mid murray council =================== minutes of … · 15961/1 cr hall moved that the apologies...

5961. 14/7/2014

MID MURRAY COUNCIL ===================

MINUTES OF THE MEETING OF COUNCIL HELD

IN THE COUNCIL CHAMBERS, MAIN STREET, CAMBRAI

ON MONDAY 14 JULY 2014

PRESENT Mayor D J Burgess, Councillors, I K Bormann, M K Jennings, J W Hall, P J Milsom, D J Peake, K B Sayers, P J Raison and B J Taylor.

IN ATTENDANCE

Mr R J Peate, Chief Executive Officer, Mr R S Bourne, Director, Corporate & Financial Services, Mr G D Parsons, Acting Director, Development & Environmental Services, Mr G R Hill, Director, Infrastructure Services, Mr S P Thompson, Director, Community Services, Mr M James, Acting Financial Accountant (until 11-20 am), Mrs R G Sloper, Minute Secretary. COMMENCEMENT AND WELCOME 9-30 A M The Mayor declared the meeting open and welcomed all present. APOLOGIES Were received from Cr K P Myers, Cr J L Howie and Cr K E Yeates.

15961/1 Cr Hall moved that the apologies be received. Seconded Cr Bormann. CARRIED.

DECLARATIONS OF INTEREST Cr Taylor declared an interest under Section 74 of the Local Government Act in Item 6.4.9 and 6.5.18 as he is a member of the Mannum RSL, Item 6.1.11 as he is a member of the Mannum Health Advisory Council and the item may be a future item considered by the Development Assessment Panel of which he is a member and Item 6.5.8 as he is a member of the Development Assessment Panel. Cr Raison declared an interest under Section 74 of the Local Government Act in Item 6.5.8 as he is a member of the Development Assessment Panel. Cr Hall declared an interest under Section 74 of the Local Government Act in Item 6.4.9 as he is a member of the Mannum RSL. Cr Bormann declared an interest under Section 74 of the Local Government Act in Item 6.5.8 as she is a member of the Development Assessment Panel.

14/7/2014

CONFIRMATION OF MINUTES (Page 15791 and Confidential Minutes Page 951 – 10/6/2014) 15962/1 Cr Sayers moved that the Minutes of the Council Meeting held on the 10 June 2014 be taken as read and confirmed. Seconded Cr Milsom. CARRIED. (Page 15950 – and Confidential Minutes Page 984 – 30/6/2014)

15962/2 Cr Bormann moved that the Minutes of the Council Meeting held on the 30 June 2014 be taken as read and confirmed. Seconded Cr Sayers. CARRIED. BUSINESS DEFERRED Nil. ADOPTION OF ANNUAL BUSINESS PLAN 15962/3 Cr Hall moved that pursuant to and in accordance with Section 123 of the Local Government Act 1999 and Regulation 6 of the Local Government (Financial Management) Regulations 2011, having considered all submissions in accordance with Section 123(6) of the Local Government Act 1999, and in respect of the financial year ending 30 June, 2015 the Annual Business Plan for the year as laid before the Council and amended at this meeting be adopted. Seconded Cr Bormann. CARRIED. FINANCIAL POLICIES 15962/4 Cr Sayers moved that for 2014/2015 Council fund its accrued Annual Leave and accrued Long Service Leave to the amount of $250,000. Seconded Cr Peake. CARRIED. ADOPTION OF FINANCIAL ESTIMATES 15962/5 Cr Bormann moved that in respect of the financial year ending 30 June, 2015 the financial estimates contained in the Draft Budget for 2014/2015 be received and it is noted that the Draft Budget shows an Estimated Deficit Balance (before Capital amounts) of $1,369,740 and that the financial estimates for the year as laid before the Council and amended at this meeting, be adopted, such estimates involving -

(a) a total estimated expenditure (excluding depreciation) of $20,634,362; (b) a total estimated income from sources other than rates of $9,016,588; (c) a total amount required to be raised from rates of $11,617,774

Seconded Cr Sayers. CARRIED.

14/7/2014

ADOPTION OF BUDGET 15963/1 Cr Hall moved that pursuant to and in accordance with Section 123 of the Local Government Act 1999 and Regulation 7 of the Local Government (Financial Management) Regulations 2011, having considered the Budget in conjunction with, and determined the Budget to be consistent with, the Council’s Annual Business Plan, in respect of the financial year ending 30 June, 2015 the 2014/2015 Budget as laid before the Council at this meeting comprising:-

1. a budgeted Income Statement; and 2. a budgeted Balance Sheet; and 3. a budgeted statement of Cash Flow; and 4. a budgeted statement of Changes in Equity; and 5. a summary of operating and capital investment activities in a manner consistent with

the Uniform Presentation of Finances; and 6. budgeted Financial Indicators; and 7. the Operating Surplus Ratio estimate; and 8. the Asset Sustainability Ratio estimate; and 9. the Net Financial Liabilities Ratio estimate,

be adopted and it is noted that the Operating Income is sufficient to meet projected Operating Expenses for the 2014/15 financial year. Seconded Cr Peake CARRIED. ADOPTION OF CAPITAL VALUATIONS 15963/2 Cr Raison moved that in accordance with Section 167(2)(a) of the Local Government Act 1999, and in respect of the financial year ending 30 June, 2015 the most recent valuations of the Valuer General available to the Council of the Capital Value of the land within the Council’s area be adopted for rating purposes totalling $2,137,675,840. Seconded Cr Peake. CARRIED. ATTRIBUTION OF LAND USES 15963/3 Cr Bormann moved that in accordance with the powers contained in Chapter 10 of the Local Government Act 1999, and in respect of the financial year ending 30 June, 2015 the Council declares the attribution of land uses in the assessment record for rating purposes to be in accordance with the categories of land use prescribed by Regulation 14 of the Local Government (General) Regulations 2013. Seconded Cr Hall. CARRIED. DECLARATION OF RATES 15963/4 Cr Sayers moved that, having taken into account the general principles of rating contained in Section 150 of the Local Government Act 1999 and the requirements of Section 153(2) of the Local Government Act 1999, and pursuant to Sections 153(1)(b) and 156(1)(c) of the Local Government Act 1999, the Council declare differential general rates for the financial year ending 30 June, 2015 on the capital value of all rateable land within the area, varying according to the locality and use of the land, as follows:-

(1) in respect of all rateable land within the Township of Mannum a differential rate of 0.582 cents in the dollar of the capital value of rateable land; and

14/7/2014

DECLARATION OF RATES CONT’D

(2) in respect of rateable land within the Townships of Barton, Blanchetown, Cadell, Cambrai, Dutton, Greenways, Keyneton, Morgan, Palmer, Nildottie, Purnong, Sedan, Swan Reach, Truro and Tungkillo a differential rate of 0.579 cents in the dollar of the capital value of rateable land with land use categories 1, 2, 3, 4, 5, 6, 8 and 9; and

(3) in respect of rateable land within the Townships of Blanchetown, Cadell, Cambrai, Dutton, Keyneton, Morgan, Palmer, Nildottie, Purnong, Sedan and Tungkillo a differential rate of 0.579 cents in the dollar of the capital value of rateable land with land use category 7; and

(4) in respect of rateable land within the Townships of Barton, Greenways, Swan Reach and Truro a differential rate of 0.43 cents in the dollar of the capital value of rateable land with land use category 7; and

(5) in respect of rateable land outside of the Townships of Barton, Blanchetown, Cadell, Cambrai, Dutton, Greenways, Keyneton, Mannum, Morgan, Palmer, Nildottie, Purnong, Sedan, Swan Reach, Truro and Tungkillo a differential rate of 0.458 cents in the dollar of the capital value of rateable land with the land use category 1 (Residential); and

(6) in respect of all other rateable land a differential rate of 0.43 cents in the dollar of the capital value of rateable land; and

(7) in respect of rateable land in Marina Berths a differential rate of 0.458 cents in the dollar of the capital value of rateable land with a land use code of 6680 Marina or 6681 Berth/Hardstand.

Seconded Cr Peake. CARRIED. DECLARATION OF MINIMUM RATE 15964/1 Cr Bormann moved that pursuant to Section 158(1)(a) of the Local Government Act 1999, the Council fixes a minimum amount of $568.00 payable by way of general rates on rateable land within the area of the Council for the year ending 30 June, 2015. Seconded Cr Taylor. CARRIED.

RESIDENTIAL RATE CAP 15964/2 Cr Sayers moved that pursuant to Section 153(3) of the Local Government Act 1999 the Council determines that for the year ending 30 June 2015 it will not fix a maximum increase in the general rate to be charged on rateable land that constitutes the principal place of residence of a principal ratepayer because the Council provides relief in the nature of a rate cap for all properties pursuant to Section 166(1)(l) of the Act. Seconded Cr Hall. CARRIED.

14/7/2014

REBATE OF RATES - PRIMARY PRODUCTION 15965/1 Cr Jennings moved that pursuant to Sections 159(3) and 166(1)(a) and (b) of the Local Government Act 1999, and in respect of the financial year ending the 30 June, 2015 -

A rebate of rates shall be given to a Principal Ratepayer who makes written application to

the Council for a rebate and satisfies the Council that the rebate is desirable for the purpose of securing the proper development of the area or for the purpose of assisting or supporting a business in the area, provided that :- (1) the relevant rateable land is used for the purposes of primary production; and

(2) the land is used in conjunction with other land also being used for primary

production purposes; and

the amount of the rebate shall be the difference between the minimum amount payable by way of general rates and the total amount payable by way of general rates in respect of that land, or the sum of $170-00, whichever is the lesser amount.

Seconded Cr Peake. CARRIED. COUNCIL RATES REBATE CAP 15965/2 Cr Milsom moved that pursuant to and in accordance with Section 166(1)(l)(ii) of the Local Government Act 1999 for the year ending 30 June 2015 and to provide relief against what would otherwise amount to a substantial change in rates payable by a ratepayer due to rapid changes in valuation, the Council grants a rebate of general rates for the financial year ending 30 June, 2015 to the principal ratepayer in respect of any land where the amount of any increase in rates in respect of that land between the amount of general rates imposed for the financial year ending 30 June, 2015 and the amount of general rates payable for the financial year ending 30 June, 2014 is greater than 10% provided that:

(a) the increase is not as a result of building improvements made to the land; or (b) the increase is not as a result of change of land use of the land; or (c) the increase is not as a result of rezoning of the land; or (d) ownership of the land has not changed since the 1st July, 2013.

Seconded Cr Bormann. CARRIED. REBATE OF RATES – CALOOTE LANDING

15965/3 Cr Hall moved that pursuant to the provisions of Section 166(1)(m)(ii) of the Local Government Act 1999 the Council resolves to provide rate relief for the year ending 30 June 2015 in the form of a discretionary rate rebate to those six properties at Caloote Landing affected by riverbank collapse in order to avoid what would otherwise constitute a liability that is unreasonable. The particular properties being:

lot 10 (A7740); Lot 11 (A7756); lot 12 (A8364); Lot 13 (A8365); lot 14 (A8366); and lot 100 (A10998)

The discretionary rate rebate is 50% of all Council Rates due, not including the Caloote Landing CWMS service charge.


14/7/2014

DECLARATION OF ANNUAL SERVICE CHARGES – COMMUNITY WASTEWATER MANAGEMENT SYSTEMS 15966/1 Cr Hall moved that pursuant to and in accordance with Section 155 of the Local Government Act 1999, the Council declares for the year ending 30 June, 2015 that the following annual service charges based on the nature of the service are payable in respect of all land to which the Council provides or makes available the prescribed service of a Community Wastewater Management System in the following areas:-

Big Bend area Occupied Land $400.00 per unit

Bowhill area Occupied Land $350.00 per unit

Greenways Landing area Occupied Land $650.00 per unit

Kroehn's Landing area Occupied Land $750.00 per unit

Seven Mile Shacks Occupied Land $700.00 per unit

Scrubby Flat area Occupied Land $700.00 per unit

Swan Reach area Occupied Land $500.00 per unit

Walker Flat area Occupied Land $350.00 per unit

Truro area Occupied Land $450.00 per unit

North Punyelroo area Occupied Land $250.00 per unit

Caloote Landing area Occupied Land $300.00 per unit

Bolto Reserve area Occupied Land $450.00 per unit

Old Teal Flat area Occupied Land $600.00 per unit

The Rocks area Occupied Land $700.00 per unit

Caurnamont area Occupied Land $250.00 per unit

Five Mile Shacks and Kia Marina area Occupied Land $600.00 per unit

14/7/2014

DECLARATION OF ANNUAL SERVICE CHARGES – COMMUNITY WASTEWATER MANAGEMENT SYSTEMS CONT’D

Pellaring Flat area Occupied Land $350.00 per unit

Blanchetown area Occupied Land $996.00 per unit

Brenda Park/Morphett Flat area Occupied Land $300.00 per unit

Marks Landing area Occupied Land $200.00 per unit Scotts Creek area Occupied Land $350.00 per unit

Teal Flat area Occupied Land $450.00 per unit

Pelican Point area Occupied Land $1,338.00 per unit South Punyelroo area Occupied Land $1,198.00 per unit

North West Bend/Beaumonts area Occupied Land $1,237.00 per unit

Idyll Acres area Occupied Land $1,691.00 per unit

Rob Loxton Road area Occupied Land $1,075.00 per unit

Julanker/Younghusband Holdings area Occupied Land $2,278.00 per unit

where a reference to “unit” is in accordance the CWMS Property Units Code as permitted by Regulation 12 of the Local Government (General) Regulations 2013. Seconded Cr Taylor. CARRIED.

14/7/2014

ANNUAL SERVICE CHARGES – REBATES FOR CAPITAL CONTRIBUTION 15968/1 Cr Raison moved that pursuant to and in accordance with Section 166(1)(a) of the Local Government Act 1999, the Council being of the opinion that it is desirable to do so for the year ending 30 June 2015 for the purpose of securing the proper development of the following parts of the Council’s area, the following rebates of annual services charges shall be given to the principal ratepayer in respect of each property which has been provided with a connection point for the relevant Community Wastewater Management System in the following areas and who have paid to the Council their share of the capital cost to install the relevant System –

Blanchetown area $646 Pelican Point area $988 South Punyelroo area $898 North West Bend/Beaumonts area $937 Idyll Acres area $1,141 Rob Loxton Road area $725 Julanker/Younghusband Holdings area $1,778


DECLARATION OF ANNUAL SERVICE CHARGES - BOWHILL MULTI ACCESS TELEVISION TRANSMISSION SERVICE 15968/2 Cr Hall moved that pursuant to and in accordance with Section 155 of the Local Government Act 1999, the Council declares for the year ending 30 June, 2015 an annual service charge based on the nature of the service of $125.00 in respect of all land to which the Council provides the prescribed service of television transmission and known as the Bowhill multi access television transmission service at Bowhill. Seconded Cr Taylor. CARRIED.

DECLARATION OF ANNUAL SERVICE CHARGES - BOWHILL RETICULATED WATER SUPPLY SYSTEM 15968/3 Cr Hall moved that pursuant to and in accordance with Section 155 of the Local Government Act 1999, the Council declares for the year ending 30 June, 2015 an annual service charge based on the level of usage of the service in respect of each property to which the Council provides the prescribed service of the treatment or provision of water and known as the Bowhill Reticulated Water Supply System as follows:-

Consumption of up to 120 kilolitres of water $220 ($213.00 in 13/14)

All water consumed in excess of 120 kilolitres 75 cents per kilolitre (75c in 13/14)

Seconded Cr Milsom. CARRIED.

14/7/2014

DECLARATION OF ANNUAL SERVICE CHARGES – KERBSIDE COLLECTION OF RECYCLABLES 15969/1 Cr Hall moved that pursuant to and in accordance with Section 155 of the Local Government Act 1999 the Council declares for the year ending 30 June 2015, an annual service charge based on the nature of the service of $83.00 in respect of all residential properties in the Townships of Barton, Blanchetown, Cadell, Cambrai, Dutton, Greenways, Keyneton, Mannum, Morgan, Palmer, Nildottie, Purnong, Sedan, Swan Reach, Truro and Tungkillo to which the Council provides the kerbside collection of recyclables service. Seconded Cr Peake. CARRIED. SEPARATE RATE – NATURAL RESOURCES MANAGEMENT LEVY 15969/2 Cr Sayers moved that pursuant to Section 95 of the Natural Resources Management Act 2004 and Section 154 of the Local Government Act 1999, a separate rate of 0.0103 cents in the dollar, based on the capital value of land, be declared on all rateable land within the area of the Council and within the area of the Murray Darling Basin Natural Resources Management Board in order to reimburse the Council the amount contributed to the Board for the year ending 30 June, 2015. Seconded Cr Bormann. CARRIED. PAYMENT OF RATES BY QUARTERLY INSTALMENTS 15969/3 Cr Bormann moved that pursuant to Section 181(2) of the Local Government Act 1999, and in respect of the financial year ending the 30 June, 2015 all rates are payable in 4 equal (or approximately equal) instalments falling due on the following dates -

1st quarterly instalment due on 15 September, 2014 2nd quarterly instalment due on 15 December, 2014 3rd quarterly instalment due on 16 March, 2015 4th quarterly instalment due on 15 June, 2015

provided that in cases where the quarterly account requiring payment of rates is not sent at least 30 days prior to the due date for payment, or an amended account is required to be sent, authority to fix the date by which rates must be paid in respect of those assessments affected is delegated to the Chief Executive Officer of the Council. Seconded Cr Taylor. CARRIED. BUSINESS ARISING FROM CORPORATE AND FINANCIAL SERVICES REPORT Mannum Rowing Clubrooms A copy of the Draft Mannum Rowing Club Lease, showing tracked changes, which was received from Kelledy Jones Lawyers after the Council Agenda had been prepared was emailed to all members on 10 July 2014. 15969/4 Cr Taylor moved that the Director, Community Services meet with representatives of the Mannum Rowing Club and the Mannum RSL to try and come to an amicable agreement ensuring that both groups have security of tenure. Seconded Cr Hall. CARRIED.

14/7/2014

REPORTS FROM OFFICERS

INFRASTRUCTURE SERVICES REPORT See Minute Book Pages 15994 – 16017. 15970/1 Cr Hall moved that the report be received. Seconded Cr Taylor CARRIED. BUSINESS ARISING FROM REPORT Mid Murray Council Roadside Vegetation Management Plan 2014 15970/2 Cr Jennings moved that (1) Council endorses the Roadside Vegetation Management Plan.

(2) Council notes the re-allocation of $15,000 in 2014/15 to undertake native vegetation

assessment for Council reserves. Seconded Cr Bormann. CARRIED.

Randell Street Footpath - Paving 15970/3 Cr Taylor moved that (1) A Budget allocation of $36,000 from 2013/14 be carried over into 2014/15 Financial Year.

(2) Council upgrades the footpath from Riverside Chemist to Lovell’s Bakery and excludes a

small section at the entrance to Foodlands (approximately 10m2).

(3) Council commits the surplus budget funds to pave the 72m² area in front of the Mannum Stock and Pet Supply

Seconded Cr Raison. CARRIED.

Section 221 Local Government Act, Permit to Alter Road Verge 15970/4 Cr Hall moved that the $50 application fee is incorporated into Council’s Fees and Charges for a permit to Alter A Road Verge. Seconded Cr Raison. CARRIED. Belvedere Road Petition 15970/5 Cr Bormann moved that Council receives the Belvedere Road, Mannum petition and waits for a response from the Department of Planning, Transport and Infrastructure with their recommendations before altering any speed signage. Seconded Cr Sayers. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D Mannum Kindergarten Tree Removal 15971/1 Cr Bormann moved that the Mannum Kindergarten Tree Report be received. Seconded Cr Raison. CARRIED. 24 Hour Trial 15971/2 Cr Sayers moved that the 24 Hour Trial Report be received as information. Seconded Cr Raison. CARRIED.

RAA Site Investigation Report: Keyneton Primary School 15971/3 Cr Jennings moved that the RAA Site Investigation Report for Keyneton Primary School be received. Seconded Cr Sayers. CARRIED.

Infrastructure Services - Works Program for 2014/15 15971/4 Cr Sayers moved that the Infrastructure Services Works Program be received. Seconded Cr Raison. CARRIED.

Mannum Hospital Helipad

15971/5 Cr Raison moved that the report relating to the proposed Mannum Hospital Helipad be received. Seconded Cr Taylor. CARRIED. Randell Street Retaining Wall – Project Funding Proposal

15971/6 Cr Hall moved that Council support the acceptance of $50,000.00 from the Department for Planning, Transport and Infrastructure to facilitate the completion of stages 1, 2 and 4 of the Randell Street retaining wall project, with stage 3 to be considered for funding during future financial year budget deliberations. Seconded Cr Sayers. CARRIED.

Randell Street Retaining Wall – Construction

15971/7 Cr Sayers moved that the report relating to the Randell Street retaining wall be received. Seconded Cr Taylor. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D East Front Road – Riverbank Slumping

15972/1 Cr Raison moved that (1) The report relating to East Front Road Riverbank Slumping be received. (2) Council investigate the possibility of a bike trail, horse trail and walking trail along the

closed section of East Front Road.

Seconded Cr Taylor. CARRIED. DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT See Minute Book Pages 16018 – 16034. 15972/2 Cr Bormann moved that the report be received. Seconded Cr Sayers. CARRIED. BUSINESS ARISING FROM REPORT Application to Consent to the Deposit of a Plan of Division and to Rescind Land Management Agreements – Land Division 711/D010/09 – Stage 008 (2F)

15972/3 Cr Milsom moved that pursuant to Sections 38 & 44 of the Local Government Act 1999, Council authorises the Mayor and Chief Executive Officer to execute under the common seal of Council the Consent for the Deposit of a Plan of Division and the Rescission of the Commercial Allotments Land Management Agreement (AG11970049) and Residential Waterfront Allotments Land Management Agreement (AG11773946) from Allotments 240, 243 & 248 for Stage 008 (2F) of Land Division Application 711/D010/09.

Furthermore, the owner/developer must pay all costs associated with the drafting of the documents and the subsequent lodgement and processing/production fees. Seconded Cr Sayers. CARRIED.

District Council of Coober Pedy – Request for Assistance with Supreme Court Planning Appeal

15972/4 Cr Bormann moved that Council respectfully declines the request to provide financial assistance to the District Council of Coober Pedy with respect to its appeal of the decision of the Environment, Resources and Development Court in Aboriginal Family Support Services Inc v District Council of Coober Pedy [2014] SAERDC 18 to the Supreme Court. Seconded Cr Sayers. CARRIED.

Mosquito Control – Continuation of Mosquito Monitoring and Control Services

15972/5 Cr Milsom moved that the annual report from Mosquitoes & Public Health Research Group, University of South Australia “A survey of the mosquitoes along the River Murray in South Australia for the 2011/2012 season” be received and the Director - Development and Environmental Services be authorised to sign the 3 year contract with the University of South Australia. Seconded Cr Raison. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D Murray & Mallee Local Government Association Regional Public Health Plan Committee - Minutes

15973/1 Cr Bormann moved that the minutes of the 27 June 2014 meeting of the Murray & Mallee Local Government Association Regional Public Health Plan Committee be received. Seconded Cr Peake. CARRIED.

Rockleigh School Building Restoration Project

15973/2 Cr Raison moved that the report on the Rockleigh School Building Restoration Project be received. Seconded Cr Sayers. CARRIED.

Building Maintenance Programme 2014/15

15973/3 Cr Bormann moved (1) That the draft Year 1 2014/15 building maintenance programme list be endorsed by Council.

(2) That the relevant progress associations be advised of the 2014/15 building maintenance

program and requested to advise what assistance they may provide. Seconded Cr Peake. CARRIED. 10-28 A M Cr Raison and Cr Taylor left the meeting. Report and Options Paper into Wastewater Management for River Murray Shack Site Areas with No Existing Community Wastewater Management System (CWMS)

15973/4 Cr Hall moved (i) That the Options Paper into Wastewater Management for River Murray Shack Site Areas

with No Existing Community Wastewater Management System (CWMS), be received.

(ii) That the Director – Development & Environmental Services progress the recommendations contained within the Options Paper.

(iii) That Council be kept informed as implementation of the recommendations within the report progresses.

(iv) That the report be referred to the Community Wastewater Management Systems Advisory Committee.


14/7/2014

BUSINESS ARISING FROM REPORT CONT’D Cadell Community Tourist Association – Cadell Playground Sub-Committee

15974/1 Cr Jennings moved that (1) Council receive the letter from the Cadell Community Tourist Association – Cadell

Playground Sub-Committee requesting Council assistance for a playground at Cadell.

(2) Council support the proposal and await details and costs of equipment and installation.

(3) Subject to the receipt of this information, Council assist with the grant funding applications and consideration of financial assistance at a budget review.

Seconded Cr Peake. CARRIED. CONFIDENTIAL ITEM – DRAFT CROWN LAND STRUCTURES ON THE RIVER MURRAY POLICY AND PROCEDURE – DEPARTMENT OF ENVIRONMENT, WATER AND NATURAL RESOURCES (DEWNR)

Confidential item pursuant to Section 90 –

90(3)(j) – (j) information the disclosure of which –

(i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or

another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest.

10-36 A M 15974/2 Cr Sayers moved that (1) Under the provision of Section 90(2) and (3)(j) of the Local Government Act 1999 an order be

made that with the exception of Mr Russell Peate, Mr Robin Bourne, Mr Geoff Parsons, Mr Greg Hill, Mr Shane Thompson, Mr Mark James and Mrs Rose Sloper, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(j).

(2) The Mid Murray Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the information at the meeting could cause significant damage to the interest of Council, because of the public disclosure or discussion relating to the subject could reasonably be expected to present an unreasonable disclosure of information concerning the personal affairs of any person.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

Seconded Cr Hall. CARRIED.

975. 14/7/2014

CONFIDENTIAL ITEM – DRAFT CROWN LAND STRUCTURES ON THE RIVER MURRAY POLICY AND PROCEDURE – DEPARTMENT OF ENVIRONMENT, WATER AND NATURAL RESOURCES (DEWNR) CONT’D 10-42 A M 15975/1 Cr Sayers moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages 987 – 990 of the meeting held on 14 July 2014, the Development & Environmental Services Report item 6.2.11 (Draft Crown Land Structures on the River Murray Policy and Procedure – Department of Environment, Water and Natural Resources (DEWNR)) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(j) remain confidential and not available for public inspection until released by Department of Environment, Water and Natural Resources. Seconded Cr Bormann. CARRIED.

COMMUNITY SERVICES REPORT See Minute Book Pages 16035 – 16053. 15975/2 Cr Peake moved that the report be received. Seconded Cr Sayers. CARRIED. BUSINESS ARISING FROM REPORT Blanchetown Internet & Information Centre – Quarterly Update

15975/3 Cr Sayers moved that the Blanchetown Internet & Information Centre update report be received. Seconded Cr Peake. CARRIED.

Director, Community Services Quarterly Report

15975/4 Cr Jennings moved that the Director, Community Services update report be received. Seconded Cr Hall. CARRIED. Supporting Sedan 15975/5 Cr Jennings moved that the Supporting Sedan report be received. Seconded Cr Bormann. CARRIED. Arts and Cultural Development Quarterly Update

15975/6 Cr Jennings moved that the Arts and Cultural Development Quarterly Update be received. Seconded Cr Sayers. CARRIED. Morgan Library Quarterly Update 15975/7 Cr Peake moved that the Morgan Library Quarterly Update be received. Seconded Cr Sayers. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D OPAL Quarterly Update

15976/1 Cr Jennings moved that the OPAL Quarterly Update be received. Seconded Cr Hall. CARRIED.

Fun 4 YOUth Update

15976/2 Cr Jennings moved that the Fun 4 YOUth/Community Development update report be received. Seconded Cr Hall. CARRIED. Murray Transport Connections Quarterly Update

15976/3 Cr Sayers moved that the Murray Transport Connections update report be received. Seconded Cr Milsom. CARRIED.

CORPORATE AND FINANCIAL SERVICES REPORT See Minute Book Pages 16054 – 16066. 15976/4 Cr Bormann moved that the report be received. Seconded Cr Milsom. CARRIED.

BUSINESS ARISING FROM REPORT Financial Report

Bank Reconciliation Statement as at 30 June 2014

15976/5 Cr Hall moved that the bank reconciliation statement as at 30 June 2014 of $1,182,875.23 credit be received. Seconded Cr Sayers. CARRIED.

Monthly Budget Performance Reports

15976/6 Cr Bormann moved that the Monthly Budget Performance Reports be received. Seconded Cr Peake. CARRIED.

Chambers Hill Road, Younghusband - Road Realignment Agreement

15976/7 Cr Milsom moved that Council agree to purchase Lot 13 in DP 48019 from DR Brinkley for $5,000.00, being land that has been used for the realignment of Chambers Hill Road, and that the Mayor and Chief Executive Officer be authorised to sign and seal the Memorandum of Agreement and all necessary documents. Seconded Cr Sayers. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D

Morgan New Year’s Eve Dry Zone

15977/1 Cr Hall moved that Council seek the support of the local Police and the local MP, Dan van Holst Pellekaan, and once gained, Council to then apply for a Dry Zone for the Morgan Riverfront from 4-00 pm on 31 December 2014 until 9-00 am on 1 January 2015. Seconded Cr Sayers. CARRIED.

New Year’s Eve Dry Zone – Cadell 15977/2 Cr Peake moved that Council seek the support of the local Police, local MP, Dan van Holst Pellekaan and the Cadell Community Association and once gained, Council to then apply for a Dry Zone for the Cadell Riverfront from 4-00 pm on 31 December 2014 until 9-00 am on 1 January 2015. Seconded Cr Sayers. CARRIED. New Year’s Eve Dry Zone – Mannum Main Street, Mary Ann Reserve, Bolto Reserve and Haythorpe Reserve

15977/3 Cr Sayers moved that Council seek the support of the local MP, Stephan Knoll and the Mannum Progress Association and once gained, Council to then apply for a Dry Zone for Randell Street, Arnold Park, Shearer Car Park, Anna Street and Mary Ann Reserve from 6-00 pm to 11-00 pm on 31 December 2014. Seconded Cr Hall. CARRIED.

15977/4 Cr Hall moved that Council seek the support of the local MP, Adrian Pederick and the Mannum Progress Association and once gained, Council to then apply for Dry Zones for Bolto Reserve and Haythorpe Reserve from 6-00 pm on 31 December 2014 to 8-00 am on 1 January 2015. Seconded Cr Sayers. CARRIED.

SA Recreation Trails Inc 15977/5 Cr Bormann moved that Council note the achievement of SA Recreation Trails Inc in completing the construction of the Lavender Federation Trail within the Mid Murray Council area and that the Mayor be authorised to convey the Council’s appreciation to the group. Seconded Cr Jennings. CARRIED. Morgan Internet and Resource Centre

15977/6 Cr Hall moved that the Morgan Internet and Resource Centre be thanked for their report and their efforts to improve the financial sustainability of the Centre and that they be advised that Council will continue to provide support in the 2014/2015 financial year similar to previous years and that Council will continue to monitor the financial sustainability of the Centre. Seconded Cr Sayers. CARRIED.

14/7/2014

CHIEF EXECUTIVE OFFICER’S REPORT See Minute Book Pages 16067 – 16089. 15978/1 Cr Peake moved that the report be received. Seconded Cr Hall. CARRIED. BUSINESS ARISING FROM REPORT Mid Murray Council Submission for Mobile Phone Coverage Program

15978/2 Cr Hall moved that Council note the submission sent to the Federal Department of Communications for Council assistance for mobile phone towers to overcome no coverage or poor coverage in various areas throughout the Mid Murray Council. Seconded Cr Bormann. CARRIED.

Building Fire Safety Requirements for Chicken Farm and Other Primary Industries

15978/3 Cr Bormann moved that the report on the motion to the South Australian Regional Organisation of Councils for the Local Government Association to coordinate a forum of Chicken Farm, Pork and other Primary Industries representatives with large sheds to discuss the existing Building Fire Safety requirements be received. Seconded Cr Hall. CARRIED.

Mid Murray Council Excluded from Work for the Dole Selected Areas

15978/4 Cr Jennings moved that Council note the Work for the Dole areas listed for 2014/15 and a letter be sent to the Federal Member for Barker, Tony Pasin and Federal Minister for Employment Senator the Hon Eric Abetz, highlighting the need for the Mid Murray Council area to be included in the next round of the Work for the Dole scheme. Seconded Cr Bormann. CARRIED. Proposal for Candidate Information Sessions for Forthcoming Local Government Elections

15978/5 Cr Sayers moved that Council note the briefing sessions proposed at Mannum, Bowhill, Swan Reach, Sedan, Truro and Morgan for intending candidates for the forthcoming Local Government elections. Seconded Cr Hall. CARRIED.

14/7/2014

BUSINESS ARISING FROM REPORT CONT’D Lack of General Practitioners – Morgan

15979/1 Cr Sayers moved that (1) The report on the meeting with Waikerie Medical Centre and Eudunda Medical Centre

representatives regarding General Practitioner services in Morgan be received.

(2) The letter from SA Ambulance dated 2 June 2014 regarding ambulance travel to hospital by Morgan residents be received and a copy be provided to the Morgan RSL and Morgan Community Development and Tourism Association.

(3) It be referred to the Chief Executive Officer and the Director, Community Services, to undertake the outcomes of the meeting held with Waikerie Medical Centre Representatives and publicity be provided on the initiatives undertaken.

Seconded Cr Peake. CARRIED. Proposal for Mannum Stop and Shop Jetty

15979/2 Cr Hall moved that (1) The letter from the Wooden Boat Association of South Australia and River Murray Boat

Owner Association dated 20 June 2014 regarding an improved Stop-and-Shop Jetty at Mannum be received.

(2) It be referred to the Chief Executive Officer and Council representatives to have discussions with Mr Colin Hill regarding the proposal for the improved Stop-and-Shop Jetty at Mannum and following discussions, a report be submitted to Council.


Consideration of Acceptance of Crown Land at Cowirra by Council

15979/3 Cr Hall moved that (1) The letter from the Department of Environment, Water and Natural Resources dated 2 June

2014 regarding Crown Land at Cowirra be received.

(2) It be referred to the Chief Executive Officer, other Council representatives, Michael Young and representatives from Department of Environment, Water and Natural Resources to discuss the proposal for Council to accept Crown Land at Cowirra under its care, control and management and following such discussion, a further report be submitted to Council regarding this proposal.


14/7/2014

BUSINESS ARISING FROM REPORT CONT’D Truro CWMS – Draft Agreement For Access To Stockwell CWMS

15980/1 Cr Bormann moved that (1) The letter from the Barossa Council dated 3 June 2014 providing feedback on the Draft

Agreement for Wastewater Treatment from the proposed Truro Scheme at the Stockwell Community Wastewater Management System (provided by the Barossa Council) be received.

(2) The Barossa Council be advised that their comments on the Draft Agreement are acceptable and it be referred to the Chief Executive Officer to provide a response outlining the amendments suggested by the Barossa Council to enable the Agreement to be completed by the parties.

(3) Subject to the amendments to the Draft Agreement being undertaken, it be referred to the Mayor and Chief Executive Officer to complete the Agreement.


State Budget – Impact On Mid Murray Council

15980/2 Cr Bormann moved that the report on the 2014 State Budget be received. Seconded Cr Milsom. CARRIED.

Mid Murray Council Submission – Natural Disaster Funding Inquiry

15980/3 Cr Jennings moved that Council note the submission forwarded to the Productivity Commission on Natural Disaster Funding Arrangements. Seconded Cr Peake. CARRIED.

Country Fire Service Jurisdiction – Building Rules Consent

15980/4 Cr Bormann moved that Council note the judgement of the Environment, Resources and Development Court of South Australia in relation to the Country Fire Service (CFS) and Mid Murray Council regarding jurisdiction for the CFS to lodge an appeal on the classification of the building. Seconded Cr Sayers. CARRIED.

Local Excellence Expert Panel – “Towards the Council of the Future”

15980/5 Cr Hall moved that it be referred to the Chief Executive Officer to prepare a submission on the recommendations contained in the Local Excellence Expert Panel’s final report (taking into account comments received from Councillors) by 21 August 2014. Seconded Cr Milsom. CARRIED.

14/7/2014


Mannum Helipad – Public Meeting 15981/1 Cr Hall moved that the minutes from the Community Forum regarding the Mannum helipad held on 21 May 2014 be received. Seconded Cr Sayers. CARRIED.

Regional Development Fund Programs

15981/2 Cr Sayers moved that Council register its disappointment with the State Government regarding the limited opportunity for Council projects and community infrastructure as part of this Program. Seconded Cr Bormann. CARRIED. Financial Sustainability – Income Generation Measures, Efficiency Gains Improvements and Cost Saving Initiatives 15981/3 Cr Hall moved that the report on the implementation of income generation measures, efficiency gains, improvements and cost saving initiatives be received and a further report be submitted in 6 months quantifying the savings and initiatives. Seconded Cr Peake. CARRIED.

RSL – Virtual War Memorial Project

15981/4 Cr Hall moved that Council agree to a contribution of $911 to the RSL Virtual War Memorial Project and the Local Government Association be advised accordingly. Seconded Cr Peake. CARRIED.

Annual Leave – Chief Executive Officer

15981/5 Cr Hall moved that (1) Approval be given for annual leave for the Chief Executive Officer from the 13 to 28 August

2014 inclusive.

(2) The Infrastructure Services Director be appointed as Acting Chief Executive Officer for this period.

Seconded Cr Bormann. CARRIED. Stormwater Damage Funds Report

15981/6 Cr Bormann moved that the report on the stormwater damage funds from the State Government utilised on Johnson Hill and Cascade Road be received. Seconded Cr Sayers. CARRIED.

14/7/2014


Financial Accounting and Financial Management Services – Alexandrina Council

15982/1 Cr Sayers moved that Council note the Financial Management Support Service Agreement between Alexandrina Council and Mid Murray Council for Financial Accounting and Financial Management Services for the 6 month period from 1 July 2014 to 31 December 2014. Seconded Cr Bormann. CARRIED.

High Court Judgement Affecting Commonwealth Funding Provided to Local Government

15982/2 Cr Bormann moved that the report on the High Court judgement that may affect Commonwealth funding for Local Government be received. Seconded Cr Milsom. CARRIED.

Morgan Caravan Park Lease

15982/3 Cr Hall moved that Council note the letter sent to Mr Schmitt dated 8 July 2014 requesting confirmation in writing that the lessee (Mr Schmitt) is agreeable to an independent Valuer being appointed by agreement or failing agreement, by the President of the Australia Institute of Valuers and that the cost of such valuation be shared between the parties and that Mr Schmitt be further advised that Council needs to get a commercial return on its investment. Seconded Cr Sayers. CARRIED. MAYOR’S REPORT See Minute Book Page 16090. 15982/4 Cr Bormann moved that the report be received. Seconded Cr Sayers. CARRIED. 11-20 A M 15982/5 Cr Milsom moved that the meeting adjourn for morning tea. Seconded Cr Sayers. CARRIED. 11-35 A M 15982/6 Cr Bormann moved that the meeting resume. Seconded Cr Peake. CARRIED. ELECTED MEMBERS REPORTS Cr Myers No report. Cr Bormann Cr Bormann reported on her attendance at the following meetings and functions – Truro and Districts Community Association Meeting, Truro, Development Assessment Panel meeting, Cambrai, Open Space and Recreation Advisory Committee meeting, Cambrai, Library party, Cambrai, Mid Murray Council Special meeting, Cambrai, Building Maintenance workshop, Cambrai, CFS workshop, Cambrai.

14/7/2014

ELECTED MEMBERS REPORTS CONT’D Cr Jennings Cr Jennings reported on her attendance at the following meetings and functions – Governance and Finance Committee meeting and Board meeting, Country Arts SA, Port Adelaide, Sedan Recreation Park Meetings, Sedan, catering at Sedan Swap Meet, South Australian Living Arts meeting, Sedan, Sedan Progress Association meeting, Sedan, One Card Launch, Cambrai Community Library, Building Maintenance workshop, Cambrai, Mid Murray and Barossa Councils Local Recovery Communications Committee, Cambrai, information session re: Local Government elections, Adelaide, meeting with stakeholders re: health/wellbeing future projects, Mannum, NAIDOC Week walk/activities, Mannum. Cr Milsom Cr Milsom reported on his attendance at the following meetings and functions – Ridley CFS Group meeting, Cambrai, Open Space and Recreation Advisory Group meeting, Cambrai, Lake Bywater public meeting, Walker Flat, Budget submissions meeting, Cambrai, CFS meeting re: Eden Valley fire, Cambrai, NAIDOC event, Mannum, Mid Murray Council meeting, Cambrai. Cr Hall Cr Hall reported on his attendance at the following meeting – Mid Murray Council meeting, Cambrai. Cr Howie No report. Cr Peake Cr Peake reported on his attendance at the following meetings and functions – Mannum Caravan Park Committee meeting, Mannum, Mid Murray LAP meetings, Cambrai, Swan Reach Library One Card launch, Swan Reach, Living Murray event, Morgan, Sedan Swap Meet, Sedan, Development Assessment Panel meeting, Cambrai, site inspection at Blanchetown boat ramp with Director Infrastructure Services, Ridley Lions Handover Dinner, Mannum, Nildottie Progress Association dinner, Nildottie, Riverland Country Cabinet Public Forum, Loxton, Swan Reach Progress Association meetings, Swan Reach, Cambrai School Library One Card launch, Cambrai, Open Space and Recreation Advisory Committee meeting, Cambrai, NRM Healthy Country Means Healthy People, Cambrai, site inspection at Hasse Hill Road with Tom Avery, Swan Reach, site inspection with community at Blanchetown boat ramp, Council workshop and meetings, Cambrai, Audit Committee meeting, Cambrai, Riverland West Landcare meeting, Waikerie, Council workshop with CFS, Cambrai, NAIDOC Ceremony and Walk, Mannum, Natural Resources SA Murray Darling Basin River Murray Advisory Committee meeting, Murray Bridge, Swan Reach Golf Club Christmas in July dinner, Swan Reach. Cr Sayers Cr Sayers reported on his attendance at the following meetings and functions – Murray Mallee Aged Care Group meetings, Murray Bridge, Steve Wilkinson’s farewell dinner, Mannum, Mid Murray Council meetings, Cambrai, Audit Committee meeting, Cambrai, Blanchetown Hall meeting, Blanchetown.

14/7/2014

ELECTED MEMBERS REPORTS CONT’D Cr Raison Cr Raison reported on his attendance at the following meetings and functions – Development Assessment Panel meeting, Cambrai, tenders from builders for Aminya Hostel and meetings with Aminya CEO, Mannum Netball and Football Club Sponsors Day, Mannum, Aminya Board meetings, workshop, Cambrai, public consultation re: Budget, Cambrai, Mid Murray Council Special meeting, Cambrai, delivery of Aminya grant tender to Adelaide (ACAR), Elections breakfast, Adelaide, meeting with Cr Taylor and Director Infrastructure Services re: paving of main street, Received donation of $5,000 for refurbishment on behalf of Aminya at the Mannum Lions Club disbursement meeting. Cr Yeates No report. Cr Taylor Cr Taylor reported on his attendance at the following meetings and functions – Mid Murray Council meetings and workshops, Cambrai, Younghusband fundraiser, Development Assessment Panel meeting, Cambrai, Mid Murray Support Services Friendship Lunch, Mannum, Open Space and Recreation Advisory Committee meeting, Cambrai, Lions Handover Dinner and disbursement meeting, Mannum, Library meeting, Mannum, Mid Murray LAP meeting, Cambrai. 15984/1 Cr Peake moved that the elected members’ reports be received. Seconded Cr Sayers. CARRIED. QUESTIONS WITH NOTICE – COUNCILLORS Nil. NOTICES OF MOTION Nil.

PETITIONS The petition states “We the undersigned are residents on Belvedere Road Mannum and are deeply concerned at the recent change of speed limit from 80km per hour to 100km per hour. Since this new speed limit has been in place we have witnessed numerous accidents and near misses.

This road was surfaced 12 months ago and has seen a major increase in traffic (approx 80%), both passenger and heavy vehicles. The road at best is poorly constructed with a substandard surface, poor line marking, drop offs to 12 metre depths and no safety railing. We have residential driveways that have no views of oncoming traffic and a stock crossing regularly utilised by a dairy herd, plus inadvertent straying stock.

We understand you or we have no control over the speed or ability of the drivers choosing to use Belvedere Road, but in good conscience we implore you to reduce the speed back to 80km per hour to give both the drivers and residents some chance of a safe passage.”

The petition contains 13 signatures.

A copy of the petition had been provided to all members.

15984/2 Cr Sayers moved that the petition be received. Seconded Cr Bormann. CARRIED.

Refer Minute Book Page 15970.

14/7/2014

MINUTES FROM COMMITTEES

MANNUM LEISURE CENTRE MANAGEMENT COMMITTEE Nil.

MANNUM CARAVAN PARK COMMITTEE 15985/1 Cr Jennings moved that the Minutes of the Mannum Caravan Park Committee meeting held on 10 June 2014 be received. Seconded Cr Hall. CARRIED. MID MURRAY COUNCIL COMMUNITY WASTEWATER MANAGEMENT SYSTEMS (CWMS) ADVISORY COMMITTEE Nil.

MID MURRAY COUNCIL BUILDING FIRE SAFETY COMMITTEE Nil. MID MURRAY COUNCIL WORK HEALTH AND SAFETY (WHS) COMMITTEE Nil.

MID MURRAY AND KAROONDA EAST MURRAY DISTRICT COUNCILS PLANT COMMITTEE Nil.

MANNUM DRY ZONE WORKING GROUP Nil. MID MURRAY COUNCIL DISABILITY ACCESS REVIEW ADVISORY COMMITTEE 15985/2 Cr Sayers moved that the Minutes of the Mid Murray Council Disability Access Review Advisory Committee meeting held on 18 June 2014 be received. Seconded Cr Jennings. CARRIED. 15985/3 Cr Sayers moved that the following recommendation from the meeting of the Mid Murray Council Disability Access Review Advisory Committee held on 18 June 2014, be adopted by Council –

2014/2015 Budget 113/2 Cr Myers moved that it be recommended to Council that an amount of $5,000 be earmarked from the Disabled Access Programmed Works budget for the purposes of mental health training and that the Director – Community Services report back to the next meeting with training suggestions. Seconded A Devitt-Lansom. CARRIED.

Seconded Cr Peake. CARRIED.

14/7/2014

MID MURRAY COUNCIL DISABILITY ACCESS REVIEW ADVISORY COMMITTEE CONT’D 15986/1 Cr Hall moved that the following recommendation from the meeting of the Mid Murray Council Disability Access Review Advisory Committee held on 18 June 2014, be adopted by Council –

Liberty Swing – Morgan 113/3 Cr Yeates moved that it be recommended to Council that an application for funding be lodged with Variety SA for a liberty swing at Morgan. Seconded J Moss. CARRIED.

Seconded Cr Jennings. CARRIED.

15986/2 Cr Peake moved that the following recommendation from the meeting of the Mid Murray Council Disability Access Review Advisory Committee held on 18 June 2014, be adopted by Council –

Future Access Audits

114/2 J Dettloff moved that it be recommended to Council that access audits be undertaken for Council’s main cemeteries and disabled car parks throughout the Council area. Seconded A Devitt-Lansom.

CARRIED. Seconded Cr Sayers. CARRIED.

MID MURRAY COUNCIL DEVELOPMENT ASSESSMENT PANEL 15986/3 Cr Bormann moved that the Minutes of the Mid Murray Council Development Assessment Panel meeting held on 16 June 2014, be received. Seconded Cr Peake CARRIED. 15986/4 Cr Milsom moved that the following recommendation from the meeting of the Mid Murray Council Development Assessment Panel held on 16 June 2014, be adopted by Council –

Pedestrian Crossings – Truro 3009/1 G Gaston moved that it be suggested to Council that consideration be given to the issue of pedestrian crossing/s in Moorundie Street, Truro. Seconded D Hughes. CARRIED.


BLANCHETOWN RURAL TRANSACTION CENTRE COMMITTEE Nil.

14/7/2014

MANNUM DOCK MUSEUM BOARD 15987/1 Cr Jennings moved that the Minutes of the Mannum Dock Museum Board meeting held on 27 May 2014, be received. Seconded Cr Sayers. CARRIED.

15987/2 Cr Sayers moved that the Minutes of the Mannum Dock Museum Board meeting held on 24 June 2014, be received. Seconded Cr Bormann. CARRIED. MORGAN MUSEUM BOARD 15987/3 Cr Peake moved that the Minutes of the Morgan Museum Board meeting held on 13 May 2014, be received. Seconded Cr Sayers. CARRIED.

SWAN REACH COMMUNITY HEALTH CENTRE COMMITTEE Nil. MID MURRAY COUNCIL AUDIT COMMITTEE 15987/4 Cr Sayers moved that the Minutes of the Mid Murray Council Audit Committee meeting held on 30 June 2014 be received. Seconded Cr Peake. CARRIED.

15987/5 Cr Sayers moved that the following recommendation from the meeting of the Mid Murray Council Audit Committee held on 30 June 2014, be adopted by Council –

Annual Business Plan 101/1 Cr Sayers moved that it be noted that the Audit Committee has reviewed the Annual Business Plan and Budget for 2014/2015 and that it is recommended that it be adopted by Council. Seconded D Whitbread. CARRIED.

Seconded Cr Bormann. CARRIED.

14/7/2014

MID MURRAY COUNCIL AUDIT COMMITTEE CONT’D 15988/1 Cr Jennings moved that the following recommendation from the meeting of the Mid Murray Council Audit Committee held on 30 June 2014, be adopted by Council –

Competitive Tendering, Contracting, Purchasing, Sale and Disposal of Land and Other Assets Policy

103/1 Cr Sayers moved that it be recommended to Council that the Competitive Tendering, Contracting, Purchasing, Sale and Disposal of Land and Other Assets Policy be amended as follows:-

Clause 7 ii) of the Code of Tendering be altered to read:

7 ii) Require the disclosure on every tender the full Christian names, surname and address

of the Tenderer; and when in the case of a firm the names in full of each member of the firm and its and each of their respective addresses. Where the tender is by a Company there shall be set forth the name of the Company and the address of the registered office of the Company; including Companies ACN.

Tenderers must inform Council of any circumstances or relationships which will constitute a conflict or potential conflict of interest if the Tenderer is successful. If any conflict or potential conflict exists, the Tenderer must advise how it proposes to address this.

and the following new clause 4.1 Conflict of Interest be inserted into the Policy on page 9, prior to the section headed “Documentation”:

Conflict of Interest

A conflict of interest arises where the private interests of a member of the Evaluation Team conflict, or might be thought a conflict, with the conduct of a tender evaluation.

The Evaluation Team should consider any potential conflict of interest to determine whether or not there is an actual conflict, or whether a reasonable person might think there is a conflict. Where a conflict of interest is seen to exist, the person involved should be removed from the decision-making processes and from any aspect of the evaluation where the person has the ability to influence the result. Circumstances where conflict of interest may arise include: • Any member of the Evaluation Team who has previously worked for a Tenderer, or who

may benefit directly or indirectly from the outcome of the evaluation; or

• An employee who has a vested interest in an organisation submitting a tender (eg. a person or member of their family who would benefit from the outcome of the evaluation).

Seconded Cr Peake.

CARRIED.

Seconded Cr Peake. CARRIED. MID MURRAY COUNCIL WASTE MANAGEMENT ADVISORY COMMITTEE Nil.

BLANCHETOWN HEALTH AND AGED CARE CENTRE COMMITTEE Nil.

STRATEGIC PLANNING AND DEVELOPMENT POLICY COMMITTEE Nil.

14/7/2014

COLLIER PARK MANAGEMENT COMMITTEE Nil.

MORGAN/CADELL COMMUNITY TRANSPORT COMMITTEE Nil.

MID MURRAY COUNCIL MANNUM SPORT AND RECREATION PRECINCT WORKING PARTY Nil.

MID MURRAY COUNCIL MANNUM MAIN STREET WORKING PARTY Nil. INTEGRATED WATER MANAGEMENT PLAN WORK GROUP Nil.

OPEN SPACE & RECREATION ADVISORY COMMITTEE 15989/1 Cr Bormann moved that the Minutes of the Open Space & Recreation Advisory Committee held on 24 June 2014 be received. Seconded Cr Peake. CARRIED.

15989/2 Cr Bormann moved that the following recommendation from the meeting of the Open Space & Recreation Advisory Committee held on 24 June 2014, be adopted by Council –

RV Friendly Programme 3/2 Mayor Burgess moved that it be recommended to Council the Director – Development & Environmental Services prepare a five year plan for RV Friendly towns and destinations in consultation with the relevant communities. Seconded Cr Milsom. CARRIED.


15989/3 Cr Peake moved that the following recommendation from the meeting of the Open Space & Recreation Advisory Committee held on 24 June 2014, be adopted by Council –

Camping Ticket Machines – Bolto & Haythorpe Reserves 3/3 Cr Milsom moved it be recommended to Council that the concept of camping ticket machines for Bolto & Haythorpe Reserves be supported subject to additional quotes including paywave capabilities being obtained and a further report back to Council. Seconded Cr Peake. CARRIED.


14/7/2014

OPEN SPACE & RECREATION ADVISORY COMMITTEE CONT’D 15990/1 Cr Milsom moved that the following recommendation from the meeting of the Open Space & Recreation Advisory Committee held on 24 June 2014, be adopted by Council –

Correspondence – Dynamic Dredging Pty Ltd 4/1 Cr Bormann moved that it be recommended to Council that approval be granted for the removal of willows on Council reserve, East Front Road, Younghusband, subject to all costs being met by the adjoining landowner and that the work is undertaken in accordance with the Department of Environment, Water and Natural Resources’ guidelines. Seconded K Schmid. CARRIED.

Seconded Cr Bormann. CARRIED. CORRESPONDENCE FOR INFORMATION ONLY Local Government Association of SA Being Circular No. 26.5 – Local Government fees & charges set by statute 2014-15.

A copy of the circular had been provided to all members.

Local Government Association of SA

Being Circular No. 27.9 – 2014 State Wage Case Decision.

A copy of the circular had been provided to all members.

Hon Warren Truss MP

Being a letter addressed to Mayor Burgess to inform of some of the decisions in the 2014 Federal Budget which will affect Local Government.

A copy of the letter had been provided to all members.

Murray and Mallee Local Government Association

Being NRM Update paper from the Murray and Mallee Local Government Association meeting held 6 June 2014.

A copy of the update had been provided to all members.


Being LGA Regional Topical Report for June 2014.

A copy of the report had been provided to all members.

14/7/2014

CORRESPONDENCE FOR INFORMATION ONLY CONT’D Minister Ian Hunter

Being News Release “Murray irrigators to receive full allocation”.

A copy of the news release had been provided to all members.

NBN Co

Being an email and Media Release “NBN rollout expands in South Australia”.

A copy of the email and media release had been provided to all members.

Murraylands Regional Tourist Association Inc

Being a letter including various updates and notice of AGM.

A copy of the letter and notice had been provided to all members.

Tony Pasin MP – Federal Member for Barker

Being Media Release “$2.2 Million to fix Black Spots in Barker” and letter advising of changes to the Black Spot Programme.

A copy of the media release and letter had been provided to all members.


Being Media Release “Maintaining concessions welcomed”.

A copy of the media release had been provided to all members.

Destination Riverland

Being Rivertimes newsletter, Issue 2, June 2014.

A copy of the newsletter had been provided to all members.

David L Whitrow, Chief of Staff for the Hon Warren Truss MP

Being a letter of thanks for Council’s letter send on 15 April 2014 regarding funding options for remedial works on the Morgan Wharf and advising that there is no funding available at this time.


14/7/2014

CORRESPONDENCE FOR INFORMATION ONLY CONT’D

Natural Resources SA Murray Darling Basin

Advising of Mid Murray Council’s contribution for 2014/15 to the regional natural resources management (NRM) levy under Section 92 of the Natural Resources Management Act 2004 and enclosing a copy of the Gazette notice.

A copy of the letter and Gazette notice are attached.

Australian Local Government Association

Seeking Councils support to reverse the Government’s decision to freeze the indexation of the Local Government Financial Assistance Grants (FAGs) for three years until 2017-18)


15992/1 Cr Bormann moved that the above correspondence be received and noted. Seconded Cr Hall. CARRIED.

LATE CORRESPONDENCE Nil

URGENT BUSINESS Nil. 11-47 A M 15992/2 Cr Hall moved that the meeting adjourned for lunch. Seconded Cr Sayers. CARRIED. Cr Raison and Cr Taylor in attendance. 1-00 P M 15992/3 Cr Peake moved that the meeting resume. Seconded Cr Sayers. CARRIED. SOUTH AUSTRALIAN MURRAY-DARLING BASIN REGION SECTOR AGREEMENT Greg Lundstrom, Senior Project Officer Climate & Energy, Natural Resources SA Murray-Darling Basin attended the meeting and outlined the South Australian Murray-Darling Basin Region Sector Agreement to members.

A copy of a letter received from the Murray and Mallee Local Government Association advising that comments on the Sector Agreement are to be submitted by 18 July 2014, and the draft Sector Agreement had been provided to all members.

A copy of the comments on the Draft South Australian Murray-Darling Basin Regional Sector Agreement provided by Kitty Schiansky had been provided to members. 1-26 P M Greg Lundstrom completed his address and left meeting.

14/7/2014

BUSINESS ARISING FROM DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT Bolto & Haythorpe Reserves Reserve Account

15993/1 Cr Milsom moved that Council endorse the expenditure of accumulated Reserve Account funds for the upgrading/development of priority reserves determined by the Open Space & Recreation Advisory Committee. Seconded Cr Peake. CARRIED.

Floatfest 2015 – Scouts Association Involvement – Use of Southern End of Bolto Reserve, Mannum 15993/2 Cr Raison moved that (1) Approval be granted to Floatfest (Murraylands Regional Tourist Association) to use a defined

area of Bolto Reserve in association with Scouts SA for camping for Floatfest 2015 on 1, 2 and 3 May 2015.

(2) The defined area be determined by the Director, Development and Environmental Services in consultation with the Murraylands Regional Tourist Association and Council’s Event Manager.

(3) The approval be subject to the area being left in a clean and tidy condition to the satisfaction of the Director, Development and Environmental Services and any conditions of use for Bolto Reserve required by the Director, Development and Environmental Services.

(4) The Murraylands Regional Tourist Association be required to formally recognise the contribution of the Council to Scouts SA and Floatfest.


NEXT MEETING To be held at Cambrai at 9-30 am on Monday 11 August 2014.

1-34 P M The Mayor declared the meeting closed.

. . . . . . . . . . . . . . . . . . . . . . . . . . MAYOR

. . . . . . . . . . . . . . . . . . . . . . . . . . DATE

14/7/2014

6. REPORTS FROM OFFICERS

6.1 INFRASTRUCTURE SERVICES REPORT

Cr moved that the report be received. Seconded Cr

6.1.1 Capital Works and Projects 2013/14

Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0

An update of Capital Works and Projects for 2013/14 is attached. Refer Appendix 6.1.1 For members’ information.

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D

6.1.2 Operations Report Construction Works

In Progress

• Black Heath Road resheeting • East Front Road construction, base works • Bower Boundary resheeting (ceased because of wet weather) • Scarifying and forming up of Bolts Road and Carmen Road • Church Cresent resheeting (completed)

Next Month

• East Front Road construction • Unsealed road maintenance, (Mt. Eagle Road, St Kitts Road, McKay Road

and Pipeline Road) • East Front Rd - sealing in late July, subject to weather

Maintenance Works and Parks/Gardens

In Progress • Randell Road, Palmer - bitumen sealing of footpath • Drainage maintenance Keyneton & Truro • Sealed road maintenance, pothole repairs • Weed spraying of roadside and streets • Pioneer Park upgrade • Blanchetown Page Drive fencing repairs • Road side slashing

Next Month

• Sealed road maintenance, pothole repairs • Weed spraying of roadside and streets • Pioneer Park upgrade • Blanchetown Page Drive fencing repairs • Cambrai Office disabled car park • Truro Post Office access ramp • Various road signs • Mary Ann Reserve southern public toilet, fire damage repairs • Mannum Riverfront Reserve, table and seats repairs and painting • Mannum Cemetery repairs as per WHS assessment inspection • Reserve mulching of garden areas around Mannum • Skate park signs to be installed

Tree Trimming & Removal

Completed

• Blanchetown - tree removal • Keyneton Pine tree removal, Stott Highway

Waste Management (Sanitary Collection)

In Progress

• Transfer Station site rehabilitation/clean–up • Transfer Station building maintenance • Prep work for Cadell Transfer Station construction • Audit of signs at Transfer Station

14/7/2014

050

100150200250300350400450500

Transfer Station Visits 2012-13 & 2013-14

2012-13

2013-14

0

100

200

300

400

500

600

Num

ber o

f Cus

tom

ers

Transfer Station Visits/Month 2013-14

Bow Hill

Blanchetown

Cadell

Cambrai

Mannum

Morgan

Swan Reach

Truro

Tungkillo

Walker Flat


6.1.2 Operations Report cont’d Waste Management (Sanitary Collection) cont’d Next Month

• Transfer Station building maintenance • Transfer Station construction – Cadell, Blanchetown, Swan Reach &

Tungkillo-Zero Waste funded sites

14/7/2014


6.1.2 Operations Report cont’d Waste Management (Sanitary Collection) cont’d

Plant & Machinery Purchases and Major Repairs

Recent Purchases

• Delivery of recent purchased plant • Caterpillar Skid Steer- 5 June 2014 • John Deer Grader - 19 June 2014 • Volvo FM12 Primemover last week in June 2014

Major Repairs

Plant No. Plant Item Work Completed P85 CAT 12M Grader

All Plant

Repairs to tandem drive & brakes Servicing & minor maintenance as require

Staff Training & WHS

Completed

• Skid Steer & Chainsaw tickets (staff/Mannum Dock volunteers)

In Progress • Skid Steer & Chainsaw tickets (staff/Mannum Dock volunteers)

Next Month

• Read and interpret plans • White Card

0 0.5 1 1.5 2 2.5 3 3.5

WHEELIE BIN

GENERAL ENQUIRY

KERBSIDE RECYCLINGWaste Management Service

Customer Requests June 2014

14/7/2014

0 2 4 6 8 10 12 14 16

Mannum MaintenaceDirector

Cambrai MaintenanceGIS

Morgan DepotProjects

AdminMannum ConstructionCambrai Construction

Infrastructure Services - Responsible Officer Report June 2014

0 5 10 15 20 25 30

DRAINSDRIVEWAYS

FOOTPATH MAINTENANCEFOOTPATH WEEDS

GENERALGRADING PROGRAM

BOAT RAMPSROADSIDE CLEARANCE ACCESS…

ROAD CLOSURE FOR RALLIESROAD MAINTENANCE

RESERVES AND VERGESSTAND PIPES

STORM DAMAGETREE TRIMMING REMOVAL

Infrastructure Services Customer Request Report

June 2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.2 Operations Report cont’d

Infrastructure Administration

Customer Request Service levels:

72 Customer requests, 11 outstanding requests

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.2 Operations Report cont’d

Infrastructure Administration cont’d: Completed

• Mail Merges – Dump Token Cards • Preferred Contractors Register – information update • Special Event Application form – reviewed & updated for consideration at July

meeting • Section 221 Application form to Alter Road Verge/Road – reviewed & updated

for consideration at July meeting • Editing Roadside Vegetation Management Plan

In Progress

• Flow Chart Directory structure • Waste Transfer Station fees & operating times to be changed

Next Month

• Mail out of calendars for kerbside collection GIS/Assets in progress

• Roadside vegetation maps for publication • Roads projects, re-sheeting and reseal mapping for 2014-2015 • Road condition rating data collection with Mark • DBYD ongoing • Customer queries, Rural Addressing, road rent issues • Continuing updating of council asset registers • Urban road project - Land Services

For members’ information.

14/7/2014


6.1.3 Mid Murray Council Roadside Vegetation Management Plan 2014

Reporting Officer Aimee Linke Position LAP Officer Report Purpose To have the Council endorse the Mid Murray Council Roadside Vegetation Management Plan (RVMP) to enable it to be sent to the Native Vegetation Council (NVC). Introduction/Background In 2013 the Mid Murray LAP secured $20,000 of funding from the Department of Environment, Water and Natural Resources (DEWNR). The purpose of the grant was to initialise a renewed effort around the management of remnant roadside vegetation in the Mid Murray Local Government area. This grant was to assist in gaining further support and funding towards this larger project, of which the Council agreed to contribute $15,000 of Roadside/Reserve funds. The overall roadside vegetation project was to utilise existing documents and local expert opinion to update the roadside vegetation management plans of the Mid Murray Council area. Due to the large size of the Mid Murray Council area (more than 3000km of roads, much of it bordered by remnant native vegetation and over 300 council reserves, many of which contain valuable vegetation remnants) a prioritisation process was used to rank remnant vegetation with a high biodiversity value &/or listed vulnerable plants &/or plant communities. This prioritisation process was based upon the plan undertaken by Clyde Woodward 2001 who were contracted to survey roadside vegetation, their report included categories of excellent vegetation condition; these were marked without resurveying the sites due to time and resource constraints. Other sites that were marked were predominantly sites that had significant, rare or endangered plant species in them and we relied upon community input to advise us of some of these sites. These high priority areas were surveyed, mapped and marked; the information gathered was used to update the management plan. There was a steering committee formed to help guide the plan development, provide input and support which included Cr I Bormann, Cr M Jennings, Tom Avery (Project Manager), Greg Hill (Director Infrastructure Services), Steve Coombe (EHMPCG) and Russell Peate (CEO). There was consultation with the community for input on areas of significance that they would like included via Local Action Planning Newsletters which included the Murray Mallee LAP, Riverland West Landcare, Eastern Hills and Murray Plains Catchment Group and the Mid Murray LAP, all the LAP groups that fall within the Mid Murray Council boundary. The Mid Murray Council’s Carol Budarick included the prepared advertisement for community input in the River News, The Leader and Murray Valley Standard. It was also placed on the Council’s website and sent to local townships to be included in their newsletters; Mannum Mag, Morgan Matters, Palmer Pipeline, Tungkillo, Swan Reach and Truro. There was not a huge response but all the sites were visited to assess their suitability to have a roadside marker and be incorporated into the plan as a significant site. A GIS consultant was also engaged to help interrogate the data to include some of the statistics about vegetation into the RVMP.

14/7/2014


6.1.3 Mid Murray Council Roadside Vegetation Management Plan 2014 cont’d: The plan was based on a Local Government Association template provided by the Native Vegetation Council and in addition to the minimum required we have included 65 sites that were marked using the standard MMC and No Dig No Spray Markers placed on a dropper at either ends of the site (see images below). All the marker positions were GPS’s and details of the sites recorded, these have been included as a table in an appendix of the RVMP.

All these marked sites have been incorporated into the Mid Murray Council’s mapping system by Mick Baddack (GIS Officer) who also provided a map of all the significant sites for the RVMP. The plan also includes a template for revegetating council road reserves, a quick reference card to clear native vegetation, declared and environmental weeds in the Council area. Additionally the plan includes a Bushfire Hazard Reduction section with the requirement that the plan is to be regularly updated to be consistent with the Murray Mallee Bushfire Management Plan prepared under the Fire and Emergency Services Act 2005 by the local bushfire management committee. This section has some relevance to the recent fires we experienced. Whilst undertaking this survey work and putting together the plan we did have some marked roadsides that were burnt out, by the recent fires we experienced, we have some good before and after shots of these burnt roadsides. Discussion The initial grant was to include the threats to the remnants in the Council reserves and actions that can be undertaken to minimise or prevent further degradation or destruction. It was discussed at Steering Committee meetings that the workload was too great to do the reserves at the same time as the roadside surveys and the RVMP. It was agreed to have the reserve work extended into 2015 and the Council’s contribution of $15,000 also moved into the coming financial year (2015/16) budget as was requested by Russell Peate to Steve Wilkinson. What still needs to be achieved is that the on ground works staff from the Mid Murray Council will need be trained to recognise these significant areas that have been identified and landholders informed of the roadside markers and what they mean if they are adjacent to their properties. Refer to Attachment 6.1.3 for Mid Murray Council Roadside Vegetation Management Plan. References

Strategic Plan Reference Natural and Built Environment

Goal 1- An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment.

Budget Council contributed $15,000

14/7/2014


6.1.3 Mid Murray Council Roadside Vegetation Management Plan 2014 cont’d:

Legislation NRM Act, Councils are required to have RVMP for the maintenance of road vegetation plans.

Recommendation Moved __________________ Seconded __________________

that Council endorses the Roadside Vegetation Management Plan.

14/7/2014


6.1.4 Randell Street Footpath-Paving

Report Purpose

Provide an update on the Randell Street footpath, paving between the Foodland Supermarket and Riverside Chemist and alteration to scope of works.

Discussion In May 2014 expression of interest for Request for Quotes to undertake paving works along Randell Street, Mannum between the Foodland Supermarket and the Riverside Chemist. Local paving and concrete contractors where asked to provide quotes for the works, the contractors declined to quote as the works was too large and difficult to manage for themselves. I contacted Rural City of Murray Bridge and Adelaide Hills Councils to obtain contractors details who could be interested in Councils works. Only 3 contractors provided Request for Quote to undertake the works which K & D Brickpaving was awarded the works. Works will commence on 14 July 2014, and expected to be completed within 2-3 weeks of starting; with the budget from 2014/15 to be used. Letters of intention of works was sent to businesses and property owners who would be affected by the works. I was contacted by Mr. Alistair Schuller, Eudunda Farmers Pty Ltd (owner of Foodland) who expressed concerns of paving in front of their shop. If the concrete footpath being replaced with paving bricks; the bricks will only

be damaged, as some deliveries to the shop are done via the front entrance where a pallet lifter is used.

During the construction using machinery to excavate the existing footpath, there is a 3m high basement below the existing shop floor which could be unstable and collapse in.

A concrete footpath is impermeable for moisture to seeping through, where as paving bricks allow moisture to seep into the sub soils underneath, causing damage to building footings and basement walls.

Up to this point in time I was not made aware that such a large basement existed under the building that imposes a threat. Richard Atkinson, a Civil Structural Engineer was engaged to inspect and report with recommendations on:

1. What action needed during excavation to protect buildings and their basements?

2. Implications that paving bricks might possibility allow moisture to seep into the sub soils instead of using concrete and provide a treatment that will be appropriate if paving bricks was used.

A brief summary of Richard Atkinson report is as follows: 1. the risk of damage to building basements can be managed by implementing

different excavation techniques 2. the use of paving bricks and installing plastic protection and minor drain

under the paving.

Refer to Attachment 6.1.4 for Richard Atkinson report. Since obtaining the Structure Engineers Report, I contacted Mr Schuller and asked to arrange a meeting to discuss paving in front of Foodland.

14/7/2014


6.1.4 Randell Street Footpath-Paving cont’d

On Monday 7 July 2014, Cr Taylor and I met with a representative from Foodlands, on Mr Schuller’s behalf. The discussion was amicable where an agreement was made where paving will be done along the entire footpath fronting the shop with the exception of 1 metre either side of the entrance to the kerb. This section will be as an interim measure, and will remain concrete until such a time when funds come available either in this or the following financial year. An email was sent to Mr Schuller to confirm the outcomes from the meeting, refer to 6.1.4 for attachment. On Tuesday 8 July 2014, I received a phone call from Mr Schuller that his representative did not share the same opinion as he did. Mr Schuller expressed concerns that paving works will interrupt business and inconvenience shoppers. He also added that the concrete area wasn’t large enough and that shopping trollies would be difficult to push on paving bricks.

On 19 May 2014 I was contacted by Mr Chris Reed, Mannum Stock and Pet Supply about paving a 72m² area in the front of his business at 1 Randell Street, Mannum. Recently he has concreted the driveway access to his business and would like to pave a section of unsealed footpath in front of his business. The footpath is muddy when wet and dusty during summer periods causing issues for pedestrians as well as operating a business. In discussion with Mr Reed, he was prepared to pay 50% of the overall cost towards the work if Council would be prepared in committing the remaining 50% towards the work. Conclusion Overall I have been given the impression that Mr Schuller does not want paving bricks in front of Foodlands. The phone conversation I had with Mr Schuller, I reiterated that this has been ongoing project for 10 years or more, with the view to pave the entire business precinct of Randell Street, with the only section remaining to be done is from the Chemist to Lovell’s Bakery. There is an expectation from the Mannum Progress Association and other businesses in the precinct that the paving works would be completed this financial year. The remaining businesses/property owners who would be affected have not commented or objected about the proposed paving works, so it could be assumed that they are happy with the works to go ahead. Works was programmed to commence on Monday 14 July 2014, however I have pushed back the commence of works by another week, now starting on the Monday 21 July 2014 as the school holidays will be finished. References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community.

Budget Minimal effect Legislation Nil

14/7/2014


6.1.4 Randell Street Footpath-Paving cont’d Recommendation Moved __________________ Seconded __________________ (1) Budget allocation of $36,000 from 2013/14 to be carried over into 2014/15

Financial Year. (2) Council upgrades the footpath from Riverside Chemist to Lovell’s Bakery and

excludes a small section at the entrance to Foodlands (approximately 10m2). (3) Council commits the surplus budget funds to pave the 72m² area in front of the

Mannum Stock and Pet Supply

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.5 Section 221 Local Government Act, Permit to Alter Road Verge

Report Purpose

The introduction of a $50 fee for the processing of permits to alter road verge.

Discussion Section 221 of the Local Government Act 1999 deals with works being undertaken on Council road reserve where a permit needs to be obtained. In most cases, a person undertaking works is altering the road reserve by installing some type of infrastructure or upgrading the road verge either for themselves or a business. In these cases, a permit will be required from Council by the owner or the installer who is doing the works. However, exemptions do apply to Utility Service Providers (e.g. Telstra, SA Water) where they do not need to apply for such permits, but notify the local Council that they are undertaking such works. Examples where a permit is required:

• Installation of pipe and cables across road or road verge • Extension of driveway from property boundary to kerb • Stormwater discharge pipes to kerb • Undertaking landscaping or removal of vegetation • Temporary structures on road verge (e.g. scaffolding, fencing)

In the past Council has been using a generic Local Government application form for altering road verge for different activities. This form has now been updated to reflect different activities as well as certain conditions applying to the activity being undertaken. On average, Council receives three Section 221 permits to Alter a Public Road/Verge a month. In most cases it takes the Infrastructure Administration staff up to 1 hour to process an individual application form. Processing the application involves ensuring Council owned assets are protected. Councils GIS Officer checks that there is no Council owned asset near the works being undertaken, and if so provides a detail location map of Council assets. In some cases, depending on the nature of the works, operational staff will inspect the site where the works are to be done to ensure legislative requirements and standards will be met. All the above takes time and comes at a cost to Council.

Conclusion Investigations have revealed neighbouring Councils charge administration fee for processing permits to alter a road verge; these fees vary from $30 up to $75 per permit. I am proposing that a charge of $50 be applied to process a permit to alter a road verge. I believe that the cost is reasonable amount for a permit in comparison for other development applications or building permits in Council. Refer Attachment 6.1.5 - New permit form with the application fee applied.

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.5 Section 221 Local Government Act, Permit to Alter Road Verge cont’d

References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget If implemented very little cost to Council. Legislation Local Government Act 1999, Section 221 Alter A

Road Verge. Recommendation Moved __________________ Seconded __________________ that the $50 application fee is incorporated into Councils Fees and Charges for a permit to Alter A Road Verge.

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.6 Belvedere Road Petition

Report Purpose

To acknowledge a petition received from the residents living along Belvedere Road, Mannum and update Council on where a decision is at with Department Planning Transport and Infrastructure (DPTI).

Discussion On 20 June 2014, Council received a petition from residents living along Belvedere Road, Mannum requesting that the road speed limit be reduced to 80km/h. Residents felt that the road is not adequately design 100km/h because of its poor horizontal/vertical alignment where there are deep drop offs and concealed driveways. In October 2013 another petition was received by residents asking that the road speed limit remain at 80km/h for the same reasons. At that time I prepared a detailed report to Council where the recommendation was ratified being: Belvedere Road Speed Limit 14880/4 Cr Howie moved that Council request the Department of Planning, Transport and Infrastructure to retain the 50/80km/h signage at the Mannum cemetery and extend the 80km/h speed limit zone along Belvedere Road to cover the Mannum Waters development. The remainder of the road to be left at the State default speed limit of 100km/h, from Mannum Waters to Mannum-Murray Bridge Road. Seconded Cr Milsom. CARRIED. Over the past 8 months I have been in discussion with Department Planning Transport and Infrastructure (DPTI) regarding the speed zones along Belvedere Road. DPTI’s initial response was that Belvedere Road speed zones to remain as they where gazetted in the District Council of Mannum days. This would mean that the 100km/h speed zone would move back to the entrance of the old landfill/transfer station site, not covering the entrance to the Mannum Water’s development. I believe this is not what anyone wants to see and the signage has not been changed to reflect the gazetted plan. The current speed signage remains the same as it was back in October 2013 where the Mannum Water’s entrance is covered by 80km/h. Conclusion In early June 2014 a meeting with Jason Vaudin from DPTI where it was reiterated about resolving the speed signage on Belvedere Road and that their initial response was not acceptable. Since this meeting, correspondence to Mr Vaudin has reaffirmed Council position which has been forward onto DPTI Traffic Solution Group to reconsider their stance. Refer to Attachment 6.1.6

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.6 Belvedere Road Petition cont’d



Budget Not applicable for 2014/15 financial year. Legislation Nil Recommendation Moved __________________ Seconded __________________ that Council receives the Belvedere Road, Mannum petition and waits for a response from DPTI with their recommendations before altering any speed signage.

14/7/2014


6.1.7 Mannum Kindergarten Tree Removal

Report Purpose To ratify the removal of a tree adjacent to the Mannum Kindergarten. Discussion/Conclusion At the last Council meeting I reported a request from Department for Planning, Transport and Infrastructure (DPTI) to remove a tree adjacent to the Mannum Kindergarten where it was decided to ask DPTI contribute $1,500 toward the tree removal. This request was forward onto DPTI where they have responded back to question why they should be responsible for payment. To resolve the situation I have since responded back to DPTI that the cost for the tree removal will be now at Council cost. The tree removal will be programmed with other tree removal works in the 2014/15 financial year. References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget Cost of $1,500 in 2014/15 budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the Mannum Kindergarten Tree Report be received.

14/7/2014


6.1.8 24 Hour Trial

Report Purpose For Council information of a motorbike trial being held in the Council area. Discussion/Conclusion Correspondence received from the organisers of the 24 Hour Trial being held 12 & 13 July 2014. The trial does not require road closures of any public roads, the roads will only be used as a transportation route between competitive time sections of the event. Council roads which will be used as transportation routes are in the Truro and Stonefield areas of Council. Refer to Attachment 6.1.8 for correspondence. References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget No impact on Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the 24 Hour Trial Report be received as information.

14/7/2014


6.1.9 RAA Site Investigation Report: Keyneton Primary School

Report Purpose Received RAA Site Investigation report and to inform Elected Members. Discussion/Conclusion Correspondence received from the RAA regarding site investigation of safety concerns raised by the Keyneton Primary School with speeding traffic through school zones. Reports where received by the Council as the Eden Valley-Moculta Road is situated adjacent to the primary school where parking is provided. Another report was sent to DPTI (Department Planning Transport and Infrastructure) as the Stott Highway is on the southern side of the school boundary. Majority of the issues raised in the report have been addressed by Council. However the installation of an Emu Pedestrian Crossing needs further investigation to justify the expense for constructing such a structure. I have spoken to the Keyneton Primary School Principal and explained what has been done and the requirements for justifying an Emu Crossing. Council has installed two traffic counters on Eden Valley-Moculta Road to record speed, type and times of vehicles movements. At this stage I have not download the data to analyse it to make any assumption if an Emu Crossing is justified. Refer attachment 6.1.9 RAA investigation report regarding safety concerns and DPTI response to the RAA of what has been done to date. References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget No affect on Councils Budget for 2014/15 financial

year Legislation Not directly to this report Recommendation Moved __________________ Seconded __________________ that the RAA Site Investigation Report for Keyneton Primary School be received.

14/7/2014

6.1 INFRASTRUCTURE SERVICES REPORT CONT’D 6.1.10 Infrastructure Services - Works Program for 2014/15

Report Purpose Inform Elected Members of the Infrastructure Services Works Program for 2014/15 Discussion/Conclusion Attached for Elected Members information is the Infrastructure Services Works Program for 2014/15. The program includes capital, renewal and some routine maintenance works for 2014/15 financial year. The program for each project has allocated time and resources. There is some assumption made, especially with road funding for upgrades from Special Local Roads for Murraylands and Purnong Road. This will allow key staff to program annual leave around major works. Like any plan, it will need to be flexible for any alteration for emergency works or political change. Refer Attachment 6.1.10 References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget No affect on Councils Budget for 2014/15 financial

year Legislation Not directly to this report. Recommendation Moved __________________ Seconded __________________ that the Infrastructure Services Works Program be received.

14/7/2014


6.1.11 Mannum Hospital Helipad Reporting Officer Tom Avery Position Projects Manager Report Purpose To provide Council with an update on the proposed Mannum Hospital Helipad Project. Discussion/Conclusion Further to previous reports, I wish to advise that meetings have been held with Evan Everest (Retrieval Consultant, Medstar), David Anderson (Chief Pilot, Australian Helicopters) and Dario Galvas (Structural Engineer) to assess the structural requirements for the proposed Option 1 – to construct the helipad at the Mannum Hospital site. Due to structural requirements, including safety barriers and the removal of large stobie poles and cabling, it has been difficult to design a helipad which will meet all complying standards. Option 2 would be an easier construction design but it requires the removal of the existing hospital residence which is currently used consistently for staff accommodation. I have spoken with Peter Newton, Mannum HAC and Edmondo Palombo, CEO Mannum Hospital about the predicament and will continue to liaise with them about ongoing investigations and alternative options. Due to the fact that further structural design advice is required, I have prepared a brief to distribute to structural engineers requesting submissions of fee offer to undertake the design requirements. Council will be informed of the project status at the August meeting of Council. Refer to Appendix 6.1.11 References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget Nil Legislation Nil Recommendation Moved __________________ Seconded __________________ that the report relating to the proposed Mannum Hospital Helipad be received.

14/7/2014


6.1.12 Randell Street Retaining Wall – Project Funding Proposal Reporting Officer Tom Avery Position Projects Manager Report Purpose To advise Council of alterations to funding commitments and a cost sharing proposal submitted by the Department for Planning Transport and Infrastructure (DPTI) to complete the Randell Street retaining wall. Discussion/Conclusion During 2011 Council in conjunction with DPTI undertook investigations to construct a retaining wall structure along Randell Street in Mannum to alleviate subsidence along the roadway. Estimates to retain the affected portion of roadway were $105,000.00 which Council and DPTI contributed 50/50 into a reserve to undertake the remedial work. Now works were undertaken and recent trials have required a different retaining approach with the cost estimate placed at $182,960.00. Due to previous surveys and remedial structure works having been carried out $88,570.00 remains in the reserve. As shown in the attached correspondence DPTI has contributed a further $50,000.00 from the 2013/2014 budget to facilitate construction of the extra required works. This has left a shortfall of approximately $45,000.00 to complete the required works which Council may consider funding during future financial year budget deliberations. Currently is has been agreed to complete sections 1,2 and 4 as part of the current contract and stage 3 to be funded by Council in the future. Refer to Appendix 6.1.12 References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for


Budget For consideration Legislation Nil Recommendation Moved __________________ Seconded __________________ that Council support the acceptance of $50,000.00 from the Department for Planning, Transport and Infrastructure to facilitate the completion of stages 1,2 and 4 of the Randell Street retaining wall project, with stage 3 to be considered for funding during future financial year budget deliberations.

14/7/2014


6.1.12 Randell Street Retaining Wall – Construction Reporting Officer Tom Avery Position Projects Manager Report Purpose To provide Council with an update on the construction of the Randell Street retaining wall. Discussion/Conclusion Earthworks and drilling have been completed on sections 1 and 2 of the Randell Street retaining wall in Mannum. Geofabric has been installed along with the first layer of retaining mesh with the gabion mesh structures to be constructed during the next weeks. As reported previously sections 1, 2 and 5 will be undertaken during the contract with section 3 to be completed when Council funding allows. References Strategic Plan Reference Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for

the benefit of the overall community. Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the report relating to the Randell Street retaining wall be received.

14/7/2014


6.1.13 East Front Road – Riverbank Slumping Reporting Officer Tom Avery Position Projects Manager Report Purpose To advise Council on the current status of the East Front Road riverbank slumping issue. Discussion/Conclusion

During the past month I have continued to liaise with Geoff Eaton, Manager Hazard Management, Department of Environment, Water and Natural resources to explore all avenues for funding to reopen East Front Road to through traffic.

I have not had any success in gaining support to alter the proposed expensive remedial works which are way beyond Council’s financial capacity to fund.

During July 2014 the responsibility for riverbank collapse will be transferred to another State Department in River Murray Operations so I will continue to source funding through this area.



Budget Legislation Nil Recommendation Moved __________________ Seconded __________________ that the report relating to East Front Road Riverbank Slumping be received. G Hill Director, Infrastructure Services

14/7/2014

6.2 DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT


6.2.1 Application to Consent to the Deposit of a Plan of Division and to Rescind

Land Management Agreements – Land Division 711/D010/09 – Stage 008 (2F) Reporting Officer Geoff Parsons Position Manager – Development Services Report Purpose To seek the Consent of Council to delegate authority to the Mayor and Chief Executive Officer to execute, under common seal, the consent to the deposit of a Plan of Division and to rescind the Commercial and Residential Waterfront Land Management Agreements from certain allotments for Stage 008 (2F) of the Mannum Waters development. Introduction/Background The construction of the Mannum Waters development is being undertaken in stages. Seven stages have currently been completed or are nearing completion. Tallwood Pty Ltd is in the process of obtaining Section 51 Clearance (i.e. completion of civil works) for Stage 008 (2F) of the development. The Plan of Division must now be deposited with the Land Titles Office, however prior to doing so the developers will require a document noting that Council consents to the deposit of the Plan of Division and the rescission of the Commercial and Residential Waterfront Land Management Agreements from certain allotments. Discussion Council has a number of interests in the land (including easements, Land Management Agreements etc.) and accordingly, before the plan can be deposited at the Land Titles Office, Council’s consent is required. The rescission of the Commercial and Residential Waterfront Land Management Agreements is necessary because each of the Land Management Agreements in question is not relevant to each of the allotments created in Stage 008, and accordingly it needs to be rescinded from the land to ensure it does not have any unintended consequences. The attached document will provide the developers and Land Titles Office with the necessary information to note that Council consents to the deposit of the Plan of Division and the rescission of the Commercial and Residential Waterfront Land Management Agreements from certain allotments. Refer Appendix 6.2.1.

14/7/2014

6.2 DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT CONT’D

6.2.1 Application to Consent to the Deposit of a Plan of Division and to Rescind Land Management Agreements – Land Division 711/D010/09 – Stage 008 (2F) cont’d References Strategic Plan Natural and Built Environment

Goal 1.0 – An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment.

Budget No budget impact. Legislation Development Act 1993 and Local Government Act 1999. Recommendation: Moved __________________ Seconded __________________ that pursuant to Sections 38 & 44 of the Local Government Act 1999, Council authorises the Mayor and Chief Executive Officer to execute under the common seal of Council the Consent for the Deposit of a Plan of Division and the Rescission of the Commercial Allotments Land Management Agreement (AG11970049) and Residential Waterfront Allotments Land Management Agreement (AG11773946) from Allotments 240, 243 & 248 for Stage 008 (2F) of Land Division Application 711/D010/09. Furthermore, the owner/developer must pay all costs associated with the drafting of the documents and the subsequent lodgement and processing/production fees.

14/7/2014

6.2 DEVELOPMENT & ENVIRONMENTAL SERVICES REPORT CONT’D

6.2.2 District Council of Coober Pedy – Request for Assistance with Supreme Court Planning Appeal Reporting Officer Geoff Parsons Position Manager – Development Services Report Purpose To determine whether Council will offer financial assistance to the District Council of Coober Pedy to support an upcoming planning appeal in the Supreme Court. Introduction/Background The District Council of Coober Pedy has recently been involved in an appeal before the Environment, Resources and Development Court regarding the establishment of a “community support facility” in Coober Pedy. Copies of correspondence from the District Council of Coober Pedy together with the findings of the Environment, Resources and Development Court are attached. Refer Appendix 6.2.2A. Briefly, the facts of the case are as follows:

• The applicant/appellant was Aboriginal Family Support Services Incorporated – an organisation providing a range of services and programs aimed at improving the wellbeing and functionality of Aboriginal Communities.

• It is understood that the proposal involved the conversion of an existing dwelling in the Residential Zone to premises to be used by Aboriginal Family Support Services Incorporated in the delivery of their services (including providing advice and guidance on nutrition & cooking, domestic violence, finances and budgeting, and conducting activities such as case planning, arts & crafts, cooking classes and documentation preparation for foster caring).

• Specifically the building was to house two kitchens, a reception area, two stand-alone toilets, a managers office, a meeting space, an IT room, a storage room and other offices/rooms.

• The development was to be located in the Residential Zone. In that zone, both “consulting rooms” and “office” were non-complying forms of development.

• Both “consulting rooms” and “office” are defined in the Development Regulations 2008 as follows: - Consulting rooms means a building, or part of a building (not being a

hospital) used in the practice of a profession by a medical, veterinary or dental practitioner, or a practitioner in any curative science, in the provision of medical services, mental, moral or family guidance, but does not include a building or part of a building in which animals are kept for fee or reward;

- Office means a building used for administration or the practice of a profession, but does not include consulting rooms or premises where materials or goods are stored for sale or manufacture.

14/7/2014


6.2.2 District Council of Coober Pedy – Request for Assistance with Supreme Court Planning Appeal cont’d

• The appellant argued that the proposal was not for “consulting rooms” or an

“office” and should instead be called a “community support facility” which was not non-complying and would mean the proposal would be assessed on its merits.

• The Environment, Resources and Development Court found that the development was not adequately described as “consulting rooms” or an “office”, primarily because: - The proposal does not involve the use of a building in the practice of a

profession (because those working in the building do not hold tertiary or other senior level qualifications); and

- The building will be used for more than simply “administration”.

• Therefore the Environment, Resources & Development Court ruled that the development should be described as a “community support facility” meaning it would not be non-complying and should be assessed on its merits.

The Environment, Resources & Development Court went on to undertake an assessment of the application and determined to grant Development Plan Consent. However what is of concern to the District Council of Coober Pedy is the determination that the proposal is not defined as “consulting rooms” or an “office”. Their concern is that by calling this development a “community support facility” (even though it is very similar to a “consulting room” or “office”) the developer has bypassed the non-complying trigger in the Development Plan. I have only briefly summarised the case above. I suggest all members read the attached findings of the Environment, Resources and Development Court carefully to gain a complete understanding of the facts. Discussion When any development application is lodged with a Council, the first step is to determine the nature of development – that is, exactly what is being applied for. Schedule 1 in the Development Regulations 2008 (I have attached a copy) lists a series of definitions for different types of developments. Refer Appendix 6.2.2B. Most developments will fall within one of the definitions, but it is accepted that there will be a number of developments which will fall outside of those definitions and therefore a planning officer will have to determine exactly how they describe the nature of development. As members would be aware, each Development Plan contains a series of zones and policy areas, and often each of those zones and policy areas will contain a list of non-complying developments. More often than not, those non-complying lists will refer to the types of developments listed in Schedule 1. In this case, the Residential Zone in the District Council of Coober Pedy listed both “consulting rooms” and “office” (which are defined in Schedule 1) as non-complying forms of development – presumably to note that developments such as that proposed by Aboriginal Family Support Services Incorporated are not generally envisaged.

14/7/2014


6.2.2 District Council of Coober Pedy – Request for Assistance with Supreme Court Planning Appeal cont’d The District Council of Coober Pedy was clearly of the view that the development fell within the definition of either a “consulting room” or “office” and therefore the application should have been non-complying, however the Environment, Resources and Development Court did not agree. The Court’s determination means that whether or not a development falls within the definition of “consulting rooms” or, to a lesser extent, “office” will depend on whether those persons working in the development hold tertiary (or other) qualifications and therefore practice a “profession”. The outcome of this case does have ramifications for all Councils. For example, if Council did not want offices or consulting rooms in an Industrial Zone, it would make them non-complying in that that zone. This determination means that a development for consulting rooms may in fact be assessed on its merits, (regardless of consulting rooms being listed as non-complying) if those persons operating in it don’t practice a “profession” as such, and don’t hold tertiary (or other) qualifications. The District Council of Coober Pedy is proposing to appeal the decision of the Environment, Resources and Development Court to the Supreme Court. They are seeking financial assistance from the Local Government Association and other Councils to assist with the costs of the appeal, on the basis that the decision has implications for all Councils in the State. Conclusion I agree that the decision does have implications for other Councils however I am not convinced that the decision creates a set of circumstances which would necessarily warrant further Court action or significant concern. It is something that Council, and in particular, the planning staff, Development Assessment Panel and Strategic Planning & Development Policy Committee should be aware of. However it is an issue that can addressed through introducing additional policy into the Development Plan. When undertaking its Better Development Plan Conversion Development Plan Amendment, Mid Murray Council can give thought to this case and whether it would like to “strengthen” the policies in its Development Plan accordingly – subject to the Minister for Planning agreeing with that approach. Given the numerous other priorities facing Mid Murray Council at present, a recommendation is listed below declining the request to provide financial assistance. References Strategic Plan Natural and Built Environment

Goal 1.0 – An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment. Community

Goal 2.0 – An enhanced, cooperative relationship within the community to achieve our shared vision.

14/7/2014


6.2.2 District Council of Coober Pedy – Request for Assistance with Supreme Court Planning Appeal cont’d Budget Dependent on the decision of Council. No amount is

currently budgeted for this matter. Legislation Development Act 1993 and Development Regulations 2008. Recommendation: Moved __________________ Seconded __________________ that Council respectfully declines the request to provide financial assistance to the District Council of Coober Pedy with respect to its appeal of the decision of the Environment, Resources and Development Court in Aboriginal Family Support Services Inc v District Council of Coober Pedy [2014] SAERDC 18 to the Supreme Court.

14/7/2014


6.2.3 Mosquito Control – Continuation of Mosquito Monitoring and Control Services Reporting Officer Caroline Thomas Position Manager – Health Services Report Purpose To provide members with an overview of the 2013/2014 mosquito season and seek endorsement for the continuation of the Mosquito Monitoring and Control Services program with the University of South Australia. Introduction/Background Mid Murray Council, in conjunction with the other six River Murray Councils, have utilised the services of the Mosquitoes & Public Health Research Group, University of South Australia since 1999 to trap and identify species of mosquitoes and to a small extent, treat affected areas. We have 5 adult trap sites within our Council area located in Mannum (Caravan Park), Port Mannum (near sewerage ponds), Swan Reach (near the ferry), Blanchetown (golf course) and Morgan (near the ferry) and 56 larvae sites. These are checked regularly for trapped adult mosquitoes and identified problem areas are dipped for larvae and the results are forwarded to both Council and Department of Health. An annual report is also forwarded to Council and Department of Health providing a list of recommendations for future improvements for our mosquito program. Discussion Council has received the annual report from the Mosquitoes & Public Health Research Group, University of South Australia. Attached is the relevant section relating to Mid Murray Council. The report provides three recommendations that will assist with planning for the approaching mosquito season. Council will also look at installing permanent briquet stations in various problem areas to better control emerging larvae. This season Mid Murray were lucky enough to be able to trial a new passive mosquito trap which contained an FTA card which was installed at Mannum. The mosquitoes leave traces of DNA on the cards which are then sent off to be analysed for the detection of arboviruses (Ross River, Barmah Forest, Kunjin & MV Encephalitis Viruses). There is hope that these cards will eventually replace sentinel chicken flocks which are currently used for arbovirus detection across the State. Conclusion The comprehensive annual report is provided along with recommendations for the area. These recommendations will be reviewed and acted upon prior to the 2014/2015 season commencing. The provision of this service is undertaken through a 3 year contract which has recently expired. To ensure this valuable service continues, the new contract needs to be endorsed. A budget line is already established and has been for some time. Council is eligible for a 50% rebate for all funds associated with mosquito monitoring and control through the Department of Health. Refer Appendix 6.2.3.

14/7/2014


6.2.3 Mosquito Control – Continuation of Mosquito Monitoring and Control Services cont’d References Strategic Plan Community

Strategy 2.13 – Promote the benefits and importance of robust environmental health systems.

Budget Budget line already established. Legislation South Australian Public Health Act 2011 Recommendation Moved __________________ Seconded __________________ that the annual report from Mosquitoes & Public Health Research Group, University of South Australia “A survey of the mosquitoes along the River Murray in South Australia for the 2011/2012 season” be received and the Director - Development and Environmental Services be authorised to sign the 3 year contract with the University of South Australia.

14/7/2014


6.2.4 Murray & Mallee Local Government Association Regional Public Health Plan Committee - Minutes Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table a copy of the minutes of the meeting of the Murray & Mallee Local Government Association Regional Public Health Plan Committee held on 27 June 2014. Refer Appendix 6.2.4. References Strategic Plan Natural and Built Environment

Goal 1.0 – An orderly and sustainable planning, management and development approach to all aspects of our natural and built environment.

Budget $5,000 included in 2014/15 draft budget. Legislation South Australian Public Health Act 2011. Recommendation: Moved __________________ Seconded __________________ that the minutes of the 27 June 2014 meeting of the Murray & Mallee Local Government Association Regional Public Health Plan Committee be received.

14/7/2014


6.2.5 Rockleigh School Building Restoration Project Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To provide an update report on the Rockleigh School Building Restoration Project. Discussion Following consideration of a detailed report at the March 2014 meeting (Item 6.2.11, 11/3/2014), Council resolved to endorse a staged restoration programme for the former Rockleigh School Building in conjunction with the Mount Pleasant Men’s Shed Group and the local community. The first stage, funded via a $20,000 allocation in the 2013/14 budget, has basically been completed. Attached is an item from the Mount Pleasant Men’s Shed website which can also be accessed at www.mountpleasant.sa.au/our-community/mount-pleasant-mens-shed-inc/mount-pleasant-mens-shed. Refer Appendix 6.2.5. Stage 2 of the project will continue following adoption of the draft 2014/15 budget. Conclusion The Rockleigh School Building Restoration Project is progressing well and has been a good example of a joint Council/community partnership ultimately benefiting the residents of Rockleigh and surrounds. The Mount Pleasant Men’s Shed Group have enthusiastically coordinated the project in conjunction with Council’s Building Surveyor, Michael Essex, and local residents. The project once completed should result in the buildings ongoing preservation and use. An additional report will be provided to Council upon completion of the project. References Strategic Plan Community

Strategy 2.8 – Continue to support small communities by working with community organisations and volunteers to optimise the use of existing facilities and improve and maintain services.

Budget $16,500 included in 2014/15 draft budget. Legislation Development Act 1993. Recommendation: Moved __________________ Seconded __________________ that the report on the Rockleigh School Building Restoration Project be received.

http://www.mountpleasant.sa.au/our-community/mount-pleasant-mens-shed-inc/mount-pleasant-mens-shed

http://www.mountpleasant.sa.au/our-community/mount-pleasant-mens-shed-inc/mount-pleasant-mens-shed

14/7/2014


6.2.6 Building Maintenance Programme 2014/15 Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table for Council’s endorsement the proposed Year 1 2014/15 building maintenance programme list. Refer Appendix 6.2.6. Discussion The attached draft Year 1 2014/15 building maintenance programme list incorporates suggested changes from the Council workshop held on 30 June 2014. The addition of both the Sedan Hall and the Towitta Park toilets have resulted in the total exceeding the budget allocation of $100,000. As explained at the workshop the quoted costs provided by the consultant who drafted the register are indicative only. Accurate costs will remain unknown until quotes/tenders for relevant works are obtained. As the programme proceeds regular reports with full costings and budget comparisons will be provided to Council. Other issues raised at the workshop lease/maintenance agreements, building sale/demolition/gifting etc. are currently being researched and will be reported on at the August Council meeting. Conclusion Endorsement of the Year 1 2014/15 building maintenance programme list will allow planning and programming of works to commence without undue delay. References Strategic Plan Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for the

benefit of the overall community. Budget $100,000 included in 2014/15 draft budget. Legislation Local Government Act 1999. Recommendation: Moved __________________ Seconded __________________ that the draft Year 1 2014/15 building maintenance programme list be endorsed by Council.

14/7/2014


6.2.7 Report and Options Paper into Wastewater Management for River Murray Shack Site Areas with No Existing Community Wastewater Management System (CWMS) Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table for Council’s receipt and endorsement a copy of an Options Paper into wastewater management for shack site areas currently not serviced by a CWMS. Introduction/Background Following a successful application to the LGA CWMS Management Committee for funding support, an investigation of onsite wastewater management was carried out across twenty shack site areas (those not serviced by a CWMS) by an independent consultant (Rashlee Pty Ltd) during May-July 2013. The findings of the investigation subsequently formed the basis of the development of an Options Paper relating to wastewater disposal and development of un-serviced shack site areas located along the River Murray. The project has been coordinated by a Working Group comprising representatives from Council, Environment Protection Authority, SA Health Department and the Local Government Association. A copy of the completed Options Paper is attached. Refer Appendix 6.2.7. Discussion The completed Options Paper contains a solution matrix and a preferred wastewater management option for each of the twenty unserviced shack site areas. The preferred options detailed on Table 17 of the paper includes a combination of actions which are listed in the summary of recommendations, (Item 14.3, page 41):- 1. Amend Development Plan to allow individual holding tanks at Cadell Lagoon

(10), Coolcha (3), Trumans (7), The Rocks (7) and North Neeta (5).

2. Investigate long‐term funding arrangements for the capital cost of schemes to encourage greater acceptance of common wastewater solutions.

3. Further investigate the possibility of preparing an application to the Local Government Subsidy Scheme for an umbrella proposal incorporating 16 locations along the River Murray involving a variety of scheme solutions – connecting to existing CWMS; Common Holding Tank Schemes and Common Soakage Schemes.

4. Amend Development Plan to allow on‐site solutions in locations where sites are

located above the 1956 flood plain and greater than 100m from the river – McBeans Pound (up to 14) and Coolcha (4).

5. Consider connections to existing CWMS’s at Cowirra (Bolto CWMS); Bond

Street and Mannum (Mallee) Road (Walker Flat CWMS) and Cosey Corner (North West Bend/Beaumonts CWMS).

14/7/2014


6.2.7 Report and Options Paper into Wastewater Management for River Murray Shack Site Areas with No Existing Community Wastewater Management System (CWMS) cont’d 6. Consider a Temporary Holding Tank Scheme with an LMA for Cowirra if a

CWMS connection to Bolto is not possible in the short term. 7. Consider a Temporary Holding Tank Scheme at Mannum (Mallee) Road, Walker

Flat and Bond Street, Walker Flat if a connection to the existing Walker Flat CWMS is not possible in the short term.

8. Consider the installation of a Common Soakage Scheme at Bond Street, Walker

Flat if a CWMS connection to Walker Flat CWMS is not possible in the short term.

9. Consider the installation of Common Soakage Schemes at Wombats Rest,

Murbko, Langs Landing, Wongulla Landing, Saburama and The Peppers. 10. Consider the installation of Common Holding Tank Schemes at McBeans

Pound, Marne River, Wongulla Lagoon, Forster, Trumans (7) and Frahns. 11. Consider the installation of a Common Holding Tank Scheme at Cosey Corner if

connection to the North West Bend/Beaumonts CWMS is not possible. Conclusion The shack site wastewater options project has been valuable in identifying existing wastewater management practices and providing a range of site specific solutions. Progression of this listed recommendations should result in increased development opportunities whilst ensuring environmental conditions are not compromised. References Strategic Plan Natural and Built Environment Strategy 1.9 – Promote the environmental benefits of

community wastewater management systems and alternative wastewater treatment systems including the re-use of treated wastewater, where appropriate.

Legislation South Australian Public Health Act 2011 Recommendation: Moved __________________ Seconded __________________ (i) That the Options Paper into Wastewater Management for River Murray

Shack Site Areas with No Existing Community Wastewater Management System (CWMS), be received.

(ii) That the Director – Development & Environmental Services progress the recommendations contained within the Options Paper.

(iii) That Council be kept informed as implementation of the recommendations within the report progresses.

14/7/2014


6.2.8 Bolto & Haythorpe Reserves Reserve Account Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To report on the expenditure of accumulated Bolto and Haythorpe reserves Reserve Account funds. Discussion Following various reports and substantial discussion relating to camping fees at Bolto and Haythorpe reserves Council adopted the following resolution:-

14169/5 that the camping permit fees for Haythorpe and Bolto Reserves be retained in a separate Reserve Account for use in upgrading these reserves in accordance with their Management Plans.

At the most recent meeting of the Open Space & Recreation Advisory Committee discussion ensued on accessing accumulated funds (currently approximately $40,000) for the development of reserves in general throughout the Council area rather than exclusively for Bolto and Haythorpe reserves as determined by the resolution. The following recommendation allows accumulated funds received by camping fees to be utilised for the development and upgrading of priority reserves throughout the Council as determined by the Open Space & Recreation Advisory Committee. References Strategic Plan Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for the

benefit of the overall community. Budget Accommodated in the budget. Legislation Local Government Act 1999. Recommendation: Moved __________________ Seconded __________________ that Council endorse the expenditure of accumulated Reserve Account funds for the upgrading/development of priority reserves determined by the Open Space & Recreation Advisory Committee.

14/7/2014


6.2.9 Floatfest 2015 – Scouts Association Involvement – Use of Southern End of Bolto Reserve, Mannum Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table a request from the Murraylands Regional Tourist Association Inc to use the southern end of Bolto Reserve, Mannum for a Scouts Assembly/Camp coinciding with Floatfest 2015 on 1, 2 & 3 May 2015. Discussion Attached are emails from Jan Whitehorn, MRTA Inc, and Deb Alexander, relating to a proposal to host a Scouts Assembly/Camp on Bolto Reserve at Mannum coinciding with Floatfest 2015. It appears the request is for the exclusive use of a portion of Bolto Reserve (from the toilet block downstream) for the period mentioned. As members would be aware Bolto Reserve is a public reserve under Council’s care and control where campers are charged an overnight camping fee. This does not preclude Council from allowing exclusive use of the reserve for a brief period i.e. effectively closing the reserve to the general public, however Council would need to ensure closure is well advertised and matters of policing during the event are considered and covered. Comments from Council’s Manager – Regulatory Services and Director – Infrastructure Services are attached also is an aerial photograph of the reserve in question. Refer Appendix 6.2.9. References Strategic Plan Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for the

benefit of the overall community. Budget Minimal impact – reduction of camping fee income and

additional policing costs. Legislation Crown Land Management Act 2009. For consideration.

14/7/2014


6.2.10 Cadell Community Tourist Association – Cadell Playground Sub-Committee Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Report Purpose To table correspondence from the Cadell Community Tourist Association relating to the future construction of a playground in the township of Cadell. Discussion The Cadell Community Tourist Association is seeking Council’s assistance in relation to a playground construction project on Council land at Cadell. The Association is seeking Council’s support both as the landowner and financially via a dollar for dollar contribution on funds raised. A copy of the correspondence is attached. Refer Appendix 6.2.10. References Strategic Plan Community Goal 2.0 – An enhanced, cooperative relationship within the

community to achieve our shared vision. Strategy 2.8 – Continue to support small communities by

working with community organisations and volunteers to optimise the use of existing facilities and improve and maintain services.

Infrastructure, Asset and Facility Management Goal 4.0 – Well managed Council assets provided for the

benefit of the overall community. Budget Will require budget allocation. Legislation Local Government Act 1999. For consideration.

14/7/2014


6.2.11 Confidential Item – Draft Crown Land Structures on the River Murray Policy and Procedure – Department of Environment, Water and Natural Resources (DEWNR) Reporting Officer Kelvin Goldstone Position Director – Development & Environmental Services Confidential item pursuant to Section 90 –

90(3)(j) – (j) information the disclosure of which –

(i) would divulge information provided on a confidential basis by or to a Minister of the Crown, or another public authority or official (not being an employee of the council, or a person engaged by the council); and

(ii) would, on balance, be contrary to the public interest.

A M Cr moved that (1) Under the provision of Section 90(2) and (3)(j) of the Local Government Act

1999 an order be made that with the exception of Mr Russell Peate, Mr Robin Bourne, Mr Kelvin Goldstone, Mr Greg Hill, Mr Shane Thompson and Mrs Rose Sloper, all other persons present and the public be excluded from attendance at the meeting in order to receive a report and to consider matters under Section 90(3)(j).

(2) The Mid Murray Council is satisfied that it is reasonably foreseeable that the public disclosure or discussion of the information at the meeting could cause significant damage to the interest of Council, because of the public disclosure or discussion relating to the subject could reasonably be expected to present an unreasonable disclosure of information concerning the personal affairs of any person.

(3) Accordingly, on this basis, the principle that meetings of Mid Murray Council should be conducted in a place open to the public has been outweighed by the need to keep the discussion confidential.

Seconded Cr

Refer Confidential Report Item 6.2.11. A M Cr moved that pursuant to Section 91(7) of the Local Government Act 1999, the Council orders that Confidential Minutes Pages of the meeting held on 14 July 2014, the Development & Environmental Services Report item 6.2.11 (Draft Crown Land Structures on the River Murray Policy and Procedure – Department of Environment, Water and Natural Resources (DEWNR)) and attachments and all discussions relating to the matter which was considered in confidence pursuant to Section 90(2) and (3)(j) remain confidential and not available for public inspection until released by Department of Environment, Water and Natural Resources. Seconded Cr Kelvin Goldstone Director - Development & Environmental Services

14/7/2014

6.3 COMMUNITY SERVICES REPORT


6.3.1 Blanchetown Internet & Information Centre – Quarterly Update

Reporting Officer Lee-Anne Schubert Position Co-ordinator – Blanchetown Internet & Information Centre Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes at the Blanchetown Internet & Information Centre April to June 2014. Update Broadband For Seniors $2000 grant applied for in August 2013 has been received and used to fund computer training for seniors. Computer courses commenced Tuesday 11th March and finished at the end of May. There was a total of 9 seniors enrolled with various sessions being held. A new touchscreen with Windows 8 was also installed in April. Murray Mallee Aged Care Group Inc A support letter was sent to Bernadette Boag to assist in the funding of IPAD classes for over 60’s. Geo-caching workshop Opal held a Geo-caching workshop here on Monday 14th April which was attended by families from around the community. We now offer a free rental of a GPS to assist the families that are interested in pursuing geo-caching. Training On Monday 7th April I had training at Mannum to learn how to use the council database. I can now lodge my own purchase orders and have a basic understanding of the customer service model used by council. Grants Shane has asked me to assist with the $500 & $2000 grants that are made available in March & September, July & November. As the grants come through I am to contact the person applying to ensure all paperwork is in order and also enter the information on to the database. Once the panel has approved/declined the grant, I am in charge of putting together the approval/decline letters and forwarding them to Karen Lyall to go out with the cheques. Community Services Meetings I partake in fortnightly teleconference meetings with the rest of my team. This consists of a round the table discussion of what’s happening for individuals, any challenges they are facing & delegation of team support.

14/7/2014

6.3 COMMUNITY SERVICES REPORT CONT’D 6.3.1 Blanchetown Internet & Information Centre – Quarterly Update Cont’d

Community Forums I am assisting Shane Thompson in ensuring that all the issues raised during the community forums are addressed. Centrelink Annual training on privacy & confidentiality has been completed – June 2014. Volunteer Hours There has been a total of 152 volunteer hours for the last quarter. April - 33 May - 65 June - 54 Recommendation Moved __________________ Seconded __________________ that the Blanchetown Internet & Information Centre update report be received.

14/7/2014

6.3 COMMUNITY SERVICES REPORT CONT’D

6.3.2 Director, Community Services Quarterly Report Reporting Officer Shane Thompson Position Director, Community Services Report Purpose To provide a quarterly update to Elected Members for information of key activities of the Director, Community Services from April to June 2014. Update The following key activities are in addition to general duties involved in the management and supervision of the broad variety of programs, projects and functions delivered by the Community Services Department and other associated roles and responsibilities. April to June 2014 key activities include: • Ongoing negotiations in relation to the future of the OPAL program • Active involvement to help address wellbeing issues in the Sedan area • Significant work to understand and apply for the new Department of Social

Services Commonwealth Grants • Mannum Golf Club support for grant • Attendance at some Council Volunteer events • Investigations into opportunities to create a one-stop-shop from the Morgan

office • Assistance with the Morgan Internet Centre • Review of the Morgan Day Activity Centre • Attended the Morgan GP’s meeting for increased services • Role in the Council’s budget process • Support for the National Youth Week Mannum Skate Park Jam event • Member of the River Trails committee overseeing the development of a concept

plan of a trail from Morgan to Salt Creek in partnership with the Rural City of Murray Bridge and Coorong Council

• Assistance with a joint grant application with the LAP (unsuccessful) • Support for the FloatFest event • Support for the establishment of the junior basketball competition at the

Mannum Leisure Centre • Murraylands Careers Expo regional Local Government display • Mannum Leisure Centre review • Way2Go partnership with the State Government • Negation’s with radio Murray Bridge for marketing and promotions • Work to help sustain Healthy Murraylands in some form including negotiating

and liaising with other Murraylands Council’s and other stakeholders

14/7/2014


6.3.2 Director, Community Services Quarterly Report Cont’d

• Increased role in Healthy Murraylands with the coordinator finishing to help wind up the project and reporting requirements

• Involvement in aspects of the Mannum Community Hub • Meldanda launch event of arts project • WHS meetings and relevant obligations • Meeting regarding transport issues in the district • Involvement in aspects of the Mannum Caravan Park • HACC quality review meeting with the funding body • Disability Access Committee meeting • Partnership liaison with Country Arts SA • Facilitation of swimming pools at Mannum & Cambrai • Support of Mannum and Sedan’s Men’s Shed’s • Regional Health Services and support advocacy • Leadership and support for the Mannum Leisure Centre • Activities and attendance associated with the Blanchetown Rural Transaction

Centre and Blanchetown Health Centre • Administration of Council’s Community Grants programs • Chairing the Integrated Murraylands Physical Activity Committee (IMPAC) • Assistance with NAIDOC week event in Mannum • Attended a Country Arts SA partnership workshop in Adelaide • Agreement for Centrelink Access points in Blanchetown and Morgan plus

investigations for a similar point in Cambrai Recommendation Moved __________________ Seconded __________________ that the Director, Community Services update report be received.

14/7/2014


6.3.3 Supporting Sedan

Reporting Officer Shane Thompson Position Director, Community Services Report Purpose To update Elected Members about concerns over men’s health and well being across the Council area, but in particular in the areas of Sedan, Cambrai and surrounding district. Information Council has been very active in response to concerns raised over the health and well being particularly of men in the Sedan and Cambrai area as reported in April 2014. Activities and outcomes include: Cr Mardi Jennings, CEO Russell Peate and Shane Thompson, Director, Community Services met with Lynne James, SA Health and Tracy Wanganeen – SA Country Health (Uniting Communities) on 4 June 2014 (see attached notes from the meetings). Lynne James is the Principal Project Officer Suicide Prevention, Pathways to Care, Office of the Chief Psychiatrist and Mental Health Policy Division of Mental Health & Substance Abuse, SA Department of Health and Ageing. Lynne has offered to help coordinate a Suicide Prevention Community Engagement strategy and subsequent Suicide Prevention Proposal for a Network Group established as part of the engagement strategy. Finalisation of a Suicide Prevention Plan will also secure a $5,000 grant to help implement aspects of the plan. Tracey Wanganeen is the StandBy Response Service Coordinator, SA Country South, Uniting Communities. StandBy Response is a post suicide support service. Tracey has presented to a community forum at Sedan and has offered her services to the community. A meeting is also planned with Lynsey Johnson, acting Clinical Practice Consultant, Inner North Country Mental Health Service and key members of her team to help facilitate service delivery in the area. Information in the form of the ‘Inner North Community Health Service Directory’ from Alison McLennan, Director - Inner North Community Health Services, Barossa Hills Fleurieu Rural Region has also been received and will be distributed to key stakeholders. Significant media attention including ABC television and radio plus local newspapers has helped to encourage service delivery and a better understanding of the issues in the area.

14/7/2014


6.3.3 Supporting Sedan Cont’d It should also be noted the contribution of Pastor Graham Jenke who has been very active in facilitating opportunities, leading and supporting initiatives in the community including gatherings at a local level. Rev Darren Lovell from the Uniting Church in Mannum and Pastor Graham Jenke will also conduct a Suicide Awareness Seminar at Bowhill with the support of Council. Refer Appendix 6.3.3 For members information only.

14/7/2014


6.3.4 Arts and Cultural Development Quarterly Update Reporting Officer Tess Minett Position Arts and Cultural Development Officer Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes of the Arts and Cultural Development project from April 2014 to end of June 2014. Introduction The first quarter of my second year has seen the fruition of a couple of projects being advised to or developed for a period of time, discovering a substantial number of local artists through networks developed previously and the taking on of a new and highly skilled volunteer to assist in the curating and marketing of a substantial SALA exhibition in Mannum. Coordination and collaboration with other members of the Community Services is producing tangible results which will soon be seen in public spaces, and anticipation of public/community art works associated with the Town Identity Statements is building. • Portraits of the River People Arts project continues unexpectedly due to some

excess funds emanating from a GST underspend. Employed Mannum photographer David Hartley to mentor Morgan photographer Mark Moxham in reportage techniques during the Morgan Living River weekend in June.

• Attended regular Country Arts professional development meeting in Port Adelaide

• Established or maintained external networks; Country Arts and Community Cultural Network, Barossa Council.

• Culmination of Country Arts funded project at Meldanda, employing local artist and including participation of local Indigenous representatives at the unveiling.

• Began organising a SALA exhibition, assisted by an experienced volunteer, of 22 Mid Murray female artists. To be opened on 15th of August by Councillor Mardi Jennings at the Woolshed Gallery.

• Provided financial assistance to Sedan Progress Association to purchase a hanging system for their SALA exhibition this year.

• Introduced Local Indigenous custodian to Palmer landowner/sculptor which will develop into collaborative project in the future.

• Theatrical equipment purchased last quarter ($10,000 spread over 3 years) used at Youth Week concert at Mannum skate park in April plus for the dinner and entertainment evening on June 14th for the Morgan Living River Weekend. Liaising with Music SA for delivery of training program for certificated use of equipment and purchase of mobile stage and storage facility.

14/7/2014


6.3.4 Arts and Cultural Development Quarterly Update Cont’d

• Contributed financially and assisted at three (3) junk art workshops organised for Youth Week, employing local artist, with Keyneton and Cambrai Primary schools and Mannum College. The bike rack made by Mannum students will be installed at the Mannum skate park.

• Advised to and assisted the Canally Restoration Committee at Morgan Living River Weekend mid June. Also contributed $1,800 towards the engagement of theatrical entertainment and the 8 piece band (including 4 local musicians) for the Saturday night. Funds raised appear close to $10,000 for both Canally and MCDTA who supplied dinner on the Saturday.

• All four towns offered a challenge grant to create a town identity statement took it up with gusto so the $20,000 has been disbursed and will expect acquittal at completion of the projects. Am continuing liaison with Truro, Tungkillo, Swan Reach and Bow Hill with regard to process, designs and community involvement. Anticipate the first round of statements to be completed by calendar year end.

• Continuing collaboration with Barossa council in responding to the fires, working with Councillor Jennings in contacting schools with regard to arts based resilience development projects.

• Working with Country Arts and Mullaway Studios (Adelaide) to present a Key Producer project called @15 in Mannum in late October.

• Assisting a Hub community centre staff member to identify an arts project and prepare a Country Arts grant application for same.

Summary Continual networking is providing results in terms of product, skill development and opportunity identification. Some projects taking longer than anticipated but building on skills continuously. References Strategic Plan 2.8 Continue to support small communities by working with

community organisations and volunteers to optimise the use of existing facilities and improve and maintain services.

Budget Funds provided through the existing budget. Recommendation Moved __________________ Seconded __________________ that the Arts and Cultural Development Quarterly Update be received.

14/7/2014


6.3.5 Morgan Library Quarterly Update Reporting Officer Lisa Walker Position Morgan Library Manager Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes of Morgan Library from Apr – Jul 2014. Update/Introduction/Background • We have raised $15,900 in grants and incentives to offset costs for this

financial year. • Morgan Library is now a distribution outlet for Adelaide Senior paper (free

monthly paper). • Increased opening hours are proving successful also leading to greater

volume of spontaneous ‘walk ins’ and out of area visitors. • Morgan Library held free IT and tutorial sessions assisting borrowers to

access the online catalogue and download e-books, audio books and digital media.

• Library staff are processing in excess of 380 items each week for borrower requests and rotating an average of 1200 items a month to other “One Card” Libraries.

• We are trying to source new trainee/subsidised employment candidate (with incentives attached) to continue keeping costs down using the subsidised employment option for general duties, picking and scanning hold lists, filling/emptying delivery boxes and assisting in front counter service.

• Morgan Library received continued positive feedback from PLS (Public Libraries South Australia) on procedures, statistics, cataloguing and database administration for our second quarter as part of the 1LMS (One Card Network).

• Morgan Library Manager has actively been part of mentoring drive assisting libraries new to 1LMS with training, cataloguing and procedural administration.

• We continue to seek out incentive plans and subsidised traineeship opportunities to assist with budget control and cost curtailing.

• Morgan Library hosted a successful parent workshop session – “Books - stepping stones to learning success”.

• Morgan Library continued to work closely with the schools, preschools and playgroups organising regular “kids sessions” and activity events to increase community awareness of the library facilities.

14/7/2014


6.3.5 Morgan Library Quarterly Update Cont’d References Strategic Plan 2.8 Continue to support small communities by working with


Budget Funds provided through the existing 2013/2014 budget Recommendation Moved __________________ Seconded __________________ that the Morgan Library Quarterly Update be received.

14/7/2014


6.3.6 OPAL Quarterly Update

Reporting Officer Diem Luong Position OPAL Project Support Officer Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes of OPAL from April 2014 to June 2014. Update/Introduction/Background Program update SA health has received formal notification that the Federal Government’s funding contribution towards the OPAL program has ceased as of 1 July 2014. No decision has yet been made by SA Health regarding the continuation/cessation of the program in local councils, although the first quarterly payment of $10,000 for July – September 2014 has been received. OPAL has not committed to leading new projects since the announcement due to uncertainty around program timeframes. Council line managers and OPAL staff continue to receive updates via teleconference. Edible School Garden Grants OPAL and NRM Education’s Edible School Garden Grants program launched in March 2013 has gained more momentum following the recent school and community workshop with famous gardening author; Lolo Houbein in Morgan and Murray Bridge in May. All schools attending were given a copy of Lolo’s award winning gardening book ‘One Magic Square.’ Two more schools (Palmer Primary School and Cambrai Area School) have since joined the program. The grant funding is available to all schools and kindergartens in Mid Murray. Those already involved include: • Truro Primary School • Keyneton Primary School • Cambrai Preschool • Mannum Kindergarten • Mannum Community College • Morgan Primary School and Preschool (joint project) • Blanchetown Primary School and Play centre (joint project) Way 2 Go The Department of Planning, Transport and Infrastructure’s Way 2 Go program staff will introduce the program to all primary schools in the Mid Murray Council area in August 2014. In partnership with Council, Way 2 Go staff will work with school teachers, students and community to create safer ways for students to actively travel to school. This program is a great extension to OPAL’s work in 2012 around the Think Feet First theme; also encouraging students to actively travel to and from school. DPTI program staff are very flexible to meet the needs of rural communities.

14/7/2014


6.3.6 OPAL Quarterly Update Cont’d Geocaching in the Murraylands Following the launch of the Geocaching in the Murraylands Projects, OPAL has laid five new family-friendly geocaches in Mannum. More will be laid across the Mid Murray district in the coming months. Active Under 5s – DPTI Local Government Partnership Council’s Local Government Partnership with Department of Planning, Transport and Infrastructure and Mannum Kindergarten is coming to an end with the completion of a map designed to encourage families to participate in more active travel. The map highlights family friendly routes around the Mannum town and will be launched in the coming months. It will be available in hard copy and electronically. The Active Under 5s Program aimed to increase active travel and will be replicated in Morgan Preschool and delivered smaller scale with assistance from OPAL. Mannum Football and Netball Club Nutrition Policy Mannum Roos Football and Netball Clubs are two of five clubs across South Australia working with sports dietician Natalie von Bertouch and OPAL to create healthier clubs through the development of Nutrition Policies. The club has committed to healthy canteen changes, promotion of healthy food choices and role modelling healthy behaviours through the recruitment of five local ambassadors. The Mannum Football and Netball Clubs have already been recognised and used as case studies at a regional level by OPAL and StarClub. Events • Mannum Float Fest (Paddling into the record books) May 2014 – event

coordinated by Murraylands Regional Tourism Association (MRTA) to increase visitation to Mannum during off-peak season. OPAL supported the event with ‘Come and Try Kayaking’ sessions targeting local people on both days of the event. Very poor weather conditions deterred attendance. MRTA plan hold the event again next year.

• Cadell Harvest Festival, April 2014 – OPAL supported the Cadell Harvest Festival with public cooking demonstrations and classes by Cultinetica. Unfortunately, an OPAL member was unable to attend, but feedback was that Cultinetica was well received by the community.

• NAIDOC Week event, July 2014 – OPAL plans to support NAIDOC Week event in Mannum with provision of activities to promote current ‘Life Looks Brighter Outside’ theme.

Other activities • OPAL assisted Community Development in supervising work experience

student from Swan Reach Area School • Staff support to Mid Murray Family Connections Network, Murray Mallee

Children and Families Network • Donation of OPAL merchandise to Morgan Living River Weekend

14/7/2014


6.3.6 OPAL Quarterly Update Cont’d Summary The OPAL team will meet with its Council Steering Group on a quarterly basis to discuss local issues and potential programs and projects. This team currently consists of key Council Staff, four elected members (Cr Yeates, Cr Meyers, Cr Hall and Cr Jennings) and Mayor Burgess. Elected Members wishing to raise concerns or ideas for the OPAL program can contact any member of this group to raise ideas or concerns. References Strategic Plan 2.8 Continue to support small communities by working with


Budget Funds provided through the existing OPAL budget and

externally funded grants. Recommendation Moved __________________ Seconded __________________ that the OPAL Quarterly Update be received.

14/7/2014


6.3.7 OPAL Update Reporting Officer Shane Thompson Position Director, Community Services Report Purpose To update Elected Members on the OPAL situation. Background Mid Murray Council, through a partnership with the State and Commonwealth Governments have been delivering the child and family focussed Obesity Prevention and Lifestyle Program (OPAL). The term of the agreement was five years from September 2011 until September 2016. Following the Commonwealth Government budget it was discovered that there was no allocation of funding for this and other preventative health programs to continue. SA Health notified their OPAL staff and then Council partners that the project would cease in as soon as two weeks or possibly up to three months. Update State Health Minister Snelling has announced (see attached media release) on July 2nd that the State Government will honour its $6.3 million funding commitment to the OPAL program over the next three financial years. This is very welcome news after the Commonwealth Government withdrew its $7.2 million contribution over the same period in its May budget. The LGA has also welcomed the news through President Mayor David O'Loughlin and the Chairperson of the OPAL Mayors Group, Marion Mayor Felicity-ann Lewis (see attached media release). Line managers were advised of the decision in a meeting in Adelaide on the same day and I phoned our OPAL staff on the way home to update them on the situation. A process has been put in place agreed to by line managers, the LGA and SA Health. A small working party will be quickly established to work through models to continue the program all be it in a scaled back form. Conscious of the need to both advise staff of their future and maximise remaining funding it is hoped that a model can be agreed on in the near future. SA Health hold agreements with individual Council’s so final negotiations will occur with Council to finalise the situation. For members’ information.

14/7/2014


6.3.8 Fun 4 YOUth Update

Reporting Officer Amy Loechel Position Community Development Officer Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes of the Youth Program from April 2014 to June 2014. Update/Introduction/Background Create a Playground A new concept has been developed in response to the AEDI statistics for Mid Murray children which indicated poor results in the five domains of physical health and wellbeing, social competence, emotional maturity, language and cognitive skills and communication skills and general knowledge The activity Imagination Playground has been purchased from America and re-branded to suit our district, given the new name Create a Playground. This innovative playground equipment system transforms any indoor our outdoor space, encouraging learning, social development, movement, and above all fun. A specialised trailer has been built to transfer the 105 piece playground and will be offered to all community groups on a rotation system at no cost to the group via expression of interest. A DL brochure has also been created to share the concept and inform the community of the benefits of this activity. Background: Child development experts have long known that unstructured free play and block play help children in all areas of development: intellectual, social, physical, and emotional. Unlike toys, which often are limited in the number of ways you can play with them, blocks are open-ended. They empower children to use their imagination to build their own world, rather than inhabit one we create for them. Children try new things and stretch their abilities. They experience their own triumphs and accomplishments. They make their own mistakes and learn their own lessons. And they love doing it. The benefits of Create a Playground:

• Creativity: the blocks spark imagination and creativity in children of all ages, including teenagers and adults.

• Social interaction: Imagination Playground blocks are designed to encourage instant sharing and collaboration. The blocks are deliberately oversized, so kids will be more likely to help each other with them.

• Increased activity: the large foam blocks make it easy for children to build big. They can build structures that they can stand on, walk on, and enter. Lifting, balancing, carrying, stacking, and placing blocks encourages full body movement, helps exercise gross motor skills, and helps develop large muscle strength.

• Learning: the blocks encourage children to exercise problem-solving skills and complex thinking. Playing with blocks involves many math and science skills that can have a real impact in the classroom, including classification, size relationships, shapes, counting, height, width, area, fractions, and ordinal and cardinal numbers.

• Increased confidence: whether it’s a two-year-old building a simple tower or a six-year-old inventing the story of a rocket trip to Mars, children get a sense of accomplishment. The blocks enable children to have experiences that contribute to the development of their self-confidence.

14/7/2014


6.3.8 Fun 4 YOUth Update Cont’d Developments Mannum Sk8 Park As identified through community consultation a need for the community, the following developments have taken place at the Mannum Sk8 Park: • 10m x 12m basketball court, backboard and ring structured next to the cricket

nets. • In partnership with the Mannum Lions Club, the foundation for a shelter has been

laid and further building to take place for the roof and stone wall over the coming months.

Events • Mannum Float Fest (Paddling into the record books) May 2014 – event

coordinated by Murraylands Regional Tourism Association (MRTA) to increase visitation to Mannum during off-peak season. Fun 4 YOUth supported the event in partnership with the Aroona Scoots by providing activities.

• Cadell Harvest Festival, April 2014. • Aroona Scout group – have supplied the van and sports trailer throughout the

quarter to support organised scout events. • NAIDOC Week event, July 2014 – Fun 4 YOUth will be providing activities at the

NAIDOC Week event in Mannum. • Murraylands Career’s Expo, May 2014 – In partnership with the Rural City of

Murray Bridge, activities were held to promote career’s in councils. • Mannum Japanese Day, May 2014 – the school was supported via the use of the

Council’s sumo suits. Mid Murray Family Connections (MMFC) Coordinated the quarterly meeting held in Swan Reach and Results Based Accountably training delivered by Community Centres SA . MMFC continues to link services and foster collaboration to help improve the lives of children and families living in the Mid Murray. Mobile Fun Box The Mobile Fun Box was rotated between local towns on a fortnightly basis as per the schedule, providing a mobile skate ramp for young people in the community. Have investigated the possibility of including Black Hill on the rotation, as request at the last community forum and currently awaiting information from the owner of the old tennis courts before proceeding further. Cambrai BMX track Due to having no council owned land available in Cambrai, the Cambrai Area School and the Cambrai Sportsground Committee have both formally been approached around the possibility of providing land for the location of the BMX track. The Cambrai Area School have declined. The Cambrai Sportsground Committee have not formally responded to the written request. Junior Basketball Assisted Mannum Leisure Centre staff to coordinate a junior basketball competition. The competition has been successful, with 40 young people participating in the competition. Purchase of new PA System A new portable PA system has been purchased which allows both a hand held and head microphone to be used by electricity and via battery operation.

14/7/2014


6.3.8 Fun 4 YOUth Update Cont’d Laptop Donation Two second hand laptops are being cleared from Council and donated to the Morgan Library and the Sedan Men’s Shed. National Youth Week activities Grant funding was awarded from the Office for Youth and the following 9 events took place in the community during 3-14 April 2014: • Parkabike Workshop: creating junk art bike racks to be placed in the

community. Workshops held in Keyneton Cambrai with junk artist Steve Oatway. • Gulp Art Competition: 3 x drinking fountain art features created in Truro,

Mannum and Morgan. Designs will be publicly displayed during the coming months.

• Quick Fix: dance and theatre performances and workshops delivered by One Point 618 in Cambrai, Swan Reach and Mannum.

• Mid Murray sk8 jam and local live music: held at the Mannum Sk8 park on April 11. Divisions of U13 open scooter and BMX and an open skate division held. Local artists Emma Grieger from Swan Reach and Emma Schlueter and Ryan Palmer from Mannum played live music at the event. A total of 100 people attended the event.

Summary The Youth Program will continue to support the community with events and projects to further develop children, youth and families in the Mid Murray. Fun 4 YOUth will continue to be a tool for the community to use on a loan basis at local community events. References Strategic Plan 2.8 Continue to support small communities by working with


Budget Funds provided through the existing Youth budget. Recommendation Moved __________________ Seconded __________________ that the Fun 4 YOUth/Community Development update report be received.

14/7/2014


6.3.9 Murray Transport Connections Quarterly Update

Reporting Officer Karyn Baker Position Mid Murray CPN Coordinator Report Purpose To provide a quarterly update to Elected Members of key activities and outcomes of Murray Transport Connections (Mid Murray CPN) from April – June 2014. Background Murray Transport Connections (MTC) is a Community Passenger Network (CPN) funded by the Department for Communities and Social Inclusion, hosted by Mid Murray Council in partnership with the Rural City of Murray Bridge. We provide information on transport services, work with local service providers to help coordinate transport services for eligible residents, and provide transport as a last resort where no other transport is available (using transport brokerage funding). Update for this period Public Transport in Mannum: • Link SA are trialing a shopping tour service for Mannum, with bimonthly trips in

2014. This service commenced in May with the first trip being cancelled due to lack of numbers. Only 6 people registered for the trip and a minimum of 20 are needed to make it feasible. MTC will partly subsidise this service ($5 per passenger), using our transport brokerage funds, to enable it to be offered at the same cost as for Murray Bridge ($25 per trip); it offers residents a days outing and an opportunity to visit different metro based shopping centres.

Morgan Cadell Community Car: • CPN coordinator attended Morgan Cadell Community Transport meeting in May

to report on progress so far. • New guidelines posted out to all volunteer drivers and clients. No response

received so far from clients, some concern from drivers re asking clients to pay for a meal for the drivers on long trips.

• Liaising with Warren Couzens (MMC – WHS Coordinator/Volunteer Coordinator) to update volunteers drivers registrations and police checks.

Transport Brokerage Funding: • Refer to separate report for summary of transport brokerage for 2013-2014

financial year Refer Appendix 6.3.9 Upper Mid Murray HACC Funding approval: • Successfully submitted an application for additional HACC funding for transport in

the Upper Mid Murray region, in collaboration with Mid Murray Support Services (MMSS). The submission includes leasing a wheelchair accessible vehicle to help fill the gaps in transport services for over 65’s, with a focus on social support in the region.

• CPN Coordinator to meet with MMSS CEO on 2nd July re providing support to set up new service.

• MTC providing short term transport brokerage (through Waikerie Health Services) to fill the gap until this new service is in operation.

14/7/2014


6.3.9 Murray Transport Connections Quarterly Update Cont’d South Australian Community Transport Association (SACTA): CPN Coordinator is on the steering committee for new Community Transport (CT) body for SA. Progress to date: • Currently 42 members applications received (including associate memberships

from Seniors Information Service, COTA and Passenger Transport Services, DPTI).

• LGA have offered to assist with promoting SACTA through its circulars. Request for funding assistance ($2000 to help set up website) was not approved.

• CPN Coordinator also attends quarterly Australian Community Transport Association (ACTA) meetings as SA rep.

References Strategic Plan 2.8 Continue to support small communities by working with


Budget Mid Murray CPN is funded externally through DCSI; no

budgetary contribution required from Council for the administration of this program for 2013/14. Council contributes by providing in-kind support for the CPN, and also approved $5000 funding for transport brokerage in 2013/14.

Recommendation Moved __________________ Seconded __________________ that the Murray Transport Connections update report be received. Shane Thompson Director, Community Services

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT


6.4.1 Financial Report

6.4.1.1 Bank Reconciliation Statement as at 30 June 2014

Strategic Plan Reference Finance & Administration Goal 6 The Bank Reconciliation Statement as at the above date is attached. Refer Appendix 6.4.1.1 Recommendation Moved __________________ Seconded __________________ that the bank reconciliation statement as at 30 June 2014 of $1,182,875.23 credit be received.

6.4.1.2 Monthly Budget Performance Reports

A copy of the Monthly Budget Performance Reports is attached. Refer Appendix 6.4.1.2 Recommendation Moved ________________ Seconded ________________ that the Monthly Budget Performance Reports be received.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.2 Chambers Hill Road, Younghusband - Road Realignment Agreement

Introduction/Report Purpose In 1997 Chambers Hill Road was realigned to take out the bend in the road on the downhill approach to the intersection with East Front Road, prior to the Council sealing that section of Chambers Hill Road. The Lands Titles Office have notified Council that the final plan for the road realignment has not been lodged with their office, nor has the acquisition of land from the adjoining owner, DR Brinkley, been completed. Discussion It appears that the Conveyancer previously engaged to carry out the process of drawing up an Agreement between Council and DR Brinkley did not complete the task. The local Solicitors, Mason Westover Homburg, have been engaged to prepare the necessary Agreement and to finalise the purchase of the piece of land from DR Brinkley. The Lands Titles Office have said that unless the process is completed in a reasonable timeframe they will require the Council to start the process again, including have the Surveyor do another site survey and draw new plans. The attached survey plan shows the piece of land (lot 13) to be acquired from DR Brinkley to be about 4 hectares. Mr Brinkley has agreed to sell Lot 13 to the Council for $5,000.00. The Council has had the benefit of using that part of Mr Brinkley's land ever since Chambers Hill Road was realigned and sealed in 1996/1997. Conclusion The decisions being asked of Council is to firstly accept the purchase price of $5,000.00 for the piece of Mr Brinkley's land that is being used by Chambers Hill Road and secondly to accept the Agreement drafted by Mason Westover Homburg. By agreeing to these two matters the Solicitors will be able to lodge the survey plan with the Lands Titles Office and then finalise the purchase of the land from Mr Brinkley. A copy of the correspondence and the survey plan is attached. Refer Appendix 6.4.2 Recommendation Moved __________________ Seconded __________________ that Council agree to purchase Lot 13 in DP 48019 from DR Brinkley for $5,000.00, being land that has been used for the realignment of Chambers Hill Road, and that the Mayor and Chief Executive Officer be authorised to sign and seal the Memorandum of Agreement and all necessary documents.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D

6.4.3 Outstanding Rates As at the 30 June 2014 Council had rates outstanding amounting to $1,373,803.85 compared to $1,268,756.70 the previous year. The amount outstanding represents 12.7% of the rates and arrears due in 2013/2014. Over the last week the Rates Assessment Officer has sent out 960 reminder letters for unpaid Council Rates. The letter gives ratepayers the opportunity to make payment arrangements, to pay the outstanding amount or to question the amount owing. They have until the 14 July 2014 to respond to the letter. If no response is received a follow up debt collection letter will be sent advising legal action will be commenced if the account is not settled or payment arrangements made. When payments arrangements are made, Council offers concession cardholders the option to pay through Centrepay. Council currently has over 60 ratepayers who utilise this payment scheme at no cost to them and the payments are made on a regular fortnightly basis. Kemps Mercantile, Council’s debt collection agency has a total of 208 rate assessments on file with approximately 100 claims for recovery of outstanding rates issued last week. The remaining assessments either have legal action against them or are paying part payments. For information.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D

6.4.4 State Valuation Office – Regional Valuer’s Report 2014/2015 The Regional Valuer from the Barossa has provided Council with a report on the general valuation for Mid Murray Council for 2014/2015. As in previous years, the report is provided solely to Mid Murray Council and cannot be released to anyone outside of Council. The report says that the Council valuation as at 1 January 2014 of $2,129,690,760 was an increase of approximately 0.15% on the total capital value since 30 June 2013. The report also says that;

• valuations have been adjusted for those properties that were affected by the Eden Valley-Truro bushfires in January 2014.

• at this stage there is no evidence that property values in the Keyneton Wind Farm area have been affected by the decision to approve the Wind Farm.

A copy of the report is attached as a Confidential item. Refer Confidential Appendix 6.4.4 For members’ information.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.5 Morgan New Year’s Eve Dry Zone

Introduction Last year Council gained approval for a New Year’s Eve Dry Zone for the Morgan Riverfront, which meant that the possession and consumption of liquor was prohibited from 4-00 pm on 31 December 2013 until 9-00 am on 1 January 2014. The first New Year’s Eve Dry Zone for the Morgan Riverfront was approved in 2007. Discussion Comments from Council staff at Morgan were that it was a reasonably quiet New Year’s Eve in Morgan. Reports were that one hotel was closed before 11-00 pm and the other hotel closed soon after midnight. It appears that having a New Year’s Eve Dry Zone for the Morgan Riverfront and not having a New Year’s Eve Street Party in front of the two hotels continues to achieve the Council’s and the Morgan Community’s wish for the area to be family friendly on New Year’s Eve. References Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within the

community to achieve our shared vision. Budget Nil affect on the Budget Recommendation Moved __________________ Seconded __________________ that Council seek the support of the local Police and the local MP, Dan van Holst Pellekaan, and once gained, Council to then apply for a Dry Zone for the Morgan Riverfront from 4-00 pm on 31 December 2014 until 9-00 am on 1 January 2015.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.6 New Year’s Eve Dry Zone – Cadell

Introduction Last year, at the request of the Cadell Community, Council gained approval for a New Year’s Eve Dry Zone for the Cadell Riverfront (Graeme Claxton Reserve), which meant that the possession and consumption of liquor was prohibited from 4-00 pm on 31 December 2013 to 9-00 am on 1 January 2014. Discussion The introduction of a New Year’s Eve Dry Zone for the Cadell Riverfront for the first time in 2013 resulted in there being no excessive consumption of alcohol by groups of people and no wilful damage to the Reserve facilities as occurred during the 2012 New Year’s Eve celebrations. It is a condition of New Year’s Eve Dry Zone approvals that the Dry Zone is well publicised and signage erected prior to New Year’s Eve and this assisted the Riverland Police in ensuring that there was negligible bad behaviour at Cadell Riverfront last New Year’s Eve. It is recommended that an application for a Dry Zone be made for the coming New Year’s Eve. An application will again need the support of the local Police, the local MP, Dan van Holst Pellekaan and the Cadell Community. References Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within the

community to achieve our shared vision. Budget Nil affect on the Budget Recommendation Moved __________________ Seconded __________________ that Council seek the support of the local Police, local MP, Dan van Holst Pellekaan and the Cadell Community Association and once gained, Council to then apply for a Dry Zone for the Cadell Riverfront from 4-00 pm on 31 December 2014 until 9-00 am on 1 January 2015.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.7 New Year’s Eve Dry Zone – Mannum Main Street, Mary Ann Reserve, Bolto

Reserve and Haythorpe Reserve Introduction The Officer in Charge of Mannum Police Station held a meeting with Council’s Chief Executive Officer to discuss the problems of bad behaviour in the Mannum area on New Year’s Eve. Discussion To help reduce the problem of bad behaviour on New Year’s Eve, the Police asked for Council to extend the existing Dry Zone for Randell Street and Mary Ann Reserve at Mannum from its current period of 11-00 pm to 8-00 am to a new starting time of 6-00 pm and to still finish at 8-00 am. This change would only apply to New Year’s Eve. The Mannum Main Street Dry Zone covers Randell Street, Arnold Park, Anna Street, Shearer Car Park and Mary Ann Reserve. The Mannum Dry Zone Working Group monitors the effectiveness and the outcomes of any initiatives to reduce the affect of alcohol related problems in Mannum. The Chairman of the Working Group is Cr Sayers. If Council resolves to support the additional Dry Zone period from 6-00 pm to 11-00 pm for New Year’s Eve, the Mannum Dry Zone Working Group will be asked for their support. Any change to the Dry Zone would also need the support of the local Police, local MP, Stephan Knoll, Member for Schubert and the local community. The Acting Superintendent, Kylie Walsh, has already written a letter of support to Council. The Police have also asked Council to support the introduction of extra Dry Zones at Bolto Reserve and Haythorpe Reserve for New Year’s Eve to further assist them to control “anti-social alcohol fuelled behaviour”. This is because some of the people who behaved badly in the Mannum Township were camped at either of those two reserves. An application for New Year’s Eve Dry Zones at Bolto Reserve and Haythorpe Reserve would also need to be supported by the local MP, Adrian Pederick, Member for Hammond and the local Community. A copy of the letter from SA Police and information on Dry Areas is attached. Refer Appendix 6.4.7 References Strategic Plan Community Goal 2.0 - An enhanced, cooperative relationship within the

community to achieve our shared vision. Budget Nil affect on the Budget

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.7 New Year’s Eve Dry Zone – Mannum Main Street, Mary Ann Reserve, Bolto

Reserve and Haythorpe Reserve Cont’d Recommendation No 1 – Mannum Main Street and Mary Ann Reserve Moved __________________ Seconded __________________ that Council seek the support of the local MP, Stephan Knoll and the Mannum Progress Association and once gained, Council to then apply for a Dry Zone for Randell Street, Arnold Park, Shearer Car Park, Anna Street and Mary Ann Reserve from 6-00 pm to 11-00 pm on 31 December 2014. Recommendation No 2 – Bolto Reserve and Haythorpe Reserve Moved __________________ Seconded __________________ that Council seek the support of the local MP, Adrian Pederick and the Mannum Progress Association and once gained, Council to then apply for Dry Zones for Bolto Reserve and Haythorpe Reserve from 6-00 pm on 31 December 2014 to 8-00 am on 1 January 2015.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.8 SA Recreation Trails Inc

Re: Lavender Federation Trail

SA Recreation Trails Inc (SARTI) has written to Council to advise that they have recently completed the construction of the Lavender Federation Trail from Truro through Dutton to Eudunda. SARTI have also thanked the Council for its generous contribution which has enabled the trail to proceed and to acknowledge the valuable assistance of Council’s representative, Councillor Inez Bormann. The trail is now completed for its full length within the Mid Murray Council area. The trail enters the Council at Mount Beevor, (near Harrogate) and passes through Tungkillo, Keyneton and Truro on its way to Dutton. A letter to acknowledge the achievement and to record Council’s appreciation has been sent to SARTI. The Truro to Eudunda section of the trail will be officially opened by Member for Stuart, Dan van Holst Pellekaan MP, on Sunday 28 September 2014 at Eudunda at 1-00 pm. A copy of the letter is attached. Refer Appendix 6.4.8 Recommendation Moved __________________ Seconded __________________ that Council note the achievement of SA Recreation Trails Inc in completing the construction of the Lavender Federation Trail within the Mid Murray Council area and that the Mayor be authorised to convey the Council’s appreciation to the group.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.9 Mannum Rowing Clubrooms

Declaration of Interest I advise Council that I have an interest in this matter as I am the Vice President of the Mannum Rowing Club, but as this report is mainly for the purpose of informing Council of the advice from it’s Solicitor, I do not have a conflict. Report Purpose To inform Council of the comments received from the Mannum Rowing Club regarding the draft Lease that was presented to the 12 May 2014 meeting of Council and to table the advice received from Council’s Solicitor, Natasha Jones, on the Rowing Club’s comments. To present Natasha Jones’ advice on the question of Council being able to direct a group that has a lease on Council property to give a sub-lease to another group. Discussion Copies of the draft lease for the Mannum Rowing Club were forwarded to both the Rowing Club and the Mannum RSL, following the 12 May meeting. Comments raised by the Rowing Club were forwarded onto Natasha Jones for her advice. The RSL did not submit any comments to Council, possibly because at a meeting of the Rowing Club and the RSL the Rowing Club said that being notified that they had not actually owned the Rowing Club since 1942 was a big shock to them and they wanted to settle their arrangement with the Council before they came to a formal arrangement with the RSL. The RSL members said they understood the situation and were happy to wait for the Rowing Club and the Council to finalise the lease. Natasha Jones has given Council her advice on each of the comments made by the Rowing Club and a schedule of those comments and the advice is attached. The draft Lease has been changed to bring in to affect the comments made by Natasha Jones. The question as to whether or not Council can direct a lessee of Council property to grant a sub-lease to another group was put to Natasha Jones for advice. A brief summary of the advice from Natasha is that a lease grants “exclusive possession” and that a sub-lease also grants similar “exclusive possession”. Natasha’s advice is that a form of licence that is issued by the lessee to the third party is a way to achieve the outcome Council is seeking. A full copy of the advice is attached. Refer Appendix 6.4.9

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.9 Mannum Rowing Clubrooms Cont’d

Recommendation Moved __________________ Seconded __________________ that Council instruct it’s Solicitors, Kelledy Jones, to prepare a Licence document for the Mannum RSL to use the Mannum Rowing Club clubrooms under a Licence Agreement with the Mannum Rowing Club. Recommendation Moved __________________ Seconded __________________ that the Council accept the changes to the draft Lease for the Mannum Rowing Club as advised by it’s Solicitor and that the revised draft Lease be advertised for public comment for a period of 21 days in accordance with Council’s Public consultation Policy.

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.10 Morgan Internet and Resource Centre

Report Purpose To consider a report on the actions taken to improve the financial operations of the Morgan Internet and Resource Centre (MIRC). Discussion At the meeting of Council held on 11 March 2014 Council received a report on the operations of the MIRC, particularly its financial operations. The Council was aware that the MIRC was taking steps to improve its financial sustainability and resolved that a follow up report be presented to the June 2014 meeting of Council. The Morgan Community Development and Tourism Committee forwarded a letter to Council dated 28 May 2014, but as I did not return from leave until the day of the 11 June meeting the letter was not tabled at that meeting. The letter details the actions that are proposed to be taken so that the financial situation of the MIRC will be improved. Some of those actions include; revising the pricing of advertisements, leasing a new photo copier because the costs to operate the old copier were excessive, hold fundraisers with proceeds going towards the Centre and to improve the management of stock on hand. The Financial report for the period ended 31 May 2014 shows a loss of $4,061.03, which is a significant improvement on the loss as at 31 December 2013 of $9,522.55. The Centre also had Stock on Hand as at 29 May 2014 to the value of $5,455.22. The Centre has also developed a Business and Action Plan for the period 2014 to 2016. The Chairman of the Morgan Community Development and Tourism Committee has thanked Shane Thompson and Sanju Augustine from Council for their assistance and guidance. The Council’s Annual Business Plan and Budget for 2014/2015 has provision for the Council to continue its support for the MIRC. The support provided by Council is as follows; (1) Premises; Council provides the premises and meets the cost of building

insurance, electricity, telephone service. (2) Wages; Council meets the cost to employ the MIRC Manager for 38 hours per

fortnight (half of full time). (3) Accounting Services; Council provides the payroll function, banking and

processes and pays the bills for the MIRC. Copies of the letter from the Morgan Community Development and Tourism Committee, Financial Report 31 May 2014 and the Business and Action Plan 2014 to 2016 are attached. Refer Appendix 6.4.10

14/7/2014

6.4 CORPORATE AND FINANCIAL SERVICES REPORT CONT’D 6.4.10 Morgan Internet and Resource Centre Cont’d

Recommendation Moved __________________ Seconded __________________ that the Morgan Internet and Resource Centre be thanked for their report and their efforts to improve the financial sustainability of the Centre and that they be advised that Council will continue to provide support in the 2014/2015 financial year similar to previous years and that Council will continue to monitor the financial sustainability of the Centre. Robin Bourne Director, Corporate & Financial Services

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT Cr moved that the report be received. Seconded Cr

6.5.1 CEO Monthly Report

Please find listed below a summary of meetings I have attended since the June meeting: 1. Met with Amanda Harfield, Legal Services 2. Met with Joy Marks 3. Attended Code of Conduct Training, Adelaide 4. Attended meeting regarding former Mannum Primary School land, Adelaide 5. Attended Mid Murray Support Services meeting 6. Attended Regional Procurement Roadmap workshop, Gawler 7. Attended Morgan Living River Event 8. Attended Sedan Swap Meet 9. Development Assessment Panel meeting 10. Met with Dr Van Dissel, Kapunda Medical Practice 11. Remuneration Tribunal Hearing, Adelaide 12. Attended Community BBQ and Public Forum, Loxton, Riverland Community

Cabinet 13. LGA Community Wastewater Management System Management Committee

meeting, Adelaide 14. Attended Country Cabinet Premier’s Reception and Dinner, Berri 15. Attended Mannum Dock Museum Board meeting 16. Open Space & Recreation Advisory Committee meeting 17. CCTV meeting, Mannum 18. Met with Sergeant Davis, Mannum Police 19. Attended building maintenance workshop 20. Attended Special Council Meeting 21. Met with Carol Greening 22. Audit Committee meeting 23. Met with Brenton Lewis, Regional Development Australia 24. Met with Executive Officer, Mid Murray Support Services 25. Met with Alexandrina Council 26. Mid Murray & Barossa Local Recovery Executive Sub Committee meeting 27. CFS workshop, Cambrai 28. Attended Local Government Elections Breakfast, Adelaide, Kelledy Jones 29. NAIDOC event at Mannum 30. Attended Morning Tea for Volunteers, Mannum Cemetery 31. Met with Tony Lawson & Peter Bond, Rural City of Murray Bridge 32. Met with IT Manager and others regarding CCTV N.B. This does not include the various internal staff meetings I have attended. For information.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.2 Mid Murray Council Submission for Mobile Phone Coverage Program

Attached is copy of report and Council Resolution dated 10 June 2014, copy of Council’s submission to the Department of Communications dated 28 February 2014, letter received from the Department of Communications dated 7 May 2014 and Council’s submission to the Department in relation to mobile phone towers to overcome no coverage or poor coverage in areas throughout the Mid Murray Council. The submission was prepared as a result of discussions with the Director, Infrastructure Services, IT Manager and myself with the assistance of Regional Development Australia Murraylands & Riverland. Refer Appendix 6.5.2 Recommendation Moved __________________ Seconded __________________ that Council note the submission sent to the Federal Department of Communications for Council assistance for mobile phone towers to overcome no coverage or poor coverage in various areas throughout the Mid Murray Council.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.3. Building Fire Safety Requirements for Chicken Farm and Other Primary

Industries As members are aware, the Country Fire Service appealed the building classification for the Blanchetown Chicken Farm sheds to the Environment, Resources and Development Court. This is notwithstanding that the classification and assessment was undertaken by a qualified Building Surveyor and approval issued by the relevant authority, the Mid Murray Council. I have attached letter received from the Deputy Premier and Minister for Planning, John Rau, dated 15 April 2014, which was sent to the Local Government Association of South Australia following representations from the South Australian Regional Organisation of Councils (SAROC). I have also attached copy of motion and recommendation in relation to Building Fire Safety requirements for Chicken Farms and other Primary Industries to the next SAROC meeting, which is self explanatory. Refer Appendix 6.5.3 Recommendation Moved __________________ Seconded __________________ that the report on the motion to the South Australian Regional Organisation of Councils for the Local Government Association to coordinate a forum of Chicken Farm, Pork and other Primary Industries representatives with large sheds to discuss the existing Building Fire Safety requirements be received.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.4. Mid Murray Council Excluded from Work for the Dole Selected Areas

I have attached copy of advertisement and map showing the areas selected for the Work for the Dole. Despite the level of disadvantage that the Mid Murray Council experiences throughout the large area of our Council, it would appear that we have been excluded from the Work for the Dole. It is suggested that a letter be sent to the Federal Member for Barker, Tony Pasin, highlighting and requesting Mid Murray Council be included in future tenders and a letter also be forwarded to the Federal Minister for Employment, Senator the Hon Eric Abetz. Refer Appendix 6.5.4 Recommendation Moved __________________ Seconded __________________ that Council note the Work for the Dole areas listed for 2014/15 and a letter be sent to the Federal Member for Barker, Tony Pasin and Federal Minister for Employment Senator the Hon Eric Abetz, highlighting the need for the Mid Murray Council area to be included in the next round of the Work for the Dole scheme.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.5 Proposal for Candidate Information Sessions for Forthcoming Local

Government Elections As members are aware, as part of the Elector Representation Review, Council changed the Wards and number of Councillors. A map showing the new Wards and the number of Councillors representing each Ward is attached. I have attached draft advertisement regarding proposed briefing sessions for intending candidates. It is planned for such briefing sessions to be held at Mannum, Bowhill, Swan Reach, Sedan, Truro and Morgan. Nomination kits and information will also be available at the sessions. Refer Appendix 6.5.5 Recommendation Moved __________________ Seconded __________________ that Council note the briefing sessions proposed at Mannum, Bowhill, Swan Reach, Sedan, Truro and Morgan for intending candidates for the forthcoming Local Government elections.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.6 Lack of General Practitioners – Morgan

I have attached copy of meeting notes and outcomes from the Public Meeting held at the Morgan Institute on 8 April 2014, for members’ information. The outcomes from this meeting were as follows:- • Council to write to SA Ambulance to request information on ambulance travel to

the requested hospital. • Council representatives to meet with the Waikerie Medical Centre to ascertain

potential additional general practitioner services being provided at the Morgan Medical Centre by the Waikerie Medical Centre Pty Ltd.

• Council representatives to meet with the Kapunda & Eudunda Medical Practice regarding potential additional general practitioner services at the Morgan Medical Centre.

Meetings have been held with Waikerie Medical Centre and Kapunda & Eudunda Medical Practice representatives with Council. In addition, a letter has been sent to SA Ambulance regarding ambulance travel to hospital for Morgan residents. A copy of the notes of the outcomes of the meeting with Waikerie Medical Centre held on Thursday 5 June 2014 are attached, together with letter sent to SA Ambulance and response received. Council representatives also met with Dr Van Dissel of the Kapunda & Eudunda Medical Practice on 16 June 2014. The outcome of this meeting was that Dr Van Dissel would discuss the provision of additional General Practitioner services at Morgan by his Practice. Refer Appendix 6.5.6 Recommendation Moved __________________ Seconded __________________ that (1) The report on the meeting with Waikerie Medical Centre and Eudunda Medical

Centre representatives regarding General Practitioner services in Morgan be received.

(2) The letter from SA Ambulance dated 2 June 2014 regarding ambulance travel to hospital by Morgan residents be received and a copy be provided to the Morgan RSL and Morgan Community Development and Tourism Association.

(3) It be referred to the Chief Executive Officer and the Director, Community Services, to undertake the outcomes of the meeting held with Waikerie Medical Centre Representatives and publicity be provided on the initiatives undertaken.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.7 Proposal for Mannum Stop and Shop Jetty

I have attached proposal from the Wooden Boat Association of South Australia regarding an improved Stop-and-Shop jetty at Mannum. The proposal from the Wooden Boat Association of South Australia and River Murray Boat Owner Association is self explanatory. It is suggested that discussions be held with Mr Colin Hill regarding the proposal for an improved Stop-and-shop jetty in Mannum with Council representatives and a report be submitted to Council following such discussions. Refer Appendix 6.5.7 Recommendation Moved __________________ Seconded __________________ that (1) The letter from the Wooden Boat Association of South Australia and River

Murray Boat Owner Association dated 20 June 2014 regarding an improved Stop-and-Shop Jetty at Mannum be received.

(2) It be referred to the Chief Executive Officer and Council representatives to have discussions with Mr Colin Hill regarding the proposal for the improved Stop-and-Shop Jetty at Mannum and following discussions, a report be submitted to Council.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.8 Consideration of Acceptance of Crown Land at Cowirra by Council

I have attached the following for members’ information and perusal:- • Council Resolution dated Monday 12 August 2013 regarding Council potentially

accepting Crown Land at Cowirra under its care, control and management. • Letter sent to Crown Lands SA dated 13 August 2013. • Response received from the Department of Environment, Water and Natural

Resources dated 2 June 2014. • Plan showing the area involved.

In order to progress this proposal, it is suggested that discussions be held with Mr Michael Young, Council representatives and representatives from the Department of Environment, Water and Natural Resources. Following such discussions, a report would be submitted to Council regarding the proposal for Council to accept Crown Land at Cowirra under its care, control and management. Refer Appendix 6.5.8 Recommendation Moved __________________ Seconded __________________ that (1) The letter from the Department of Environment, Water and Natural Resources

dated 2 June 2014 regarding Crown Land at Cowirra be received.

(2) It be referred to the Chief Executive Officer, other Council representatives, Michael Young and representatives from Department of Environment, Water and Natural Resources to discuss the proposal for Council to accept Crown Land at Cowirra under its care, control and management and following such discussion, a further report be submitted to Council regarding this proposal.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.9 Truro CWMS – Draft Agreement For Access To Stockwell CWMS

As members may recall, a cost benefit analysis was undertaken on three options for a Community Wastewater Management System at Truro. The best cost and most practical option was for waste from the proposed Truro Scheme to be accepted at the Stockwell Community Wastewater Management System by the Barossa Council. To enable this to occur, an Agreement needs to be completed between the Barossa and Mid Murray Councils. I have attached letter sent to the Barossa Council dated 1 May 2014, draft Wastewater Treatment Agreement and response received by the Barossa Council dated 3 June 2014. The Draft Agreement was prepared by Council’s solicitors by funding received from the State Government for the design of this Scheme. Comments from Council’s consultant assisting with the proposed scheme (also funded by the State Government Seed Funding) indicates the following:- (1) The response is acceptable from the Barossa Council.

(2) In relation to clause 5.2 Operations and Maintenance – a response could be

provided indicating that a complete audit of all septic tanks in Truro has been completed and those with tanks smaller than 1620lt or otherwise defective have already been identified and the owners will be required to upgrade at the time of connection. The Mid Murray Council will be considering funding options in relation to owners required to upgrade, including the connection costs of owners to the new scheme.

Refer Appendix 6.5.9 Recommendation Moved __________________ Seconded __________________ that (1) The letter from the Barossa Council dated 3 June 2014 providing feedback on

the Draft Agreement for Wastewater Treatment from the proposed Truro Scheme at the Stockwell Community Wastewater Management System (provided by the Barossa Council) be received.

(2) The Barossa Council be advised that their comments on the Draft Agreement are acceptable and it be referred to the Chief Executive Officer to provide a response outlining the amendments suggested by the Barossa Council to enable the Agreement to be completed by the parties.

(3) Subject to the amendments to the Draft Agreement being undertaken, it be referred to the Mayor and Chief Executive Officer to complete the Agreement.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.10 State Budget – Impact On Mid Murray Council

I have attached media releases from the Local Government Association of South Australia and the Civil Contactors Federation for members’ information and perusal. Refer Appendix 6.5.10 Recommendation Moved __________________ Seconded __________________ that the report on the 2014 State Budget be received.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.11 Mid Murray Council Submission – Natural Disaster Funding Inquiry

I have attached copy of LGA Circular 18.13, Terms of Reference for the Inquiry and Council submission. Refer Appendix 6.5.11 Recommendation Moved __________________ Seconded __________________ that Council note the submission forwarded to the Productivity Commission on Natural Disaster Funding Arrangements.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.12 Country Fire Service Jurisdiction – Building Rules Consent

As members are aware, the Country Fire Service, through the Attorney General’s Department, lodged an appeal with the Environment, Resources and Development Court in relation to the classification of the chicken sheds as a Class 10a building associated with the Blanchetown free range chicken farm. I have attached copies of previous Council resolutions and appeal lodged by the Country Fire Service. Refer Appendix 6.5.12 Recommendation Moved __________________ Seconded __________________ that Council note the judgement of the Environment, Resources and Development Court of South Australia in relation to the Country Fire Service (CFS) and Mid Murray Council regarding jurisdiction for the CFS to lodge an appeal on the classification of the building.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.13 Local Excellence Expert Panel – “Towards the Council of the Future”

As members may recall, Council forwarded a submission to the Local Excellence Expert Panel on the report prepared entitled “Towards the Council of the Future”. I have attached copy of the LGA Circular 26.4 and consultation papers have been sent previously to all Councillors. Submissions are required by Friday 21 August 2014. I have attached copy of a previous submission by Council in relation to the Local Excellence Expert Panel. It is suggested that any comments by provided to the Chief Executive Officer so that a brief submission can be forwarded by this date. Refer Appendix 6.5.13 Recommendation Moved __________________ Seconded __________________ that it be referred to the Chief Executive Officer to prepare a submission on the recommendations contained in the Local Excellence Expert Panel’s final report (taking into account comments received from Councillors) by 21 August 2014.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.14 Mannum Helipad – Public Meeting

As members are aware, a Community Forum was held on Wednesday 21 May 2014, at the Day Care Centre at the Mannum District Hospital to provide an update on the status of the Mannum helipad. A copy of the minutes from the Community Forum are attach for members’ information. The Works Director, through Tom Avery, Acting Works Manager has been liaising with Medstar and Australian Helicopters regarding the preferred site. We have been endeavouring to obtain written approval/confirmation from both Medstar and Australian Helicopters of the preferred site and the relevant standard criteria. Once this has been obtained, then a full design and costing will be obtained. In the interim, a development application has been lodged and is being progressed. I am conscious that a number of community groups are considering or already undertaking fundraising for the Mannum helipad. Refer Appendix 6.5.14 Recommendation Moved __________________ Seconded __________________ that the minutes from the Community Forum regarding the Mannum helipad held on 21 May 2014 be received.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.15 Local Government Association of South Australia Roads and Works

Conference 2014 I have attached Local Government Association Circular 25.1 and draft Program for the Roads and Works Conference 2014 to be held on 28 and 29 August at Port Lincoln. It is noted that the program includes Bushfire Recovery (Mid Murray Council) which will be a presentation from Harry Seager. Refer Appendix 6.5.15 Recommendation Moved __________________ Seconded __________________ Submitted for consideration for a Councillor to be considered to attend.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.16 Regional Development Fund Programs

I have attached media release regarding the Major Projects and Community Infrastructure Programs for members’ information. It should be noted that each of the programs have a minimum amount of funding with a requirement for there to be leveraged investments. The Guidelines are available at:- http://www.pir.sa.gov.au/__data/assets/pdf_file/0003/220854/Regional_Development_Fund-Guide_for_applicants.pdf Refer Appendix 6.5.16 Submitted for consideration.

http://www.pir.sa.gov.au/__data/assets/pdf_file/0003/220854/Regional_Development_Fund-Guide_for_applicants.pdf

http://www.pir.sa.gov.au/__data/assets/pdf_file/0003/220854/Regional_Development_Fund-Guide_for_applicants.pdf

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.17 Financial Sustainability – Income Generation Measures, Efficiency Gains

Improvements and Cost Saving Initiatives I have attached resolution from Council dated 14 October 2013, regarding income generation measures, efficiency gains, improvements and cost saving initiatives to be undertaken to ensure better financial sustainability of Council. A copy of the Chief Executive Officer’s Financial Sustainability Initiatives and responses received from Directors are attached for members’ information. These improvements and initiatives will continue to be implemented and will form part of the goals to ensure net $2,000,000 reduction in costs for Council over the next two financial years. Refer Appendix 6.5.17 Recommendation Moved __________________ Seconded __________________ that the report on the implementation of income generation measures, efficiency gains, improvements and cost saving initiatives be received and a further report be submitted in 6 months quantifying the savings and initiatives.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.18 RSL – Virtual War Memorial Project

I have attached letter received from the President of the Local Government Association dated 18 June 2014, requesting consideration of a contribution of $911 towards this RSL project. The Mid Murray Council contributed to the recent Aboriginal Memorial and it is considered that this project is also worthy of a contribution. Refer Appendix 6.5.18 Recommendation Moved __________________ Seconded __________________ that Council agree to a contribution of $911 to the RSL Virtual War Memorial Project and the Local Government Association be advised accordingly.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.19 Annual Leave – Chief Executive Officer

My last annual leave was taken for 2 weeks (16 to 30 April 2014). Given the forthcoming Local Government Elections and then a new Council, the only opportunity for leave, in my view, is from mid to late August and then not until March 2015. Recommendation Moved __________________ Seconded __________________ that (1) Approval be given for annual leave for the Chief Executive Officer from the 13

to 28 August 2014 inclusive.

(2) The Infrastructure Services Director be appointed as Acting Chief Executive Officer for this period.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.20 Stormwater Damage Funds Report

As members may recall, Council received $1,488,394 for stormwater damage flood claim and I am informed used $100,000 of this for costs already incurred on some roads. The balance of $1,388,394 was for repairs works to Johnson Hill and Cascade Road. The cost for Johnson Hill and Cascade Road are as follows:-

• Johnson Hill $265,137

• Cascade Road $1,091,794 Accordingly, there is a balance of $31,463. The Works Director and Tourism and Events Manager have inspected Mannum Waterfalls with a view to upgrading the upper car park and ensuring that directional and interpretative signage are installed. Once this is undertaken, the Mannum Waterfalls will be promoted and marketed. Recommendation Moved __________________ Seconded __________________ that the report on the stormwater damage funds from the State Government utilised on Johnson Hill and Cascade Road be received.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.21 Financial Accounting and Financial Management Services – Alexandrina

Council As members are aware, Council’s Senior Accountant, Steve Wilkinson retired on 7 July 2014. I have been considering various options to ensure continuity of financial accounting and financial management services for Council. Options included contract services, employment replacement (advertising, recruitment and replacement of the existing position) or resource sharing with another Council who has the same IT and Financial Management System. I have undertaken a number of discussions with the General Manager, Corporate and Community Servicers of Alexandrina Council regrading the primary provision of financial accounting and financial management services by them to the Mid Murray Council. Alexandria Council has a number of Accountants and Financial Management staff that have a suite of experience, skills and qualifications to continue to progress financial accounting and financial management, Asset Management Plans and the Long Term Financial Plan of Council. In my view, Council will be able to utilise the range of financial accounting services from Alexandrina Council. I have attached draft Financial Management Support Service Agreement between Alexandrina Council and Mid Murray Council for an initial 6 month period at a cost of up to $65,000 (excluding other fees as listed in Appendix one). In my view, there will also be benefits in the transfer of knowledge and better efficiencies for Mid Murray Council as a result. At present, the cost including on costs (but excluding any overtime) of the Senior Accountant is $118,600. Please note that the payment to Alexandrina Council is for a maximum amount total of $65,000 excluding GST. Refer Appendix 6.5.21 Recommendation Moved __________________ Seconded __________________ that Council note the Financial Management Support Service Agreement between Alexandrina Council and Mid Murray Council for Financial Accounting and Financial Management Services for the 6 month period from 1 July 2014 to 31 December 2014.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.22 High Court Judgement Affecting Commonwealth Funding Provided to Local

Government I have attached Local Government Association Circular 27.8 and LGA Alert from Kelledy Jones Lawyers regarding the recent High Court judgment in relation to the Commonwealth funding for the School Chaplaincy Program. As outlined in the Circular and LGA Alert, the judgement will have implications for Commonwealth funding provided to Local Government. The Australian Local Government Association’s approach is outlined in the circular for members’ information. Refer Appendix 6.5.22 Recommendation Moved __________________ Seconded __________________ that the report on the High Court judgement that may affect Commonwealth funding for Local Government be received.

14/7/2014

6.5 CHIEF EXECUTIVE OFFICER’S REPORT CONT’D 6.5.23 Morgan Caravan Park Lease

I have attached for the benefit of Councillors the following information –

• Council resolution from its meeting held on 14 April 2014 • Letter dated 17 April 2014 from Mr Brenton Schmitt • Letter dated 2 June 2014 from Council to Mr Schmitt to Mr Schmitt • Email from Mr Brenton Schmitt dated 5 June 2014 • Email dated 18 June 2014 from Mr Brenton Schmitt • Email to Mr Schmitt from Council dated Thursday 19 June 2014 • Letter sent to Mr Schmitt dated 8 July 2014

The letter dated the 8 July 2014 is self explanatory in relation to the provisions of the Retail and Commercial Leases Act (which applies to the lease between Council and Mr Schmitt). I am awaiting confirmation in writing that Mr Schmitt is agreeable to an independent Valuer being appointed by agreement or failing agreement, by the President of the Australia Institute of Valuers and that the cost of such valuation be shared between the parties. Refer Appendix 6.5.23 Recommendation Moved __________________ Seconded __________________ that Council note the letter sent to Mr Schmitt dated 8 July 2014 requesting confirmation in writing that the lessee (Mr Schmitt) is agreeable to an independent Valuer being appointed by agreement or failing agreement, by the President of the Australia Institute of Valuers and that the cost of such valuation be shared between the parties. Russell Peate Chief Executive Officer

14/7/2014

7. MAYOR’S REPORT


Date Activity

10/06/2014 Council meeting

Caravan Park Committee meeting

14/06/2014 Morgan Boat Festival 16/06/2014 Australian Local Government Conference 16/06/2014 Meeting with Tony Pasin MP 17/06/2014 Meeting with Jamie Briggs MP, Federal Member for Mayo, Assistant Minister

for Infrastructure and Regional Development 18/06/2014 Australian Local Government Conference 19/06/2014 Murraylands Riverland RDA meeting 22/06/2014 Premier’s Community Cabinet Forum 23/06/2014 Tom Koutsantonis MP Treasurer

Premier’s Community Cabinet Reception

24/06/2014 Cambrai Library One Card Launch

Open Space & Recreation Advisory Committee meeting

Mannum Lions Changeover Dinner

25/06/2014 Lake Bywater Info Session

Cadell Information Forum

28/06/2014 Steve Wilkinson’s Farewell 30/06/2014 Building Workshop

Special Council meeting

Audit Committee meeting

Meeting with Brenton Lewis, Regional Development Australia

4/07/2014 Murraylands Community Shed Opening, Murray Bridge 7/07/2014 Meeting with Tim Whetstone MP 8/07/2014 Reconciliation Walk, Mannum

David J Burgess MAYOR

mid murray council =================== minutes of … · 15961/1 cr hall moved that the apologies...

Documents