules specified below and attaching to the exemption - Australian Road Rules Exemptions Rule 230: Crossing a road – general;

Rule 238: Pedestrians travelling along a road; (except in or on a wheeled recreational

device or toy);

(3) Council authority be delegated to the Chief Executive Officer to grant approval for the necessary road closures and temporary parking controls for the “Sounds by the River” event at Mannum on 14 January 2017.

(4) Council employees be authorised to erect the necessary road signs and barricades and that

the cost be recovered from the organisers. (5) Subject to the issue of the road closure order referred to in (2) above certified personnel are

to be responsible for traffic marshalling during the event. Council employees to be authorised to erect the necessary signs and barricades.

Seconded Cr Myers. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D 9.1.11 Major Event – “Sounds by the River” Concert Cont’d Road Closures Cont’d 18630/1 Cr Raison moved that (1) Arnold Park car park (adjacent to the downstream ferry) be closed as a general use car park

and used as a Bus Only parking area from 6-00 am until 12 midnight.

(2) Council employees be authorised to erect the necessary road signs and barricades and that the cost be recovered from the organisers.

Certified personnel are to be responsible for traffic marshalling during the event. Seconded Cr Kuhn. CARRIED. Facility Hire Fee 18630/2 Cr Kuhn moved that it be a condition of Council approval for the 14 January 2017 concert at Mary Ann Reserve, Mannum that (1) The cost of additional toilet servicing and additional rubbish bin services be recovered from

the organisers after the event.

(2) A refundable bond of $5,000 be charged.

(3) A facility hire fee of $5,000 be charged.

(4) The event organisers be asked to give priority to local and district clubs and businesses for catering and services and the organisers be required to advertise in the Mannum Magazine, providing an opportunity for Sport and Community groups to cater for the Sounds by the River Concert.

(5) The event organisers and the Mannum Rowing Club be required to have a written contract

for the provision of bar services for the Sounds by the River concert provided by the Mannum Rowing Club, with such written contract include all costs and income incurred by both parties on a donation basis or a split income arrangement as agreed by the parties. The contract to be an arrangement between the parties.

(6) It be referred to the Chief Executive Officer to hold a meeting with the event organisers

(Regional Touring) to discuss the provision of Council services as part of the Sounds by the River concert prior to the event.

(7) A report to be submitted to the Council meeting following the Sounds by the River Concert

regarding the costs incurred for the provision of Council services and the recovery of costs as required in the conditions of Council’s Special Event Permit.

(8) It be referred to the Chief Executive Officer with the Director, Infrastructure Services and

local event manager to produce a check list for all the work undertaken in association with the Sounds by the River concert.

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BUSINESS ARISING FROM REPORT CONT’D 9.1.11 Major Event – “Sounds by the River” Concert Cont’d Facility Hire Fee Cont’d (9) It be recommended to the Mannum Caravan Park Committee that consideration be given to

a two and half night package in association with the Sounds by the River concert. (10) A letter be forwarded to the Mannum Football Club and Cricket Club to ascertain their

preparedness for camping to be undertaken on the Mannum Oval subject to payment of an applicable fee and relevant conditions and the Cricket Club agreeing for cricket fixtures for the weekend to be an away game.

Seconded Cr Sakko. CARRIED. 9.2 DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT See Minute Book

Pages 18674 – 18707.

18631/1 Cr Sakko moved that the report be received. Seconded Cr Wilkinson. CARRIED. Joel Taggart, Manager – Development Services attended the meeting.

BUSINESS ARISING FROM REPORT

9.2.1 Building Fire Safety Committee Membership

18631/2 Cr Wilkinson moved that (1) the report titled Building Fire Safety Committee Membership be received; and (2) Council appoint the following people to the Building Fire Safety Committee for a term from 13

September 2016 until 30 June 2017 (inclusive) –

a. Mrs Kirsty Morgan, Building Surveyor Limited, as a person who holds prescribed qualifications in building surveying;

b. Mr Colin Paton, as a person nominated by the Chief Officer of the South Australian Country Fire Service (with Mr Julian Aggiss as 1st proxy and Chris Bastian as 2nd proxy);

c. Mr Peter Harmer, Building Surveyor and Engineer, as a person with expertise in the area of fire safety; and

d. Mr Joel Taggart, Manager - Development Services, as a person appointed by the Council (with Mr Jake McVicar as proxy).

(3) Mr Peter Harmer be appointed as Presiding Member of the Committee for the term detailed

in Clause 2 above. Seconded Cr Taylor. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D 9.2.2 Environment Protection (Air Quality) Policy 2016 and Local Nuisance & Litter Control

Act 2015 18632/1 Cr Sakko moved that the report on Environment Protection (Air Quality) Policy 2016 and Local Nuisance & Litter Control Act 2015 be received. Seconded Cr Schmitt. CARRIED. 9.2.3 Update on Release of Carp Herpes Virus in the River Murray

18632/2 Cr Wilkinson moved that the report be received and noted. Seconded Cr Hall. CARRIED.

9.2.4 State Government Heritage Reforms

18632/3 Cr Wilkinson moved that Council is supportive of the proposed reforms relating to the implementation of the Planning, Development and Infrastructure Act 2016, and provides feedback on the proposed Heritage Reforms to the State Government, as detailed within the letter contained within Appendix 9.2.4B. Seconded Cr Hall. CARRIED. 9-59 A M Cr Schmitt declared a material conflict of interest pursuant to Section 74 of the Local Government Act in Item 9.2.5 as he is the lessee of the Morgan Caravan Park. Cr Schmitt left the meeting and he did not vote on this item. 9.2.5 Development Application Fee Waiver Policies

18632/4 Cr Raison moved that (1) Policy MMC-DP10 Waiving of Development Application Fees for Community Groups, as

amended, be endorsed and adopted by Council; and

(2) Policy MMC-DP11 Waiving of Development Application Fees for General Applicants be adopted and endorsed by Council.

Seconded Cr Hall. CARRIED. 10-00 A M Cr Schmitt returned to the meeting.

9.2.6 RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020

18632/5 Cr Wilkinson moved that the report titled “RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020” be received and noted. Seconded Cr Kuhn. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D Rocky Warren, Manager Regulatory Services attended the meeting. 9.2.7 Corella Control

18633/1 Cr Sakko moved that the report be received and that Council resolve as follows: (1) Council use the spray jet as outlined in the report for targeted events, being the Hot Rod

Show in Mannum at a cost of $2,000. (2) Use the remainder of the funds i.e. $8,000 to utilise other control measures in an attempt to

deter the Corellas from such targeted locations as: a. Swan Reach; b. Caloote/Wall Flat area; or c. Other areas as determined by Staff in conjunction with Elected Members.

(3) In the longer term, that we await the State wide research project outcomes and contribute to

future directions/recommendations including continued lobbying of the State Government to take a more proactive approach and invest in addressing the Corella issue.

(4) Council disseminate information to the community to increase the level of awareness of the

issue, the action being taken and encourage the involvement of landowners and the broader community in control measures.

Seconded Cr Hall. CARRIED.

Rocky Warren, Manager Regulatory Services left the meeting.

9.2.8 CWMS Update

18633/2 Cr Myers moved that the report be received and that Council resolve as follows: (1) The Strategic Planning and Development Policy Committee develop a draft shack settlement

wastewater management position for consideration by Council. (2) Council liaise with the Murraylands & Riverland LGA to gauge interest in reviewing

development planning policy within the River Murray Water Protection Area. (3) Council write to the EPA’s Chief Executive Officer expressing our interest in undertaking a

pilot at Wongulla and Cowirra. (4) Make contact with SA Health along with solution providers to ascertain developments in

wastewater management technologies. (5) The Council CWMS Advisory Committee develop a work plan for the future consideration of

Council. (6) Council offer an extension of the term of existing holiday home area representatives of the

CWMS Advisory Committee for a further period of 12 months i.e. expiring 30 October 2017. Seconded Cr Hall. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D

9.2.9 Mannum Caravan Park

18634/1 Cr Raison moved that the report be received and that Council resolve as follows: (1) Council delegate the final negotiation of the Lease and Business Sale Agreement to Officers

taking into consideration any conditions required by Crown Lands and relevant feedback via the community consultation process;

(2) Once finalised the Lease and Business Sale Agreement be signed under seal by the Mayor

and Chief Executive Officer; and (3) From the 1 November 2016 the Annual Site Licences are rolled over to a weekly licence until

such time as the lessee takes control of the park and new arrangements are entered into. Seconded Cr Sakko. CARRIED.

18634/2 Cr Myers moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the Confidential attachments in relation to the Development and Environmental Services Report Item 9.2.9 Mannum Caravan Park – Business Profile remain confidential and not available for public inspection until released by Council and that this order be reviewed in twelve months. Seconded Cr Hall. CARRIED.

9.2.10 CONFIDENTIAL ITEM – PALMER WIND FARM ERD COURT UPDATE

Confidential item pursuant to Section 90(3)(g), (h) & (i) Local Government Act 1999 90(3)(g), (h) & (i) – (g) matters that must be considered in confidence in order to ensure that the council does not

breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

(h) legal advice; (i) information relating to actual litigation, or litigation that the council or council committee

believes on reasonable grounds will take place, involving the council or an employee of the council;

Cr Taylor declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.2.10 as he is a member of the Mid Murray Council Development Assessment Panel. Cr Taylor remained in the meeting and he did not vote on this item. Cr Raison declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.2.10 as he is a member of the Mid Murray Council Development Assessment Panel. Cr Raison remained in the Chamber and he did vote on this item.

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9.2.10 CONFIDENTIAL ITEM – PALMER WIND FARM ERD COURT UPDATE CONT’D 10-11 A M 18635/1 Cr Sakko moved that (1) Under the provision of Section 90(2) and (3)(g), (h) & (i) of the Local Government Act 1999

an order be made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill, Mr Joel Taggart and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(g), (h) & (i).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(g), (h) & (i) of the Act, the information to be received, discussed or considered in relation to the agenda item is matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty; legal advice; and information relating to actual litigation involving the Council.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be

conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

Seconded Cr Raison. CARRIED. 10-14 A M 18635/2 Cr Sakko moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages 1476 – 1480 of the meeting held on 13 September 2016, the Development & Environmental Services Report Item 9.2.10 (Palmer Wind Farm ERD Court Update) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(g), (h) & (i) remain confidential and not available for public inspection until released by Council. Seconded Cr Wilkinson. CARRIED. 9.3 COMMUNITY SERVICES REPORT See Minute Book Pages 18708 – 18713.

18635/3 Cr Schmitt moved that the report be received. Seconded Cr Taylor. CARRIED.

BUSINESS ARISING FROM REPORT

9.3.1 Community Grant Program 18635/4 Cr Kuhn moved that the Small Community Grants Funding report be received Seconded Cr Myers. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D 9.3.2 Community Passenger Network Late Item of Correspondence – Mid Murray Support Service Being letter requesting Council to consider Mid Murray Support Service to provide Community Passenger Network Services as part of the Department for Communities and Social Inclusion, Community Passenger Network Service Agreement for the period 1 July 2016 to 30 June 2017. A copy of the letter had been provided to all members. 18636/1 Cr Hall moved that the late correspondence be received. Seconded Cr Myers. CARRIED. 18636/2 Cr Hall moved that (1) Council authorise the Acting Director Community Services to sign the agreement on behalf of

Council.

(2) Council commences negotiations with third parties, including Mid Murray Support Service to provide Community Passenger Network services in accordance with the agreement.

Seconded Cr Raison. CARRIED. 15. DEPUTATIONS/PRESENTATIONS 15.1 CONFIDENTIAL ITEM – TWIN CREEK PROPOSAL Confidential item pursuant to Section 90(3)(j) Local Government Act 1999 90(3)(j) – information the disclosure of which – (i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or

another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest. 10-33 A M Julie Jansen, Masterplan and Daniel Leahy from RES Australia Pty Ltd attended the meeting. 18636/3 Cr Sakko moved that

(1) Under the provision of Section 90(2) and (3)(j) of the Local Government Act 1999 an order be

made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill, Mr Joel Taggart, Ms Julie Jansen, Mr Daniel Leahy and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(j).

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15.1 CONFIDENTIAL ITEM – TWIN CREEK PROPOSAL CONT’D (2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(j) of the Act, the

information to be received, discussed or considered in relation to the agenda item is information the disclosure of which would divulge information provided on a confidential basis by:

Masterplan and RES Australia Pty Ltd (3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be

conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.

Seconded Cr Kuhn. CARRIED.

10-54 A M 18637/1 Cr Myers moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages 1481 – 1482 of the meeting held on 13 September 2016, the Deputations/Presentations item 15.1 (Twin Creek Proposal) and any information provided and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(j) remain confidential and not available for public inspection until information about the proposal is made publically available by Masterplan and RES Australia Pty Ltd or the order is revoked by Council and that this order be reviewed in twelve months. Seconded Cr Sakko. CARRIED. Joel Taggart, Manager – Development Services left the meeting. 9.4 CORPORATE AND FINANCIAL SERVICES REPORT See Minute Book Pages 18714 –

18715.

18637/2 Cr Myers moved that the report be received. Seconded Cr Sakko. CARRIED. BUSINESS ARISING FROM REPORT

9.4.1 Morgan Motorcycle Club Loan

18637/3 Cr Myers moved that Council authorise a $7,000 loan, over a 4 year period, be provided to the Morgan Motorcycle Club to purchase a truck. The loan is subject to the Club entering into a written agreement to repay the loan. Seconded Cr Schmitt. CARRIED. 9.5 CHIEF EXECUTIVE OFFICER’S REPORT See Minute Book Pages 18716 – 18739.

18637/4 Cr Sakko moved that the report be received. Seconded Cr Schmitt. CARRIED.

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BUSINESS ARISING FROM REPORT 9.5.2 Parliamentary Committee – Inquiry into the Return to Work Act and Scheme 18638/1 Cr Kuhn moved that Council note that a submission will be sent to the Parliamentary Inquiry on the Return to Work Act and Scheme. Seconded Cr Hall. CARRIED. 9.5.3 Boundary Adjustment Reform Bill 18638/2 Cr Hall moved that comments to the Local Government Association on the Boundary Adjustment Reform Bill be endorsed. Seconded Cr Raison. CARRIED. 9.5.4 Climate Council of Australia – On the Front Line: Climate Change and Rural

Communities 18638/3 Cr Wilkinson moved that the Climate Council’s report on Climate Change and Rural Communities be received. Seconded Cr Sakko. CARRIED. 9.5.5 Meeting Between Murraylands Local Councils and SA Government Chief Executives 18638/4 Cr Kuhn moved that the report on the meeting held between Murraylands Local Councils and SA Government Chief Executives on Thursday 4 August 2016 be received. Seconded Cr Wilkinson. CARRIED. 10-59 A M Cr Kuhn declared a material conflict of interest pursuant to Section 74 of the Local Government Act in Item 9.5.6 as the OPAL Manager is her sister. Cr Kuhn left the meeting and she did not vote on this item. 9.5.6 Consideration for a Funding Partnership for State and Federal Governments for

OPAL

18638/5 Cr Hall moved that Council note the advocacy undertaken for State and Federal funding to enable the continuity of the OPAL Program in the future. Seconded Cr Sakko. CARRIED. 11-00 A M Cr Kuhn returned to the meeting. 9.5.7 Truro Community and Cultural Space Funding Application

18638/6 Cr Wilkinson moved that the letter from the State Department for Planning, Transport and Infrastructure advising that Council’s application for the Truro Community and Cultural Space under the Places for People Grant Funding Program was not successful be received. Seconded Cr Myers. CARRIED. _______________________________________________________________________________________________________________________________________________


BUSINESS ARISING FROM REPORT CONT’D 9.5.8 Proclaimed Shopping Districts – Mannum, Morgan, Cadell, Eba and Mount Mary

18639/1 Cr Myers moved that Council resolves that:

(1) Having had regard to the outcome of the consultation process and the views expressed by

interested persons, Council applies to the Minister for Industrial Relations under Section 12 of the Shop Trading Hours Act 1977 for the abolition of the following Proclaimed Shopping Districts: - Mannum - Morgan in the terms of the written instrument attached to the report to Council (Item 9.5.8, 13 September 2016.

(2) The common seal of Council be affixed to the written instrument in accordance with Section

12 of the Shop Trading Hours Act 1977 to give effect to this resolution.

Seconded Cr Kuhn. CARRIED. 9.5.9 Register of Interests – Senior Staff

18639/2 Cr Kuhn moved that Council staff holding the position of Director be declared prescribed officers for the purpose of Section 111(b) of Division 2 of the Local Government Act 1999. Seconded Cr Hall. CARRIED. 9.5.10 New Year’s Eve 2016 Dry Zones 18639/3 Cr Kuhn moved that Council seek the support of the local Police and the local MP, Dan van Holst Pellekaan and once gained, Council to then apply for Dry Zones for the Morgan and Cadell Riverfronts from 4pm on 31 December 2016 until 9am on 1 January 2017. Seconded Cr Myers. CARRIED. 18639/4 Cr Wilkinson moved that Council seek the support of the local Police and the local MP, Stephan Knoll and the Mannum Progress Association and once gained, Council to then apply for a Dry Zone for Randell Street, Arnold Park, Shearer Car Park, Anna Street and Mary Ann Reserve from 6pm on 31 December 2016 until 11pm on 31 December 2017. Seconded Cr Hall. CARRIED. 18639/5 Cr Myers moved that Council seek the support of the local Police and the local MP, Adrian Pederick and the Mannum Progress Association and once gained, Council to then apply for Dry Zones for Bolto Reserve and Haythorpe Reserve from 6pm on 31 December 2016 until 8am on 1 January 2017. Seconded Cr Raison. CARRIED.

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BUSINESS ARISING FROM REPORT CONT’D 9.5.11 Council Member – Vehicle Reimbursement 2015/16 18640/1 Cr Schmitt moved that the report on motor vehicle reimbursement rates be received and Council’s Council Members Allowances and Benefits Policy (MMC-MP11) be amended where necessary to delete reference to mileage reimbursement based on engine capacity. Seconded Cr Myers. CARRIED. 9.5.12 Murray Darling-Basin Authority Regional Engagement Officer

18640/2 Cr Myers moved that Council note the Request For Quotation submitted to the Murray-Darling Basin Authority for the Mid Murray Council to host and support a Regional Engagement Officer for a 12 month pilot project based in Morgan. Seconded Cr Sakko. CARRIED.

9.5.13 Jobs, Growth and Investment for the Murraylands and Riverland 2016 – 2020

18640/3 Cr Kuhn moved that the report on the Jobs, Growth and Investment for the Murraylands and Riverland 2016 – 2020 be received. Seconded Cr Sakko. CARRIED. 9.5.14 Waste Management Association Conference 2016 18640/4 Cr Kuhn moved that Cr Raison, Chairperson of the Mid Murray Council Waste Management Advisory Committee be authorised to attend the Waste South Australia Conference to be held at the Stamford Grand in Adelaide on 21 – 23 September 2016. Seconded Cr Hall. CARRIED. 9.5.15 Regional Development Australia Murraylands and Riverland Funding Agreement 18640/5 Cr Kuhn moved that the action taken by the Chief Executive Officer to place the seal on the Funding Agreement between Regional Development Australia, Murraylands and Riverland and Mid Murray Council, be endorsed. Seconded Cr Taylor. CARRIED. 11-06 A M Cr Taylor declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.5.16 as he is a Member of the Mannum Men’s Shed. Cr Taylor left the meeting and he did not vote on this item.

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641.

BUSINESS ARISING FROM REPORT CONT’D 9.5.16 Mid Murray Support Service and Mannum Men’s Shed 18641/1 Cr Hall moved that (1) The letter from Mid Murray Support Service dated 15 August 2016, responding to Council’s

letter dated 10 August 2016, be received.

(2) The letter from the State Minister for Volunteers dated 30 August 2016 in relation to the terms and conditions of the grant from the Charitable and Welfare Fund (Community Benefits SA) in 2012 to the Mid Murray Support Service to establish the Mannum Men’s Shed, be received.

(3) Mid Murray Support Service be advised that, in an effort to amicably resolve and progress a variety of issues and matters, that formal mediation be undertaken between Mid Murray Support Service and Mid Murray Council by an agreed Nationally Accreditor, with the cost of such mediation being equally met by both parties.

Seconded Cr Wilkinson. CARRIED. 11-10 A M Cr Taylor returned to the meeting. 9.5.17 CONFIDENTIAL ITEM – SHEARER STEAM CARRIAGE Confidential item pursuant to Section 90(3)(j) Local Government Act 1999 90(3)(j) – information the disclosure of which – (i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or

another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest. 11-10 A M 18641/2 Cr Sakko moved that

(1) Under the provision of Section 90(2) and (3)(j) of the Local Government Act 1999 an order be

made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(j).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(j) of the Act, the information to be received, discussed or considered in relation to the agenda item is information the disclosure of which would divulge information provided on a confidential basis by:

History SA and Arts SA (3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be


Seconded Cr Hall. CARRIED. _______________________________________________________________________________________________________________________________________________


9.5.17 CONFIDENTIAL ITEM – SHEARER STEAM CARRIAGE CONT’D 11-11 A M 18642/1 Cr Myers moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages 1483 – 1485 of the meeting held on 13 September 2016, the Chief Executive Officer’s Report item 9.5.17 (Shearer Steam Carriage) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(j) remain confidential and not available for public inspection until information about the project is made publically available by History SA and Arts SA or the order is revoked by Council and that this order be reviewed in twelve months. Seconded Cr Taylor. CARRIED.

9.5.18 CONFIDENTIAL ITEM - MORGAN RAILWAY CARRIAGE REPAIR WORKS

Confidential item pursuant to Section 90(3)(d) Local Government Act 1999 90(3)(d) – (d) commercial information of a confidential nature (not being a trade secret) the disclosure of

which – (i) could reasonably be expected to prejudice the commercial position of the person who

supplied the information, or to confer a commercial advantage on a third party; and (ii) would, on balance, be contrary to the public interest. 11-12 A M Cr Schmitt declared a perceived conflict of interest pursuant to Sections 75 and 75A of the Local Government Act in Item 9.5.18 as he is the lessee of the Morgan Caravan Park. Cr Schmitt remained in the meeting and he did not vote on this item. 18642/2 Cr Sakko moved that

(1) Under the provision of Section 90(2) and (3)(d) of the Local Government Act 1999 an order

be made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(d).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to the agenda item is commercial information of a confidential nature (not being a trade secret) the disclosure of which could be reasonably expected to prejudice the commercial position of the person who supplied the information or confer a commercial advantage on a third party. The disclosure of this information would, on balance, be contrary to the public interest.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be


Seconded Cr Schmitt. CARRIED.

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9.5.18 CONFIDENTIAL ITEM - MORGAN RAILWAY CARRIAGE REPAIR WORKS CONT’D 11-14 A M 18643/1 Cr Sakko moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages 1486 – 1489 of the meeting held on 13 September 2016, the Chief Executive Officer’s Report item 9.5.18 (Morgan Railway Carriage Repair Works) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(d) remain confidential and not available for public inspection until an order has been issued for the works. Seconded Cr Myers. CARRIED. 10. MAYOR’S REPORT See Minute Book Pages 18740 – 18741.

18643/2 Cr Wilkinson moved that the report be received. Seconded Cr Sakko. CARRIED. 11. ELECTED MEMBERS’ REPORTS

Cr Myers Cr Myers reported on his attendance at the following meetings and functions – Sign meeting, Morgan, Mannum Dock Museum Board meeting, Mannum, Open Space, Recreation and Public Realm Forum, Mannum, Compliance meeting, Morgan, PS Canally Restoration Committee meeting, Morgan, Port of Morgan Heritage and Tourism Board meeting, Morgan, Destination Riverland meeting, Morgan, Meldanda Celebrations, Cambrai. Cr Wilkinson Cr Wilkinson reported on his attendance at the following meetings and functions – Men’s Breakfast, Mannum, Minister Brock Helipad Donation, Natural Resource Management Local Government Ranges to River meeting, Murray Bridge, South Australian Living Arts Event Exhibition, South Australian Living Arts Event Nurturing Nature, Mannum Riverside Markets, Games Obsession Exhibition, Mid Murray Council meeting, Cambrai, Mannum Country Fire Service AGM, Mannum Main Street Working Party meeting, Watoto Children’s Choir, Mannum, Mid Murray Landcare meeting, Frog Watch workshop, Mannum Craft Fair, Natural Resources SA Murray-Darling Basin Citizen Science Workshop, Mid Murray Support Services meeting, Corella Control meeting, Mannum, Mannum RSL Long Tan Day Anniversary, Peter Goers Event, Sanderston Gorge Walking Trail Opening, Book Week Parade, Domestic Violence Book Launch, Murray Bridge, Domestic Violence Memorial Service, Mannum, Retirement Dinner for Robin Bourne, Meeting with Mannum RSL, Murray Darling Association Region 5 AGM. Cr Hall Cr Hall reported on his attendance at the following meetings and functions – Bowhill Progress Association meeting, Bowhill, Mid Murray Support Service meeting, Corella Control meeting, Mannum, Mannum RSL meeting, Bowhill Progress Association AGM, Mannum RSL Long Tan Day Anniversary, Wongulla Progress Association AGM, Aminya bimonthly meeting, Mannum RSL meeting, Younghusband monthly dinner, Mid Murray Council meeting, Cambrai, Natural Resources Management Board Advisory Group meeting.

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ELECTED MEMBERS’ REPORTS CONT’D Cr Kuhn Cr Kuhn reported on her attendance at the following meetings and functions – Mid Murray Council meeting, Cambrai, Eastern Hills & Murray Plains Catchment Group meeting, Palmer, Mannum Main Street Working Party meeting, Palmer Collier Park Community Association AGM, Mid Murray Council Staff Olympic Games Opening, Corella Control meeting, Mannum, Review Mannum Website, Mannum, Mannum RSL Long Tan Day Anniversary, Mannum Meals on Wheels AGM, Mannum Traders Benefits of Tailem Bend Motorsport Park, Mannum, Domestic Violence Memorial Service, Mannum, Zadows Landing Progress Association Committee, Zadows Landing Mid Murray Council Reserve Working Bee, Mannum Riverside Markets, Public Initiated Boundary Adjustment Submission, Mannum. Cr Raison Cr Raison reported on his attendance at the following meetings and functions – Mid Murray Council meeting, Cambrai, Development Assessment Panel meeting, Cambrai, Mannum RSL Long Tan Day Anniversary, Meeting with Mannum RSL, Mannum Men’s Shed, Meeting with Mannum Golf Club, Tungkillo Progress Association meeting, Tungkillo, Aminya Special Board meeting, Mid Murray Council meeting, Morgan. Cr Sakko Cr Sakko reported on his attendance at the following meetings and functions – Swan Reach Golf Club dinner, Swan Reach Progress Association meeting, Corella Control meeting, Mannum, Clubs SA Seminar, Loxton, Launch of Riverina Recovery Phase 2, Silver Lea and Sugar Shack, Nildottie Tennis Club AGM, Nildottie Progress Association meeting, Adelaide Show, Swan Reach School Governing Council meeting, Mid Murray Council meeting, Morgan. 18644/1 Cr Sakko moved that the elected members’ reports be received. Seconded Cr Raison. CARRIED. 12. QUESTIONS WITHOUT NOTICE – COUNCILLORS

Cr Hall asked the following question concerning the Mannum Men’s Shed:- Could the Chief Executive Officer please advise if an annual licence for the occupation of the land being acquired from Calaismin Pty Ltd could be issued by Council to the Mannum Men’s Shed Inc. The Chief Executive Officer will provide a response at the 11 October 2016 Council meeting. 13. QUESTIONS WITH NOTICE – COUNCILLORS

13.1 Cr Schmitt Question How much revenue does the Morgan, Cadell and Blanchetown areas including their shack areas provide to Council, including rates and any other income source?

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13. QUESTIONS WITH NOTICE – COUNCILLORS CONT’D Answer The rates income levied, NRM levy, Community Wastewater Management Scheme income and recycling service income from Morgan, Cadell and Blanchetown areas (as identified in the map provided), are as follows –

Rates Levied $2,141,401.50 Concessions on Rates -$30,641.30 NRM Levy $42,853.45 NRM Levy Concession -$510.70 CWMS $362,799.00 Recycling Service $33,575.00 Total $2,549,476.95

Question Over a year ago toilets were approved by Council at Hogwash, what is the current situation in relation to these toilets and where has the money gone that was allocated? Caudo Vineyards and the Department of Environment, Water and Natural Resources (DEWNR) have been in negotiations about the future development of the area. Council has also been involved in some of these discussions. It appears that Caudos are seeking a “National Park” style set up at Hogwash Bend involving toilets, paid camping, signage and restricted access. DEWNR are considering designating some of the land at Hogwash Bend for this, however no details have been provided to Council to date. As part of the consultation to develop Council’s Open Space, Recreation and Public Realm Plan, Council will be meeting with Caudos and DEWNR in around 3 weeks time. This will enable commencement of a plan for the Hogwash Bend area and will assist in determining the location of a toilet, who will be funding this facility and maintaining it. An allocation of $90,000 was included in the 2015/16 budget, but was not undertaken due to the discussions involving Caudo Vineyards and DEWNR. New capital works when budgeted are generally supported by loan funds. However, loans for a capital facility are only drawn down in accordance with cash flow and not when capital projects are expended. Should Council still wish to undertake the installation of toilets at Hogwash Bend (subject to the discussions referred to) then this could be re-budgeted for 2016/17. 14. NOTICES OF MOTION

Nil. 15. PETITIONS 16.1 Petition – Whitehouse Road Sedan The petition states “Whitehouse Road Sedan approximately 2 km of unsafe road between Stott Highway and Robertson Road.” “Action needs to be taken to remedy the unsafe road conditions.” The petition contains 28 signatures. 18645/1 Cr Raison moved that the petition be received. Seconded Cr Myers. CARRIED. Refer Minute Book Page 18626. _______________________________________________________________________________________________________________________________________________


16. MINUTES FROM COMMITTEES

17.1 MANNUM LEISURE CENTRE MANAGEMENT COMMITTEE

Nil.

17.2 MANNUM CARAVAN PARK COMMITTEE

Nil.

17.3 MID MURRAY COUNCIL COMMUNITY WASTEWATER MANAGEMENT SYSTEMS (CWMS) ADVISORY COMMITTEE

Nil. 17.4 MID MURRAY COUNCIL BUILDING FIRE SAFETY COMMITTEE

Nil. 17.5 MANNUM DRY ZONE WORKING GROUP

Nil.

17.6 MID MURRAY COUNCIL DISABILITY ACCESS REVIEW ADVISORY COMMITTEE

Nil.

17.7 MID MURRAY COUNCIL DEVELOPMENT ASSESSMENT PANEL

18646/1 Cr Sakko moved that the Mid Murray Council Development Assessment Panel meeting held on 15 August 2016, be received. Seconded Cr Raison. CARRIED.

17.8 BLANCHETOWN COMMUNITY SERVICES COMMITTEE

18646/2 Cr Myers moved that the Blanchetown Community Services Committee meeting held on 1 August 2016, be received. Seconded Cr Kuhn. CARRIED.

17.9 MANNUM DOCK MUSEUM BOARD

18646/3 Cr Hall moved that the Mannum Dock Museum Board meeting held on 28 June 2016, be received. Seconded Cr Myers. CARRIED. 17.10 PORT OF MORGAN HERITAGE AND TOURISM BOARD

18646/4 Cr Myers moved that the Minutes of the Port of Morgan Heritage and Tourism Board meeting held on 2 August 2016, be received. Seconded Cr Kuhn. CARRIED. _______________________________________________________________________________________________________________________________________________


17.11 MID MURRAY COUNCIL AUDIT COMMITTEE

Nil.

17.12 MID MURRAY COUNCIL WASTE MANAGEMENT ADVISORY COMMITTEE

Nil.

17.13 STRATEGIC PLANNING AND DEVELOPMENT POLICY COMMITTEE

Nil.

17.14 MID MURRAY COUNCIL MANNUM MAIN STREET WORKING PARTY 18647/1 Cr Sakko moved that the Minutes of the Mannum Main Street Working Party meeting held on 11 August 2016, be received. Seconded Cr Hall. CARRIED.

17.15 OPEN SPACE & RECREATION ADVISORY COMMITTEE

Nil.

18. CORRESPONDENCE FOR INFORMATION ONLY 18.1 Hon Geoff Brock MP, Minister for Regional Development, Minister for Local

Government Being a letter regarding Mid Murray Council’s Informal Gatherings Policy. A copy of the letter had been provided to all members. 18647/2 Cr Raison moved that the above correspondence be received and noted. Seconded Cr Sakko. CARRIED. 11-24 A M 18647/3 Cr Hall moved that the meeting adjourn for morning tea. Seconded Cr Schmitt. CARRIED. 11-31 A M 18647/4 Cr Hall moved that the meeting resume. Seconded Cr Kuhn. CARRIED. 9.5 CHIEF EXECUTIVE OFFICER’S LATE REPORT See Minute Book Page 18742. 18647/5 Cr Hall moved that the report be received. Seconded Cr Myers. CARRIED.

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BUSINESS ARISING FROM REPORT 9.5.19 Council Committee Representation 18648/1 Cr Hall moved that Cr Kuhn be appointed as Council’s representative on the following Committees:- Murrayland and Riverland Local Government Association Chief Executive Officer Performance Management Committee Local Government Association of SA Local Government Finance Authority of SA Seconded Cr Myers. CARRIED. OTHER CHIEF EXECUTIVE OFFICER’S BUSINESS Murray Darling Association (Region 5)

The Chief Executive Officer reported that Cr Myers has resigned as the Chairman of Region 5 on the Murray Darling Association and also as one of the Council’s representatives on Region 5, Murray Darling Association. Council’s other representative is Cr Raison. 18648/2 Cr Kuhn moved that Cr Myers’ resignation as a Council representative on the Murray Darling Association (Region 5) be accepted. Seconded Cr Sakko. CARRIED. 18648/3 Cr Myers moved that Cr Sakko be appointed as a Council representative on the Murray Darling Association (Region 5). Seconded Cr Hall. CARRIED. 19. LATE CORRESPONDENCE

Nil.

20. URGENT BUSINESS

Nil.

21. NEXT MEETING

To be held at Cambrai at 9-30 am on Tuesday 11 October 2016.

11-35 A M The Mayor declared the meeting closed.

. . . . . . . . . . . . . . . . . . . . . . . . . . MAYOR

. . . . . . . . . . . . . . . . . . . . . . . . . . DATE

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9. REPORTS FROM OFFICERS

9.1 INFRASTRUCTURE SERVICES REPORT Cr moved that the report be received. Seconded Cr

9.1.1 Operations Report

Construction Works Completed • Rosenzweig Road – resheeting • Unsealed road maintenance In Progress

• Murraylands Road - 1.7km resheeting • Lanosa Road, Morgan - 1.1km resheeting • Harrogate Road resheeting - finish off from last financial year

Next Month

• Purnong Road - upgrade • Murraylands Road - upgrade

Maintenance Works and Parks/Gardens Completed

• Roadside slashing - Mannum area • Minor road maintenance/upgrades

In Progress

• Morgan Riverfront - Paddle Boat replica and Station Masters House • Morgan Station Masters House - public toilet • Shoulder grading of all sealed roads • Weed spraying & mowing in all towns

Next Month • Customer services request

Tree Trimming & Removal Completed • Caloote Area • Customer requests • Tree trimming tender closed – tender evaluation in progress • Developed scope of works for paving/concreting footpaths

In Progress • Various customer services requests for trimming by Council • Arborist engaged for a report on tree assessment in Council reserves • Sealing contractor – scheduling of works • Swan Reach - detailed plans for kerb, gutter & drainage

Next Month • Rural Tree Trimming Contract to commence

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.1 Operations Report Cont’d

Waste Management (Sanitary Collection)

Completed • Work as required (transfer station operations & maintenance, landfill duties

etc)

In Progress • Processing of recyclables – ongoing • Capping of old Cambrai Landfill • Finalise Mannum groundwater monitoring program – tender process • Baling of plastics & cardboard materials

Next Month • Processing of recyclables - ongoing • Capping of old Cambrai Landfill • Organise grinding of materials – greens, mattresses & concrete (if budget

allows) • Work as required

Plant & Machinery Purchases and Major Repairs Recent Purchases

• MMC T009 2016 tender for a new water tanker truck for Mannum construction due for delivery in second week of August.

• The solar traffic lights for site traffic management have been delivered Major Repairs

Staff Training & WHS Completed

• Roads & Works Conference at Mt Gambier • Warden training

In Progress

• CPR refresher • Fire extinguisher training

Plant No.

Plant Item Work Completed

P 17 CAT Grader Replace glass in cab door P 10 Dual cab truck Service P 58 Mannum grader Service P 61 Volvo Semi Service P 193 Side tipper Repairs to lights and air leaks on tub P 251 Grader Cambrai Service P 1 Side tipper Engineering repairs to the tub P 85 Volvo Semi Exhaust repairs

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Customer Request Service levels

121 Customer Services Request 35 outstanding requests

0 5 10 15 20 25 30

Mannum MaintenanceMannum Construction

DirectorCambrai ConstructionCambrai Maintenance

Morgan DepotWorks Scheduler

Asset System OfficerProjects

AdministrationWaste

Infrastrucutre Services Responsible Officer - August 2016

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0 5 10 15 20 25 30 35

Asset ManagementFootpaths

GeneralGeneral Maintenance

GradingGraffiti

Household BinsHousehold Rubbish

Parks & GardensRural Addressing

RecyclingRoads & Drainage

SignsTraffic Management

Tree Trimming/RemovalVouchers & Tokens

Waste Management

Infrastructure Services Customer Services Report - August 2016


Infrastructure Administration Completed

• Southern area bin trial mail out In Progress

• Special Event applications • Stall Holder applications • Special Event – event management protocol

Asset System Officer Completed

• Mapped and identified southern kerbside bin trial area • Tree trimming targets visited and mapped

In Progress

• Improved roads spatial data and new register structure nearing completion • Asset data for land & buildings being updated and integrated in new SQL

server database and Exponare • Surveying all unsealed roads and evaluating condition • Ongoing rural address recording • Scanning and digitising paper copies of engineering plans • Maintenance of mobile grading data recording app • Identifying pre-approved freight routes as per DPTI requirements

For members information.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.2 Placement of Load Limit on St Kitts and Dutton Mail Road Bridges at Dutton

Report Purpose To advise Elected Members that a 10 tonne load limit has been placed on a bridge on the St Kitts Road at Dutton, and that another bridge on Dutton Mail Road is in a similar condition nearby. Discussion/Conclusion In July 2016 it was reported to Council that hole appeared in the deck of a bridge on the St Kitts Road near Dutton. Staff inspected and undertook temporary repairs to ensure that the holes were filled in. Staff reported back that the decking on the bridge is timber and thought to be slowly decaying; signage for a 10 tonne load limit was installed about a week later. About this time, Council just had engaged Wallbridge and Gilbert - Consulting Engineers to undertake a condition assessment for our Road Asset Management Plan for 15 bridges, comprising of 13 vehicular and 2 footbridges. A discussion with the consultant engineer on completion of the bridge condition inspections, prior to receiving it officially, recommended that the bridge on Dutton Mail Road also have a 10 tonne load limit applied to it as well. This bridge consists of timber bearers with a concrete deck. The consultant engineer has concerns about the condition of the timbers in the structure and strongly advises that a 10 tonne load limit be applied to the bridge. At present, the creek that passes under both these bridges has a considerable amount of water running through it, making it difficult to access under the structures. Refer Appendix 9.1.2 In October/November of this year the consultant engineer will revisit both bridges and assess whether both these bridges:

• are capable of having a 44 tonne load limit (semi trailer) • what upgrades would be needed to achieve a 44 tonne load limit, if required • if a 44 tonne load limit cannot be achieved, advice will be given on a

recommended load limit • costs associated with the above.

Once the assessment has been completed and we receive it in writing, a report will be provided to the following Council meeting on the outcomes along with recommendations. Since this assessment will not be carried out until October/November 2016, it is likely to impact on local farmers’ ability to transport grain direct from their properties. The restriction placed on the Dutton Mail Road bridge, vehicles heavier than 10 tonnes will need to travel via the township of Dutton, increasing the distance by 2.5km. With the restriction on St Kitts Road bridge, vehicles greater than 10 tonnes will need to detour 5km to access Eudunda Road 1km South of Dutton via Joy Linkes Road. Joy Linkes Road is not a made road, only graded once a year for fire prevention and property access, however some time in coming weeks, when the weather is suitable Council will grade and roll the road so that it is in better condition for large farm machinery to travel on.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.2 Placement of Load Limit on St Kitts and Dutton Mail Road Bridges at Dutton

Cont’d Discussion/Conclusion Cont’d Other alternative routes which can be taken is the opposite direction on St Kitts Road, which ends back near Truro, Tablelands Road-Leakes Pass Road which comes out on the Eudunda Road (closer to Eudunda) or Doecke and St Kitts West Road which accesses onto the Truro Road (Truro-Kapunda Road). The roads previously mentioned are not within the Mid Murray Council area, and I suspect the transportation of grain from the St Kitts area on these roads would be utilized in the past as they are in reasonable condition. References Community Plan Manage the sustainability of the existing and future

infrastructure: Strategy 4.6 - Actively develop and implement a Road Network Management Strategy that details the strategic hierarchy of road use, management and upgrade within the Mid Murray region

Budget Very little effect on the operation budget at this stage Legislation Nil Recommendation Moved _______________________ Seconded ________________________ that the report for placement of Load Limit on St Kitts Road and Dutton Mail Road bridges at Dutton be received.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.3 Petition for Whitehouse Road, Sedan

Report Purpose To inform Elected Members, that a petition has been received regarding the condition of Whitehouse Road at Sedan. Discussion The petition received regarding the condition of Whitehouse Road was signed by 28 persons where they said to “all agree that action needs to be taken to remedy the unsafe road condition”. The correspondence also states that “the road in its present condition is flat with little or no camber, large pools of water form across the road after rain. Due to the passage of time, wind erosion has left very little to cover the loose rocks”. Furthermore “the road surface deteriorates further each time the road is graded. Large loose stones are left on the surface”. Refer Appendix 9.1.3 The section of Whitehouse Road in question was graded on 3 August 2016 using scarifier blades and towing a light weighted roller used for patrol grading. For the past 2 years this methodology has been used for patrol grading to take advantage of winter/wetter months to reshape the road, create fines to grade during drier times with and generally rejuvenate the roads surface. During this time staff has noticed that this methodology increases the useful life of unsealed roads before any intervention of resurfacing is required. In this instance Whitehouse Road was graded using the methodology; however the patrol grading roller was not heavy enough to push in the rocks or break them down smaller. Whitehouse Road is sheeted 5.5km using local blue stone material which is dusty and unravels during drier periods and has a tendency to pothole during wetter times; and I agree to the comments made in the petition that the material used is of poor quality. Where limestone material which Council now uses on all unsealed road sheeting works is of a better quality where we do not have this problem. Conclusion Since the signatures and photos where taken in the petition, the road has since been rolled (22/8/2016) using a heavier roller which has pushed or broken down the stones. The Cambrai Works Coordinator reported on the road condition on 19/8/2016 that “the nature of the road material is quite a bony material and numerous small stones have worked their way to the top after recent reforming using scarifier blades with the grader”. Furthermore the coordinators opinion is the “work we have carried out in conjunction with the natural weather conditions will ultimately improve the longevity and quality of the road for the future”, where he has organised the heavy roller to roll the road on 22/8/2016. I inspected Whitehouse Road on 23/8/2016 and found the road condition in a reasonable condition for an unsealed road, which I believe is in acceptable condition for Mid Murray Council or any other local government authority. I am of the opinion that now these works have been done and in its current state it will be easier to maintain the road surface and shape in the near future, however staff will need to continue to monitor and measure the road condition and performance to determine when and what intervention method will be required.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.3 Petition for Whitehouse Road, Sedan Cont’d

References Community Plan Manage the sustainability of the existing and future


Budget No effect on Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that (1) the Petition for Whitehouse Road at Sedan be received. (2) Council acknowledges raised concerns in the petition and will monitor and

measure the road condition and performance to determine when and what intervention method will be required in the future.

(3) the petitioners be advised of the works undertaken.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.4 Renaming of Parker Street, Mannum

Report Purpose To inform Elected Members that public consultation has finished for renaming of Parker Street at Mannum. Discussion/Conclusion In May 2016 I bought to Council attention that there is some confusion with Parker Street name and identification of different sections of the street. With new electronic technology and people unfamiliar with Mannum street names and locations, some people are having difficulties finding the Mannum Hospital in times of emergency. Mannum Hospital is situated on Parker Street, where the street starts on Randell Road across from David Street and finishes back at Randell Road across from William Street. Consultation with the community has been carried out suggesting a name change for Parker Street starting at Randell Road across from William Street to the southern end of Esmerelda Street. Overall there wasn’t any particular name preference by a number of residents, only offering a difference of opinion. Below are the suggested new names:

• Riverview Crescent • Diggus Crescent • Dragonfly Court • Pelican Place • Skye Crescent • Atkin Way • Parker Street East • Parker Street West • Riverview Road • Monument Corner Crescent

Various correspondence from residents was received either by mail or comments were posted on Councils Facebook page. Council has already a number of roads named which is associated with the term “River” which has a verb following, examples are: Riverview and River Lane retrospectively located at Cadell and Mannum. The original thought of calling the road Riverview Crescent could be seen as confusing as River Lane is only located 100 metres away and runs in parallel to Parker Street. A more recent suggestion was the road name “Monument Corner Crescent” as the road starts at the corner of Monument Corner on Randell Street. There are no road names within the council which relates with “Monument”. The other suggested names above don’t have the relativity to the general public as the suggested name “Monument Corner”. Therefore, I am suggesting the section of Parker Street from Randell Street to Esmerelda Street be renamed as Monument Corner Crescent. Refer Appendix 9.1.4

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.4 Renaming of Parker Street, Mannum Cont’d

References Community Plan Manage the sustainability of the existing and future


Budget No effect on Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that (1) the report for renaming Parker Street be received. (2) the section of Parker Street from Randell Street to Esmerelda Street be

renamed as Monument Corner Crescent.

(3) all persons that submitted comments be advised of the renaming of the section of Parker Street.

(4) all authorities be advised of the renaming of the section of Parker Street.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.5 Draft South Australian Railway Crossing Strategy

Report Purpose To inform Elected Members that correspondence has been received from the Hon Stephen Mullighan MP, Minister for Transport and Infrastructure. Discussion/Conclusion Correspondence received from the Hon Stephen Mullighan MP, Minister for Transport and Infrastructure for public consultation on the Draft South Australian Railway Crossing Safety Strategy. Elected Members may or may not be aware Council does not have any railway infrastructure within our boundaries. However residents in our communities are likely to travel beyond the Council boundaries into other areas where railway crossings would be encountered, therefore the Director Infrastructure has responded accordingly to the correspondence. Refer Appendix 9.1.5 References Community Plan Manage the sustainability of the existing and future


Budget No effect on Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the report for the Draft South Australian Railway Crossing Strategy be received.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.6 Recreational Fishing Grants

Report Purpose To inform Elected Members that Council was unsuccessful with Recreational Fishing Grants and that some monies still be invested for riverbank erosion at Younghusband. Discussion/Conclusion Correspondence has been received from Department of Environment, Water and Natural Resource (DEWNR) re: Recreational Fishing Grant 2016 Applications for Mannum township boat ramp gangway and pontoon, and Younghusband - reclamation of riverbank for recreation purposes were unsuccessful. Follow-up correspondence via email as to why both projects where unsuccessful as other projects scored higher amongst the assessment panel in terms of direct benefits for recreational fishing. Projects which clearly had direct benefits for recreational fishing vs projects that may have been considered broader benefits for other users score better; as the Younghusband reclamation of riverbank did not score highly for this reason. Refer Appendix 9.1.6 The Mannum township boat ramp gangway and pontoon can be resubmitted next year; this is also listed in the Marine Facility Strategic 6 year plan. As part of Maritime Heritage Trail a floating pontoon just down stream from the boat ramp will be constructed to service the rowing club which could also service the boat ramp as well. The Younghusband reclamation of riverbank is not likely to receive funding in the future from the Recreational Fishing Grants. A recent site visit 3 weeks ago revealed that there still continues to be bank erosion where several large native gum trees are starting to become a danger of falling into the river. Therefore, I am suggesting $20k which was 50% budget this financial year of the overall cost to be invested in undertaking partial river bank reclamation than a full recreation which was originally planned as shown below. This will stop any further erosion and protect the existing trees from falling into the river, causing Council a possible expenditure in future years.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D

9.1.6 Recreational Fishing Grants Cont’d

Discussion/Conclusion Cont’d

References Community Plan Facilitate an active partnership between Council and

Community to: 1.8 Advocate, protect and enhance the River Murray Corridor.

Budget Budget $20k 2016/17 Legislation Nil Recommendation Moved __________________ Seconded __________________ that (1) the report for Recreation Fishing Grants be received.

(2) Council commits the $20k already budgeted for 2016/17 financial year to

undertake partial riverbank reclamation which was originally planned to prevent further erosion.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.7 2016/17 Australian Federal Government Black Spot Program

Report Purpose To inform Elected Members that correspondence has been received from the Department of Planning, Transport and Infrastructure (DPTI) that Mannum-Murray Bridge/Belvedere intersection project application has been unsuccessful. Discussion/Conclusion Correspondence received from DPTI on the 16 August 2016 advising Council was unsuccessful in obtaining funding in the 2016/2017 Federal Government Blackspot Program. However, the project will be considered under the 2016/2017 State Black Spot Program. This project will be assessed under the State Black Spot Program and will be ranked against other nominated projects. The outcome of this will be advised at a later date and if announced soon a verbal report will be given at the meeting. Refer Appendix 9.1.7 References Community Plan Manage the sustainability of the existing and future


Budget No effect on Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the report for the 2016/17 Australian Federal Government Black Spot Program be received.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.8 Renaming Section of Scott Street, Dutton

Reporting Officer Russell Pilbeam

Position Asset Systems Officer Report Purpose To seek approval for the renaming of Scott St, Dutton. Discussion/Conclusion Through attempting to assign a rural address numbers to a property in Scott St, Dutton it has been discovered this road is in two parts with two different rural address start points and chainage. Effectively it is a duplicate road (See below map).

To avoid confusion and to assist DPTI in rural addressing I propose renaming these two roads as:

• Scott Street North • Scott Street South

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.8 Renaming Section of Scott Street, Dutton Cont’d

Discussion/Conclusion cont’d Public consultation was conducted with all property owners that would be affected with the road renaming. Letters outlining the purpose of renaming the road and the proposed name changes were outlined, no opposition was received. One positive telephone call was received from one of the affected property owners. As a result, endorsement is sought to proceed with renaming of Scott St as proposed in the Council Meeting dated 14/6/2016. References

Community Plan Manage the sustainability of the existing and future


Budget N/A Legislation Council Policies “Naming of Roads and Public Places”

Local Government Act 1999

Recommendation Moved __________________ Seconded __________________ that (1) the report for renaming section of Scott Street, Dutton be received. (2) the sections of Scott Street, Dutton be renamed Scott Street South and Scott

Street North.

(3) all authorities be advised of the renaming of the section of Scott Street, Dutton.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.9 Renaming Section of Unnamed Road, Cambrai

Reporting Officer Russell Pilbeam Position Asset Systems Officer Report Purpose To seek approval of the naming of an unnamed road, Cambrai. Discussion/Conclusion Kate Neilsen has requested a commemorative naming of an unnamed road (see below map) to honour her sister who has recently passed away. This unnamed road current services 234 & 236 Redbank Rd, Cambrai. Kate’s sister was a resident at 236 Redbank Rd. The renaming of this road would only affect the addressing for these two properties.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.9 Renaming Section of Unnamed Road, Cambrai Cont’d

Discussion/Conclusion Cont’d Council sought approval for the naming of this unnamed road from the residents of the two affected properties. Kate’s request is to name this road Marys Lane. There is no duplication if this name was to be applied. Public consultation was conducted with the property owners that would be affected with the road naming with letters outlining the purpose of the naming of the road sent to residents; no opposition was received. As a result, endorsement is sought to proceed with naming of Marys Lane as proposed in the Council Meeting dated 14/6/2016. References

Community Plan Manage the sustainability of the existing and future


Budget N/A Legislation Council Policies “Naming of Roads and Public Places”

Local Government Act 1999

Recommendation Moved __________________ Seconded __________________ that the report for renaming section of unnamed road, Cambrai be received.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.10 Road Closures – Murray Mallee Auto Club 15th Anniversary

Report Purpose/Introduction

To consider a request from the Murray Mallee Auto Club for a road closure for their upcoming event being, their 15th Anniversary which will include a picnic lunch and show and shine of club vehicles. The event will be held on 9 October 2016 commencing at 8.00am to 5.00pm. The part road closure is requested from 8.00am to 5.00pm on Sunday 9 October 2016. Refer Appendix 9.1.10 Discussion/Conclusion The section of road to be closed is the service road between the John Gregory Memorial Playground and the Nildottie Soldiers Memorial Hall. This road closure will be used to display their club motor vehicles. In accordance with the provisions of Section 33 of the Road Traffic Act, Council is responsible for declaring the event and making an order for exemptions from some of the Australia Road Rules. References Community Plan Theme 3: Economic Development & Tourism

Budget Staff time

Legislation Section 33 of the Road Traffic Act

Recommendation Moved __________________ Seconded __________________ that (1) Approval be granted to enable the Murray Mallee Auto Club holding an event,

being their 15th Anniversary subject to the general conditions applicable to the Council’s Special Event Permit.

(2) Pursuant to section 33(1) of the Road Traffic Act 1961, Council declares that

the event described below (“Event”) that is to take place on the road described below (“Road”) is an event to which section 33 of the Road Traffic Act 1961 applies: and pursuant to section 33(1) of the Road Traffic Act 1961, makes an order directing that the road on which the Event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period from 8.00am to 5.00pm on Sunday 9 October 2016.

Road: Part of the service road from John Gregory Memorial Playground to the Nildottie Soldiers Memorial Hall. Event: Murray Mallee Auto Club 15th Anniversary – Sunday 9 October 2016.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.10 Road Closures – Murray Mallee Auto Club 15th Anniversary Cont’d

Recommendation Cont’d (3) Pursuant to section 33 (1)(b) of the Road Traffic Act, 1961, Council makes an

order directing that persons taking part in the Event be exempted, in relation to the road, from the duty to observe the Australian Road Rules specified below and attaching to the exemption.

Australia Road Rules Exemptions Rule 230: Crossing a road – general Rule 238: Pedestrians travelling along a road; (except in or on a wheeled recreational device or toy).

(4) Council employees be authorised to erect the necessary road signs and

barricades. (5) An authorised traffic marshal to be in attendance to co-ordinate traffic within

the road closure and adjacent area.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.11 Major Event – “Sounds by the River” Concert

Report Purpose/Introduction To consider an application from Debbie Alexander, on behalf of Regional Touring, to hold an outdoor ticketed concert on Saturday 14 January 2017 on the southern part of Mary Ann Reserve, from the boat ramp carpark to the southern end of the reserve. Refer Appendix 9.1.11 The organisers are seeking Council’s approval for the following:

1. approval to fence off the southern part of the reserve, from the boat ramp

carpark to the southern boundary of the reserve.

2. approval to close off the boat ramp.

3. approval to close off the southern end carpark.

4. approval to close off and fence River Lane adjacent to the southern part of Mary Ann Reserve.

5. Council consent to a permit being granted by the Liquor & Gaming Commission for alcohol to be sold and consumed in conjunction with the event and for liquor sales to cease at 10-30 pm.

Discussion The event commences at 1-00 pm and will finish at 11-00 pm. Estimated number of people attending is 5,000. Set up for the event will be undertaken on Thursday 12 January 2017 from 9-00 am to 10-00 pm and the site will be vacated by 6.00pm Monday 16 January 2017. In accordance with the provisions of Section 33 of the Road Traffic Act Council is responsible for declaring the event and making an order for exemptions from some of the Australian Road Rules. The organisers have stated that liquor sales will cease at 10-30 pm. Further Information The organisers have said:-

• they will advise the River Lane residents that there will be traffic restrictions (as they have done in the past)

• they will again be applying for a closed river licence for the areas adjacent to the event and will be making an application to DPTI for the water patrols to again be present as per last year.

• the Mannum Rowing Club has again been approached to manage the bar for the event as they have done for the previous concerts.

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9.1 INFRASTRUCTURE SERVICES REPORT CONT’D 9.1.11 Major Event – “Sounds by the River” Concert Cont’d

Further Information cont’d

• that the event organizers and the Mannum Rowing Club be required to have

a written contract for the provision of bar services for the Sounds by the River concert provided by the Mannum Rowing Club, with such written contract include all costs and income incurred by both parties on a donation basis or a split income arrangement as agreed by the parties. The contract to be an arrangement between the parties.

References Community Plan Theme 3: Economic Development & Tourism

Budget Nil effect on the Budget Legislation Section 33 of the Road Traffic Act

Closures, Fencing and Temporary Parking Controls

In summary, the recommendation below is for –

1. approval to fence off the southern part of the reserve, from the boat ramp

carpark to the southern boundary of the reserve, as per last year. No part of the River Lane roadway will be enclosed in the fenceline.

2. approval to close off the boat ramp and Rowing Club carpark from 6-00 am until 12 midnight.

3. approval to close off the southern end carpark from 1-00 pm until 12 midnight and place the mobile toilet facility in the rowing club car park, as in previous years.

4. temporary parking controls (no parking) to apply along both sides of River Lane, Mannum, from the southern end of the Mary Ann Reserve to the SA Water Pumping Station from 1-00 pm until 12 midnight.

Recommendation Moved __________________ Seconded __________________ that Council approval be granted for the “Sounds by the River” concert to be held on the southern part of Mary Ann Reserve on Saturday 14 January 2017, subject to the conditions applicable to Council’s Special Event permit and: that (1) Approval be granted for the southern end carpark and the section of River

Lane adjacent to the southern part of Mary Ann Reserve to be closed from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(2) Approval be granted for Regional Touring to use temporary fencing to fence

off the entire perimeter of the southern end of Mary Ann Reserve, from the public toilets (toilets to be excluded from fenced area) to the southern end of Mary Ann Reserve from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(3) Mobile toilet facility to be located in the rowing club car park, as in previous

years. _______________________________________________________________________________________________________________________________________________



Recommendation Cont’d (4) Approval be granted to close the Mary Ann Reserve boat ramp and Rowing

Club carpark to the public from 6-00 am until 12 midnight on Saturday 14 January 2017.

(5) Approval be granted for temporary parking controls to apply along both sides of

River Lane, Mannum, from the southern end of the Mary Ann Reserve to the SA Water Pumping Station from 1-00 pm until 12 midnight on Saturday 14 January 2017.

(6) Council support an application from the concert organisers to the Department for Transport, Marine Safety Division, for a closed river to apply for the section of River Murray adjacent to the closed area of Mary Ann Reserve and boat ramp.

Road Closures In summary, the recommendation below is for:–

1. approval to close off River Lane adjacent to the southern part of Mary Ann

Reserve with barricades either end of the closure to allow access for emergency vehicles from 1-00 pm until 12 midnight. This relates to the area of River Lane adjacent to the southern part of the Reserve only, as outlined in the Special Event application Section 7.

2. the entrance gate and line up for entry will be on River Lane within the barricaded area mentioned in (1) above.

3. Arnold Park car park (adjacent to the downstream ferry) to be closed as a

general use car park and to be used as a Bus Only parking area from 6-00 am until 12 midnight.

Recommendation Moved __________________ Seconded __________________ that (1) Pursuant to section 33(1) of the Road Traffic Act 1961, Council declares that

the event described below (“Event”) that is to take place on the roads described below (“Road”) is an event to which section 33 of the Road Traffic Act 1961 applies; and pursuant to section 33(1)(a) of the Road Traffic Act 1961, makes an order directing that the road on which the Event is to be held and any adjacent or adjoining roads specified below, be closed to traffic for the period from 1-00 pm until 12 midnight on Saturday 14 January 2017. Roads: the section of River Lane from Trewartha Street to the southern end of the Mary Ann Reserve, Mannum. Event: “Sounds by the River”

(2) Pursuant to Section 33(1) (b) of the Road Traffic Act, 1961 Council makes an order directing that persons taking part in the Event be exempted, in relation to the Roads, from the duty to observe the Australian Road Rules specified below and attaching to the exemption - Australian Road Rules Exemptions Rule 230: Crossing a road – general;

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Recommendation Cont’d

Rule 238: Pedestrians travelling along a road; (except in or on a wheeled

recreational device or toy);

(3) Council authority be delegated to the Chief Executive Officer to grant approval for the necessary road closures and temporary parking controls for the “Sounds by the River” event at Mannum on 14 January 2017.

(4) Council employees be authorised to erect the necessary road signs and

barricades and that the cost be recovered from the organisers. (5) Subject to the issue of the road closure order referred to in (2) above certified

personnel are to be responsible for traffic marshalling during the event. Council employees to be authorized to erect the necessary signs and barricades.

Recommendation Moved __________________ Seconded __________________ that (1) Arnold Park car park (adjacent to the downstream ferry) be closed as a

general use car park and used as a Bus Only parking area from 6-00 am until 12 midnight.

(2) Council employees be authorised to erect the necessary road signs and barricades and that the cost be recovered from the organisers.

Certified personnel are to be responsible for traffic marshalling during the event. Facility Hire Fee Recommendation Moved __________________ Seconded __________________ that it be a condition of Council approval for the 14 January 2017 concert at Mary Ann Reserve, Mannum

that (1) The cost of additional toilet servicing and additional rubbish bin services be

recovered from the organisers after the event.

(2) A refundable bond of $........... ($5,000 for January 2017) be charged.

(3) A facility hire fee of $...............($5,000 for January 2017) be charged.

(4) The event organisers be asked to give priority to local and district clubs and businesses for catering and services and the organisers be required to advertise in the Mannum Magazine, providing an opportunity for Sport and Community groups to cater for the Sounds by the River Concert.

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Facility Hire Fee Cont’d Recommendation Cont’d (5) The event organisers and the Mannum Rowing Club be required to have a

written contract for the provision of bar services for the Sounds by the River concert provided by the Mannum Rowing Club, with such written contract include all costs and income incurred by both parties on a donation basis or a split income arrangement as agreed by the parties. The contract to be an arrangement between the parties.

(6) It be referred to the Chief Executive Officer to hold a meeting with the event

organisers (Regional Touring) to discuss the provision of Council services as part of the Sounds by the River concert prior to the event.

(7) A report to be submitted to the Council meeting following the Sounds by the

River Concert regarding the costs incurred for the provision of Council services and the recovery of costs as required in the conditions of Council’s

Special Event Permit. (8) It be referred to the Chief Executive Officer with the Director, Infrastructure

Services and local event manager to produce a check list for all the work undertaken in association with the Sounds by the River concert.

(9) It be recommended to the Mannum Caravan Park Committee that

consideration be given to a two and half night package in association with the Sounds by the River concert.

(10) A letter be forwarded to the Mannum Football Club and Cricket Club to

ascertain their preparedness for camping to be undertaken on the Mannum Oval subject to payment of an applicable fee and relevant conditions and the Cricket Club agreeing for cricket fixtures for the weekend to be an away game.

Greg Hill Director, Infrastructure Services

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9.2 DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT

Cr moved that the report be received. Seconded Cr

9.2.1 Building Fire Safety Committee Membership

Reporting Officer Kirsty Morgan Position Senior Building Officer (Council Buildings & Building

Assessment) Report Purpose To appoint new members to the Mid Murray Council Building Fire Safety Committee, pursuant to the requirements of the Development Act 1993, following staff changes. Discussion Council is required to establish an ‘appropriate authority’ in order to manage its obligations as set out in the Development Act 1993 (s71), to manage building fire safety in its area. This ‘appropriate authority’ is known as the Mid Murray Council Building Fire Safety Committee, and consists of a consultant qualified building surveyor/engineer, a Country Fire Service (CFS) representative and 1 or 2 members of Council staff. Given the appointment of new staff within the building assessment area of Council’s Development Services team, it is proposed to appoint Council’s Senior Building Officer Mrs Kirsty Morgan to the Committee to replace Mr Ilias Sotiropoulos. The obligations as set out in the legislation are detailed below - (19) The following provisions apply with respect to the establishment of an appropriate

authority: (a) the appropriate authority will be constituted of—

(i) a person who holds prescribed qualifications in building surveying

appointed by the council or councils; and (ii) a person nominated by the Chief Officer of the South Australian

Metropolitan Fire Service or the Chief Officer of the South Australian Country Fire Service (determined by the council or councils after taking into account the nature of its area or their areas); and

(iii) a person with expertise in the area of fire safety appointed by the council or councils; and

(iv) if so determined by the council or councils—a person selected by the council or councils;

(b) the term of office of a member of the appropriate authority will be a period not

exceeding three years determined by the council or councils; (c) the office of a member of the appropriate authority will become vacant if the

member—

(i) dies; or (ii) completes a term of office and is not reappointed; or (iii) resigns by written notice addressed to the council or councils; or (iv) is removed from office by the council or councils for any reasonable

cause;

(d) deputy members may be appointed (e) subject to a determination of the council or councils—the appropriate authority

may determine its own procedures (including as to quorum). _______________________________________________________________________________________________________________________________________________


9.2 DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT CONT’D

9.2.1 Building Fire Safety Committee Membership cont’d It is proposed that the new membership consist of the following: 1. Mrs Kirsty Morgan, Senior Building Officer, as a person who holds prescribed

qualifications in building surveying (with Mr Ilias Sotiropoulos as proxy); 2. Mr Colin Paton, as a person nominated by the Chief Officer of the South

Australian Country Fire Service (with Mr Julian Aggiss as 1st proxy and Chris Bastian as 2nd proxy);

3. Mr Peter Harmer, Building Surveyor and Engineer, as a person who holds prescribed qualifications in building surveying and expertise in the area of fire safety; and

4. Mr Joel Taggart, Manager - Development Services, as a person appointed by the Council (with Mr Jake McVicar as proxy).

Given Mr Harmer’s current role on the Committee and his extensive experience in this field, it is proposed that he be appointed the Presiding Member of this Committee. Upon the fist meeting of the newly comprised Committee, it will review and further develop operating procedures, as required by the legislation. The legislation allows the Committee to develop and endorse its own operating procedures. Further, it should be noted that when the new legislation (Planning, Development and Infrastructure Act 2016) is enacted, there may be new parameters in which the Committee operates. In this instance, a further report will be presented to Council. References Community Plan Theme 1: The Natural and Built Environment Budget Nil impact, activities of the Committee contained within

current budget. Legislation Development Act 1993 and Development Regulations 2008. Recommendation Moved __________________ Seconded __________________ that (1) the report titled Building Fire Safety Committee Membership be received; and (2) Council appoint the following people to the Building Fire Safety Committee for

a term from 13 September 2016 until 30 June 2017 (inclusive) –

e. Mrs Kirsty Morgan, Building Surveyor Limited, as a person who holds prescribed qualifications in building surveying;

f. Mr Colin Paton, as a person nominated by the Chief Officer of the South Australian Country Fire Service (with Mr Julian Aggiss as 1st proxy and Chris Bastian as 2nd proxy);

g. Mr Peter Harmer, Building Surveyor and Engineer, as a person with expertise in the area of fire safety; and

h. Mr Joel Taggart, Manager - Development Services, as a person appointed by the Council (with Mr Jake McVicar as proxy).

(3) Mr Peter Harmer be appointed as Presiding Member of the Committee for the

term detailed in Clause 2 above. _______________________________________________________________________________________________________________________________________________



9.2.2 Environment Protection (Air Quality) Policy 2016 and Local Nuisance & Litter Control Act 2015 Reporting Officer Rocky Warren Position Manager – Regulatory Services Report Purpose To provide Elected members with an update relating to changes for burning in the open and the Local Nuisance and Litter Control Act 2015. Introduction/Background In September 2015, January and April 2016, reports were provided to the Elected Members in relation to feedback provided to the Environment Protection Authority who were seeking public consultation of the draft Environment Protection (Air Quality) Policy 2016 (Air Quality EPP) and the Local Nuisance & Litter Control Bill. In July 2016 the Local Nuisance & Litter Control Bill was passed by Parliament and the Regulations relating to this Act are currently being drafted, and in August 2016 the Environment Protection (Air Quality) Policy 2016 (Air Quality EPP) was adopted by the Environment Protection Authority. Discussion Environment Protection (Air Quality) Policy 2016 (Air Quality EPP) This new Policy relates to burning in open areas and previously the management of burning was directed by the Environment Protection (Burning) Policy 1994 which has been repealed and now the new policy has been adopted. Historically Councils were not bound by legislation relating to burning in open areas and this Policy still does not legislate this, however the management of burning in the open has traditionally been governed and overseen by the Environment Protection Authority and some Councils, predominantly Metropolitan Councils, who sought approval within the Environment Protection Authority Regulations, to issue permits to individual property owners, to burn in the open, however most rural Councils, including the Mid Murray Council chose not to be regulated to issue permits. The goals of this Policy are to shift the responsibilities of managing burning in the open solely to Councils, however restrictions within the Policy relate only to the burning in townships. The definition of township defined in this Policy is problematic, along with exemptions provided for burning in accordance with the Fire & Emergency Services Act 2005. Importantly, there is still no compellability for Councils to enforce this Policy within legislation nor is this likely to be written within the Regulations currently being drafted for the Local Nuisance & Litter Control Act. Local Nuisance & Litter Control Bill 2015 In September 2015, Council’s Manager - Regulatory Services provided a report to Council relating the Draft Local Nuisance & Litter Control Bill, 2015, and provided a copy of the feedback provided to the Local Government Association within the consultation period.

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9.2.2 Environment Protection (Air Quality) Policy 2016 and Local Nuisance & Litter Control Act 2015 cont’d Councils throughout South Australia provided considerable feedback to the Environment Protection Authority relating to this Bill, and in July 2016 the Local Nuisance and Litter Control Bill 2015, was passed by Parliament. Whereas a number of concerns relating to abandoned vehicles, and breaches identified by Environment Protection Authority licensed operators, have been removed, the broad concept of the Bill was unchanged, and is likely to be enacted in July 2017, when the Regulations to the Act are completed and approved. Conclusion In conclusion, with the introduction of the Environment Protection (Air Quality) Policy 2016, it still does not compel Council’s to enforce this Policy, and particularly only relates to a very small portion of the townships within the Mid Murray Council District. The contradiction between this Policy and the Fire & Emergency Services Act 2005, still remains, and contradicts the controls placed within the Policy in these areas where the Policy applies. It is with this in mind that Council will continue its practices to receive calls relating to burning complaints, and provide advice as it has in the past. Further as in the past staff will not be enforcing this Policy within the townships, especially given the anticipated increase in workload. In relation to the Local Nuisance & Litter Control Bill 2015, the exact impact that this legislation will have on Councils is still a concern, however will not be clearly determined until its Regulations are approved. It is believed that once the draft Regulations have been compiled, that Local Government will have a chance to provide feedback through the normal public consultation process, and any such feedback will be reported to Council in the future. References Community Plan Theme 1: The Natural & Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.3 – Lobby, advocate and promote for improved

environmental protection outcomes through implementation of best practice planning policy.

Budget There may be financial implications for Council dependent on

the outcome and final version of the Regulations adopted. Legislation Environment Protection Act 1993, Environment Protection (Air

Quality) Policy 2016 and Local Nuisance & Litter Control Act 2015.

Recommendation Moved __________________ Seconded __________________ that the report on Environment Protection (Air Quality) Policy 2016 and Local Nuisance & Litter Control Act 2015 be received.

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9.2.3 Update on Release of Carp Herpes Virus in the River Murray Reporting Officer Joel Taggart Position Manager – Development Services Report Purpose To provide an update to Elected Members on the research and planning stages, as well as the previously announced Federal Government funding, relating to the Carp Herpes virus for biological control of that species of fish. Introduction/Background Elected Members may be aware that in early-May 2016, the Federal Government announced a $15 million program to investigate the release of the Carp Herpes virus into the River Murray, with the aim of substantially reducing the number of carp that currently populate the River. Following this announcement, staff attended a workshop, hosted by the University of Adelaide and Primary Industries & Regions SA (PIRSA) that provided an overview of the investigations to date. Discussion Following a review of this issue by staff, it has been determined that the funding as currently proposed is intended for developing a rollout plan and management strategies. It is not intended to cover the costs associated with the on-ground implementation and the subsequent clean up. These aspects of the project will be funded at a later date. Workshop At the University of Adelaide workshop in early-May, various Riverland and Murraylands Councils were represented, as well as various staff from the Environment Protection Authority, Department of Environment, Water & Natural Resources, Federal Government, PIRSA and New South Wales Government. This workshop provided a background to the project, and clarified potential misconceptions about the proposal. Points of interested included –

• The disease is transmitted generally fish to fish. • Symptoms show within a week, leading to death of the fish within 24 hours of

this. • Four Commonwealth legislative approvals are required, as well as various

State approvals. • The recently announced $15 million will be allocated of 2.5 years for the

development of a National Carp Control Plan. • Approval for release of the virus could occur as soon as late 2018. • A Federal Government Ministerial Taskforce will be considered to consider

the various issues associated with the above Control Plan. • The funding does not include money to implement the Control Plan. • The virus alone will not be sufficient to restore river health. The virus will not

entirely eradicate carp; therefore other control measures will be required to keep the pest at a low level. Native fish population recovery will also need other aquatic ecosystem restoration measures.

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9.2.3 Update on Release of Carp Herpes Virus in the River Murray cont’d Next Steps Given the large area of the River Murray that the Mid Murray Council covers, it is recommended that Council be actively involved in this current stage of the project. This will ensure that when the time comes for the rollout of the virus and the subsequent clean up, that Council will be aware of the various management plans associated with the project. To this effect, through Council being involved with the project at this stage, lobbying of both Federal and State Governments can occur, to ensure that the rollout of the virus does not effect ratepayers, tourists and primary producers within the River Murray catchment. Staff will continue to monitor developments associated with this project and will report to and consult with elected members as required. Refer Appendix 9.2.3. References Community Plan Theme 1: The Natural and Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.2 – Design community led solutions to local

problems. (Such as erosion of River banks, carp control, water quality).

Theme 1.8 – Advocate, protect and enhance the River Murray

Corridor. Budget No budget allocation is required at this stage. Legislation Whilst various Federal and State legislation affects this

project, no legislation that Council administers relates to this project at this stage.

Recommendation Moved __________________ Seconded __________________ that the report be received and noted.

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9.2.4 State Government Heritage Reforms Reporting Officer Joel Taggart Position Manager – Development Services Report Purpose To provide Elected Members with an update on the State Government’s proposed Heritage Reforms. Introduction/Background Further to a previous report to Elected Members relating to the Planning Reforms that are currently being undertaken by the State Government, Council was recently notified of a consultation period relating to reforms of the Local Heritage listing system. A discussion paper, entitled “Heritage Reform – an exploration of the opportunities: Local Heritage Discussion Paper” has been placed on the Department of Planning, Transport & Infrastructure website and was circulated to all Elected Members in August. The heritage reforms essentially relate to a review of the current Local Heritage listing system, and are directly related to the Planning Reforms that are currently in train, as well as the new Planning, Development and Infrastructure Act, 2016 (which is to replace the Development Act 1993). The abovementioned discussion paper is attached together with some Frequently Asked Questions. Refer Appendix 9.2.4A. Discussion As the State Government is seeking comments on the discussion paper, it is the view of staff that Council should provide some feedback. This is due to the current level of interest in heritage matters within the Council area, as well as many the heritage related projects that are currently being undertaken by Council e.g. various state and national heritage listings, investigation into the Pug and Pine Cottage, a Heritage Development Plan Amendment. A copy of the draft letter to be sent by Council to the State Government is attached. This letter provides commentary on various aspects of the proposed reforms. Refer Appendix 9.2.4B. Public Consultation The State Government has written directly to all Council’s as well as many planning, development and heritage stakeholders. The discussion paper and request for feedback is also on the Department of Planning, Transport and Infrastructure’s website. In addition, Council has placed a link to the discussion paper on its website in order to solicit further comments. State and National Heritage Listings As detailed in the discussion paper, neither of these forms of heritage listing, nor the processes associated with nominating places for such listing forms part of this review.

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9.2.4 State Government Heritage Reforms cont’d Southern Areas Heritage Development Plan Amendment (DPA) This DPA has now been considered several times by Council’s Strategic Planning and Policy Development Committee (SPDPC). At present, Council’s Heritage Consultant, Flightpath Architects, are researching more detail in relation to the sites/places that Council wishes to nominate for Local Heritage listing. To this effect, Council staff and consultants have met with the Department of Planning, Transport & Infrastructure staff on several occasions, and it is considered that the model in which the Southern Areas Heritage DPA is being assessed under is similar to what is proposed in the discussion paper. This principally relates to a lower number of sites/places being granted Local Heritage status, and minimising the use of broad Heritage Conservation Policy Areas. The theory behind this is to highlight only the key examples of certain forms of uses, design and architecture within the one Council area. Ultimately this aims to streamline the development assessment process. Therefore it is not anticipated that this DPA will be affected by the proposed reforms. Future Development Plan Amendments Whilst the current Development Plan Amendment is funded and has initial conditional support from the Minister for Planning and the Department of Planning, Transport & Infrastructure, it is not known what the landscape will look like over the next 2-3 years in relation to planning policy. With the regionalisation of planning policy development, it is thought that any future Heritage Development Plan Amendments relating to the Central and Northern Areas of the Mid Murray Council will need to be worked into a yet-to-be-developed Regional Development Plan. Local Heritage listings will also need to follow the new processes that will flow out of research being undertaking by the State Government in conjunction with this discussion paper. Next Steps The State Government will review the results from the public consultation phase and then develop its final position relating to how heritage items and areas will be managed within the new planning system. References Community Plan Theme 1: The Natural and Built Environment Respond positively to the Development Planning System

reform by: Theme 1.14 – Seeking further improvement in the

development approval process. Budget No budget impact. Legislation Development Act 1993 and Development Regulations 2008.

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9.2.4 State Government Heritage Reforms cont’d Recommendation Moved __________________ Seconded __________________ that Council is supportive of the proposed reforms relating to the implementation of the Planning, Development and Infrastructure Act 2016, and provides feedback on the proposed Heritage Reforms to the State Government, as detailed within the letter contained within Appendix 9.2.4B.

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9.2.5 Development Application Fee Waiver Policies Reporting Officer Joel Taggart Position Manager – Development Services Report Purpose To provide Elected Members with draft policies proposed for adoption, being the revised ‘Waiving of Development Application Fees for Community Groups Policy’ and the new ‘Waiving of Development Application Fees for General Applicants Policy’. Introduction/Background Elected Members may be aware that Council has a policy relating to the waiving of development application fees. At present, the policy only relates to the waiving of fees for community groups. However, following a review of this policy and its operation, it has been decided to update that policy, in order to make it clearer, and also to create a new policy. The new policy relates to the waiving of fees in certain circumstances for general development applications. Discussion Following a review of the existing policy by staff, it has been determined that there was a need to update the existing fee waiver policy for community groups paying development application fees, as well as create a new policy relating to general applicants. The details of both the updated and the new policy are listed below. It is considered that both these policies will lead to greater clarity and transparency for applicants. New Policy/New Inclusions In terms of updates to the existing fee policy (relating to fees waivers for Community Groups), the following is proposed to be changed –

• Clarification that the policy also applies to Crown Land, and land owned by Community Groups.

• Clarification in respect to statutory referral and public notification advertising fees.

In terms of the new proposed policy entitled ‘Waiving of Development Application Fees for General Applicants’, the following is a summary of the content of the policy:

• Ability for staff to waive fees in certain circumstances for general applicants. • Guidance now provided about fee waiver requirements in relation to the

following – o State/Local Heritage properties o New Economic Development and Business Investment Opportunities

(as determined by the Chief Executive Officer) o Development Applications where an error has occurred in their

processing o Developments occurring following a natural disaster.

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9.2.5 Development Application Fee Waiver Policies cont’d The rationale for the development of this new policy is to provide staff with additional guidance in respect to the waiving of development application fees. It is envisaged that with the creation of a Local Heritage list in the next 12 months (through the Southern Areas Heritage Development Plan Amendment), the ability of staff to waive fees for developments relating to these properties will be beneficial to property owners who may feel encumbered by a heritage listing. It is also seen as positive to provide some flexibility with the waiving of development application fees for new businesses that are starting up, or for those wishing to invest in the Mid Murray area. The waiving of some of the development application fees may be seen by business as an incentive to invest in our Council area. The application of this fee waiver will be subject to approval by the Chief Executive Officer. Refer Appendix 9.2.5. Please note the format of these policies will be updated once adopted by Council to match those in the current suite of Council policies. Planning Reforms It should be noted that these proposed policies will need to be updated within the next 12 months, given the recently proclaimed Planning, Development and Infrastructure Act 2016, will change various legislated fees and procedures. Therefore this will provide Council with a chance to review and amend the various other provisions of the proposed policies if necessary at that time. Next Steps Upon Council adopting these policies, they will form part of the Mid Murray Council Policy Manual suite. References Community Plan Theme 1: The Natural and Built Environment Respond positively to the Development Planning System

reform by: Theme 1.14 – Seeking further improvement in the

development approval process. Budget No budget allocation is required for these policies, nor is it

envisaged that these policy revisions will lead to any loss of income of any significant note.

Legislation Development Act 1993 and Development Regulations 2008. Recommendation Moved __________________ Seconded __________________ that (1) Policy MMC-DP10 Waiving of Development Application Fees for Community

Groups, as amended, be endorsed and adopted by Council; and (2) Policy MMC-DP11 Waiving of Development Application Fees for General

Applicants be adopted and endorsed by Council. _______________________________________________________________________________________________________________________________________________



9.2.6 RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020 Reporting Officer Peter Graves Position Director – Development & Environmental Services Report Purpose To provide a brief overview of the Draft Regional Roadmap 2016 – 2020 and Council’s response to the document. Refer Appendix 9.2.6. Introduction/Background The Murraylands-Riverland covers over 36,000sq kilometres (third largest RDA region in South Australia) spanning eight local councils. Geographically the Murraylands-Riverland sits between Adelaide metropolitan area to the west and the Victorian boarder to the east. We are fortunate to have such a large expanse of the Murray River running through our region from Renmark in the north through to Murray Bridge and the Coorong in the South. The region is home to around 70,633 people and some 6,120 businesses. The major economic output is primary production accounting for 34% of all Gross Regional Product generated, 20% of jobs and 15% of household incomes (see Appendix 9.2.6 and the Appendix 2 in Draft Regional Roadmap). Our region has the highest proportion of agriculture dependence for any RDA region in South Australia. Our region is the third largest economy in regional South Australia. We have the third largest population base and third largest Gross Regional Product (2012/13 in absolute terms and on a GRP/Capita basis). However our population base is growing at the second slowest rate and our unemployment rate is high relative to the other regions. (See Appendix 9.2.6 and the table on page 9 which compares the major economic indicators across the regions). The Regional Roadmap is a plan designed to provide guidance for businesses and community groups to align priorities and optimise effort that will lead to better economic and social outcomes for everyone in our region. The overarching Vision for the region is to be:

A vibrant, resilient region that capitalises on change, embraces economic development and prosperity, and provides an inspirational living, investment and working environment.

The Roadmap identifies three critical success factors that our region needs to address in order to fully deliver on this Vision:

1. Water and energy security. 2. Capability of RDAMR organisation and other influencing organisations in the

region. 3. ‘Whole of region’ approach to building the foundations for a vibrant and

resilient economy.

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9.2.6 RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020 cont’d The three Strategic directives and priorities that will be pursued over the next four years to begin addressing the critical success factors to advance our Vision are outlined below in the following diagram.

What follows in the discussion section below is a summary of the feedback presented to the RDA regarding this draft document. Discussion Although the Roadmap is broad in nature it recognises our continued focus on agriculture whilst aiming to broaden the economic base by fostering the development of other industries. It also recognises that an integrated approach is necessary to achieve the targets and results and the need to build a brand. Whilst most of the below comments fed back to the RDA are addressed within the identified initiatives, areas of specific need and opportunity from Council’s perspective were highlighted:

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9.2.6 RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020 cont’d

MMC Need/Opportunity Relevant Community Plan Reference

1. The need to advocate and lobby for improved digital connectivity (mobile, data & TV). Strategy 4.7

2. Encourage a coordinated approach to secure local jobs associated with investment within the Region.

Strategy 2.4 – 2.6, 3.1

3. The need to realise population growth in areas such as Mannum and Truro with some potential also in Swan Reach and our shack settlements. This includes leveraging the growth of adjacent areas of Adelaide Hills, Murray Bridge and Barossa.

Strategy 3.15

4. The opportunity to support and encourage the development and utilisation of renewable energy.

Strategy 1.9, 4.5

5. Support intra, inter and international market development of businesses operating within the Region.

Strategy 3.2

6. The importance of branding the Region and its offering. Strategy 3.12, 3.14 – 3.16

7. The need to recognise and promote the significant level of investment across the Region – the level of activity is often not recognised. Profile and promote areas for future development.

Strategy 3.4 & 3.5

8. The need to provide a wholistic (concierge) service and package to major investments/ developments – from concept, business feasibility, to development application process and to build. The need to leverage local value from such investments.

Theme 3: Economic Development & Tourism

9. Recognition of the contribution that tourism makes to the economy and continued investment in the sector’s development.

Strategy 3.6 – 3.12

10. Planning and lobbying for future infrastructure e.g. roads, power and water necessary to underpin economic development.

Strategy 4.6, 4.9

Conclusion The RDA plays an important role in working with Council, business, investors, community and other stakeholders in fostering a coordinated and strategic approach to economic development. Working with the RDA will be important in Council realising its strategic priorities, supporting existing businesses and in attracting new investment.

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9.2.6 RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020 cont’d References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,

Business and Community to: Theme 3.1 – Build a localised Economic Development

Strategy that clearly identifies strategies for local jobs, skill development and growth and links to wider regional objectives. (Namely the Regional Development Australia Murraylands Riverland Regional Roadmap).

Budget Not applicable. Legislation Not applicable. Recommendation Moved __________________ Seconded __________________ that the report titled “RDA Murraylands & Riverland – Regional Roadmap 2016 – 2020” be received and noted.

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9.2.7 Corella Control Reporting Officer Rocky Warren Position Manager – Regulatory Services Report Purpose To provide Elected Members information on Little Corella (Cacatua sanguinea) management throughout the regions and proposed management by the Mid Murray Council in both the short and longer term. Introduction/Background Little Corellas are an Australian native bird naturally found in parts of South Australia. The range of the Little Corella in South Australia has expanded substantially southwards since the 1920’s. Flocks have been part of the landscape in the Mid Murray Council district for many years with numbers steadily increasing. It is believed the range of the Little Corella has increased due to the change in land use that has occurred over the years, along with the abundant food varieties, natural nesting hollows within the river cliff faces, and readily available water sources. The typical daily activity pattern for Little Corellas is to start calling at first light. As the light grows, birds begin to move about the roost trees and calling intensifies. Birds may fly to other trees, often with exposed or dead branches at the top, to catch the first sunlight and bask for a period. The birds then fly off to commence foraging in a sown crop, a pasture, stubble, on roadsides and the river’s edge. The first bout of feeding lasts for a variable period, determined in part by the temperature, abundance of food and whether there are young to feed. This can last from half an hour up to four or five hours. Little Corellas then usually return to a resting or loafing site to digest food, preen, play and rest. During summer, this resting period may last for a number of hours, until the day is cool enough for the birds to resume feeding late in the afternoon. Little Corellas return to the evening roost site near sunset and are often noisy while settling to roost. On moonlit nights, Little Corellas often call and move about the roost site, flying to other trees on occasions. When pairs are breeding, they are dispersed over the countryside, where they feed near their nest hollows, being the cliff faces in the River Murray regions. During spring Little Corellas are mostly seen in pairs or small flocks. After the young fledge (November usually) they join growing flocks that gather to feed in crop stubbles, slashed paddocks and other, concentrated food sources such as citrus and nut orchards. This is when large flocks form, comprising young of the year, their parents and non-breeding birds. These summer aggregations of birds roost communally at traditional sites and tend also to feed in large groups at favorable food and water sources. Flocks “accumulate” at such sites by a process known as ‘local enhancement’, whereby birds flying past will change course to join other birds they can see on the ground, feeding or drinking. It is not until the autumn break when significant rainfall softens the ground over a wide area, often in April or May that these flocks once again disperse into smaller groups for the winter and feed by digging in the now softer ground for bulbs and corms. By August, pairs have once again moved close to their nest hollows to feed and prepare for breeding.

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9.2.7 Corella Control cont’d At the meeting of Council on 8 December 2015, a report was submitted to Elected Members relating to control measures of Little Corellas. As a result of the report, the following resolution was adopted.

17697/1 Cr Sakko moved that (1) Council consult the community regarding the locations at which little corellas

are creating the greatest concern along with possible interventions; (2) A budget be submitted for 2016/17 encompassing the feedback and

opinions of those consulted regarding priority locations and interventions; and

(3) Council wait for the research outcomes prior to finalising Council’s policy position and course of action to be undertaken in preparation for the 2016 flocking season.

Seconded Cr Hall. CARRIED.

Discussion In late 2015 Council participated in a survey and workshop known as the Little Corella Research Project run by UniSA Citizen Science Research – Discovery Circle, in collaboration with the Department of Environment, Water and Natural Resources, Local Government Association of South Australia, Flinders University, Michigan State University and other South Australian Councils including Alexandrina Council, Flinders Ranges Council, Town of Gawler, City of Marion, District Council of Mount Barker and City of Salisbury. The research project is still currently being conducted; however Stage 1 and Stage 2 of the project which involved an online survey and community workshops has been completed. A Little Corella map has been created using the information from the online survey which shows the problem sites located throughout South Australia and as identified by respondents (note the number of respondents who identified Mannum as a site). A number of community workshops were held in a number of rural townships throughout South Australia between the months of November 2015 through to March 2016. The workshops utilised a purpose-built software program that has allowed participants to share their ideas and concerns. This information is all available to view on the Discovery Circle website: http://www.discoverycircle.org.au/projects/little-corellas/ Stage 3 of the project involves Data Collection which may involve visiting known problem sites and access to the environment for comparison to sites where Little Corellas are not a problem. This work is currently being undertaken throughout autumn and winter 2016. Stage 4 of the project is focussed on Data Analysis which will test and refine ideas from the workshops, exploring management options available to manage Little Corella. Finally Stage 5 of the project will share the results with participants and the wider community which is due to be completed soon (we had hoped that the results would have already been released but finalising the data has been subject to delays). As a result of the resolution of Council in March 2016, the Mid Murray Council sought its own community feedback from its ratepayers, in an effort to identify the problems experienced with the Little Corella within our Council District. The response was limited (3 in total) and while each respondent raised concerns regarding the impact of these birds to infrastructure, the trees and other fauna along the River Murray, the sample can not be considered valid in helping Council to determine its future management arrangements.

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9.2.7 Corella Control cont’d From the survey, Council became aware of a method of area control of Little Corellas by use of a water jet mechanism, used to scare birds from trees and immediate areas. This water jet method was trialled and was successful in moving flocks of Corellas from their roosting trees to other locations. Whereas this method proved successful in controlling the infestation of flocks within an immediate area of about 500 metres, the control measures are by no means permanent. Council resolved to allocate $10,000 within its current budget, to utilise control methods for short term Little Corella control, within the Mid Murray Council district. Council’s Manager - Regulatory Services, engaged a number of other rural Councils currently undertaking Corella control, in an effort to identify the methods that proved successful, and the costs involved, in preparing a strategy for our Council. From this engagement, the following Councils provided information from their works undertaken. The Flinders Ranges Council The Flinders Ranges Council have undertaken a number of actions to manage Little Corellas. This Council, like the Mid Murray Council, engaged the community in an effort to have an effective management approach by understanding where the flocks were roosting, where they were feeding, and how they move about during the day. This information assisted in determining the current and future management approaches, and their effectiveness. From the information received, a number of practices were trialled during the 2013-2015 seasons including:- • Formation and meetings of The Flinders Ranges Little Corella Control Reference

Committee. • Shooting of birds. This approach was found not suitable for town areas. • Use of Council volunteers to move flocks and relocate gas guns. • Use of ‘Bird Frite’® shots from shot guns to scare birds. • Ongoing lobbying of State Government. • Engagement of all South Australian local Councils through the Local

Government Association of South Australia 2013 Annual General Meeting Showcase.

• Engagement of Mid North and Yorke Natural Resource Management Board. This was found to be ineffective to date.

• Trap and gas action, which was ineffective in reducing flock numbers and extremely expensive.

• Applying for grant funding. • 2013/2014 Control Program – effective for short term control. The 2013/2014 Control Program also involved the following mechanisms as mentioned above: Strobe Lights Strobe lights, flashing white lights and high powered torch lights at night were found to be an effective deterrent for the birds at night. The flashing lights made the birds uncomfortable and they left their roosting site. When the light is shone onto branches the movement and light makes it look like the branches are moving. This unsettles the birds as they can not be sure if something is moving about. The birds would move away from the site and a high powered torch waved slowly in foliage also did a similar job. This activity undertaken at sunrise and after sunset was found to be successful in moving on the birds, but was labour intensive.

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9.2.7 Corella Control cont’d Gas Gun Council utilised gas guns to scare the birds away from certain locations, but not involving public areas regularly frequented by visitors to the area. The gas gun is similar to the type used in vineyards and orchards. It periodically fires making a loud noise and startles any birds that are nearby. The gas gun is not lethal as it fires no projectiles. The gas gun was placed in areas where flocks of birds are reported as causing an extreme disturbance. Complaints were received with this activity as could be expected. The expenditure to The Flinders Ranges Council, in implementing their Little Corella control program for the 2015/2016 financial year amounted to $13,661.00. The Barossa Council The Barossa Council established its management program to control Little Corella flocks in and around Nuriootpa. This Council invested significant resources during the 2014/2015 season monitoring, tracking and deterring flocks of Little Corellas across its region. However the birds continued to return to Nuriootpa to roost, causing widespread damage and frustrating residents, business owners and community groups. Given the sensitive nature of the matter, there was a reluctance to use firearms or scare guns close to residential areas and populated public spaces, and as a result commenced working with property owners to limit the birds’ access to water and food. Unfortunately there was a level of resistance to the idea that birds are attracted to sites which have available water. It was the availability of water, together with the seasonal availability of fresh food sources that resulted in large flocks returning to a number of sites in Nuriootpa and Sandy Creek during the day. One of the difficulties faced was the gaining of permission to access private properties where the Little Corellas were roosting. This Council found with non-invasive avenues exhausted, Council Officers and contractors intensified their activities involving the use of loud noises in townships via starting pistols, the use of flashing lights, high powered torches and culling in small numbers at roosting sites in an effort to unsettle flocks and disperse their community. Importantly, the contributing factor found to provide success within this program, was restricting the availability of water for the birds, in conjunction with the control methods. Consultation with private land owners in restricting access to water troughs and changing of irrigation management were all important ingredients. This combined approach was found successful over a 4 week concentrated period, from day break to dusk, with a large flock of approximately 1500 birds from Sandy Creek being successfully moved on. This work was undertaken by contractors and Council staff with a combined cost of around $15,000. These birds were found to join other Little Corella communities in other less affected areas. Whilst it was found not within this Council’s control nor management responsibility, The Barossa Council continues to invest significant time and resources to minimise the impact of these flocks, but also feels the abundance of Little Corellas is a State-wide problem that requires a coordinated approach from State Government. The Barossa Council favours a State-wide approach to deal with this recurring and seasonal problem and will continue to liaise with stakeholders in a bid to manage the Little Corella issue holistically.

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9.2.7 Corella Control cont’d Alexandrina Council Alexandrina Council has been dealing with the impacts of Little Corella throughout their Council district for well over a decade. Their situation is no different to many other Councils where during the summer months huge numbers of Little Corella inundate the Council district. Strathalbyn is generally the worst affected township within their district, however other townships affected include Milang, Clayton Bay, Goolwa and Port Elliot. Various management programs and control techniques have been used over the years with the primary focus on protecting Council infrastructure and assets in these areas to reduce the impact the Little Corella cause to parks and gardens, vegetation and built assets. This Council has also focussed on reducing the impact and distress the Little Corella cause to members of the community. In 2002, Alexandrina Council in partnership with the City of Onkaparinga and Department of Environment and Heritage (DEH) obtained funding through the Local Government Research and Development Scheme to undertake a study of the ecology of the Little Corella within the Fleurieu Peninsula. In turn, the Corella Research Project Report was compiled by QED Pty Ltd in 2003. In 2004, Alexandrina Council along with the City of Onkaparinga lobbied the Department of Environment and Heritage to establish and coordinate a database to predict the movement and expansion of flocks into other areas and at a sub-regional level DEH staff monitored the effectiveness of control methods and collating flock data for the management database. At a local level, Council staff monitored and reported Corella numbers and behaviour and undertook various bird frightening techniques to protect council assets and infrastructure. In 2006 Alexandrina Council purchased a product known as BirdXpeller, to be used within the Strathalbyn Soldiers Memorial Gardens. This product uses sonic and ultrasonic noises to deter birds from entering the area but unfortunately this product had limited success with Little Corellas. In August 2006, Alexandrina Council endorsed a ‘Trap and Gas’ program to be used as a culling method to control the Little Corellas. The cost to operate this program was expensive and the permit only authorised the removal of 1,000 birds at any one time. As an ongoing control method in the longer term, this program is thought to be unsustainable. In 2007/08 Alexandrina Council engaged a contractor using the Corella’s natural predator, a Falcon, to move the Corella out of the Strathalbyn town centre and push them to the rural outskirts of Strathalbyn. The program proved a success and was again used in mid-December 2008. Whilst this program is successful, the cost to use this method on an ongoing basis was unsustainable. In 2009 Alexandrina Council formed an Abundant Bird Community Reference Group in Strathalbyn and Goolwa to provide a local forum for local communities to discuss abundant or pest bird issues within their localities and provide a two-way information exchanged between Local and State Government. This also allowed the communities to become involved in the management of abundant birds that impact on their community and provide input to possible solutions.

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9.2.7 Corella Control cont’d From 2010 through to 2015, regular on-ground actions were being undertaken by Alexandrina Council employees, which included using non-lethal actions such as the use of Bird Frite fired from shot guns, clap boards, starter pistols, laser lights and flashing strobe lights on vehicles. In addition, Corella Management Community Reference Group meetings were held in Strathalbyn and Goolwa during 2010. This Council also developed the Little Corella Management Plans which detailed the actions Council were undertaking to assist in managing the impacts of Little Corellas. Informative brochures were also developed for the community which provided information regarding actions that can be undertaken on private land, what actions Council was undertaking and also provided data sheets to allow residents to report bird numbers and problem areas to Council. Further to this Council continued to pursue the issue of Little Corella management with the Local Government Association with the aim of improving the level of support and involvement from the Department of Environment and Natural Resources. Throughout the season of 2015/2016, large flocks of Little Corella again returned to their Council area. Strathalbyn was again the primary area of focus with 15,000+ Corellas within the area. Clayton Bay was also impacted prior to Christmas with numbers steady in this area. However Goolwa saw smaller flocks with limited damage to Council infrastructure and limited public reaction. During this season the Council continued to receive regular complaints from residents and businesses within Strathalbyn with the main concerns relating to the noise, destruction of the Strathalbyn Soldiers Memorial Gardens including the large historical trees within this area. Damage to privately owned buildings and the general mess/debris falling on the ground within the area was also reported, with Council staff actively cleaning up the debris from walkways/pathways and aiming to keep the area well presented. Regular discussions were held with Council staff during this season regarding management methods for controlling the Corellas. Importantly, the use of Bird Frite propelled from shot guns which provided some success in moving the birds to the outskirts of affected townships during the daylight, was unable to be used due to Work Health and Safety regulations. This Council engaged a pest management contractor to use Bird of Prey (Falcon) once again and trialled the use of a drone to use as a scaring method to move the Little Corellas out of the Strathalbyn Soldiers Memorial Gardens and Angus River Corridor. The success of this was varied. Alexandrina Council engaged another contractor from northern Adelaide and developed a more intensive disruption program which included the use of firearms to keep the Little Corellas out of the Soldiers Memorial Gardens and the Angus River Corridor. This process was successful in moving the flocks away from the immediate areas, however resulted in an increased number of complaints received relating to the use of firearms. The expenditure of the Alexandrina Council, in implementing their Little Corella control program within two targeted areas, over the past two years, and projected costs for this season is as follows. These costs do not include Council Staff work hours: • 2016/17: $25,000 • 2015/16: $24,368 • 2014/15: $9,300.

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9.2.7 Corella Control cont’d Conclusion The problems associated with Little Corellas within the Mid Murray Council are obviously shared by many other rural Councils. Where our Council is unique, is that the presence of beautifully sculptured cliffs along our river, prove the natural breeding habitat for these birds, and the abundance of water within the river system provide a perfect habitat for these birds to congregate. Private land owners, fruit and nut producers, and broad acre farmers, conduct extensive control measures in attempting Little Corella control affecting their crops with thousands of birds destroyed annually. From a survey of a single primary producer within our Council district, they have provided Council with the following expenditure for the 2015/2016 year in Little Corella on their two farms:

Labour hours for bird patrol $62,000 per year

Miscellaneous sundries for bird patrol $10,000 per year

Vehicles, fuel, repairs $24,000 per year

Total $96,000 per year

As discussed previously, Council has allocated $10,000 within its current budget. It is proposed that in the current financial year we: 1. We use the spray jet as outlined earlier for targeted events. At this stage the

event would be the Hot Rod Show in Mannum at a cost of $2,000. 2. Use the remainder of the funds i.e. $8,000 to utilise other control measures in an

attempt to deter the Corellas from such targeted locations as: a. Swan Reach (this could be done in conjunction with almond producers in

the area who already invest substantially in Corella control) b. Caloote/Wall Flat area.

In the longer term, it is proposed that we await the State wide research project outcomes and contribute to future directions/recommendations including continued lobbying of the State Government to take a more proactive approach and invest in addressing the Corella issue. Two draft brochures are attached which we intend to disseminate to the community to increase the level of awareness of the issue, the action being taken and encourage the involvement of landowners and the broader community in control measures. Refer Appendix 9.2.7A – Little Corella Control Fact Sheet. Refer Appendix 9.2.7B – Little Corella Management on Private Property. References Community Plan Theme 1: The Natural and Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.2 – Design community led solutions to local

problems. (Such as erosion of River banks, carp control, water quality).

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9.2.7 Corella Control cont’d Budget $10,000 allocated in 2016/17 budget. Legislation Not applicable. Recommendation Moved __________________ Seconded __________________ that the report be received and that Council resolve as follows: (1) Council use the spray jet as outlined in the report for targeted events, being

the Hot Rod Show in Mannum at a cost of $2,000. (2) Use the remainder of the funds i.e. $8,000 to utilise other control measures in

an attempt to deter the Corellas from such targeted locations as: a. Swan Reach; b. Caloote/Wall Flat area; or c. Other areas as determined by Staff in conjunction with Elected

Members. (3) In the longer term, that we await the State wide research project outcomes

and contribute to future directions/recommendations including continued lobbying of the State Government to take a more proactive approach and invest in addressing the Corella issue.

(4) Council disseminate information to the community to increase the level of

awareness of the issue, the action being taken and encourage the involvement of landowners and the broader community in control measures.

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9.2.8 CWMS Update Reporting Officer Peter Graves Position Director – Development & Environmental Services Report Purpose To provide Council with an update in relation to recent Council input into CWMS policy and to seek an extension of the term of existing community members on the CWMS Advisory Committee. Introduction/Background Council has had input into a number of State and Local Government policies that relate to CWMS. Given the fact that Council operates a total of 28 CWMS schemes plus 4 houseboat pump out facilities on behalf of DEWNR it is important that Council seeks to influence policy to better support the development of shack settlements, gaining financial assistance to further develop systems in line with the Outhred Report priorities along with priority township. Specifically the areas that we’ve had or intend to have input include:

1. LGA - Review of the CWMS Funding Agreement (with the State Government)

2. EPA’s River Murray shack wastewater management position statement 3. Inquiry into small-scale water, sewerage and energy services.

Lastly approval from Council is sought to extend the term of existing community members of the CWMS Advisory Committee of Council which lapses November 2016 – primarily in consideration of the pending changes associated with management of this asset class, its funding model and maintenance program. Discussion 1. LGA - Review of the CWMS Funding Agreement (with the State

Government) Attached as Appendix 9.2.8A is a copy of Council’s submission to the LGA. In summary we have advised the LGA CWMS Review Group that: The funding agreement between the State Government and Local Government Association of South Australia in 2008 is considered to have been highly successful. Benefits of the funding agreement have included the installation of a number of new CWMS schemes, research and development and completion of Commonwealth funded projects, involving the National Water Initiative and Statewide Wastewater Recycling projects. The funding agreement for CWMS schemes has lead to better public and environmental health outcomes, economic development, less illegal development and better aesthetics for houses and shacks. The LGA CWMS Management Committee has and continues to provide leadership and support to Local Councils, not only with the installation of new CWMS, but also guidance on Asset Management, ESCOSA, service charge setting and in Mid Murray’s case, an understanding of the complexity of the challenges faced for the shack areas without CWMS.

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9.2.8 CWMS Update cont’d In terms of future funding priorities we also highlighted:

• The 4 priority towns (Morgan, Blanchetown, Swan Reach & Tungkillo) which are not currently serviced by a CWMS.

• The importance of updating the priority CWMS upgrades listing of the LGA CWMS Management Committee for our Council to not only refer to the above townships but also include the shack settlements given that most are below the 1956 flood level and therefore represent a significant environmental risk for all downstream users of the river including SA Water. Installation of CWMS’s in these areas would act as a powerful stimulant for economic development and significantly improve public health, River Murray water quality and amenity in the respective shack settlements.

• Council has been advised of potential funding for a feasibility study to be prepared for the design, costing and consultation for the 20 shack areas that do not have a CWMS. The funding for this study is yet to be finalised with the LGA nor its scope.

• CWMS reaching their useful lives and requiring an upgrade – as the CWMS reach the end of their useful life, there will be a greater demand for replacement/upgrades of CWMS.

Other issues raised in our response related to asset management, the expectations of ESCOSA, service fees, technical advice & support and skills development. 2. EPA’s River Murray Shack Wastewater Management Position Statement Attached as Appendix 9.2.8B is a copy of Council’s submission to the EPA. Appendix 9.2.8C includes the Murraylands & Riverland Local Government Association submission. Appendix 9.2.8D includes the response from the EPA to Council’s submission. The parameters and implications of the EPA’s draft policy position put out for consultation are summarised as follows: 1. Focuses on shacks on the River Murray in defined Shack Areas but extends to

include similar river-side residential development areas within the whole River Murray Water Protection Area.

2. Reflects the adoption of the Outhred Report recommendations regarding types of wastewater treatment options across the Shack Areas.

3. In order for shacks/sites to be developed, there is a requirement that they be connected to a CWMS or alternate treatment as per Outhred recommendation for that settlement.

4. In respect of the Wongulla and Cowirra shack settlements (our priorities for CWMS construction), Council must have made a financial commitment (i.e. via Council resolution) to construct and commission the CWMS, plus have shack site owners enter into an Land Management Agreement prior to any development application being considered.

5. Each development application assessed on merit. In response (see Appendix 9.2.8B) Council presented its rationale or our position on the management of wastewater in shack settlements:

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9.2.8 CWMS Update cont’d Mid Murray Council has the greatest concentration of shacks along the River Murray in South Australia. Wastewater management policy greatly impacts development in these settlements. We recognise the importance of fostering improvement and development of shacks in these settlements as a catalyst to economic growth, enhancing the quality of housing and general amenity, whilst protecting and improving the environment including water quality. Ideally EPA’s position of no development in shack settlements until a CWMS or alternate wastewater treatment is in place (as identified in the Outhred Report) would have delivered a reduction in the impact of wastewater on the environment and River Murray in shack settlement areas. With the difficulty of convincing communities to commit to a CWMS (or alternate treatment option) along with Council’s financial constraints, we have seen a significant increase in illegal development and a continuance of the poor wastewater management practices across the shack settlements. In response to the 3 key recommendations contained within our submission the EPA advised that: (see Appendix 9.2.8D) • Recommendation One: Pilot Project Response: That there may be some merit in trialling the use of Land Management Agreements within Cowirra and Wongulla shack settlements. It is suggested that Council write a letter to the Environment Protection Authority Chief Executive Officer seeking to undertake such a pilot. • Recommendation Two: Shacks located above the 1956 Flood Level Response: The EPA’S draft position paper does not seek to prohibit the redevelopment of existing shacks above the 1956 flood level. Rather it outlines the range of factors that the EPA would consider when a non-complying development application is received. If a natural or beneficial impact on river water quality can be demonstrated then the EPA is likely to support any such application. • Recommendation Three: Cost effective waste water management

technologies Response: The EPA suggested that this matter be referred to SA Health as the agency lead responsible for approval of waste water management systems. The EPA in its response also recognised • The inconsistency of Development Plan policies in flood fringe areas between

River Murray Councils. It has suggested the Council in collaboration with the Murraylands & Riverland LGA to gauge interest in reviewing development planning policy within the River Murray Water Protection Area.

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9.2.8 CWMS Update cont’d • The EPA has expressed its continued involvement in the LGA’s CWMS

Management Committee in which its to advocate for funding through the Local Government Subsidy Scheme. It further supports efforts to secure funding through communicating an environmental harm case for funds along the River Murray.

3. Inquiry into Small-Scale Water, Sewerage and Energy Services Attached as Appendix 9.2.8E is a copy of the correspondence received from the Essential Services Commission of South Australia (ESCOSA). ESCOSA is conducting an inquiry into small-scale water, sewerage, electricity and reticulated LPG services. The Commission has released an Issues Paper for the Inquiry and is now seeking comment from various stakeholders including Council. Council will be submitting a submission raising our concerns in relation to the onerous reporting regime and the required level of policy to be developed (especially given that we already have a number of broader Council policies that address ESCOCA’s requirements). 4. MMC CWMS Advisory Committee – Holiday Home Area Representatives

Term of Office Council resolved at its meeting on 10/2/2015 to appoint the following Holiday Home Area Representatives. • Dawn Prust • Steve Nicolson • Trevor Donaldson • Wayne Tredrea. These appointments expire in November 2016 with elected member appointments being for the current term of Council. Approval is sought from Council to offer an extension of the term of these existing holiday home area representatives of the CWMS Advisory Committee for a further period of 12 months i.e. expiring 30 October 2017. The reasons in support of this request are to enable continuity around a series of strategic issues related to the current operation of CWMS and development of future schemes and includes: • the implementation of the Outhred Report • pending changes associated with the way that we manage this asset class • the funding model • maintenance program • engagement of shack owners re the future management and development of

CWMS. If supported by Council the current representatives will be approached to confirm their ongoing interest.

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9.2.8 CWMS Update cont’d Conclusion Given that the majority of shacks along the River Murray in South Australia are in our area, Council must continue to make a focal point the shaping of policy, sourcing funding, long term planning, protecting the environment, compliance and activation of these areas that would see upgrading of shacks and general improvement in amenity across the settlements. Next Steps Over the coming months staff will: 1. Work with the Strategic Planning and Development Policy Committee to develop

a draft shack settlement wastewater management position for consideration by Council.

2. Liaise with the Murraylands & Riverland LGA to gauge interest in reviewing development planning policy within the River Murray Water Protection Area.

3. Write to the EPA’s Chief Executive Officer expressing interest in undertaking a pilot at Wongulla and Cowirra.

4. Make contact with SA Health along with solution providers to ascertain developments in wastewater management technologies.

5. Continue to work with the LGA CWMS Working Party seeking seed funding of $150,000 to undertake detailed design and costings for CWMS or alternate technologies as outlined in the Outhred Report.

6. Finalisation of the Asset Management Plan and subsequent development of the Long Term Financial Plan for CWMS.

7. Develop a work plan with the CWMS Advisory Committee including the following priorities:

o Review of the Terms of Reference o Discussion around the implementation of the Outhred Report and

implications of EPA policy on development of shack settlements o Development of service standards o Implementation of the asset management plan (probably not until 17/18

year). References Community Plan Theme 1: The Natural and Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.3 – Lobby, advocate and promote for improved

environmental protection outcomes through implementation of best practice planning policy.

Theme 1.8 – Advocate, protect and enhance the River Murray

Corridor. Theme 4: Infrastructure and Community Facilities Manage the sustainability of the existing and future

infrastructure: Theme 4.3 – Building a long term Community Wastewater

Management System (CWMS) Asset Management Plan.

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9.2.8 CWMS Update cont’d Budget Dependent on outcomes of discussions with various

agencies/departments. Legislation SA Public Health Act 2011, Local Government Act 1999,

Development Act 1993 and Development Regulations 2008. Recommendation Moved __________________ Seconded __________________ that the report be received and that Council resolve as follows: (1) The Strategic Planning and Development Policy Committee develop a draft

shack settlement wastewater management position for consideration by Council.

(2) Council liaise with the Murraylands & Riverland LGA to gauge interest in reviewing development planning policy within the River Murray Water Protection Area.

(3) Council write to the EPA’s Chief Executive Officer expressing our interest in undertaking a pilot at Wongulla and Cowirra.

(4) Make contact with SA Health along with solution providers to ascertain

developments in wastewater management technologies.

(5) The Council CWMS Advisory Committee develop a work plan for the future consideration of Council.

(6) Council offer an extension of the term of existing holiday home area representatives of the CWMS Advisory Committee for a further period of 12 months i.e. expiring 30 October 2017.

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9.2.9 Mannum Caravan Park Reporting Officer Peter Graves Position Director – Development & Environmental Services Report Purpose To provide an update to the June Council meeting report to elected members regarding the progress being made with the sale of the Mannum Caravan Park Lease. Introduction/Background Council agreed to the sale of the lease of the Mannum Caravan Park last year. With the appointment of the Sales Agent, we are now making good progress with the sale process. This report outlines the revised timeframes, progress to date and associated revised documents. Discussion The following discussion is structure primarily around the four core documents developed for the sale process and are provided for the information of Council. 1. Business Profile (Refer Confidential Appendix 9.2.9A) The property and lease details are encompassed within the confidential Profile in order to provide prospective parties with the necessary background information to determine their level of interest. It should be noted that the two reserves have been removed from the proposed lease area (albeit still included in the Profile). Clause 9.2 - Bolto Reserve and Haythorpe Reserve of the Profile states that:

We expect a Lessee will choose to negotiate with Council for the operation of these reserves. Interested parties are welcome to consider and present in their EOI, how they might integrate both Bolto Reserve and Haythorpe Reserve into the operation of the Mannum Caravan Park.

We are now proposing to enter into a management arrangement with the lessee to control and manage overnight camping at these reserves. We anticipate that some of the proceeds from the ticket machines at these reserves will cover the associated costs of the lessee. The reserves will remain open to the general public. Clause 6.5 of the Profile provides an indicative sale price for the lease and the rent payable in monthly instalments in advance. 2. Draft Lease (Refer Appendix 9.2.9B) Since the June meeting of Council, the lease has continued to evolve largely in line with the term sheet as presented to Council in June. The revisions result from input from Norman Waterhouse (engaged to better represent some of the conditions specific to the operation of a caravan park), Murray Fielder (broker), Cr Jeff Hall (Chair of the Caravan Park Management Committee), Ron Shattock (contracted park manager) and the writer.

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9.2.9 Mannum Caravan Park cont’d The lease is an important element of the negotiation process in which we are seeking to achieve a balanced outcome for the parties and build the understanding and confidence of the prospective lessee to invest. It should be noted that this version of the draft has been: • Included in the information pack made available to those who have expressed

interest in purchasing the lease. It will form the starting point for negotiations with our preferred lessee/s.

• Dispatched to Crown Lands (DEWNR) for their initial comment and feedback so potential lessees can be made aware of any specific conditions.

• Used as the basis of the community consultation process required under Section 202 of the Local Government Act 1999. Adverts will be appearing in 4 papers commencing 31 August.

It is expected that the negotiation/sale process will result in further revisions to the lease document. 3. Business Sale Agreement (Refer Appendix 9.2.9C) This is a draft which as per the lease will be subject to review as a result of negotiations with the prospective lessee. It includes a Plant & Equipment Listing identifying the items that are to be transferred to the lessee/those that are to remain with the landlord (See Annexure A). You will also note that a sub-licence will be issued to the lessee for access to the boat ramp. The Agreement also identifies the key dates related to the sale process.

Timeframe Action

August 24 to September 16 Inspections of the park will be arranged

September 16 Due Diligence period ends

September 23 Closing date for Expressions of Interest

September 26 Prepare a short list of contenders

September 27 Contact all responding parties

September 27 Arrange interview times for short list candidates

September 28 Hold interviews

September 29 Final decision, advise successful candidate

October 4 Prepare Business Sale Contract

October 7 Purchaser signs Business Sale Contract

October 14 Vendor signs Business Sale Contract

November 28 Anticipated settlement date

The agent and the vendor reserve the right to amend this anticipated timeline without notice.

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9.2.9 Mannum Caravan Park cont’d To avoid complexity we have not referenced the lease lodgement with Crown Lands within the above timeframe. On the basis that Council delegates the signing of the Lease to the Chief Executive Officer/Mayor then we hope to lodge the final version with Crown Lands post 7 October 2016. Any agreement will be subject to Crown Land’s approval of the lease. We intend to table a report at the October Council meeting in relation to the preferred party to lease the caravan park from Council including the terms of the sale. Given the above timeframes it is anticipated that we will extend the current arrangement we have with Carapark PL which concludes 30 September 2016 on a month by month basis up until the lessee takes control of the park. At this stage we are anticipating a handover period of 14 days. 4. Site Licence Agreement (Refer Appendix 9.2.9D) All annual licences expire 31 October 2016. With the pending sale of the lease it is proposed that in accordance with Clause 7.4 of the Licence that the licences are rolled over to a weekly licence until such time as the lessee takes control of the park. At this juncture, Council can determine the amount it is owed since 1 November 2016 (including reimbursement of power) and the annuals can enter into a new licence arrangement with the new lessee. It should also be noted that we are intending to hold the opening of the new Reception/Office Complex at the Caravan Park at 10am, 20 November 2016 which is the weekend of the All Steamed Up event. We are hoping to secure a State Government MP or senior official to open the facility with our Mayor. Conclusion The sale process continues to proceed well, with key documents having been completed, the park lease being listed for sale on line at www.parkaustralia.com.au/sa-caravanparks-for-sale and park inspections currently being conducted with prospective lessees.

In the June 2016 Council report, it had been proposed to table the final version of the lease for Council consideration. Our intent in order to expedite the sale process is to now gain approval from Council to delegate the final negotiation of the Lease and Business Sale Agreement to Officers and once finalised for them both to be signed under seal by the Mayor and Chief Executive Officer.

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http://www.parkaustralia.com.au/sa-caravanparks-for-sale


9.2.9 Mannum Caravan Park cont’d Options for the use of the sale and rent proceeds is to be considered at the upcoming Commercial Enterprise Working Party for recommendation back to Council. References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,

Business and Community to: Theme 3.2 – Work with our existing and new businesses to

build and grow their capacity.

Theme 4: Infrastructure & Community Facilities Manage the sustainability of the existing and future

infrastructure: Theme 4.8 – Audit of all Council’s assets to determine which

ones can be sold, developed for future use or retired. Budget Estimate of $2M plus from the lease and $200K income

annually from park operations. Legislation Local Government Act 1999. Recommendation Moved __________________ Seconded __________________ that the report be received and that Council resolve as follows: (1) Council delegate the final negotiation of the Lease and Business Sale

Agreement to Officers taking into consideration any conditions required by Crown Lands and relevant feedback via the community consultation process;

(2) Once finalised the Lease and Business Sale Agreement be signed under seal

by the Mayor and Chief Executive Officer; and (3) From the 1 November 2016 the Annual Site Licences are rolled over to a

weekly licence until such time as the lessee takes control of the park and new arrangements are entered into.

Recommendation Moved __________________ Seconded __________________ that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that the Confidential attachments in relation to the Development and Environmental Services Report Item 9.2.9 Mannum Caravan Park – Business Profile remain confidential and not available for public inspection until released by Council and that this order be reviewed in twelve months.

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9.2.10 Confidential Item – Palmer Wind Farm ERD Court Update Reporting Officer Jake McVicar Position Senior Development Officer – Planning Confidential item pursuant to Section 90(3)(g), (h) & (i) Local Government Act 1999 90(3)(g), (h) & (i) – (g) matters that must be considered in confidence in order to ensure that the

council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty;

(h) legal advice; (i) information relating to actual litigation, or litigation that the council or council

committee believes on reasonable grounds will take place, involving the council or an employee of the council;

A M Cr moved that (1) Under the provision of Section 90(2) and (3)(g), (h) & (i) of the Local

Government Act 1999 an order be made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(g), (h) & (i).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(g), (h) & (i) of the Act, the information to be received, discussed or considered in relation to the agenda item is matters that must be considered in confidence in order to ensure that the council does not breach any law, order or direction of a court or tribunal constituted by law, any duty of confidence, or other legal obligation or duty; legal advice; and information relating to actual litigation involving the Council.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council

should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

Seconded Cr Refer Confidential Report Item 9.2.10. A M Cr moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages of the meeting held on 13 September 2016, the Development & Environmental Services Report Item 9.2.10 (Palmer Wind Farm ERD Court Update) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(g), (h) & (i) remain confidential and not available for public inspection until released by Council. Seconded Cr Peter Graves Director - Development & Environmental Services

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9.3 COMMUNITY SERVICES REPORT


9.3.1 Community Grant Program

Report Purpose To update Elected Members on Council’s funding of a broad range of community groups through our respective Community Grant programs Background Council offers a range of Community Grants to provide support to develop, grow and implement a range of exciting initiatives at a local level. The grants program offers a broader range of opportunities for Council to work with motivated community groups to help make things happen at a local level. The grants available include: Small Community Grants Program for small grants of up to $500 using the same application, notification and acquittal process as previous years. Community Projects & Events Grants allows community groups to work with Elected Members and Council to develop and deliver important projects and events in the district. Grants are capped at $2,000 and require matching contribution through cash and/or in-kind support. Individual Youth Sport & Cultural Grants support individual achievements of young people selected to represent their State in national or international sporting or cultural pursuits, subject to meeting the eligibility criteria outlined in the policy. Young people who write to Council demonstrating their selection are able to access one grant per year. Applications are ongoing. Discussion Council’s provides support for community groups and individuals under the Small Community Grants with the following community groups being supported thru the first round of the grant program: Morgan Youth Hub Equipment Purchase - to purchase 3 new couches for the youth centre. This will give the youth somewhere to sit and talk and engage with youth workers/volunteers. Swan Reach Soldiers Memorial Bowling Club Inc Replace worn blades on groomer machine - this upgrade/replacement is necessary to keep greens at an acceptable standard. If not up to standard, other clubs will not attend tournaments. Morgan/Cadell Golf Club Golf Club Signage - this funding is requested for new and updated signage to be situated on club house. Mannum Paddlesteamers Dragon Boat Club Dragon Boat Paddling - this organisation wants to purchase their own paddles, they are currently using borrowed equipment. The purchase will allow the club to function, continue and expand.

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9.3 COMMUNITY SERVICES REPORT CONT’D

9.3.1 Community Grant Program Cont’d South Australian Recreation Trails Inc (SARTI) Official Opening of the Sanderston Trail - this project commenced in 2003 with negotiations with Mid Murray Council to close a road reserve. The project is nearing completion and they would like to hold an official opening/celebration at the track to introduce it to the walking community. The funding is to be used for catering and marquee hire. Morgan Dirt Kart Club Inc Wheely Bins - the club currently has minimal bins which mean rubbish and recycling has to be sorted by hand. Refunds collected from recycling cans and bottles are used for ongoing maintenance and improvements to club. This will cut down on the time and labour used to sort rubbish. Cadell Morgan Branch (SACWA) Highlighting Cadell - the CWA wishes to purchase and install a metal photo plaque the the clubrooms and eventually follow up with plaques at historic venues around town. Morgan Fitness & Wellbeing Inc Small Equipment Purchase - the funding will be used to purchase more equipment so that members have a wider range to use (PVC jump ropes, Blitz jump ropes, Bell weights, disc weights). A letter of support has been provided by MP Dan Van Holst Pellekaan. Mannum Progress Association Inc Sala Art Exhibition - the funding would be used for next years Sala Registration, liquor licencing fees, materials as well as materials for the Christmas Pageant Float. They want to encourage other local artists to become involved in the Sala Exhibition and other art/cultural projects which entail helping tourism within their area. Blanchetown Shackowners Association Inc Water Tank & Signage for the Blanchetown Community Gardens - the funding will be used for a sign that provides identification and contact information for the community gardens/water holding tank for hand watering. Morgan Bowling Club Inc Painting the front of Club Building - equipment purchase for paint to upgrade their club building. Mannum Welcoming Committee Welcoming Lunch - this is a welcoming lunch for all new residents to the area. It gives them an opportunity to meet with representatives of community groups. The event is held twice a year at the Mannum Rowing Club. Local artists will also be involved providing entertainment. South Australian Country Fire Service (Mannum CFS Brigade) Verandah over new entrance - CFS Region 3 provided funding in May 2016 for a safer entrance but there is no funding available to finish the verandah covering the doorway. This will provide cover and protection for the volunteers entering the building while they unlock using the new coded door lock. Financial Implications Council has allocated $40,000 for the 2016/17 financial year.

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9.3.1 Community Grant Program Cont’d Summary The Small Community grant program has supported 13 community groups or individuals throughout the Mid Murray Council area. Recommendation Moved __________________ Seconded __________________ that the Small Community Grants Funding report be received

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9.3.2 Community Passenger Network Report Purpose To consider the Department for Communities and Social Inclusion, Community Passenger Network service agreement for the period 1 July 2016 to 30 June 2017. Background In 2012 Council entered into a service agreement – Home and Community Care (HACC) with The Rural City of Murray Bridge, by co-ordinating existing transport resources. Our initial service agreement provided for a resource to enable the community to make better use of existing passenger transport with in our region and included an affordable contribution from clients. This was achieved by:

• providing information on transport services available in region; • coordinating and brokering transport service for members of our community; • providing transport services as a last resort where no other appropriate

transport services exist in the region. In 2014 a Deed of Variation (no.2) recognised the funding being transfered to the Commonwealth Government (Department of Social Services) and the extension of the funding to 30 June 2014. In 2015 the agreement was varied by the Commonwealth Home Support Programme (CHSP) on the understanding that the Council will provide:

• Direct transport services which are those where the trip is provided by a worker or a volunteer; and

• Indirect transport services including trips provided through vouchers and/or subsidies.

The services are for eligible clients including frail, older people (ages 65 years and over or 50 years and over for Aboriginal and Torres Strait Islander people (ATSI)) and South Australia HACC transport services to younger people with disability (aged under 65 years and under 50 years ATSI. The varied agreement identified that the CHSP portion of the grant was required to meet outputs of 2,557 ($30 per output), with an output equalling one trip with an affordable contribution from the client. This variation to the agreement was contrary to the initial service agreement. Council did provide feedback to the Department clarifying that the service delivery model had changed significantly, that we where not setup to deliver transport and that the demand for trips could not meet the outputs required. In 2016, the Department for Communities and Social Inclusion forwarded a new Service Agreement to Council. The new agreement is to provide access to transport services that support the following people access to community. 71 per cent is allocated for direct transport services to eligible clients including frail, older people (ages 65 years and over or 50 years and over for ATSI, this includes:

• Direct transport services which are those where the trip is provided by a worker or a volunteer; and

• Indirect transport services including trips provided through vouchers. _______________________________________________________________________________________________________________________________________________



9.3.2 Community Passenger Network Cont’d 29 per cent is allocated to providing assistance with transportation services including information and brokerage services to people aged under 65 year or 50 for ATSI with mild, moderate or profound disability. The new agreement identified that the CHSP portion of the grant, Council is required to meet outputs of 3,836 ($30 per output). CPN funding

Period CHSP Outputs SA HACC

Total Funding

CHSP Funding per trip

1/7/2016 to 30/06/2017 $115,079 3,836 $46,893 $161,972 $60.00 1/11/2015 to 30/06/2016 $76,719 2,557 $30,739 $107,458 $60.00 01/07/2015 to 31/10/2015 $95,692 1/7/2014 to 30/06/2015 $149,432 1/7/2012 to 30/06/2014 $233,920 Discussion The 2016-17 service agreement is different to the model that Council previously operated under. In discussion with other CPN providers the Department for Communities and Social Inclusion (DCSI) have not provided any guidance, to the extent of ignoring request for information from the CPN providers. Another regional Council has also found that they were not able to meet the new requirements. They have commenced discussion with Red Cross in regard to them hosting the delivery of CPN to their area.

The Red Cross currently:

• runs three Community Passenger Networks across SA, being Eyre Peninsula (based in Pt Lincoln), South East (based in Mt Gambier) & Far West Eyre Peninsula (based in Ceduna).

• provides transport in the Adelaide metropolitan region, through both Federal Government & State Government funding.

• has a contractual agreement with the City of Onkaparinga to provide a specialised transport service in the Onkaparinga Council area.

• is currently in negotiations with a Council based CPN to take over that area contract on Jan 1st 2017.

Red Cross would be available to discuss any future direction that our Council may wish to consider, to ensure the continued transport service provision in our area. Risk Assessment Council’s acceptance of the Grant is considered to be a low risk, if the Council can not meet the guidelines, the grant would be repaid. The likelihood of this occurring would be unlikely as Council will monitor the implementation of the agreement to ensure it meets the guidelines.

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9.3 COMMUNITY SERVICES REPORT CONT’D 9.3.2 Community Passenger Network Cont’d

Summary That Council authorise the Acting Director Community Services to sign the agreement on behalf of Council. That Council commences negotiations with third parties to provide Community Passenger Network services in accordance with the agreement. References Community Plan Theme 2: Community Wellbeing

Facilitate an active partnership between Council, key Agencies (regional development, health services and employment and training services) to encourage ‘game changing’ activities: Theme 2.9 – Improve access to innovative health service delivery.

Recommendation Moved __________________ Seconded __________________ that (1) Council authorise the Acting Director Community Services to sign the

agreement on behalf of Council.

(2) Council commences negotiations with third parties to provide Community Passenger Network services in accordance with the agreement.

Robyn Dunstall Acting Director, Community Services

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9.4 CORPORATE AND FINANCIAL SERVICES REPORT Cr moved that the report be received. Seconded Cr

9.4.1 Morgan Motorcycle Club Loan

Report Purpose To consider a request from the Morgan Motorcycle Club (Club) for an interest free loan of $7,000, for a period of 4 years to assist with the purchase of a second hand water truck. Background Council has previously provided interest free loans for Sporting and Recreational Groups within the Mid Murray Council District. Council currently has Community Loans with various groups, the balance of these loans total $160,590 as at June 2015 (prior to audit), Council’s practise is that it normally grants interest free community loans. Discussion The Club is seeking an interest free loan to support the purchase of the truck for the total cost of $15,000 and is requesting Council to fund a loan of $7,000 to be repaid over a 4 year period with the Club funding the remaining $8,000.

Financial Implications The Club has provided a copy of their audited financial statements which has bank balances of $21,352.71. The lending to the Club is considered to be a low risk if the Club can not pay back the loan, as Council could potentially have a financial loss of $7,000. The likelihood of this occurring would be unlikely based on the financial information that they have provided and their previous history. The Local Government Finance Authority variable interest rate is currently 3.75% per annum. Summary That Council authorise an agreement to lend the Morgan Motorcycle Club $7,000 over a 4 year period, to assist with the purchase of a truck, subject to the Club entering into a written agreement to repay the loan. Refer Appendix 9.4.1

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9.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D

9.4.1 Morgan Motorcycle Club Loan Cont’d

References

Community Plan Community Wellbeing Facilitate an active partnership between Council and smaller communities and localities.

Recommendation Moved __________________ Seconded __________________ that Council authorise a $7,000 loan, over a 4 year period, be provided to the Morgan Motorcycle Club to purchase a truck. The loan is subject to the Club entering into a written agreement to repay the loan. Robyn Dunstall Acting Director, Corporate & Financial Services

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT Cr moved that the report be received. Seconded Cr

9.5.1 CEO Monthly Report

Please find listed below a summary of meetings I have attended since the August meeting: 1. Mannum Main Street Working Party meeting, Mannum Bowling Club. 2. Norman Waterhouse 2016 Local Government Conference, Adelaide Oval. 3. Meeting with Lynne James. 4. Met with Darryl Stanton, Mayor Burgess and Greg Hill, Mannum. 5. Meeting with Environment Protection Authority, Adelaide. 6. Met with Chris Clark, SWALE Modular Concepts regarding Boathouse

Proposal, Murray Bridge. 7. Met with State Liberal Leader and Adrian Pederick, Murray Bridge. 8. Murraylands and Riverland Local Government Association CEO Network Group

Meeting, Tailem Bend. 9. Met with Mark MacLean, Bower. 10. Attended the opening of the Sanderston Trail. 11. Mannum Dock Museum Board Meeting, Mannum. 12. Economic Development Board of South Australia One Murray River Briefing. 13. Attended the CEO’s Forum, Adelaide. 14. Community Wastewater Management System Review Committee meeting,

Adelaide. 15. Met with Loxton Waikerie Council regarding chicken farms. 16. Met with Mannum RSL, Mannum. 17. Met with the Economic Development Board of South Australia, Murray Bridge. 18. State Economic Development Board Boat Cruise and presentation on Mid

Murray Council Maritime Trail, Mypolonga to Murray Bridge. 19. Attended State Economic Development Board dinner, Murray Bridge. 20. Met with John Coombe. 21. Met with Christine Jarman. 22. Meeting with Mannum Golf Club Representatives. 23. Port of Morgan Heritage and Tourism Board Meeting, Morgan. 24. Met with Mr Heasman. 25. Attended the Mannum Paddle Steamers Dragon Boat Club meeting. N.B. This does not include the various internal staff meetings I have attended.

For information.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.2 Parliamentary Committee – Inquiry into the Return to Work Act and Scheme

As members may be aware, the State Government recently introduced the Return to Work Act. I have attached copy of advert providing information for submissions. As a result of this, a draft submission will be prepared as part of the Parliamentary Inquiry. A copy will also be sent to the Local Government Association. Refer Appendix 9.5.2 References Community Plan Theme 2: Community Wellbeing Recommendation Moved __________________ Seconded __________________ that Council note that a submission will be sent to the Parliamentary Inquiry on the Return to Work Act and Scheme.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.3 Boundary Adjustment Reform Bill

I have attached Local Government Association Circular 32.1 including Local Government (Boundary Adjustment) Amendment Bill 2016 and Explanatory Paper. Comments are requested by the Local Government Association by 16 September 2016. As members are aware, Council has provided comments and a submission on the Boundary Adjustment Report discussion paper and legislative framework for the Boundary Adjustment Process. A copy of Council’s submission dated 28 August 2015 and further comments dated 8 August 2016 are attached. In relation to the Local Government (Boundary Adjustment) Amendment Bill 2016, a copy of the comments proposed to be submitted by Council to the Local Government Association is attached. Refer Appendix 9.5.3 References Budget No impact. Recommendation Moved __________________ Seconded __________________ that comments to the Local Government Association on the Boundary Adjustment Reform Bill be endorsed.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.4 Climate Council of Australia – On the Front Line: Climate Change and Rural

Communities The Climate Council of Australia has recently released a new report relating to Climate Change and Rural Communities. A copy of the report is attached for members’ information. Refer Appendix 9.5.4 References Community Plan Theme 1: The Natural & Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.4 – Devise and implement a practical Mid Murray

Climate Change Action Plan. Budget No impact. Recommendation Moved __________________ Seconded __________________ that the Climate Council’s report on Climate Change and Rural Communities be received.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.5 Meeting Between Murraylands Local Councils and SA Government Chief

Executives I have attached agenda for the meeting held on Thursday 4 August 2016 between Murraylands Local Councils and SA Government Chief Executives. The agenda outlines the four major issues which were discussed with Chief Executives from the SA Government. I have also attached copy of actions from this meeting including other matters raised, for members’ information. It is highlighted that the last item in relation to bridges has been referred to Mid Murray Council to examine further. Refer Appendix 9.5.5 References Community Plan Theme 4: Infrastructure & Community Facilities Manage the sustainability of the existing and future

infrastructure: Theme 4.9 – Consult, facilitate, lobby and advocate for new,

strategic, infrastructure. Budget No impact. Recommendation Moved __________________ Seconded __________________ that the report on the meeting held between Murraylands Local Councils and SA Government Chief Executives on Thursday 4 August 2016 be received.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.6 Consideration for a Funding Partnership for State and Federal Governments

for OPAL As members may recall, Council at its meeting on 12 July 2016 resolved to continue to advocate for State, Federal and Private Sector funding to enable the continuity of the OPAL Program or a similar derivative to be undertaken in the future. I have attached copy of letter sent to the Chief Public Officer dated 22 August 2016, letter sent by the President of the Local Government Association to other OPAL Councils and motion submitted to the next Murraylands and Riverland Local Government Association. Refer Appendix 9.5.6 References Community Plan Theme 2: Community Wellbeing

Facilitate an active partnership between Council, key Agencies (regional development, health services and employment and training services) to encourage ‘game changing’ activities: Theme 2.9 – Improve access to innovative health service delivery.

Recommendation Moved __________________ Seconded __________________ that Council note the advocacy undertaken for State and Federal funding to enable the continuity of the OPAL Program in the future.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.7 Truro Community and Cultural Space Funding Application

As members may recall, Council submitted an application for a Places for People Grant under the State Planning and Development Fund for the Moorundie Street Revitalisation Project. This was using the funding allocation planned by Council in its budget/s to leverage additional funding. Extracts from the application are attached. Unfortunately, Council’s application was not successful on this occasion. A copy of the letter from the State Department for Planning, Transport and Infrastructure dated 27 July 2016 is attached advising this. Refer Appendix 9.5.7 References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,

Business and Community to: Theme 3.15 – Build a strategy to develop residential and

commercial opportunities and market Truro as a part of the Barossa.

Budget No impact. Recommendation Moved __________________ Seconded __________________ that the letter from the State Department for Planning, Transport and Infrastructure advising that Council’s application for the Truro Community and Cultural Space under the Places for People Grant Funding Program was not successful be received.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D

9.5.8 Proclaimed Shopping Districts – Mannum, Morgan, Cadell, Eba and Mount Mary Reporting Officer Kelvin Goldstone Position Manager – Governance Report Purpose (i) To report on the outcome of public consultation relating to Council’s proposal

to apply to the Minister for Industrial Relations for the abolition of proclaimed shopping districts in the Council area; and

(ii) To obtain a formal resolution of Council to lodge an application to the Minister for Industrial Relations under Section 12 of the Shop Trading Hours Act 1977 for the abolition of proclaimed shopping districts within the Council area.

Discussion Previous reports on this issue were tabled at the June 2016 and July 2016 Council meetings. At the July 2016 meeting Council resolved to undertake public consultation as required by the Act, to obtain the views of “interested persons” in relation to Council’s intention to apply for the abolition of proclaimed shopping districts, namely Mannum and Morgan. Public consultation included: • Public notice in The Advertiser, 27/7/2016 • Public notice in the Murray Valley Standard, 28/7/2016 • Public notice in The Leader, 27/7/2016 • Public notice in The River News, 27/7/2016 • Public notice in the Mannum Mag, August Edition • Public notice in the BCM Triangle, August Edition • Notice on Council’s website and Facebook, July/August 2016 • Letters to all shop premises within the proclaimed shopping districts, July 2016. Copies of the newspaper notice and letter to shop owners is attached. At the conclusion of the public consultation process (19 August 2016) Council received no negative submissions and two positive submissions, copy attached. Based on the outcome of consultation there appears no objection raised by interested persons to Council’s intention to seek the abolition of proclaimed shopping districts within the Council area. Refer Appendix 9.5.8 References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,

Business and Community to: Theme 3.2 – Work with our existing businesses to build and

grow their capacity.

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9.5.8 Proclaimed Shopping Districts – Mannum, Morgan, Cadell, Eba and Mount Mary Cont’d Budget No impact. Legislation Shop Trading Hours Act 1977. Recommendation Moved __________________ Seconded __________________ that Council resolves that: (1) Having had regard to the outcome of the consultation process and the views

expressed by interested persons, Council applies to the Minister for Industrial Relations under Section 12 of the Shop Trading Hours Act 1977 for the abolition of the following Proclaimed Shopping Districts:

- Mannum - Morgan

in the terms of the written instrument attached to the report to Council (Item 9.5.8, 13 September 2016.

(2) The common seal of Council be affixed to the written instrument in accordance with Section 12 of the Shop Trading Hours Act 1977 to give effect to this resolution.

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9.5.9 Register of Interests – Senior Staff Reporting Officer Kelvin Goldstone Position Manager – Governance Report Purpose To obtain a formal declaration from Council, confirming the Council staff to which the Register of Interests provisions of the Local Government Act 1999 should apply. Discussion Members would be aware the Local Government Act requires elected members to lodge a primary return on appointment and an ordinary return within 60 days from the 30 June each year. Similar provisions likewise apply to the Chief Executive Officer and prescribed officers i.e. any officer or class of officer declared by Council to be subject to the operation of Division 2 of the Act (Register of Interest provisions). There is no current resolution/declaration of Council confirming the staff to which the requirements of the Act relating to the Register of Interests should apply. Traditionally it has been restricted to Directors and this is reflected in the listed recommendation. References Budget No impact. Legislation Local Government Act 1999. Recommendation Moved __________________ Seconded __________________ that Council staff holding the position of Director be declared prescribed officers for the purpose of Section 111(b) of Division 2 of the Local Government Act 1999.

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9.5.10 New Year’s Eve 2016 Dry Zones Reporting Officer Kelvin Goldstone Position Manager – Governance Report Purpose To report on the declaration of dry zones for New Year’s Eve 2016. Discussion In previous years Council has resolved to apply for dry zones for New Years Eve, namely: Location Period Morgan Riverfront 4pm 31 December – 9am 1 January Cadell Riverfront 4pm 31 December – 9am 1 January Randell Street, Mannum 6pm 31 December – 11pm 31 December Arnold Park, Mannum 6pm 31 December – 11pm 31 December Shearer Car Park, Mannum 6pm 31 December – 11pm 31 December Anna Street, Mannum 6pm 31 December – 11pm 31 December Mary Ann Reserve, Mannum 6pm 31 December – 11pm 31 December Bolto Reserve, Mannum 6pm 31 December – 8am 1 January Haythorpe Reserve, Mannum 6pm 31 December – 8am 1 January The following recommendation is listed with the above in mind and on the presumption Council continues to support the application of dry zone areas for New Year’s Eve 2016. References Community Plan Theme 2: Community Wellbeing

Theme 3: Economic Development & Tourism Budget No impact. Legislation Liquor Licensing Act 1997 Recommendation No. 1 Moved __________________ Seconded __________________ that Council seek the support of the local Police and the local MP, Dan van Holst Pellekaan and once gained, Council to then apply for Dry Zones for the Morgan and Cadell Riverfronts from 4pm on 31 December 2016 until 9am on 1 January 2017. Recommendation No. 2 Moved __________________ Seconded __________________ that Council seek the support of the local Police and the local MP, Stephan Knoll and the Mannum Progress Association and once gained, Council to then apply for a Dry Zone for Randell Street, Arnold Park, Shearer Car Park, Anna Street and Mary Ann Reserve from 6pm on 31 December 2016 until 11pm on 31 December 2017.

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9.5.10 New Year’s Eve 2016 Dry Zones Cont’d Recommendation No. 3 Moved __________________ Seconded __________________ that Council seek the support of the local Police and the local MP, Adrian Pederick and the Mannum Progress Association and once gained, Council to then apply for Dry Zones for Bolto Reserve and Haythorpe Reserve from 6pm on 31 December 2016 until 8am on 1 January 2017.

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9.5.11 Council Member – Vehicle Reimbursement 2015/16 Reporting Officer Kelvin Goldstone Position Manager – Governance Report Purpose To advise elected members of a change in the method and rate for vehicle mileage reimbursement. Discussion Pursuant to Regulation 5(2)(a)(ii) of the Local Government (Members Allowances and Benefits ) Regulations 1999, the rates of reimbursement for motor vehicle mileage costs incurred by an elected member are to be equal to the rate per kilometre prescribed for calculating deductions for car expenses for income tax purposes. The Australian Tax Office has recently announced that separate rates based on vehicle engine size are no longer to apply. Under the revised method a flat rate of 66 cents per kilometre will apply for 2015/16. The Commissioner of Taxation will determine the rate for future financial years. This advice was recently forwarded to all Councils by the Local Government Association, via Circular 35.2 which is attached. Refer Appendix 9.5.11 Council’s Council Members Allowances and Benefits Policy will require minor amendment to delete reference to mileage reimbursement based on engine capacity. References Budget No impact. Legislation Local Government (Members Allowances and Benefits)

Regulations 1999. Recommendation Moved __________________ Seconded __________________ that the report on motor vehicle reimbursement rates be received and Council’s Council Members Allowances and Benefits Policy (MMC-MP11) be amended where necessary to delete reference to mileage reimbursement based on engine capacity.

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9.5.12 Murray Darling-Basin Authority Regional Engagement Officer I have attached the following for members’ information:-

• Email received from Murray-Darling Basin Authority (MDBA) on Monday 22 August 2016, inviting the Mid Murray Council to express an interest in hosting a Murray-Darling Basin Authority Regional Engagement Officer for a 12 month pilot.

• Letter from the Murray-Darling Basin Authority dated 19 August 2016 advising that it is anticipated for 5 to 6 Regional Engagement Officers for a pilot and for expressions of interest to be submitted by 8 September 2016.

• Request for Quotation (RFQ) documentation.

• Contract for Services documentation.

The Murray Darling-Basin Authority is piloting Regional Engagement Officers to undertake the following:-

• Strengthen relationships with communities, industries and other Murray-Darling stakeholders.

• Improve the MDBA’s understanding of Murray-Darling Basin communities and stakeholders, which can then be applied in the implementation of the Business Plan.

• Increase local awareness, understanding and value of the Basin Plan.

The Regional Engagement Officers are expected to undertake the following:-

• Assist in brokering two-way information exchange between the MDBA and communities.

• Listen to local communities to feed knowledge of local issues and needs to the MDBA and communities.

• Identify and monitor stakeholders’ needs in their community, their situation and implications of the Basin Plan as well as their knowledge needs and preferences.

• Summarise and synthesise key Murray-Darling research and policy into accessible formats appropriate for their local context.

• Encourage communities to use information to understand how they can adapt to change.

• Support networks and communities of practice for learning and development.

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9.5.12 Murray Darling-Basin Authority Regional Engagement Officer Cont’d During the 12 month pilot of Regional Engagement Officers, the MDBA is looking to partner with regional host organisations who will employ the officers and provide support services. Key requirements for the host organisation are as follows:-

• Ability to identify and engage an individual to perform the Regional Officer role. It is a part-time role (estimated 8 days per month during the pilot).

• Provide operational arrangements to support the Regional Engagement Officer. This operational assistance includes support for office equipment, IT and telephone facilities.

• A positive reputation in the community and access to local networks and be informed of relevant activities in the region.

• Has the capacity and interest to mentor and guide the Regional Engagement Officer.

A work plan for the Regional Engagement Officers will be developed in collaboration with the MDBA. Services that are expected of the Regional Engagement Officers to be included in the work plan are as follows:-

• Participate in an induction workshop. This will identify project management and governance arrangements and the scope of the Regional Engagement Officers (18 – 20 October, 2016, Canberra).

• Stock take – Regional Engagement Officers will identify stakeholders in their region, and understand the role and influence of the Basin Plan on their circumstances. The stock take will prioritise the key stakeholders in the area, draw out their information needs and engagement preferences (other details to be agreed as part of induction planning). (To be completed by mid-November 2016)

• Co-develop an engagement plan customised to the regions’ needs and preferences. The engagement plan will help identify how the MDBA should work with the region, what information is needed and how it can be best communicated as well as how the stakeholders in the region can inform the MDBA (November to August 2017). It is expected that the Regional Engagement Officer facilitate links and help identify appropriate approaches. They will represent the MDBA at events but they are not expected to perform all the engagement activities in the region and they will be part of the MDBA team for that region. The MDBA will co-design the engagement plan with the Regional Engagement Officer and as a result the actual tasks are unclear at this stage. (It is recommended that the services over the time period be costs based on 6-8 days/month.)

• Actively participate in MDBA engagement and communication planning (Ongoing).

• Provide regular feedback on the Regional Engagement Officer concept and progress in the region. This will include verbal and written progress reports. Regional Engagement Officers and hosts can also provide input to the review of the MDBA regional engagement pilot and provide advice on future regional engagement approaches. (Ongoing).

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9.5.12 Murray Darling-Basin Authority Regional Engagement Officer Cont’d The evaluation criteria for quotations received will be assessed using the following evaluation criteria:-

1. Value for money.

2. Demonstrated knowledge and understanding of water policy in the Murray–Darling Basin and the role of the MDBA.

3. The quality and extent of relevant stakeholder relationships and networks in region.

4. Proposed geographic area that the Regional Engagement Officer could practically support.

5. A track record for being an effective oral and written communicator and the ability to deliver local engagement and communications services to a high standard.

6. Ability to mobilise quickly and to set up a practical and reliable working relationship with the MDBA team.

7. Capacity to provide a balanced triple bottom line (Social Economic and Environmental) perspective when working with stakeholders.

It is understood that the Regional Engagement Officers will be employed by the host organisation and work for 8 days per month only in undertaking the services outlined in the draft contract attached. The cost of this will be met by the Murray-Darling Basin Authority. As members are aware, the Mid Murray Council has been a driving force behind the re-establishment and operation of Murray Darling Association, with Cr Myers as the Chairman. The Council has a good understanding of issues associated with the Murray-Darling Basin and indeed also forwarded a submission to the Senate Inquiry into the Social, Economic and Environmental Impacts of the Murray-Darling Basin Plan on Regional Communities. In my view, it is a good opportunity to partner with the MDBA to enhance the Authority’s presence and connections in regional and rural areas. Given that a Request for Quotation was required to be submitted by 8 September 2016, I have liaised with Cr Myers as Chairman of Region 5 Murray-Darling Association and have submitted a request for an Officer to be based in Morgan. The RDA Murraylands and Riverland have also provided a letter of support for the RFQ for the part time officer to be based in Morgan. Refer Appendix 9.5.12 References Community Plan Theme 1: The Natural & Built Environment Facilitate an active partnership between Council and

Community to: Theme 1.8 – Advocate, protect and enhance the River Murray

Corridor. Theme 3: Economic Development & Tourism Aggressively grow the tourism industry sector by: Theme 3.10 – Advocating for Government and private

investment in industry development and resources. _______________________________________________________________________________________________________________________________________________



9.5.12 Murray Darling-Basin Authority Regional Engagement Officer Cont’d Recommendation Moved __________________ Seconded __________________ that Council note the Request For Quotation submitted to the Murray-Darling Basin Authority for the Mid Murray Council to host and support a Regional Engagement Officer for a 12 month pilot project based in Morgan.

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9.5.13 Jobs, Growth and Investment for the Murraylands and Riverland 2016 – 2020 I have attached copy of Jobs, Growth and Investment 2016 – 2020 for the Murraylands and Riverland produced by Regional Development Australia, Murraylands and Riverland for members’ information. This, in my view, is an important document that can be used in a regional context to highlight the strong economy for this region. Refer Appendix 9.5.13 References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,


Strategy that clearly identifies strategies for local jobs, skill development and growth and links to wider regional objectives.

Budget No impact. Recommendation Moved __________________ Seconded __________________ that the report on the Jobs, Growth and Investment for the Murraylands and Riverland 2016 – 2020 be received.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.14 Waste Management Association Conference 2016

Registrations are open for the Waste Management Association of Australia’s Waste South Australia Conference to be held at the Stamford Grand Adelaide on 21 – 23 September 2016. A copy of the Program is attached. Full registration for the Conference is $1,100. It is suggested that the Chairperson of Council’s Waste Management Advisory Committee, Cr Raison, attend this Conference. Refer Appendix 9.5.14 References Community Plan Theme 4: Infrastructure & Community Facilities Manage the sustainability of the existing and future

infrastructure: Theme 4.4 – .4 Ensure that Waste Management is a cost

neutral position to the Community by exploring, and implementing, new market opportunities.

Budget No impact. Recommendation Moved __________________ Seconded __________________ that Cr Raison, Chairperson of the Mid Murray Council Waste Management Advisory Committee be authorised to attend the Waste South Australia Conference to be held at the Stamford Grand in Adelaide on 21 – 23 September 2016.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.15 Regional Development Australia Murraylands and Riverland Funding

Agreement Report Purpose To ratify the placing of the Council seal on the Funding Agreement between Regional Development Australia Murraylands and Riverland and Mid Murray Council. The following motion was passed at the Council meeting held on 14 June 2016:-

10.5.15 Regional Development Australia Murraylands and Riverland Funding Agreement

18272/1 Cr Kuhn moved that (1) Council agree to a three year funding agreement with Regional

Development Australia Murraylands & Riverland at a cost of $36,612 for 2016/17 and an annual CPI increase for 2017/2018 and 2018/19.

(2) It be referred to the Chief Executive Officer to liaise with Regional Development Australia in relation to the establishment of Key Performance Indicators jointly agreed to by the parties to ensure measurement of outcomes of Council’s investment in core services.

Seconded Cr Schmitt. CARRIED.

The key performance indicators requested by Council have been included in the Agreement. The Agreement has been signed and sealed by the Mayor and Chief Executive Officer and the placing of the seal on the Agreement needs to be endorsed by Council. References Community Plan Theme 3: Economic Development & Tourism Facilitate an active partnership between Council,


Strategy that clearly identifies strategies for local jobs, skill development and growth and links to wider regional objectives.

Budget No budget impact. Recommendation Moved __________________ Seconded __________________ that the action taken by the Chief Executive Officer to place the seal on the Funding Agreement between Regional Development Australia, Murraylands and Riverland and Mid Murray Council, be endorsed.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.16 Mid Murray Support Service and Mannum Men’s Shed

I have attached copy of letter sent to Mid Murray Support Service dated 10 August 2016 and response received dated 15 August 2016. In my view, it is highly disappointing that Mid Murray Support Service will not agree to a Council representative on their Board of Management, will not provide any car parking spaces adjoining Scrooges for the Mannum Dock and Visitor Information Centre, despite a long standing practice and agreement, will not agree to a joint letter being signed by Mid Murray Support Service, Council and Mannum Men’s Shed in relation to the funding received from the Department for Communities and Social inclusion regarding the acquittal of the grant funding for the establishment of the Mannum Men’s Shed and will not agree to the Mannum Men’s Shed shipping container for the storage of materials. In relation to a possible Sub-Licence between the parties, I received a draft Sub-Licence from Council’s Solicitors on 25 May 2016. Council’s Solicitors had a number of questions including the draft Sub-Licence and responses from the Mannum Men’s Shed to these questions have been obtained. Therefore, the draft Sub-Licence Agreement will be available shortly for both the Mannum Men’s Shed and Mid Murray Support Service. In relation to grant funding received from the Department for Communities and Social Inclusion for the establishment of the Mannum Men’s Shed, I have attached copy of letter dated 30 August 2016, from the Minister for Volunteers and response I have sent to the Minister. A copy of this response has been sent to both the Mannum Men’s Shed and Mid Murray Support Service. As members are aware, Mannum Men’s Shed and Council representatives met on Tuesday 22 December 2015 and representatives of Council met with representatives from Mid Murray Support Service and the Mannum Men’s Shed on 10 March 2016. A copy of the notes from this meeting are attached. Given the various matters raised above, it is suggested that formal mediation between the Mid Murray Council and Mid Murray Support Service be undertaken. This would be undertaken by an agreed Nationally Accredited Mediator with costs equally shared between the Council and Mid Murray Support Service. Refer Appendix 9.5.16 References Community Plan Theme 2: Community Wellbeing Facilitate an active partnership between Council, key

Agencies (regional development, health services and employment and training services) to encourage ‘game changing’ activities:

Theme 2.8 – Strategically prioritise opportunities for community engagement, connection and participation.

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.16 Mid Murray Support Service and Mannum Men’s Shed Cont’d

Recommendation Moved __________________ Seconded __________________ that (1) The letter from Mid Murray Support Service dated 15 August 2016, responding

to Council’s letter dated 10 August 2016, be received.

(2) The letter from the State Minister for Volunteers dated 30 August 2016 in relation to the terms and conditions of the grant from the Charitable and Welfare Fund (Community Benefits SA) in 2012 to the Mid Murray Support Service to establish the Mannum Men’s Shed, be received.

(3) Mid Murray Support Service be advised that, in an effort to amicably resolve and progress a variety of issues and matters, that formal mediation be undertaken between Mid Murray Support Service and Mid Murray Council by an agreed Nationally Accreditor, with the cost of such mediation being equally met by both parties.

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9.5.17 Confidential Item – Shearer Steam Carriage Confidential item pursuant to Section 90(3)(j) Local Government Act 1999 90(3)(j) – information the disclosure of which – (i) would divulge information provided on a confidential basis by or to a Minister

of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest.

A M Cr moved that (1) Under the provision of Section 90(2) and (3)(j) of the Local Government Act

1999 an order be made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(j).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(j) of the Act, the information to be received, discussed or considered in relation to the agenda item is information the disclosure of which would divulge information provided on a confidential basis by:

History SA and Arts SA


should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.

Seconded Cr Refer Confidential Report Item 9.5.17 A M Cr moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages of the meeting held on 13 September 2016, the Chief Executive Officer’s Report item 9.5.17 (Shearer Steam Carriage) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(j) remain confidential and not available for public inspection until information about the project is made publically available by History SA and Arts SA or the order is revoked by Council and that this order be reviewed in twelve months. Seconded Cr

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9.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 9.5.18 Confidential Item - Morgan Railway Carriage Repair Works

Confidential item pursuant to Section 90(3)(d) Local Government Act 1999 90(3)(d) – (d) commercial information of a confidential nature (not being a trade secret) the

disclosure of which – (i) could reasonably be expected to prejudice the commercial position of the

person who supplied the information, or to confer a commercial advantage on a third party; and

(ii) would, on balance, be contrary to the public interest. A M Cr moved that (1) Under the provision of Section 90(2) and (3)(d) of the Local Government Act

1999 an order be made that with the exception of Mr Russell Peate, Mrs Robyn Dunstall, Mr Peter Graves, Mr Greg Hill and Mrs Carol Budarick, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(d).

(2) The Mid Murray Council is satisfied that pursuant to Section 90(3)(d) of the Act, the information to be received, discussed or considered in relation to the agenda item is commercial information of a confidential nature (not being a trade secret) the disclosure of which could be reasonably expected to prejudice the commercial position of the person who supplied the information or confer a commercial advantage on a third party. The disclosure of this information would, on balance, be contrary to the public interest.


should be conducted in a place open to the public has been outweighed by the need to keep the information and discussion confidential.

Seconded Cr

Refer Confidential Report Item 9.5.18 A M Cr moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages of the meeting held on 13 September 2016, the Chief Executive Officer’s Report item 9.5.18 (Morgan Railway Carriage Repair Works) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(d) remain confidential and not available for public inspection until an order has been issued for the works. Seconded Cr Russell Peate Chief Executive Officer

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10. MAYOR’S REPORT


Date Activity 09/08/2016 Council Meeting 10/08/2016 Stephen Griffiths MP

Metro LG Development Forum 11/08/2016 ABC Radio South East

Minister Hunter UDIA Meeting Interview Narelle Graham ABC

12/08/2016 Norman Waterhouse LG Conference, LG Conference Panel Session 13/08/2016 Mannum Craft Show 15/08/2016 On site meeting with Darryl Stanton, Parker Street, Mannum

Hettner Landing Inspection EPA Meeting CWMS Options

16/08/2016 Alexandrina Council Yankalilla Council Victor Harbor Council

17/08/2016 LGA Queensland, LGAQ Jake Boyle, LGAQ Glen Beckett 18/08/2016 LGAQ Future Cities Summit 19/08/2016 LGAQ Future Cities Summit, LGAQ Greg Hallam 21/08/2016 Sanderston Walking Trail Opening

Blanchetown Go Kart 21 Years Presentation 24/08/2016 Rural City Murray Bridge Coorong Council Meeting

One Murray River, Economic Development Board 25/08/2016 ICT Contract Official Launch 27/08/2016 Nildottie Hall 28/08/2016 Robin Bourne Farewell 29/08/2016 Grants Commission LGA Meeting 31/08/2016 Economic Development Board Breakfast

Narelle Graham ABC Waste Levy Mayor Rosenberg Mayor O'Loughlin ABC Radio South East Roads and Works Conference

01/09/2016 Roads and Works Conference 02/09/2016 Roads and Works Conference 05/09/2016 Steven Marshall MP

Rebekha Sharkie MP Tour of Mount Barker Mount Barker Council

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MAYOR’S REPORT CONT’D 06/09/2016 Tony Pasin MP

UDIA Conference 07/09/2016 UDIA Conference 08/09/2016 Citizenship Ceremony

Met with John Pick Waikerie together with Cr Kuhn South Aust Shandong Sister State Relationship Anniversary

12/09/2016 Mr Heasman Lang's Landing Matt Williams Joy Baluch Award Judging Rory McEwen LG Commissioner

David J Burgess MAYOR

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9.5 CHIEF EXECUTIVE OFFICER’S LATE REPORT 9.5.19 Council Committee Representation

It is necessary to review the Council Committees for Cr Jennings and Cr Kuhn (Deputy Mayor). A list of the Council Committees that may be transferred to Cr Kuhn are as follows – Murrayland and Riverland Local Government Association Chief Executive Officer Performance Management Committee Local Government Association of SA Local Government Finance Authority It is suggested that attendance at the above Committee meetings be the responsibility of Cr Kuhn as Deputy Mayor. Recommendation Moved __________________ Seconded __________________ that Cr Kuhn be appointed as Council’s representative on the following Committees:- Murrayland and Riverland Local Government Association Chief Executive Officer Performance Management Committee Local Government Association of SA Local Government Finance Authority Russell Peate Chief Executive Officer

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mid murray council =================== … council... · cr kuhn declared a conflict of interest...

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