middle school handbook 2009-10

Candlewood Middle School

West Hollow Middle School

Board of Education:

Fran Greenspan, President

Jay Marcucci, Vice President

Jeanine Bottenus

Carole Catapano

Frank Grimaldi

James Ptucha

Anne Marie Sorkin

Dr. Sheldon Karnilow, Superintendent of Schools

Mr. Michael DeStio, Assistant Superintendent for

Secondary Education

Half Hollow Hills

Privileged to Build Futures—One Child at a Time



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Parent Handbook

Parent Handbook

Parent Handbook

Parent Handbook

Dear Parents/Guardians,

Welcome to another exciting school year in Half Hollow Hills.

Dr. Karnilow and I have worked with the administrative staff to

provide you with a new “Middle Level Parent Handbook”. This

manual will assist with questions you may have during the year

and make your experience at our schools a rewarding one.

Sincerely,

Michael DeStio

Parent Handbook Page 19

Will my child be provided with bus transportation? Transportation is provided for all students K-12, regardless of where

they reside within the school district. Your child’s bus information

will be mailed to your home prior to the start of the school year.

The Half Hollow Hills School District provides busing services for

all students engaged in sports and extracurricular activities.

In addition to the buses provided at the end of the school day,

Middle School students are provided with transportation at 4:00

p.m. and 4:40 p.m. Unlike the usual morning pick ups and 2:40

after school bus runs, Activity Buses will drop students off at the

street corner listed on the Activity Run bus route list that is closest

to their home. Two different Activity Bus Route lists (4:00 and

4:40) will be sent to your home prior to the opening of school.

These lists will also be available on the website. Please be sure that

your child is aware of his/her activity bus routes for any time they

stay late at school.

We remind you that there are rules and regulations regarding

student behavior on buses:

• Parents and guardians are not permitted on the school bus at

any time.

• Cooperate and always follow the instructions of the driver.

• Sit in your seat.

• Keep head, hands, and feet inside the bus.

• Smoking, eating or drinking on the bus is not permitted.

• Demonstrate respect for all school property.

• Appropriate language should be used at all times. Profanity will

not be tolerated.

• Fighting or other misconduct is unacceptable.

Most of our buses are equipped with video recording devices which

may be used to assist us in identifying instances of questionable

behavior.

Bus Riding Privileges May Be Suspended for Inappropriate

or Dangerous Conduct or for Multiple Behavior Infractions For further information contact Stephen Troy, Transportation

Supervisor at 592-3855.

What consequences are there for misbehavior? After-school detention is assigned for minor infractions of school

rules, such as tardiness to class, minor class disruptions. Detention

is usually assigned one day in advance so that the student may

inform the parent. (Parents will be informed and a letter will also be

sent home.) Detention period will be held from 2:45 p.m. to 3:40

p.m. Students will be provided transportation on the 3:45 p.m.

Activity bus run. Refusal to serve detention, or removal from

detention, may result in the assignment of additional detentions.

Continued refusal to serve detention may result in out-of-school

suspension. Students who are not in their advisory seats by 7:50

a.m. considered late. A student who is late more than three times

may be assigned

detention.

In-School Supervision (ISS) is assigned to a student whose behavior

warrants immediate removal from a classroom. These behaviors

may include insubordination or unacceptable conduct which

disturbs the educational process. Students who are assigned in-

school supervision are responsible for any work given to them, as

well as homework relative to the day’s work. Students will work qui-

etly while in the in-house detention room to complete the work due

for the day and complete an assigned reflection packet.

Out-of-School Suspension (OSS) may be assigned for serious

infractions of school rules, as follows: repeated truancy, smoking,

bullying, fighting, possession of alcohol or any controlled

substance, pulling false fire alarms, gross insubordination, abuse of

a teacher (verbal or physical), extortion, possession of a weapon, or

any conduct which otherwise endangers the safety, morals, health

or welfare of oneself or others. Parents are notified of out of- school

suspension. A conference with an administrator will be scheduled.

The school district’s Code Of Conduct can be found both in the

agenda book and on the website.

Students who are assigned after-school

detention may not be permitted to participate

in any after school activities or clubs.

Parent Handbook

Table of Contents

School District Goals page 2

Whom Do I Call page 4

Important Phone Numbers, Should I Contact the School page 5

How Do I Contact My Child’s Teacher, Is There a Web

Site, How Should I Report Absences page 6

How Do I Get Work When My Child Is Absent, How Do

I Sign My Child In To School Late or Out Early page 7

The School Nurse, What if My Child

Forgets Something, What if My Child Loses an Item page 8

Visitors, Phone Use, Cell Phones, Returning School

Property, Lockers page 9

Clubs and After School Activities, Intramural Program page 10

Dress Code, Requirements for Physical Education page 11

Teaming, 6th Grade Courses, Meeting the Teacher page 12

Report Cards, Interim Reports, Grade Reporting System page 13

Advisory, Extra Help, Homework Policy page 14

New York State Tests, Music Lessons page 15

National Junior Honor Society, Lunch Programs,

School Plays page 16

School Concerts, Assembly Programs, School Photo Day,

Taking the Bus to a Friend’s House page 17

Consequences for Misbehavior page 18

Bus Transportation page 19

Whom Do I Call? In order to promote direct, open and respectful interactions so that

problems and concerns can be worked out quickly and efficiently,

the Half Hollow Hills School District has developed communica-

tion protocols. The protocol starts with the staff member closest to

the situation, as that person will usually have the most information.

Phone numbers may be found in the district calendar.

For Classroom Issues:

STEP 1—Classroom Teacher (e-mail is best, but you can

also call to leave a message)

STEP 2—Guidance Counseling Department

STEP 3—Grade level Assistant Principal

STEP 4—Building Principal

STEP 5—Coordinators/Directors (refer to district calendar

for department contacts)

STEP 6—Michael DeStio, Asst. Supt. For Secondary Ed.

STEP 7—Dr. Sheldon Karnilow, Supt. of Schools

Athletic Concerns:

STEP 1—Coach


STEP 3—Joseph Pennacchio, Director of Athletics

Medical Concerns:

STEP 1—School Nurse

STEP 2—Guidance Counselor

STEP 3—Assistant Principal

Transportation Concerns:

For pickup, route problems, etc:

STEP 1—Stephen Troy, Director of Transportation

STEP 2—Victor Manuel, Asst. Supt. Finance and Facilities

Behavior on buses:

STEP 1—Bus Driver



Will I have a chance to see my child perform in concert? Students who are in the chorus, band, or orchestra all perform in

concerts that are presented twice a year—in the winter and spring.

Parents are encouraged to attend these very entertaining programs.

Does the middle school have assembly programs? The middle schools, in conjunction with the Parent-Teacher

Association are very proud to present the Arts-in-Education

Program. Each year the schools welcome guests whose

performances expose students to new and exciting cultural and

educational experiences.

What is the procedure for School Photo Day? Parents will receive by mail, before the start of

the new school year, the information regarding

school photo day. Package prices, as well as the

dates the photographer are scheduled to be in

the building, will be included in this mailer.

Students are asked to bring in the order form

and check on the day photos are taken.

Whether or not you choose to purchase a

package, your child’s picture will be taken and

that photograph will be used for the school

issued identification card.

Can my child ride the bus to a friend's house?

Students must ride the bus to which they are assigned. Requests to

ride a different bus on any given day require a written note with

specific information (i.e. family name, address and phone number

of house). This note must be approved by the main office if the stu-

dent attends Candlewood or the attendance office if the student

attends West Hollow.

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What is National Junior Honor Society?

Membership in the National Junior Honor Society is one of the

highest honors that can awarded to a middle school student. It is

open to students in grades 7-8. To be eligible for

induction, students must meet established criteria

based on academics, leadership, service,

citizenship, and character. Students who meet the

grade point average requirements receive a letter

inviting them to apply for membership.

Application requires teacher recommendations as

well as participation in at least three ongoing

activities (in order to demonstrate an active involvement in school

and community). A special induction ceremony is held each spring,

and parents are invited to attend.

Is there a middle school lunch program? The Half Hollow Hills Central School District believes that one of

the most important ways in which we can help our children

perform better in their classrooms is to provide them with the

nutrition necessary for the healthy growth of minds and bodies.

The middle schools have both a lunch and breakfast program.

What is the Free and Reduced Lunch program? Children from households that meet Federal income guidelines are

eligible for free or reduced price meals. Applications can be ob-

tained through the school nurse. You need only fill out one applica-

tion for all children in your household.

Can my child be in the school play? The middle school produces two shows during

the school year. There are many opportuni-

ties to participate both on stage and behind

the scenes. All students are welcome and

encouraged to audition for the roles available.

Parent Handbook

Important Phone Numbers Candlewood Middle School:

Main Number 592-3300

Andrew Greene, Principal

Dr. Sy Roth, Assistant Principal - 7th & 8th grade

Allison Strand, Assistant Principal - 6th Grade, Spec. Ed)

Nurse 592-3301

Guidance Counseling Department 592-3310

Attendance Office 592-3308

West Hollow Middle School:


Milton Strong, Principal

Allison Beyersdorf, Assistant Principal - 6th grade

Steven Hauk, Assistant Principal - 7th grade

Robert Newton, Assistant Principal - 8th grade

Nurse 592-3401



Transportation: 592-3855

Athletics: 592-3066

Should I contact the school? If you have a concern about your child's progress, homework, disci-

pline or some other issue, please contact us right away. Your child's

teachers and guidance counselor can be extremely helpful in this

regard. You can maintain that connection by checking in

periodically on the parent portal of Infinite Campus.

Is there a web site? To get to the school’s web site first go to the Half Hollow Hills

district page at www.hhh.k12.ny.us

Once there, follow the “Our Schools” link and then the link to

“Candlewood Middle School” or “West Hollow Middle School”.

Teachers have an “e-Board”

that you can access for up-to-date

information and assignments as well as

teachers’ e-mail addresses.

How do I contact my child’s teacher? To contact your child's teachers call the school’s main office and ask

to leave a message. Teachers will return your phone calls in a timely

fashion. In many cases it is easier and quicker to e-mail the teacher.

An e-mail gives you the opportunity to fully explain your concerns.

You can access the teacher’s e-mail address on their

“e-Board”, which can be found on the school website.

How should I report absences?

If your child is going to be absent, please call the school ’s Atten-

dance Office to report that your child will not be coming to school

that day. Both school’s attendance lines have 24-hour voice mail so

you may call in at anytime. A note to the school explaining the

reason for an absence is also requested within three days of the time

your child returns to school. That note should be turned into the

advisory teacher. In addition, if you’d like, you may take advantage

of our e-mail system to communicate with the Attendance Office.

Write to Candlewood’s attendance office at [email protected]

OR West Hollow’s attendance office at [email protected]

It is understood that if a student is absent from school, he/she

may not be allowed to participate in after-school activities.


What NYS tests will my child be taking?

Students in grades 3-8 take a battery of State standardized tests .

These exams measure whether a student is on track to achieve the

challenging NYS Regents requirements. Middle school exams in-

clude:

The NYS English Language Arts Exam for grades 6-8

The NYS Math Exam for grades 6-8

The NYS Science Exam for grade 8

The NYS Social Studies Exam for grade 8

A Proficiency Exam in Foreign Language for grade 8

Regents exams in Integrated Algebra and Earth Science

Parents are advised to pay close attention to their child's

standardized test results. These are shared with parents annually. If

a child is having difficulty, parents should not wait until high

school to get actively involved. Academic Intervention Services are

provided to students in serious academic jeopardy, but parent

support at home is just as important. Contact your child’s teacher

or guidance counselor if you have concerns about your child's per-

formance or questions about what you can do at home to help

your child be successful.

How are lessons scheduled for band, chorus, and orchestra? Students who participate in band, chorus or orchestra participate in

small-group lessons during the regular school day. Lessons are

scheduled on a rotating basis to avoid conflicts with any one class.

Students must report to their regular classroom teacher first, before

going to a scheduled lesson. Students are also responsible for

completing classroom assignments missed during lessons. Band,

orchestra and choir students meet to practice and perform as a

group. Students are given schedules, in advance, for both lessons

and large-group sessions. It is recommended that students record

the dates and times of lessons and that they communicate with all

of their teachers to avoid missing important classroom lessons and

exams.

What is the middle school homework policy? Homework helps students practice and reinforces what they learn

in class. It also teaches self-discipline, time-management skills and

responsibility. Middle school students should be spending some

time on each subject each evening. The teams collaborate and

avoid giving multiple lenthy assignments that are due on the same

day.

Is there Extra Help in the middle school? Extra help is offered in all subjects, and

it is the responsibility of the student to

take advantage of this opportunity to

improve his/her work. All teachers

offer extra help classes. The extra help

schedule is posted in each classroom as

well as on the school’s web site.

Students should contact teachers for help in subjects in which they

are doing poorly or simply have some questions.

What is Advisory? Advisory provides time and teacher support for discussion of ideas

and issues, character education, socialization and the sense of

belonging that middle school students need to succeed.

During these periods an advisor/teacher develops a

thorough knowledge of his/her students through group

activities and discussions, individual conferences, comments from

advisees, teachers, academic and discipline records and parent

contacts. As an outgrowth of this close personal relationship,

advisors are able to intervene and often

prevent many of the common academic, social and discipline

problems that plague the typical middle school student. In this way

students have access to a nurturing, supportive adult in a relaxed,

non-academic setting. Advisory creates a forum for discussion,

venting, listening, exchanging and valuing. It is essential that

students arrive at advisory on time not only because of its obvious

importance but because attendance is required.

Parent Handbook

How do I sign my child into school when he/she is late? A parent or guardian should call the school’s Attendance Office

before 8:30 a.m. to report a lateness to school.

Students arriving to school late must have a dated note explaining

the reason for the lateness and that note must be signed by a

parent/guardian.

If the student arrives late – during advisory – he/she is to report

directly to the advisory classroom.

If the student arrives late – after advisory – Candlewood students

must report to the reception desk, outside of the main office to sign

in for the day and receive a pass to class. West Hollow students

report to the attendance office to sign in for the day and receive a

pass to class.

How do I get work when my child is absent? It is recommended that every student select a partner in each class

who can be called for homework assignments when he/she is absent.

In addition, many teachers list homework assignments on their

e-board.

Students who will be absent for three or more days can call the

Guidance office to get homework from teachers. Allow 24 hours

before pick-up.

How do I sign my child out of school early? If a student plans to leave school early, he/she MUST bring a note

from home. The note should have the student’s name, the date,

and the time the parent will be picking the student up from school.

At Candlewood students should present the note to his/her teacher

at the start of the period he will be leaving. At the correct time the

student will meet his/her parent outside the main office, by the

reception desk, for dismissal and surrender the note.

At West Hollow students should bring a note from home to the

attendance office to receive a pass which will be presented to the

teacher at the start of the period he will be leaving. At the correct

time the student should meet the parents at the attendance office.

What do I do if my child forgets something (lunch, musical instrument, athletic equipment, etc.)? 1. Items are to be brought to the main office where it is the

student’s responsibility to retrieve them. Students ARE NOT

called out of class.

2. Any items still in the office during the school lunch periods will

be brought to the cafeteria where the student can collect his/

her item.

3. If there are any items STILL uncollected at the end of the

school day, students will be called over the loudspeaker AFTER

the dismissal bell to retrieve the item.

Students cannot be called out of class to retrieve forgotten items.

What do I do if my child loses an item? The school has several places a child can go to find lost items.

Students should look in the Lost and Found bins in the cafeteria

for lost clothing, books, backpacks, and other general items. All

books should be properly labeled with the student’s name and

classroom teacher so that they can easily be located.

Valuable items such as wallets and pocketbooks are kept in the

main office until claimed.

Eyeglasses are brought to the nurse’s office until claimed.

Please note that if a student chooses to bring expensive electronic

equipment into the school, the school is not responsible for those

item(s), is not liable for replacement of the item(s), and will not

investigate when the electronic devices are reported lost or stolen.

What is the role of the school nurse? If a student does not feel well before leaving for school, he/she

should be kept at home. If a student is in school and not feeling

well, the school nurse should be seen. A student will be admitted to

the Health Office with a pass from a classroom teacher. A student is

not to go to the Health Office between periods, but should report

to the next period class and obtain a pass from the teacher. Only in

the case of an emergency will a student be admitted without a pass

to the Health Office. The nurse also provides medical clearance for

student participation in interscholastic athletics.


How will I know how my child is doing? Report cards are issued four times each year or approximately every

ten weeks. Between reporting periods, teachers will make every

effort to contact parents to provide positive feedback or suggestions

for improvement. Report cards are mailed home and grades may be

available for viewing on the Parent Portal of Infinite Campus. (See

the website for Parent Portal activation information.)

Interim reports are issued four times a year, approximately every ten

weeks, in the middle of each marking period. These reports are

available for viewing on the Parent Portal.

What type of grade reporting system is used in 6th and 7th grade?

Letter Grade Number

Grade Honor Roll

A+ 95 - 100 Outstanding

Achievement

High Honor

Roll

A 90 - 94.9 Excellent High Honor

Roll

B+ 85 - 89.9 Very Good Honor Roll

B 80 - 84.9 Good

C+ 75 - 79.9 Satisfactory

C 70 - 74.9 Fair

D 65 - 69.9 Poor

F Below 65 Failing

Our 8th grade students only receive numerical grades.

When can I meet my child’s teachers?

There will be a 6th grade Back to School Night in September where

you will have the opportunity to follow your child’s schedule and

hear about the curriculum from his/her teachers. (There will be a

separate Back to School Night for 7th and 8th grade in September.

as well) There will also be a chance for you to attend a scheduled,

parent-teacher conference in the fall or winter. In addition, you

may call the counseling center to arrange an appointment with any

teacher you wish to see. These conferences are held during the

school day.

What is Teaming? A middle school team consists of the core teachers (English, Math,

Science, Reading-in 6th grade, and Social Studies) and a group of

students that share these teachers. Team teachers plan, coordinate,

and evaluate curriculum and instruction across academic areas.

Teams cultivate meaningful and regular communication with

students’ parents and plan for team activities. For teachers, teams

provide a collaborative and supportive work group. For students,

teams offer stable relationships with teachers and peers.

What courses will my child be studying in 6th grade? English

Reading

Social Studies

Math

Science

Phys Ed / Music

Art / Family Career Sciences/ Computers/ Health

Foreign Language—Italian, French, Spanish or Chinese

For information on 7th and 8th grade courses please see the website.

Will my child have a locker to store a coat and books? Every middle school student is assigned a hall locker when they

begin 6th grade. Lockers are the property of the school district and

are loaned to the student. The administration reserves the right to

enter a locker at any time they deem necessary without prior

knowledge or consent of a student or parent.

What if my child does not return school property? Your child is responsible for all textbooks, athletic equipment,

uniforms, library books combination locks, etc. that they are

loaned during the school year. Any items that are lost or damaged

must be paid for. Library privileges and participation in athletics

and extracurricular activities may be suspended for the next school

year until all items are either returned or paid for.

Can my child call me from school? What about cell phones? The guidance office has a telephone for students' emergency use

only—forgotten books, sports equipment, etc. Students should not

use this phone to make social plans or to call parents for a ride

home when they don't want to wait for the late bus. Students may

also use a school pay phone. Cell phones are permitted prior to

and following school hours and are only acceptable in the building

as long as they remain in the students’ lockers during the school

day. They are not to be used in classrooms, the cafeteria or the

hallways. (If seen, they will be confiscated and parents will be

asked to retrieve them. ) Teachers are encouraged to use cell phones

from the classroom in case of emergency.

Are visitors allowed into school during the school day? For security reasons, visitors to the school are required to

first report to the reception desk, located outside the main

office (Candlewood) / at the south entrance (West Hollow),

for a visitor's pass. Parents are not permitted to visit

students during the school day

Does the middle school offer clubs and after-school activities? We encourage all students to participate in after-school activities.

Extracurricular activities are a great way for children to meet new

friends, learn new things or give something back to their

community. We find that students who are involved in after-school

activities earn higher grades and are more successful -- both aca-

demically and socially. Details about meeting dates and times are

generally provided over the morning announcements, notices

posted around the school, and on our website. Parents and students

should also feel free to contact their guidance counselor or club

advisors for more information.

Please refer to the school website for a complete listing of clubs and

after-school activities.

Is there an Intramural Program? 6th graders cannot participate in interscholastic sports. The

middle school intramural program is an outgrowth of the physical

education program and all students are invited to attend on a

voluntary basis regardless of their sport skill level. Participation,

rather than competition, is emphasized. A

variety of activities are offered with most meet-

ing twice a week for a ten-week period of time.

Activities change seasonally and are led by staff

members. The intramural program is publicized

through public address announcements in

advisory, written notices, announcements in

physical education classes, and posters.

Please refer to the school website for a complete listing of

Intramural offerings.

Page 11

Is there a dress code? Students at the middle schools are encouraged to dress in a manner

appropriate for school.

General rules for student attire: Students should wear safe,

appropriate clothing that does not interfere with the students’ or

classmates' education. This includes: no see-through or brief

clothing; footwear that is appropriate for outdoor use only; cloth-

ing that is not suggestive, vulgar, obscene, or disgraceful to race,

color, religion, creed, national origin, gender, sexual orientation, or

disability; no clothing that promotes or endorses alcohol, tobacco,

and/or illegal drugs, or clothing that encourages or promotes illegal

or violent activities. If a teacher has a concern about the way a

student is dressed, he/she will notify an administrator who will

speak to the student.

In addition, except with parental permission

for religious or medical reasons, students

must remove all headwear upon entering the

school building including: hats, bandanas,

sweatbands, hoods, stocking caps, do-rags,

hair scarves, etc.

What requirements are there for Physical Education in middle school? All students have a physical education class every other day.

Students are required to have a change of clothing (different

clothing than the clothing worn to school); shorts and any color

T-shirts (with no inappropriate sayings); pull-on type shorts – no

belt loops, buckles, zippers, etc. Sweatshirts and sweatpants are

recommended for cool weather. Sneakers must be appropriate for

running and jumping activities—not all-terrain boots or raised

platform sneakers.

Parents have a choice as to whether or not they would like their

child’s Phys. Ed. Grade to be included in the academic average. A

“Grade Inclusion Form” is available in the guidance counseling

center. Information regarding deadline dates will be mailed home.

Does the middle school offer clubs and after-school activities? We encourage all students to participate in after-school activities.

Extracurricular activities are a great way for children to meet new

friends, learn new things or give something back to their

community. We find that students who are involved in after-school

activities earn higher grades and are more successful -- both aca-

demically and socially. Details about meeting dates and times are

generally provided over the morning announcements, notices

posted around the school, and on our website. Parents and students

should also feel free to contact their guidance counselor or club

advisors for more information.

Please refer to the school website for a complete listing of clubs and

after-school activities.

Is there an Intramural Program? 6th graders cannot participate in interscholastic sports. The

middle school intramural program is an outgrowth of the physical

education program and all students are invited to attend on a

voluntary basis regardless of their sport skill level. Participation,

rather than competition, is emphasized. A

variety of activities are offered with most meet-

ing twice a week for a ten-week period of time.

Activities change seasonally and are led by staff

members. The intramural program is publicized

through public address announcements in

advisory, written notices, announcements in

physical education classes, and posters.

Please refer to the school website for a complete listing of

Intramural offerings.

Is there a dress code? Students at the middle schools are encouraged to dress in a manner

appropriate for school.

General rules for student attire: Students should wear safe,

appropriate clothing that does not interfere with the students’ or

classmates' education. This includes: no see-through or brief

clothing; footwear that is appropriate for outdoor use only; cloth-

ing that is not suggestive, vulgar, obscene, or disgraceful to race,

color, religion, creed, national origin, gender, sexual orientation, or

disability; no clothing that promotes or endorses alcohol, tobacco,

and/or illegal drugs, or clothing that encourages or promotes illegal

or violent activities. If a teacher has a concern about the way a

student is dressed, he/she will notify an administrator who will

speak to the student.

In addition, except with parental permission

for religious or medical reasons, students

must remove all headwear upon entering the

school building including: hats, bandanas,

sweatbands, hoods, stocking caps, do-rags,

hair scarves, etc.

What requirements are there for Physical Education in middle school? All students have a physical education class every other day.

Students are required to have a change of clothing (different

clothing than the clothing worn to school); shorts and any color

T-shirts (with no inappropriate sayings); pull-on type shorts – no

belt loops, buckles, zippers, etc. Sweatshirts and sweatpants are

recommended for cool weather. Sneakers must be appropriate for

running and jumping activities—not all-terrain boots or raised

platform sneakers.

Parents have a choice as to whether or not they would like their

child’s Phys. Ed. Grade to be included in the academic average. A

“Grade Inclusion Form” is available in the guidance counseling

center. Information regarding deadline dates will be mailed home.

When can I meet my child’s teachers?

There will be a 6th grade Back to School Night in September where

you will have the opportunity to follow your child’s schedule and

hear about the curriculum from his/her teachers. (There will be a

separate Back to School Night for 7th and 8th grade in September.

as well) There will also be a chance for you to attend a scheduled,

parent-teacher conference in the fall or winter. In addition, you

may call the counseling center to arrange an appointment with any

teacher you wish to see. These conferences are held during the

school day.

What is Teaming? A middle school team consists of the core teachers (English, Math,

Science, Reading-in 6th grade, and Social Studies) and a group of

students that share these teachers. Team teachers plan, coordinate,

and evaluate curriculum and instruction across academic areas.

Teams cultivate meaningful and regular communication with

students’ parents and plan for team activities. For teachers, teams

provide a collaborative and supportive work group. For students,

teams offer stable relationships with teachers and peers.

What courses will my child be studying in 6th grade? English

Reading

Social Studies

Math

Science

Phys Ed / Music

Art / Family Career Sciences/ Computers/ Health

Foreign Language—Italian, French, Spanish or Chinese

For information on 7th and 8th grade courses please see the website.

Page 9

Will my child have a locker to store a coat and books? Every middle school student is assigned a hall locker when they

begin 6th grade. Lockers are the property of the school district and

are loaned to the student. The administration reserves the right to

enter a locker at any time they deem necessary without prior

knowledge or consent of a student or parent.

What if my child does not return school property? Your child is responsible for all textbooks, athletic equipment,

uniforms, library books combination locks, etc. that they are

loaned during the school year. Any items that are lost or damaged

must be paid for. Library privileges and participation in athletics

and extracurricular activities may be suspended for the next school

year until all items are either returned or paid for.

Can my child call me from school? What about cell phones? The guidance office has a telephone for students' emergency use

only—forgotten books, sports equipment, etc. Students should not

use this phone to make social plans or to call parents for a ride

home when they don't want to wait for the late bus. Students may

also use a school pay phone. Cell phones are permitted prior to

and following school hours and are only acceptable in the building

as long as they remain in the students’ lockers during the school

day. They are not to be used in classrooms, the cafeteria or the

hallways. (If seen, they will be confiscated and parents will be

asked to retrieve them. ) Teachers are encouraged to use cell phones

from the classroom in case of emergency.

Are visitors allowed into school during the school day? For security reasons, visitors to the school are required to

first report to the reception desk, located outside the main

office (Candlewood) / at the south entrance (West Hollow),

for a visitor's pass. Parents are not permitted to visit

students during the school day

What do I do if my child forgets something (lunch, musical instrument, athletic equipment, etc.)? 1. Items are to be brought to the main office where it is the

student’s responsibility to retrieve them. Students ARE NOT

called out of class.

2. Any items still in the office during the school lunch periods will

be brought to the cafeteria where the student can collect his/

her item.

3. If there are any items STILL uncollected at the end of the

school day, students will be called over the loudspeaker AFTER

the dismissal bell to retrieve the item.

Students cannot be called out of class to retrieve forgotten items.

What do I do if my child loses an item? The school has several places a child can go to find lost items.

Students should look in the Lost and Found bins in the cafeteria

for lost clothing, books, backpacks, and other general items. All

books should be properly labeled with the student’s name and

classroom teacher so that they can easily be located.

Valuable items such as wallets and pocketbooks are kept in the

main office until claimed.

Eyeglasses are brought to the nurse’s office until claimed.

Please note that if a student chooses to bring expensive electronic

equipment into the school, the school is not responsible for those

item(s), is not liable for replacement of the item(s), and will not

investigate when the electronic devices are reported lost or stolen.

What is the role of the school nurse? If a student does not feel well before leaving for school, he/she

should be kept at home. If a student is in school and not feeling

well, the school nurse should be seen. A student will be admitted to

the Health Office with a pass from a classroom teacher. A student is

not to go to the Health Office between periods, but should report

to the next period class and obtain a pass from the teacher. Only in

the case of an emergency will a student be admitted without a pass

to the Health Office. The nurse also provides medical clearance for

student participation in interscholastic athletics.

Parent Handbook

How will I know how my child is doing? Report cards are issued four times each year or approximately every

ten weeks. Between reporting periods, teachers will make every

effort to contact parents to provide positive feedback or suggestions

for improvement. Report cards are mailed home and grades may be

available for viewing on the Parent Portal of Infinite Campus. (See

the website for Parent Portal activation information.)

Interim reports are issued four times a year, approximately every ten

weeks, in the middle of each marking period. These reports are

available for viewing on the Parent Portal.

What type of grade reporting system is used in 6th and 7th grade?

Letter Grade Number

Grade Honor Roll

A+ 95 - 100 Outstanding

Achievement

High Honor

Roll

A 90 - 94.9 Excellent High Honor

Roll

B+ 85 - 89.9 Very Good Honor Roll

B 80 - 84.9 Good

C+ 75 - 79.9 Satisfactory

C 70 - 74.9 Fair

D 65 - 69.9 Poor

F Below 65 Failing

Our 8th grade students only receive numerical grades.

What is the middle school homework policy? Homework helps students practice and reinforces what they learn

in class. It also teaches self-discipline, time-management skills and

responsibility. Middle school students should be spending some

time on each subject each evening. The teams collaborate and

avoid giving multiple lenthy assignments that are due on the same

day.

Is there Extra Help in the middle school? Extra help is offered in all subjects, and

it is the responsibility of the student to

take advantage of this opportunity to

improve his/her work. All teachers

offer extra help classes. The extra help

schedule is posted in each classroom as

well as on the school’s web site.

Students should contact teachers for help in subjects in which they

are doing poorly or simply have some questions.

What is Advisory? Advisory provides time and teacher support for discussion of ideas

and issues, character education, socialization and the sense of

belonging that middle school students need to succeed.

During these periods an advisor/teacher develops a

thorough knowledge of his/her students through group

activities and discussions, individual conferences, comments from

advisees, teachers, academic and discipline records and parent

contacts. As an outgrowth of this close personal relationship,

advisors are able to intervene and often

prevent many of the common academic, social and discipline

problems that plague the typical middle school student. In this way

students have access to a nurturing, supportive adult in a relaxed,

non-academic setting. Advisory creates a forum for discussion,

venting, listening, exchanging and valuing. It is essential that

students arrive at advisory on time not only because of its obvious

importance but because attendance is required.


How do I sign my child into school when he/she is late? A parent or guardian should call the school’s Attendance Office

before 8:30 a.m. to report a lateness to school.

Students arriving to school late must have a dated note explaining

the reason for the lateness and that note must be signed by a

parent/guardian.

If the student arrives late – during advisory – he/she is to report

directly to the advisory classroom.

If the student arrives late – after advisory – Candlewood students

must report to the reception desk, outside of the main office to sign

in for the day and receive a pass to class. West Hollow students

report to the attendance office to sign in for the day and receive a

pass to class.

How do I get work when my child is absent? It is recommended that every student select a partner in each class

who can be called for homework assignments when he/she is absent.

In addition, many teachers list homework assignments on their

e-board.

Students who will be absent for three or more days can call the

Guidance office to get homework from teachers. Allow 24 hours

before pick-up.

How do I sign my child out of school early? If a student plans to leave school early, he/she MUST bring a note

from home. The note should have the student’s name, the date,

and the time the parent will be picking the student up from school.

At Candlewood students should present the note to his/her teacher

at the start of the period he will be leaving. At the correct time the

student will meet his/her parent outside the main office, by the

reception desk, for dismissal and surrender the note.

At West Hollow students should bring a note from home to the

attendance office to receive a pass which will be presented to the

teacher at the start of the period he will be leaving. At the correct

time the student should meet the parents at the attendance office.

Is there a web site? To get to the school’s web site first go to the Half Hollow Hills

district page at www.hhh.k12.ny.us

Once there, follow the “Our Schools” link and then the link to

“Candlewood Middle School” or “West Hollow Middle School”.

Teachers have an “e-Board”

that you can access for up-to-date

information and assignments as well as

teachers’ e-mail addresses.

How do I contact my child’s teacher? To contact your child's teachers call the school’s main office and ask

to leave a message. Teachers will return your phone calls in a timely

fashion. In many cases it is easier and quicker to e-mail the teacher.

An e-mail gives you the opportunity to fully explain your concerns.

You can access the teacher’s e-mail address on their

“e-Board”, which can be found on the school website.

How should I report absences?

If your child is going to be absent, please call the school ’s Atten-

dance Office to report that your child will not be coming to school

that day. Both school’s attendance lines have 24-hour voice mail so

you may call in at anytime. A note to the school explaining the

reason for an absence is also requested within three days of the time

your child returns to school. That note should be turned into the

advisory teacher. In addition, if you’d like, you may take advantage

of our e-mail system to communicate with the Attendance Office.

Write to Candlewood’s attendance office at [email protected]

OR West Hollow’s attendance office at [email protected]

It is understood that if a student is absent from school, he/she

may not be allowed to participate in after-school activities.

Parent Handbook

What NYS tests will my child be taking?

Students in grades 3-8 take a battery of State standardized tests .

These exams measure whether a student is on track to achieve the

challenging NYS Regents requirements. Middle school exams in-

clude:

The NYS English Language Arts Exam for grades 6-8

The NYS Math Exam for grades 6-8

The NYS Science Exam for grade 8

The NYS Social Studies Exam for grade 8

A Proficiency Exam in Foreign Language for grade 8

Regents exams in Integrated Algebra and Earth Science

Parents are advised to pay close attention to their child's

standardized test results. These are shared with parents annually. If

a child is having difficulty, parents should not wait until high

school to get actively involved. Academic Intervention Services are

provided to students in serious academic jeopardy, but parent

support at home is just as important. Contact your child’s teacher

or guidance counselor if you have concerns about your child's per-

formance or questions about what you can do at home to help

your child be successful.

How are lessons scheduled for band, chorus, and orchestra? Students who participate in band, chorus or orchestra participate in

small-group lessons during the regular school day. Lessons are

scheduled on a rotating basis to avoid conflicts with any one class.

Students must report to their regular classroom teacher first, before

going to a scheduled lesson. Students are also responsible for

completing classroom assignments missed during lessons. Band,

orchestra and choir students meet to practice and perform as a

group. Students are given schedules, in advance, for both lessons

and large-group sessions. It is recommended that students record

the dates and times of lessons and that they communicate with all

of their teachers to avoid missing important classroom lessons and

exams.

What is National Junior Honor Society?

Membership in the National Junior Honor Society is one of the

highest honors that can awarded to a middle school student. It is

open to students in grades 7-8. To be eligible for

induction, students must meet established criteria

based on academics, leadership, service,

citizenship, and character. Students who meet the

grade point average requirements receive a letter

inviting them to apply for membership.

Application requires teacher recommendations as

well as participation in at least three ongoing

activities (in order to demonstrate an active involvement in school

and community). A special induction ceremony is held each spring,

and parents are invited to attend.

Is there a middle school lunch program? The Half Hollow Hills Central School District believes that one of

the most important ways in which we can help our children

perform better in their classrooms is to provide them with the

nutrition necessary for the healthy growth of minds and bodies.

The middle schools have both a lunch and breakfast program.

What is the Free and Reduced Lunch program? Children from households that meet Federal income guidelines are

eligible for free or reduced price meals. Applications can be ob-

tained through the school nurse. You need only fill out one applica-

tion for all children in your household.

Can my child be in the school play? The middle school produces two shows during

the school year. There are many opportuni-

ties to participate both on stage and behind

the scenes. All students are welcome and

encouraged to audition for the roles available.


Important Phone Numbers Candlewood Middle School:


Andrew Greene, Principal

Dr. Sy Roth, Assistant Principal - 7th & 8th grade

Allison Strand, Assistant Principal - 6th Grade, Spec. Ed)

Nurse 592-3301



West Hollow Middle School:


Milton Strong, Principal

Allison Beyersdorf, Assistant Principal - 6th grade

Steven Hauk, Assistant Principal - 7th grade

Robert Newton, Assistant Principal - 8th grade

Nurse 592-3401



Transportation: 592-3855

Athletics: 592-3066

Should I contact the school? If you have a concern about your child's progress, homework, disci-

pline or some other issue, please contact us right away. Your child's

teachers and guidance counselor can be extremely helpful in this

regard. You can maintain that connection by checking in

periodically on the parent portal of Infinite Campus.

Whom Do I Call? In order to promote direct, open and respectful interactions so that

problems and concerns can be worked out quickly and efficiently,

the Half Hollow Hills School District has developed communica-

tion protocols. The protocol starts with the staff member closest to

the situation, as that person will usually have the most information.

Phone numbers may be found in the district calendar.

For Classroom Issues:

STEP 1—Classroom Teacher (e-mail is best, but you can

also call to leave a message)

STEP 2—Guidance Counseling Department


STEP 4—Building Principal

STEP 5—Coordinators/Directors (refer to district calendar

for department contacts)

STEP 6—Michael DeStio, Asst. Supt. For Secondary Ed.

STEP 7—Dr. Sheldon Karnilow, Supt. of Schools

Athletic Concerns:

STEP 1—Coach


STEP 3—Joseph Pennacchio, Director of Athletics

Medical Concerns:

STEP 1—School Nurse

STEP 2—Guidance Counselor


Transportation Concerns:

For pickup, route problems, etc:

STEP 1—Stephen Troy, Director of Transportation

STEP 2—Victor Manuel, Asst. Supt. Finance and Facilities

Behavior on buses:

STEP 1—Bus Driver


Parent Handbook

Will I have a chance to see my child perform in concert? Students who are in the chorus, band, or orchestra all perform in

concerts that are presented twice a year—in the winter and spring.

Parents are encouraged to attend these very entertaining programs.

Does the middle school have assembly programs? The middle schools, in conjunction with the Parent-Teacher

Association are very proud to present the Arts-in-Education

Program. Each year the schools welcome guests whose

performances expose students to new and exciting cultural and

educational experiences.

What is the procedure for School Photo Day? Parents will receive by mail, before the start of

the new school year, the information regarding

school photo day. Package prices, as well as the

dates the photographer are scheduled to be in

the building, will be included in this mailer.

Students are asked to bring in the order form

and check on the day photos are taken.

Whether or not you choose to purchase a

package, your child’s picture will be taken and

that photograph will be used for the school

issued identification card.

Can my child ride the bus to a friend's house?

Students must ride the bus to which they are assigned. Requests to

ride a different bus on any given day require a written note with

specific information (i.e. family name, address and phone number

of house). This note must be approved by the main office if the stu-

dent attends Candlewood or the attendance office if the student

attends West Hollow.

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What consequences are there for misbehavior? After-school detention is assigned for minor infractions of school

rules, such as tardiness to class, minor class disruptions. Detention

is usually assigned one day in advance so that the student may

inform the parent. (Parents will be informed and a letter will also be

sent home.) Detention period will be held from 2:45 p.m. to 3:40

p.m. Students will be provided transportation on the 3:45 p.m.

Activity bus run. Refusal to serve detention, or removal from

detention, may result in the assignment of additional detentions.

Continued refusal to serve detention may result in out-of-school

suspension. Students who are not in their advisory seats by 7:50

a.m. considered late. A student who is late more than three times

may be assigned

detention.

In-School Supervision (ISS) is assigned to a student whose behavior

warrants immediate removal from a classroom. These behaviors

may include insubordination or unacceptable conduct which

disturbs the educational process. Students who are assigned in-

school supervision are responsible for any work given to them, as

well as homework relative to the day’s work. Students will work qui-

etly while in the in-house detention room to complete the work due

for the day and complete an assigned reflection packet.

Out-of-School Suspension (OSS) may be assigned for serious

infractions of school rules, as follows: repeated truancy, smoking,

bullying, fighting, possession of alcohol or any controlled

substance, pulling false fire alarms, gross insubordination, abuse of

a teacher (verbal or physical), extortion, possession of a weapon, or

any conduct which otherwise endangers the safety, morals, health

or welfare of oneself or others. Parents are notified of out of- school

suspension. A conference with an administrator will be scheduled.

The school district’s Code Of Conduct can be found both in the

agenda book and on the website.

Students who are assigned after-school

detention may not be permitted to participate

in any after school activities or clubs.


Table of Contents

School District Goals page 2

Whom Do I Call page 4

Important Phone Numbers, Should I Contact the School page 5

How Do I Contact My Child’s Teacher, Is There a Web

Site, How Should I Report Absences page 6

How Do I Get Work When My Child Is Absent, How Do

I Sign My Child In To School Late or Out Early page 7

The School Nurse, What if My Child

Forgets Something, What if My Child Loses an Item page 8

Visitors, Phone Use, Cell Phones, Returning School

Property, Lockers page 9

Clubs and After School Activities, Intramural Program page 10

Dress Code, Requirements for Physical Education page 11

Teaming, 6th Grade Courses, Meeting the Teacher page 12

Report Cards, Interim Reports, Grade Reporting System page 13

Advisory, Extra Help, Homework Policy page 14

New York State Tests, Music Lessons page 15

National Junior Honor Society, Lunch Programs,

School Plays page 16

School Concerts, Assembly Programs, School Photo Day,

Taking the Bus to a Friend’s House page 17

Consequences for Misbehavior page 18

Bus Transportation page 19

Dear Parents/Guardians,

Welcome to another exciting school year in Half Hollow Hills.

Dr. Karnilow and I have worked with the administrative staff to

provide you with a new “Middle Level Parent Handbook”. This

manual will assist with questions you may have during the year

and make your experience at our schools a rewarding one.

Sincerely,

Michael DeStio

Parent Handbook

Will my child be provided with bus transportation? Transportation is provided for all students K-12, regardless of where

they reside within the school district. Your child’s bus information

will be mailed to your home prior to the start of the school year.

The Half Hollow Hills School District provides busing services for

all students engaged in sports and extracurricular activities.

In addition to the buses provided at the end of the school day,

Middle School students are provided with transportation at 4:00

p.m. and 4:40 p.m. Unlike the usual morning pick ups and 2:40

after school bus runs, Activity Buses will drop students off at the

street corner listed on the Activity Run bus route list that is closest

to their home. Two different Activity Bus Route lists (4:00 and

4:40) will be sent to your home prior to the opening of school.

These lists will also be available on the website. Please be sure that

your child is aware of his/her activity bus routes for any time they

stay late at school.

We remind you that there are rules and regulations regarding

student behavior on buses:

• Parents and guardians are not permitted on the school bus at

any time.

• Cooperate and always follow the instructions of the driver.

• Sit in your seat.

• Keep head, hands, and feet inside the bus.

• Smoking, eating or drinking on the bus is not permitted.

• Demonstrate respect for all school property.

• Appropriate language should be used at all times. Profanity will

not be tolerated.

• Fighting or other misconduct is unacceptable.

Most of our buses are equipped with video recording devices which

may be used to assist us in identifying instances of questionable

behavior.

Bus Riding Privileges May Be Suspended for Inappropriate

or Dangerous Conduct or for Multiple Behavior Infractions For further information contact Stephen Troy, Transportation

Supervisor at 592-3855.



Board of Education:

Fran Greenspan, President

Jay Marcucci, Vice President

Jeanine Bottenus

Carole Catapano

Frank Grimaldi

James Ptucha

Anne Marie Sorkin

Dr. Sheldon Karnilow, Superintendent of Schools

Mr. Michael DeStio, Assistant Superintendent for

Secondary Education

Half Hollow Hills

Privileged to Build Futures—One Child at a Time



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Parent Handbook

Parent Handbook

Parent Handbook

Parent Handbook