Mike McColeman, P.E. Mike McColeman, P.E.

Assistant Maintenance AdministratorAssistant Maintenance Administrator

Ohio Department of TransportationOhio Department of Transportation

Defining Desired OutcomesDefining Desired Outcomes

How Ohio is Using Condition Measures and How Ohio is Using Condition Measures and Specific Goals to Focus and Manage their Specific Goals to Focus and Manage their Workforce.Workforce.

Defining Desired OutcomesDefining Desired Outcomes

OverviewOverview

Roadside inspectionRoadside inspection GIS Deficiency MappingGIS Deficiency Mapping Performance Index Performance Index District and County Work Plans District and County Work Plans

Ohio Transportation Ohio Transportation FactsFacts 3535thth in Geographic Size in Geographic Size 77thth Largest Population Largest Population 55thth Highest Traffic Volume Highest Traffic Volume 44thth Largest in Freight Hauled by Truck Largest in Freight Hauled by Truck 1010thth Largest Highway Network Largest Highway Network (over 19,300 (over 19,300

Centerline Miles) Centerline Miles)

44thth Largest Interstate Network Largest Interstate Network 22ndnd Largest Bridge Inventory Largest Bridge Inventory (approx. 42,000)(approx. 42,000)

Ohio DOTOhio DOT

12 Districts, Central Office12 Districts, Central Office88 County Garages 88 County Garages andand 135 135 OutpostsOutposts48,550 Lane Miles48,550 Lane Miles5890 Total Employees5890 Total Employees2941 Maintenance 2941 Maintenance EmployeesEmployeesMaintenance Employees Maintenance Employees Represent half Represent half ofof ODOT’s ODOT’s WorkforceWorkforce

Maintenance Quality Maintenance Quality Survey (MQS)Survey (MQS)

Recording of Maintenance deficiencies, as Recording of Maintenance deficiencies, as defined in the Maintenance Quality Survey defined in the Maintenance Quality Survey Manual, conducted through the Central Manual, conducted through the Central Office, Office of Maintenance Office, Office of Maintenance Administration.Administration.

MQS InspectionsMQS Inspections

Two teams consisting of two inspectorsTwo teams consisting of two inspectors Visual inspections conducted by vehicle Visual inspections conducted by vehicle Data recorded via touch screen laptop Data recorded via touch screen laptop

computer utilizing GPS technologycomputer utilizing GPS technology One Quarter of each County is inspected One Quarter of each County is inspected

ever three months.ever three months. 8 inspection categories8 inspection categories

Route TypeRoute Type

Priority RoutePriority Route All Interstate RoutesAll Interstate Routes All Divided National Highway All Divided National Highway

System (NHS) Routes, Functional System (NHS) Routes, Functional Class 12Class 12

General RouteGeneral Route All other State maintained U.S. and All other State maintained U.S. and

State RoutesState Routes

8 Inspection Categories8 Inspection Categories

GuardrailGuardrail Pavement DeficiencyPavement Deficiency Pavement Drop offPavement Drop off Vegetation ObstructionVegetation Obstruction LitterLitter Drainage ObstructionDrainage Obstruction SignSign Pavement MarkingPavement Marking

GuardrailGuardrail

Permanent concrete barrierPermanent concrete barrier GuardrailGuardrail

2 continuous missing or 2 continuous missing or rotten postsrotten posts

3 continuous missing or 3 continuous missing or rotatedrotated blockoutsblockouts

Anchor AssemblyAnchor Assembly Impact AttenuatorImpact Attenuator

Pavement DeficiencyPavement Deficiency

PotholesPotholes RuttingRutting Manholes, inlets, and blowups that Manholes, inlets, and blowups that

are 2 inches or more above or below are 2 inches or more above or below pavement surfacepavement surface

Crack sealing and flushingCrack sealing and flushing

Pavement Drop OffPavement Drop Off

Drop off from the paved surface exceeding 2 Drop off from the paved surface exceeding 2 inches in depth and 15 linear feet in length for a inches in depth and 15 linear feet in length for a paved shoulder less than 8 feet in width.paved shoulder less than 8 feet in width.

Drop off from the paved surface exceeding 2 Drop off from the paved surface exceeding 2 inches in depth and 100 linear feet in length for a inches in depth and 100 linear feet in length for a paved shoulder equal to or greater than 8 feet in paved shoulder equal to or greater than 8 feet in width.width.

Vegetation Vegetation ObstructionObstruction

Growth obscuring signage, guardrail, orGrowth obscuring signage, guardrail, or

sight distancesight distance

LitterLitter

Any tenth mile segment where the Any tenth mile segment where the countable countable litter items exceed tenlitter items exceed ten

Large object 8 inches in height and 3 Large object 8 inches in height and 3 feet by 3 feet or greater in area.feet by 3 feet or greater in area.

Drainage Ditch Drainage Ditch ObstructionObstruction

Any ditch where 50 percent of the crossAny ditch where 50 percent of the cross

section is obstructedsection is obstructed

SignSign

Any sign or delineator which is faded,Any sign or delineator which is faded,

damaged, or unreadabledamaged, or unreadable

Pavement MarkingPavement Marking

Faded or missing striping in excess of Faded or missing striping in excess of 150 linear feet 150 linear feet

Faded or missing auxiliary markingsFaded or missing auxiliary markings

MQS Inspection MQS Inspection VehicleVehicle

MQS Touchscreen MQS Touchscreen DisplayDisplay

Northwest Quadrant Northwest Quadrant MapMap

MQS Field InspectionMQS Field Inspection

Organizational Organizational Performance Index (OPI)Performance Index (OPI)

The OPI tracks the overall performanceThe OPI tracks the overall performance

of the Department in nine key areas.of the Department in nine key areas.

Each District’s performance is comparedEach District’s performance is compared

to one another and to the overall Stateto one another and to the overall State

average.average.

District Maintenance District Maintenance OPIOPI Maintenance categories are based solely Maintenance categories are based solely

on the 8 MQS categories plus the on the 8 MQS categories plus the Customer Satisfaction Survey.Customer Satisfaction Survey.

Deficiencies per lane mile are associated Deficiencies per lane mile are associated to ranges which correspond to an OPI to ranges which correspond to an OPI score for each Route Type (Priority or score for each Route Type (Priority or General).General).

District Maintenance District Maintenance OPI ScoreOPI Score

The District Maintenance OPI Score is The District Maintenance OPI Score is

calculated by summing the Score times thecalculated by summing the Score times the

Weight for the 9 Maintenance categories.Weight for the 9 Maintenance categories.

District Maintenance District Maintenance Index ValueIndex Value

The District Maintenance Index ValueThe District Maintenance Index Value

is calculated by dividing the Districtis calculated by dividing the District

Maintenance OPI Score by 254.Maintenance OPI Score by 254.

Division of Highway OperationsRevised OPI Ranges as of July 4th, 2004

Maintenance Deficiency Ranges from MQS Survey

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

Priority Scale Per Lane Mile

General Scale Per Lane Mile

6 0.0500 0.0500 0.2000 0.1200 0.0500 0.0500 0.0100 0.0100 1.3500 0.3000 0.0100 0.0100 0.0300 0.0300 0.0600 0.0600

5 0.1300 0.1300 0.4200 0.2500 0.1300 0.1300 0.0300 0.0300 2.9500 0.6700 0.0200 0.0200 0.0600 0.0600 0.1500 0.1500

4 0.2100 0.2100 0.6500 0.3900 0.2100 0.2100 0.0500 0.0500 4.6500 1.0700 0.0300 0.0300 0.1000 0.1000 0.2400 0.2400

3 0.2800 0.2800 0.8600 0.5100 0.2800 0.2800 0.0700 0.0700 6.2000 1.4200 0.0400 0.0400 0.1300 0.1300 0.3200 0.3200

2 0.3500 0.3500 1.0700 0.6300 0.3500 0.3500 0.0900 0.0900 7.7500 1.7700 0.0500 0.0500 0.1600 0.1600 0.4000 0.4000

1 0.4200 0.4200 1.2800 0.7500 0.4200 0.4200 0.1000 0.1000 9.3000 2.1200 0.0600 0.0600 0.1800 0.1800 0.4800 0.4800

Score 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

Weight 4 3 4 3 2 4 2 1 2 1 3 2 3 2 4 3

Value 16 12 16 12 8 16 8 4 8 4 12 8 12 8 16 12

Maintenance OPI Index: = 172

Maintenance OPI Index: = 67%172 / 258

is calculated by dividing the sum of the 16 Deficiency Category Values by the maximum possible value of 258.

Sum of Values

LitterDrainage Ditch

ObstructionSign

Pavement Marking

Vegetation Obstruction

Maintenance OPI Index

OPI Scores

GuardrailPavement Deficiency

Pavement Drop-Off

Maintenance OPI Index

ODOT OPI CategoriesODOT OPI Categories Construction ManagementConstruction Management Contract AdministrationContract Administration Equipment and FacilitiesEquipment and Facilities FinanceFinance Information TechnologyInformation Technology MaintenanceMaintenance Plan DeliveryPlan Delivery Quality and Human ResourcesQuality and Human Resources System ConditionsSystem Conditions

Statewide County Work Plan Summary Total System Priority Lane Mileage 10,943

April 1, 2004 - March 31, 2005 - Planning Period Total System General Lane Mileage 27,848

Report Date: 06/30/04

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Planned

CWP 04 Planned

CWP 03 Posted

CWP 04 Planned

03/31/04 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 04/01/04 04/01/04 04/01/04 04/01/04

192,962 360,803 669,831 766,345 378,000 1,904,379

11,846 42,492 44,265 17,391 289,709 36,244

4,844 9,250 39,395 164,289 10,160 521,997 06/30/04 04/01/04

246,755 209,652 66,493 169,896 412,545 97,357 874,309 753,491 196,497 1,070,713 948,025 282,047 566,446 677,869 2,361,674 2,462,620 $178,451,488 $76,926,796

Goal Status Goal StatusCWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Posted

CWP 04 Planned

03/31/04 06/30/04 03/31/04 06/30/04 03/31/05 06/30/04 03/31/04 06/30/04 03/31/04 06/30/04 03/31/05 06/30/04 03/31/04 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 06/30/04 06/30/04 06/30/04 06/30/04

6 6 714 614 2,313 -1,699 5 5 2,447 2,365 5,842 -3,477 109,363 89,610 24,946 $21,362,594 $16,090,278 4 4 $1,340,809 $14,927,325 $16,268,134 2,979 0

6 6 1,774 1,562 7,162 -5,600 5 6 4,016 3,285 10,849 -7,564 357,030 300,331 111,109 $1,745,388 $1,053,287 4 4 $7,119,358 $0 $7,119,358 4,847 0

5 5 900 601 2,313 -1,712 5 6 1,801 1,196 5,842 -4,646 402,529 320,692 76,230 $1,990,562 $1,111,233 4 4 $4,538,170 $1,859,322 $6,397,492 1,797 0

6 6 97 53 550 -497 5 6 524 285 1,390 -1,105 180,988 169,828 42,128 $447,733 $597,400 4 4 $2,130,376 $1,220,339 $3,350,715 338 0

5 6 21,558 19,432 51,235 -31,803 4 4 25,238 21,990 29,766 -7,776 221,160 229,773 73,779 $248,700 $400,000 4 4 $3,345,653 $0 $3,345,653 41,422 0

5 6 71 45 330 -285 3 4 965 792 834 -42 423,657 351,964 138,221 $2,494,760 $1,557,088 4 4 $8,024,563 $0 $8,024,563 837 0

4 4 570 505 1,432 -927 5 5 1,488 1,230 2,781 -1,551 107,635 95,787 24,931 $0 $75,000 4 4 $2,059,540 $0 $2,059,540 1,735 0

4 3 586 607 2,644 -2,037 3 3 6,168 5,567 6,676 -1,109 23,048 23,051 6,015 $5,124,222 $10,680,174 4 4 $503,504 $10,871,146 $11,374,650 6,174 0

655,000 397,638 7,459 $0 $0 $708,567 $0 $708,567

26,270 23,419 67,979 -44,560 42,647 36,710 63,980 -27,270 2,480,409 1,978,674 504,818 33,413,959 $31,564,460 $29,770,540 $28,878,132 $58,648,672

03/31/04 03/31/05 04/01/04 06/30/04 03/31/04 03/31/05 04/01/04 06/30/04 03/31/05 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 06/30/04 04/01/04 06/30/04 06/30/04 06/30/04 06/30/04 06/30/04

5% 3,460.0 173.0 353.0 0.0 8,692.0 434.6 546.4 157.2 607.6 899.4 450.4 2,785.5 61,213.0 1,145 47,140,341.9 148.0% $139,199 $9,407,761 $9,546,960 $157 25.9%

15% 4,285.0 642.8 789.7 97.7 7,181.0 1,077.2 1,627.8 39.8 1,719.9 2,417.4 1,582.5 20,608.9 71,433.0 5,576 2,419,460.0 140.6% $310,635 $1,538,131 $1,848,766 $137 8.0%

23,394.4 132,646 6,721 $49,559,802 $449,834 $10,945,892 $11,395,726

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

CWP 03 Posted

04/01/04 04/01/04 03/31/04 04/01/04 06/30/04 03/31/04 04/01/04 06/30/04 06/30/04 06/30/04 06/30/04 06/30/04

0.2% 10.3% 5,599 2,060 273 $1,867,739 32.5% $13,047 $1,799,311 $1,812,358 248,951 52.6%

2.7% 13.2% 8,670 47,576 3,452 $3,692,598 130.1% $333,437 $2,306,589 $2,640,026 1,920 42.6%

7.2% 21.2% 37,625 63,828 9,275 $3,098,968 13.9% $854,798 $3,707,252 $4,562,050 12,777 26.7%

2.8% 29.1% 17,543 39,698 3,633 $6,676,008 $476,964 $5,089,317 $5,566,281 48%

73.5% 21.9% 214,148 357,950 94,286 $10,921,680 234.5% $5,332,792 $3,826,409 $9,159,201 233,694 46.1%

8.8% 0.4% 29,157 61,885 11,291 $88,000 91.6% $736,716 $74,160 $810,876 7,870 34.3%

1.0% NA 6,290 30,690 1,221 $0 37.3% $72,651 $0 $72,651 1,920 21.5%

3.7% 3.8% 19,259 61,480 4,766 $1,119,598 63.9% $280,001 $668,386 $948,387 1,364 46.8%

338,291 665,167 128,197 $27,464,591 $8,100,406 $17,471,424 $25,571,830

2,842,095 2,776,487 639,736 $110,438,352 $38,320,780 $57,295,448 $95,616,228

Revision Date: 7/30/2004 Date Printed: 9/29/2004

Grand Total $76,926,796

1,549 $494,791

Total $19,968,384

Bridge Cleaning 2 year Each 4,559 2,913

15,091 $74,160

Underdrain Outlet Cleaning 3 year cycle Each 7,023 $023,947

22,961

8,943

Surface Cleaning Annually Pass Miles 25,070

216,115

$4,919,857

Mowing and Vegetation # times per year Swath Miles 273,023 $3,005,433506,717

$5,621,848344,961 47,826

Highway Lighting 90% on Each

Signing (8 yr. initial),15 yr. Each 35,049

Electrical Traffic Contr. Devices Annually Each

$57,295,448

3,467 4,510 2,590 $3,343,641

04/01/04 06/30/04 04/01/04

RPM Replacement 3 year cycle Each 223,944 $2,508,654472,8951,455,923

TMS & CMS Costs for Total

System

Total System Units

Completed

Percent of Goal Met

CWP 04 Planned

Total CMS Contract Work ($$) Percent Total

System Planned

TMS Costs for Total System

CMS Costs for Total SystemPreventive Maintenance

CategoryMaintenance Cycle Unit of Measure Total System Units

Number of Units Planned Goal

Percent TMS Hours

Percent CMS

Dollars

Total System Units Remaining to meet Goal

Total TMS Work Effort (Hours)

Total $25,393,952

Pavement Prev. Maintenence $20,195,922

Crack Sealing $5,198,030

CWP 04 Expended

CWP 03 Posted

CWP 04 Planned

04/01/04

Planned Lane Miles

Lane Miles needed to Meet Goal

CWP 03 Posted

CWP 04 Planned

Percent Goal Miles

CompletedCandidate Lane Miles

Goal lane Miles

Planned Lane Miles

CMS Goal Miles

Completed

Candidate Lane Miles

Goal lane Miles

Planned Lane Miles

CMS Goal Miles

Completed

Goal Lane Miles

TMS Costs for Total System

CMS Costs for Total System

TMS & CMS Costs for Total

System

Total System Goal Lane

Miles Completed

Total

Pavement Engineering Category

Target Percent

Priority System General System Total System Total TMS Work Effort (Hours) Total CMS Contract Work ($$) Percent Total

System Planned

Drainage Ditch Obstruction

Sign Deterioration

Pavement Marking

Snow & Ice

Pavement Deficiency

Pavement Drop Off

Vegetation Obstruction

Litter

TMS & CMS Costs for Total

System

Total System Deficiencies

Total System Deficiency Reduction Needed to Meet Goal

Guardrail

Priority System

OPI Goal for CWP

2007

General System

OPI Goal for CWP

2007

TMS Costs for Total System

CMS Costs for Total System

General System Deficiencies

General System Deficiency

Total TMS Work Effort (Hours) Total CMS Contract Work ($$)

Total 3,258 5,464,202

Maintenance OPI Category

Priority System OPI Scores

Priority System Deficiencies

Priority System Deficiency

General System OPI Scores

Project Inspector 222 441,947

All Other Workers 983 749,935

2,361,674

CWP 03 Posted

CWP 04 Planned

CWP 04 Expended

06/30/04

196,497 1,070,713 282,047 566,446

Total Hours less Deductions

Maintenance Contracts

Highway Workers 2,053 4,272,320

246,755 66,493 169,896 97,357 874,309

Available Resources Category

Number of Employees Total Hours

Compensation Time Deduction Training Deduction All Other Leave Deduction Other Direct Labor DeductionProject Inspection

Deduction

County Work Plan (Statewide Summary)

Asset ManagementAsset Management

Julie Ray – Deputy Director of FinanceJulie Ray – Deputy Director of Finance

Ohio DOTOhio DOT

614-466-2687614-466-2687

Julie.Ray@dot.state.oh.usJulie.Ray@dot.state.oh.us

Defining Desired Defining Desired OutcomesOutcomes

Questions ???Questions ???