mindarie mineral sands project – community consultation plan

Appendix I

Community Consultation Plan

Mindarie Mineral Sands Project Community Consultation Plan

6 December 2011

Murray Zircon Pty Ltd

Parsons Brinckerhoff Australia Pty Limited ABN 80 078 004 798

Level 16 1 King William Street Adelaide SA 5000 GPO Box 398 Adelaide SA 5001 Australia Telephone +61 8 8405 4300 Facsimile +61 8 8405 4301 Email [email protected]

Certified to ISO 9001, ISO 14001, AS/NZS 4801 A+ GRI Rating: Sustainability Report 2010

11-0990-01-2162559A

mailto:[email protected]

11-0990-01-2162559A

Revision Details Date Amended By

00 Original 2 December 2011 L Otrakdjian

01 Draft 6 December 2011 L Michael

©Parsons Brinckerhoff Australia Pty Limited [2011].

Copyright in the drawings, information and data recorded in this document (the information) is the property of Parsons Brinckerhoff. This document and the information are solely for the use of the authorised recipient and this document may not be used, copied or reproduced in whole or part for any purpose other than that for which it was supplied by Parsons Brinckerhoff. Parsons Brinckerhoff makes no representation, undertakes no duty and accepts no responsibility to any third party who may use or rely upon this document or the information.

Author: L Otrakdjian, L Michael .................................................................

Signed: .....................................................................................................

Reviewer: S Luyks .........................................................................................

Signed: .....................................................................................................

Approved by: S Luyks .........................................................................................

Signed: .....................................................................................................

Date: 6 December 2011 .........................................................................

Distribution: .....................................................................................................

Please note that when viewed electronically this document may contain pages that have been intentionally left blank. These blank pages may occur because in consideration of the environment and for your convenience, this document has been set up so that it can be printed correctly in double-sided format.

Mindarie Mineral Sands Project – Community Consultation Plan

PARSONS BRINCKERHOFF 11-0990-01-2162559A Page i

Contents Page number

1. Introduction 1

1.1 Background 1

1.2 Current mining proposal and rehabilitation 1

1.3 Objectives 1

2. Key stakeholders 3

3. Tools and activities 5

4. Issues management 9

4.1 Stakeholder contact and complaints management 9

5. Roles and responsibilities 11

List of tables Page number

Table 2.1 Stakeholder and issue identification 3 Table 3.1 Key communication and engagement tools and activities 5 Table 5.1 Communication roles and responsibilities 11

List of figures Page number

Figure 1.1 Site location follows page 2 Figure 4.1 Managing Stakeholder contact and complaints 9

Appendices Appendix A Record of consultation form


PARSONS BRINCKERHOFF 11-0990-01-2162559A Page 1

1. Introduction

1.1 Background

Murray Zircon Pty Ltd (Murray Zircon) is proposing to initiate operations of the Mindarie Mineral Sands Project by re-commencing mining of the Mindarie C strandline and completing the rehabilitation activities that have been ongoing on the Mindarie A2 strandline. The Mindarie Mineral Sands Project is located approximately 150 km east of Adelaide in the Mallee region of South Australia.

1.2 Current mining proposal and rehabilitation

Murray Zircon proposes to commence mining operations on the remainder of the Mindarie C strandline in the first half of 2012 with mining activities starting northwest of the Loxton – Murray Bridge Road (Mindarie C West) moving towards the east. Once the western side of the strandline has been mined, the operations will move to the eastern side of the Loxton – Murray Bridge Road (Mindarie C East and Far East).

The heavy mineral sand will be extracted by developing an open pit strip mine to produce 120,000 tonnes per annum of heavy mineral concentrate (HMC). The heavy mineral sand will be mixed with water to form slurry with the slurry unit located in the mine pit or adjacent to the mine pit. The slurry will then be pumped to the Primary Concentrator Plant (PCP) where it is processed to form HMC and subsequently transported by truck to Port Adelaide for export (refer to Figure 1.1). MZ is assessing the potential of transporting the HMC by rail to Port Adelaide.

1.3 Objectives

The objective of this community consultation strategy is to provide a framework for the establishment of positive working relationships with both the local community and directly impacted landowners.

It aims to identify potential community and landowners issues and concerns early, outline a process of gathering feedback from the community and to address their concerns. The key objectives of this Plan are to:

provide regular and consistent information to stakeholders through the construction, operations and exploration phases of MZ activities provide opportunities for stakeholders to obtain information and have in place mechanisms for comment to be made

establish mechanisms for the two-way flow of information through project construction and operations

identify and manage issues proactively before they escalate build trust with stakeholders and become part of the community through open and

transparent communications demonstrate to shareholders and stakeholders, MZ’s commitment to environmental and

social sustainability of their operations identify opportunities to highlight the benefits economically, socially and environmentally

of the project.


Page 2 11-0990-01-2162559A PARSONS BRINCKERHOFF

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Mindarie CML 6226

AmiensML 6223

HalidonML 6222

Long TanML 6221

Lone PineML 6219 Mindarie A(2)

ML 6220

Mercunda NorthML 6137

Mindarie A(1)ML 6224

MPL 76

Mercunda SouthML 6225

MPL 77MPL 79MPL 78

MPL 80

MC 3432

EML 6232

EL4018

EL4017

WALKER FLAT RD

FARR RD

KRINGIN RD

TAPLAN RD

GOONDOLOO RD

MINDARIE RD

EUST

ICE

RD

CHRISTIE RD

FISHER RD

CRASE RD

MAY RD

KILPALIE RD

CURT

IS RD

BAKARA RD

WAIK

E RI E

RD

START RD

K ADLIE BORE RD

GIBBS RD

OLD LOXTON RD

MARRETT RD

EVANS RDEMAS RD

LALIRRA RD

SWAN REACH MERIBAH RD

JACH

MANN

RD

JACKA RD

CHARLESON RD

CHURCH RD

WOON RD

JIM JO

LLY R

D

PECH

RD

THE DOG FENCE RD

GOLD

POST

RD

MAGGEA RD

K NIGH TS WELL RD

VEITCH RD

HABEL RD

SNODGRASS RD

LUSH

RD

GOLDING RD

CUMMINS R D

CEMETERY RD

LORD

RD

KUNLARA RD

WALSHS BORE RD

MARTIN RD

MANVEL RD

E NDOMAH RDCASS RD

WORMALD RD

CLAYPANS RD

PAYNE RD

BAKARA W ELL RD

PARUNA MERIBAH RD

SHAN

NON

RD

HEINRICH RD

RUND

LE R

D

JACH

MAN RD

KNOW

LING RD

HOFFMAN RD

JOHN

S RD

HALL

RD

LOW

BANK

RD

MALPAS SOUTH RD

MCCABE RD

WHITE RD

REIMANN RD

LOECH EL RDLEEDHAM RD

HILLMANVILLE RD

HEN SCHKE RD

CLARK RD

VUNTEHOF F RD

MITCHELL RD

MACKE Y RD

KIBBY RD

FIEGERT RD

GRATWICK RD

TURNER WELL RD

BARTON RD

JAM TIN CORNER RD

WEST

BOU

NDAR

Y RD

PATTERSONS RD

PEDAL TO METAL TRK

FRENCH RD

GOSSE RD

AUNG

ER R

D

NEWTON RD

PRIE

ST R

D

FRANKEL RD

WUNKAR RD

WARD ST

GOODES RD BULLWINKLE RD

BARKER STRATTEY RD

EVANS RD

OLD LOXTON RD

MIND

ARIE

RD

THE DOG FENCE RDWAIKERIE RD

WAIKERIE RD

WAIKERIE RD

WAIKE

RIE R

D

PAYNE RD

PARUNA RD

WUNKAR RD

ALAW

OONA

RD

KAROONDA RD

LOXTON TO MURRAY BRIDGE ROAD

SWAN REACH LOXTON RD

MINDARIE RDKINGSTON RD

SWAN REACH LOXTON RD WUNKAR RD

TAILE

M BE

ND-LO

XTON

RAILW

AY

MALVEW

PANKINA

FRELYNE

AVONLEA

TENNSON

PASADENA

WYNMOORE

GLENVIEW

TAMARISK

ROSENEATH

THE FOLLIES

TANAH-MERAH

PATA

PYAP

GALGA

BAYAH

MYRLA

WILPY

WANBI

KOOWA

PARUNA

CALIPH

MAGGEA

WUNKAR

COBERA

BAKARA

GLUYAS

TUSCAN

KALYAN

NAIDIA

MALPAS

VEITCH

HALIDON

MERIBAH

KUNLARA

MANTUNG

KILPALIE

PILTENGE

MINDARIE

ALAWOONA

WINTRENA

MERCUNDA

COX PLAIN

COPEVILLE

MOOTATUNGA

GOONDOOLOO

SANDALWOOD

TOOKAYERTA

BAKARA WELL

HILLMANVILLE

LOXTON CO-OP WINERY LOXTON IRRIGATION AREA

LOXTON

400000

400000

420000

420000

440000

440000

460000

460000

480000

480000

6140

000

6140

000

6160

000

6160

000

6180

000

6180

000

Drawn By:

Date:

Client Ref:

2162559A_GIS_F001Drawing No.:

A4

Murray Zircon

Z0 5,000 10,000

metres

Checked by:

1:250,000 at A3Mindarie Mineral Sands Project

Site LocationFigure 1.1

Revision:

-DFData Source: PIRSA, DENR, Bing Maps

!

!!

!RENMARK

ADELAIDEPORT LINCOLN

PORT AUGUSTA

Coord. Sys.: GDA94 MGA Z54

Preliminary

" Homestead! Small town! Large town

RailwayRoads

Arterial roadLocal primary roadLocal secondaryProperty access roadExploration Licence RegionsMindarie C mineral leaseMindarie A(2) mineral lease

Active TenementsExtractive minerals leaseMineral claimMinerals leaseMiscellaneous purpose licence

© Parsons Brinckerhoff Australia Pty Ltd ("PB") Copyright in thedrawings, information and data recorded ("the information") is the property of PB. This document and the information are solelyfor the use of the authorised recipient and this document may notbe used, copied or reproduced in whole or part for any purposeother than that which it was supplied by PB. PB makes norepresentation, undertakes no duty and accepts no responsibility to any third party who may use or rely upon this document or theinformation.NCSI Certified Quality System to ISO 9001APPROVED FOR AND ON BEHALF OF Parsons Brinckerhoff Australia Pty Ltd

____________________DATE

____________________SIGNED

07/12/2011

\\AUADLF1\proj\M\Murray_Zircon\2162559A_Mindarie_C_PEPR\10_GIS\Projects\Drawings_Figures_Sketches\2162559A_GIS_F001_A4.mxd



2. Key stakeholders This section identifies the key stakeholders with whom MZ will engage throughout the life of the project. MZ aim to work with the following stakeholders (but not limited to), throughout the Mindarie Mineral Sands Project.

Table 2.1 Stakeholder and issue identification

Stakeholder Group Specific Stakeholders

Board Murray Zircon Board

Project team Murray Zircon

Landowners Landowners affected by both Mindarie A2 and Mindarie C operations

Landowners affected only by Mindarie C operations

Surrounding Landowners, residents and community groups

General Public

East Murray Area School

Murray Mallee Community Education Network

Wynarka Recreation Committee

Landowners not affected

Landowners of potential other strandlines or exploration activities

Indigenous groups Mannum Aboriginal Community Association Incorporated

Local Government and Council District Council Karoonda East Murray

State Government Elected member

Department of Premier and Cabinet

Department of Planning and Local Government

South Australian Environment Protection Authority

Department for Water

Department for Planning, Transport and Infrastructure

Regulatory body Department for Manufacturing, Innovation, Trade, Resources and Energy (DMITRE)

Environmental Protection Authority

Federal Government Elected members

Non-Government Organisations Murraylands Regional Development Board

Murray Mallee Soil Conservation Board

Riverland Development Corporation

Mallee Coorong Natural Resource Management Group

Industry Groups The Australasian Institute of Mining and Metallurgy, Minerals and Energy Resources Group

Media groups The Loxton News

Riverland Weekly

The Advertiser

Stock Journal

ABC Radio

Emergency Services Karoonda Police Station

Loxton Hospital Complex



3. Tools and activities A range of communications materials and tools will be required to achieve the objectives outlined in this strategy. In order to support MZ with ongoing engagement with the community, the tools and activities have been broken down to focus on different stakeholder groups and phases, namely:

directly affected landowners wider community ongoing communications community programs and initiatives.

The primary goals for these tools and activities, in line with DMITRE requirements, are to:

identify community attitudes and expectations provide various mechanisms for dissemination of information gather feedback from the community in relation to construction and ongoing operations,

and analyse community feedback and concerns to inform the ongoing consultation with the

community.

Table 3.1 Key communication and engagement tools and activities

Communication tool/activity

Rationale Targeted stakeholder group

Directly affected landowners

Face to face meetings

Provide all stakeholders with the opportunity to meet face to face to discuss their specific issues

Continue to foster relationships built on trust, by engaging with the directly affected landowners on a first priority basis

Resident/property owners

Wider community engagement

Fact sheets Provide the community and stakeholders with information about the project.

Provide information about specific stages of the project.

To ensure that messages being distributed to the community and stakeholders are consistent, informative and based on fact.

To provide MZ with consultation/issues management support as needed and ensure newsletters address issues raised and questions asked.

Resident/property owners Government agencies Local community and

businesses Federal MP State MPs Aboriginal groups Environment groups Non-government

Organisations

Input into District Council of Karoonda East Murray Newsletter

Provide regular information to the wider community about the project and its progression

Advertise upcoming events or milestones

All stakeholders





Introductory letters (or email) and ongoing letter (or email) correspondence

Purpose of letters is to:

inform community groups and stakeholders about MZ and their plans

make contact with stakeholders to seek their input into the rehabilitation process to be documented in the PEPR.

advertise contact methods to wider community, including upcoming event details

provide an ongoing form of communication with stakeholders.

Resident/property owners Government agencies Local Community and

Businesses State MPs Aboriginal groups Environment groups Non-government

organisations

Briefing to Council members and Local members

Ensure Council and Local elected members are aware of the PEPR process, investigations, consultation process and timing, and to address items of interest/issues.

Councils Local members

Website Provide stakeholders and community members with a forum to gain updates and other information.

Provide an avenue from which people can locate information about upcoming events, and contact details should further information be required.

Provide an opportunity for stakeholders to access project documents, including the PEPR and mining lease conditions.

All stakeholders

Face to Face Meetings

Provide stakeholder and community members the opportunity to discuss project issues and queries directly with project representatives.

Ensure information exchange is managed in a timely manner.

Internal contact will involve the discussion of emergent issues, content of material to be distributed to the community, and general implementation of the Communication and Engagement Strategy.

All stakeholders

Ongoing consultation

Murray Mallee Community Consultative Committee (MMCCC) meetings

To provide ongoing information to members of the community about Mindarie C operations.

Gather feedback about MZ’s performance and any issues within the community.

Provide information about the exploration activities and other plans for the region.

Resident/property owners Government agencies Local community and

businesses Environment groups Non-government

organisations (NGOs)





Project email To act as a means by which the community can contact the project team via email with enquires regarding the project.

Assist to develop relationships of trust and confidence by listening and responding to community issues, concerns and acting with integrity in what we communicate

A method by which complaints and incidents can be reported and recorded.

All stakeholders

Consultation database

To provide an ongoing and real time record of all stakeholder interactions.

To assist in the reporting process. Provide input into the issues

identification process.

All stakeholders

Media releases To communicate information externally about project successes, milestones and achievements

Media Wider public Industry

Reporting/meeting minutes/notes

To document meetings and key discussions with landowners and stakeholders, including issues raised and any commitments made.

Internal Landowners Community groups Businesses and key

stakeholders

Community programs and initiatives

Community sponsorship plan

To outline MZ’s capacity to support community partnerships in building positive relationships with the community

Manage expectations of stakeholders as to how MZ are able to invest in community benefits

Landholders Local community groups Wider community and

businesses



4. Issues management

4.1 Stakeholder contact and complaints management

Stakeholders and community members interested in the project will be encouraged to contact the project team to ask questions and discuss their issues and concerns. Information discussed during one to one meetings with directly affected landowners, adjacent land owners, and the broader community will be recorded, and saved as electronic meeting notes.

See Figure 4.1 below for the key steps in process for managing stakeholder contact and complaints.

Figure 4.1 Managing Stakeholder contact and complaints

Landowner discussions should also be recorded using a form, and documented in the contact database. Copies of these notes should be provided to the landowners following the meeting for the own record, to demonstrate commitment to the discussions held, and transparency of process.



5. Roles and responsibilities The following table outlines some of the key roles as a part of the mining operations, and describes their role in the communication process.

Table 5.1 Communication roles and responsibilities

Role Responsibility

Mine Manager Interaction with landowners during mine development and operations

Liaise with the stakeholder engagement representative to ensure project milestones are communicated to the wider public

Identify potential issues on site which may be of media interest and elevate to MZ media contact

Environmental Manager Work with the directly affected landowners to develop appropriate processes for rehabilitation monitoring

Develop criteria for mine closure Manage environmental impacts during construction and

operations. Develop criteria for the return of mining land to farmers Liaise with landholders regarding environmental monitoring on

their property Work with the stakeholder engagement representative

Board representatives Develop and drive a community engagement strategy to support the successful recommencement of mining operations

Provide approval for all outgoing communications materials

Appendix A

Record of consultation form

Appendix A


PARSONS BRINCKERHOFF 11-0990-01-2162559A Page A.1

Record of Consultation form

Date: Job Name: Mindarie C Mineral Sands Project

Time:

Team Member:

Face to face Contact:

Telephone/ Online Contact: One-on-one meeting θ

Phone call θ Community group meeting θ

E-mail follow-up θ Present at meeting:

Written submission follow-up

θ

Access call θ

Conversation/meeting with:

Company/Organisation:

Postal Address:

Residential Address:

Property Description:

Telephone: Facsimile:

Mobile: Email:

Notes

Appendix A


Page A.2 11-0990-01-2162559A PARSONS BRINCKERHOFF

Notes (cont.)

Action: Date to Complete Completed

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mindarie mineral sands project – community consultation plan

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