mine management manual guideline underground ground control major

WMC Environment, Health & Safety Management System

© WMC Resources Ltd

WMC has developed this document for internal use, specific to circumstances and conditions within its operations. It is intended to provide general information and its applicability to external parties may therefore be limited. WMC makes no

representations as to the applicability of the information for use by any party other than WMC and should not be relied upon as such. WMC provides no representation or warranty as to safety or business outcomes arising from application

of this document and its requirements by third parties.

Mine Management Manual Guideline Underground Ground Control Major Hazard Standard

MHS-01 DocsOpen Ref: 57224, 07/06/1999

Uncontrolled copy – check web for latest revision

Revision Reviewed Description of Changes Date Approved

0 First Issue 07/06/1999 K Thomas

Major Hazard Standard Related Document Guidelines for a Mine Management Manual

** Uncontrolled copy. Use latest revision ** SAF-MHG-01 Rev. 0 DOCS No. 57224 Issued: 07/06/99 Page 1 of 35

1 Introduction...........................................2

2 Operations Planning.............................2 2.1 Purpose .............................................2 2.2 Key Outcomes ...................................2 2.3 Standards...........................................2 2.4 Responsibilities ..................................3

3 Shift Planning & Task Assignment ...12 3.1 Purpose ...........................................12 3.2 Key Outcomes .................................12 3.3 Standard ..........................................12 3.4 Responsibilities ................................13

4 Workplace Inspections/Hazard Reporting ...........................................16 4.1 Purpose ...........................................16 4.2 Key Outcomes .................................16 4.3 Standard ..........................................16 4.4 Detailed Procedure ..........................16 4.5 Hazard Reporting.............................18 4.6 Responsibilities ................................19

5 Appointed Persons.............................23 5.1 Purpose ...........................................23 5.2 Key Outcomes .................................23 5.3 Standard ..........................................23 5.4 Detailed Procedure ..........................23 5.5 Responsibilities ................................23 5.6 Records Management......................24

6 Standard Work Procedures ...............28 6.1 Purpose ...........................................28 6.2 Key Outcomes .................................28 6.3 Standard ..........................................28 6.4 Development of Standard Work

Procedures. ....................................28 6.5 Responsibilities ................................29

7 Training and Competency Assessment29 7.1 Purpose............................................29 7.2 Key Outcomes..................................29 7.3 Standard...........................................29 7.4 Responsibilities ................................30

8 Equipment Selection and Purchase . 32 8.1 Purpose............................................32 8.2 Key Outcomes..................................32 8.3 Standard...........................................32 8.4 Responsibilities ................................32

9 Document Control .............................. 33 9.1 Purpose and Scope..........................33 9.2 Responsibilities ................................33 9.3 Procedure.........................................33


** Uncontrolled copy. Use latest revision **

SAF-MHG-01 Rev. 0 DOCS No. 57224 Issued: 07/06/99 Page 2 of 35

1 Introduction This manual is to be used as a guideline to assist in setting up the management systems at a mine. The document outlines at a high level the generic processes that need to be in place to operate a mine efficiently. The document is a compilation of processes and procedures that can be used at the mine site.

2 Operations Planning

2.1 Purpose To ensure that short term planning and scheduling identifies all hazards, is conducted in a systematic way and the plans take into account strategies to reduce the risk from the identified hazards.

2.2 Key Outcomes All hazards are identified and assessed during the planning stage. Every task or job in the mine is properly planned and scheduled. Risk management strategies and controls are implemented to control the identified hazards. The planning system is transferable from site to site and person to person.

2.3 Standards

2.3.1 Forecast • Short term planning for the development and

production for all mines should be based on life of mine and long term planning which is the outcome of a structured mine planning and design system. This initial forecast period shall be a minimum of 12 months

• The physicals shall be scheduled out by month for the forecast period. This shall be updated at least on a quarterly basis.

• These physical quantities are to be represented on a plan, broken down into monthly segments.

• Development and production in the mine, whether underground or open pit should be represented in both plan view and on long sections where possible.

• Interpreted and known geological structures or regimes of significance should be indicated on the plans.

• Corresponding to the plans shall be a spreadsheet, similar program, or document itemising all the physicals planned for the forecast period.

• The information in the document and the plan shall be referenced so each is easily followed.

• When scheduling production the following should be included into the schedule as a minimum: – Regular workplace inspections – Emergency response drills – Training requirements – Safety meetings – Main Access inspections e.g. Decline scaling,

shaft inspections haul roads – Maintenance schedules e.g. planned

maintenance, roadway maintenance – Cycle times – Equipment capacity – Shift rosters, and shift length – Equipment availability and utilisation – Historical weather conditions.

• When a hazard or high risk potential is identified it shall be evaluated and actions to manage that risk shall be included in the plan. (Use the risk ranking process outlined in the WMC Accident-Incident Reporting/ Investigation Procedure)

• A planning checklist should be used with all plans to ensure all hazards are identified before sign-off of the plans.( See the example sheet in this section.)

• The plan shall be checked to ensure that respective data in the plans is correct, the potential hazards identified and appropriate actions have been planned to reduce the risks. These plans should be reviewed and signed off by: – Mine Geotechnical Engineer – Mine Planning Engineer – Mine Geologist – Mine Survey – Mine Site Contractor Manager and – Underground Manager.

2.3.2 Three Month Plan • The current 3 months in the forecast plan shall

form the detailed plan and the first month shall be broken down into weekly forecasts by workplace. The next two months should be by month.

• The weekly forecasts for the first month should also be represented on plans and a similar spreadsheet or document shall accompany the plan.

• Any subsets or changes to the initial forecast that will impact on the budget shall be approved by the General Manager before being implemented.

• Only plans approved by the relevant persons can be used for excavation.




2.3.3 Mining Instructions • Detailed Mining Instructions which define all key

design and excavation parameters shall be developed for every underground excavation area eg each level or stope. These include plans and written requirements which s should be completed in advance of actual mining and can be clearly understood by all relevant mining personnel. These instructions should be appropriate to the operation and include: – expected hazards or conditions and how these

are to be controlled – expected major geological structures or features; – work planned: ground control systems,

explosives, ventilation, services, re-entry times etc.

– any geotechnical/survey/geology instructions or requirements

– any special instructions to ensure operator safety e.g. re-entry requirements after blasting, signage

– a plan of the location – approvals (ie signed and dated)

• All mining instructions should be reviewed and approved by all relevant personnel. Final approval must be made by the Underground Manager.

2.3.4 Work Plans • A system of Work Plans showing the plan for each

individual work area shall be developed from the Mining Instruction. The Work Plan is a sub-set of the Mining Instruction and may represent a smaller area in more detail. It should not cover more than one month in advance or alternatively they should be updated each month or whenever new information such as survey pick-ups or geological/ geotechnical mapping information is available.

• The primary purpose of Work Plans is to provide operators with a clear understanding (and instruction) of the work to be performed at a particular area. Copies of Work Plans shall be given to the relevant Shift Supervisors and work crews for excavation.

• Work Plans should indicate in pictorial form and commentary as a minimum: – Work hazards or safety issues – Mining, work or special work instructions for

that workplace – Survey information such as dimensions or

mining sizes – Geotechnical information such as ground

control specifications – Geological information such as major structures/

geology, grade and dilution aspects

– Other information such as ventilation and services requirements, blasting instructions (patterns, powder factors, perimeter blasting) etc.

– A plan and section of the area showing proximity to other excavations

– Approvals i.e. signed and dated – Distribution list No mining work shall commence in any area or location unless there is a current approved Work Plan.

• All workplace plans shall be signed off for approval by the relative personnel. These being the Underground or Quarry Manager, Geotechnical Engineer, Foreman, Planning Engineer, Contractor Manager, Geologist and Surveyor.

2.4 Responsibilities

2.4.1 Underground Manager The Underground Manager shall be responsible to ensure: • That all Mining Instructions and Work Plans meet

the above requirements • Planning identifies all hazards and that these

hazards are assessed to ensure they are managed • That no work is conducted unless the plans have

been approved for excavation by the appropriate personnel

• That regular checks and audits are conducted of the system to ensure it is working to the procedure.

2.4.2 Planning Engineer The Planning Engineer shall be responsible to ensure: • Planning is done as per the above standard • The hazards are identified, risks assessed and an

action plan developed and incorporated into Work Plans

• That current approved plans are available for all relevant work areas.

2.4.3 Geology and Geotechnical Personnel Geology and Geotechnical personnel shall be responsible for evaluating all geological and geotechnical factors to ensure they are included in the plan and considered.

2.4.4 Surveyors Surveyors shall be responsible to ensure controls are in place and check the plan for hazards and control.




2.4.5 Shift Supervisors Shift Supervisors shall be responsible to ensure that the work is only carried out as per the approved plans.




The Mine Planning

Process

Business plan

Short Term Plan

Forecast 12 - 24 months

Weekly Plan

Weekly Meeting

Daily or Shift Meeting

Daily or Shift Plan

Develop 3 month schedules &

plans

Check plans & schedule for

hazards (Planning Checklist)

Are there any hazards?

Develop Action plan to negate

the hazards

Get approval for plans & schedule

Develop 1 month plans & schedules

Issue instructions & plans for excavation

Produce Mining Instruction Sheets & Work Plansfor the

specific areas

Yes

No

Life-Of-Mine Long Term Plan

Shift Shift report




The Mining Instruction Process

Approved Forecast/ 3Month

Schedule

Identify areas for mining

Plan and design work to be conducted

Identify hazards (planning checklist)

Get input from other functions eg geotech/geology

Approve planIssue Mining

Instruction

Y

N




The Work Plan Approval Process

Production Engineer designs

excavation

Passes plan to Surveyor to add information and

check

Passes plan to Geologist to add information and

check

Passes plan to Geotechnician to add information

and check

Passes plan to Contractor to

check

Passes plan to Underground

Manager to add information and

check

Is plan OK?

Issue Plan to file and relevant

personnel

Approve Plan for

excavation

Yes

No

Mining Instruction

Sheet




An Example of an Underground Planning Checklist PLAN AREA: .................................................................................................... DATE: ...........................................

Area

Description Of Tasks

Hazard Identified

Checked

GEOLOGY 1. Identify hazards.

1. Provide target.

1. Provide ore outline or block from level to level.

1. Drill holes - collars and destinations.

1. Geotechnical - faults, shears, watercourses, general ground conditions

1. Stope - filled or void

PLANNING 1. Identify hazards.

2. Plan excavation.

3. Provide specific instruction: breakthrough etc.

4. Design pillars and clearances.

5. Ventilation: forced, primary, return, requirement for equipment.

6. Accumulation of water, mud and/or gas.

7. Location of refuge chamber, emergency egress , ablutions

8. Impact on other areas.

9. Statutory approvals equipment etc.

10. Logistics, access length, stockpile locations.

11. Excavation - size required for equipment.

12. Blasting Precautions and procedures.

13. Ground support, special requirements.

14. Drainage, pumps, sumps and drain holes.

15. Development methods.

16. Stope design - remote cuddies.

17. Blast design - hole orientation for charge up, blasting plans.

18. Provide the plan and design back to geology for final grade assignment.

19. Financial analysis of project undertaken.

SURVEY 1. Identify hazards

2. Check outline - latest plan, old workings, drill hole location

3. Practicality of design.

4. Confirm or validate outlines.

5. Access for mark up, equipment requirements, special procedures.

6. Clear understanding of survey requirements.

7. Required accuracy for design, provide for tolerance.

8. Identify ongoing commitment to the job.

9. Check sign offs are complete.

Comments




An Example of a Mining Instruction Sheet AREA:______________________________ 1. Type: Basalt development ± Drilling: Ore drive ± Airleg ± Ore stope ± Jumbo - 2 boom ± Caving pillar ± Jumbo - 1 boom ± Rising ± Longhole rig ± Other ____________ Other ___________ High or Low Grade Ore 2. Work area hazards/Safety issues 3. Work plan & instructions - see inside & over page for further information 4. Mining Mining height ______m Width from footwall without cablebolts:_____m sizes Height after floor bogging _______m (or less as marked by Geologist) Height & level control: Boring: Bogging: Backfilling: 5. Rockbolting requirements Galvanised/Black A. Hangingwall - serp ± basalt ± 46mm split sets ± length _______m 32mm split sets ± min spacing _____ m x m Chemical bolts ± hole size ______mm B. Backs/Ore 46mm split sets ± length _______m 32mm split sets ± min spacing _____m x m Chemical bolts ± hole size ______mm C. Footwall or permanent development walls 46mm split sets ± length _______m 32mm split sets ± min spacing _____m x m 32mm split sets ± hole size mm 6. Cablebolting Cables required after mining




In hangingwall to allow stripping ± Full rings across stope ±

7. Mesh required Area: ___________________________ Type: 100 x 100mm galvanised ± 100mm x 100mm black ± 150mm x 150mm black ± Anchor method: cablebolt plating ± mesh pins ± 33mm split sets ± 46mm split sets ± other ____________________________ 8. Ground Control Major shears - see information on plan Ground characteristics

9. Other vent bag size to be used: _____mm maximum vent bag distance: _______ metres explosives to be used: - hangingwall: _____________ - backs: _____________ - footwall: _____________ Distribution: WMC ± Foreman ± Shift boss ± Approved Mine Manager : Mine Surveyor : Mine Geologist/Geotechnician : Contractor Site Manager : Date:




An Example of a Work Plan

Plan or Diagram of Excavation Work

Mining Instructions

Geotechnical instructions

Geological Instructions

Survey Instructions

Title Block & Sign Off

Hazards or Safety Issues




3 Shift Planning & Task Assignment

3.1 Purpose To ensure that all work undertaken on any shift is planned, that the appropriate employees and equipment are assigned to specific tasks and work procedures or special conditions are identified to ensure work can be carried out in a safe manner.

3.2 Key Outcomes All work to be undertaken on any shift is planned and assigned in accordance with the procedures. Tasks are assigned to competently trained personnel. Irregular tasks or new working areas are subject to formal risk assessment and are planned prior to commencement of work. Any hazards associated with specific tasks, controls or safety requirements (e.g. PPE) are identified and communicated to employees prior to commencing the task. An employee shall not undertake a task for which they have been assessed as competent.

3.3 Standard The Shift Plan shall be developed by a group of people, including operators, in a shift meeting prior to work commencing. The task assignment will be done by the Shift Supervisor. The process for developing the Shift Plan is set out below. • The Shift Supervisor should conduct a pre-shift

inspection of the intended work places. If a pre-shift inspection is not practical or feasible then the site will need to devise a system for ensuring that up to date detailed information is available to the Shift Supervisor to plan the shift. eg. Status boards or sheets, shift record book, plods or changeover meeting involving crews and Shift Supervisors from the previous shift.

• The incoming Shift Supervisor shall determine the status of the working areas and equipment in the mine by communicating with the outgoing Shift Supervisor, referring to the Shift Report and any other available information source. From this information they will develop a first pass work schedule.

• Based on the weekly schedule or daily plan supplied by the Mining Engineer, and following discussion with the geologists, surveyors, geotechnical engineer/ adviser, maintenance personnel and other relevant people the Shift Supervisor shall identify tasks and their priorities for the shift to meet the objectives.

• Based on this information the Shift Supervisor shall finalise the schedule of work and the Shift Plan.

• The Shift Supervisor shall then review the tasks to be completed during the shift and whether or not they are covered by a procedure. In the case where the task is not covered by a procedure a hazard/ risk assessment is to be conducted in order to develop a plan for that task.

• The Supervisor shall review the workplace status reports for any identified hazards. If hazards are identified, can they be fixed? If they cannot then appropriate action must be taken and either a JSA developed for the task or the situation should be reported to management for assistance.

• The Supervisor shall determine if the necessary equipment is available. If it is not then the tasks planned for the shift may have to be reviewed.

• The Supervisor shall determine if the personnel on shift are competent to perform the necessary tasks planned for the shift. No person is to be assigned to a task for which they are not competent to perform unless they are under training or given additional supervision. If supervision is not available then appropriate action must be taken. Either a JSA must be conducted, the plan changed or the situation reported to the manager.

• The Supervisor shall assign the equipment, personnel and any additional resources required for the task and allocate the tasks.

• The Supervisor shall document the tasks on the shift planning sheet which should include the following information: – the location of the work area – the task to be performed – the names of assigned employees – equipment to be used – details of any special procedures or hazards

which have been identified • The Supervisor shall discuss the shift planning

sheet with the employee(s) to ensure a clear understanding of what work is to be undertaken. The sheet is signed by the Shift Supervisor and a copy give to the relevant personnel for reference during the shift.

• The Supervisor shall retain a copy of the shift planning-task assignment sheet and file it as part of the Shift Record.

• The Supervisor shall visually check the progress against the Shift Plan with individual employees during the daily rounds.

3.3.1 Other requirements A current record of the competency levels of all persons on shift shall be readily available to the Shift Supervisor to enable them to correctly assign tasks.




If a person is assigned to work in a location that they have not worked in before, they shall be accompanied by either a competent person or the Shift Supervisor to assist with orientation of the person.

3.4 Responsibilities Underground Manager shall be responsible for: • Ensuring shift plan procedures are effectively

communicated and implemented • Ensuring processes are in place to identify task

hazards and appropriate controls are implemented • Ensuring formal risk assessments are conducted

and documented for irregular tasks or for new working areas

• Ensuring audits and reviews of shift plan procedures are conducted to determine the effectiveness of their implementation and on-going improvement.

Mining/ Production Engineer shall be responsible for: • Providing weekly schedule or daily plan, as

required • Liaising with shift supervisor to ensure

targets/priorities are incorporated in the plan; and • Identifying any hazards or high risk situations and

incorporating appropriate controls into the work plans.

Shift Supervisor shall be responsible for:

• Implementing Shift Plan procedures • Undertaking required inspections and risk

assessments • Effectively communicating with other shift

supervisors of preceding and on-coming shifts • Accurately recording all information required • Involving the relevant personnel in the shift plan

development and communication • Only allocate tasks to competent personnel, based

on the known competencies

Employees (operators, etc.) shall be responsible for: • Not undertaking any work unless an approved

Work Plan is available • Participating in any risk assessment process, as

required • Implementing the requirements of the Shift Plan at

the work place • Discuss the task assignment or shift plan with the

shift supervisor to raise any concerns, safety issues or questions they have at the start of the shift

• Actively participate in training and assessment programs

• Ensuring that information on the plods is accurate • Only undertaking any work they are satisfied that

it can be done safely.




The Shift Planning and Task Assignment Process

Determine work place status

Determine tasks to be done to meet

objectives

Is the equipment available?

Assign equipment

Take appropriate action. Conduct JSA for new task.

Stop job - seek advice. Develop action plan for

task.

Allocate tasks & complete shift planning sheet

Assign resources

Can additional training or

supervision be allocated?

Assign additional resources

Can the task be done

safely?

No

Yes Yes Yes

No

No

No

Yes Yes

No

Are the appropriate

personnel available?

Yes

No

Is the workplace

safe?

Can it be made safe?

Take appropriate

action

Issue the shift planning / task

assignment sheet to crew

Shift report/meeting




An example of a Shift Planning and Task Assignment Sheet DATE__/__/__ _______SHIFT

Jumbo________ Operator_______________ Jumbo______ Operator___________________ Heading Comments Heading Comments 1. 1. 2. 2. 3. 3. 4 4 Comments/ Hazards Comments/ Hazards

Charge up Operator

Heading Fire at Comments/ Hazards

1.

2.

3.

4.

Bogging Operator

Heading Material Destination Comments/ Hazards

1.

2.

3.

4.

5.

Trucking Operators

Heading Material Destination Comments/ Hazards

1.

2.

3.

4.

Nipper/Other Operators

Heading/Task Comment/ Hazards

1.

2.

3.




4 Workplace Inspections/Hazard Reporting

4.1 Purpose To ensure that workplace job inspections are conducted in accordance with statutory requirements and that inspections are properly structured and recorded and to ensure all hazards are reported.

4.2 Key Outcomes All workplaces shall be inspected in accordance with the Regulations. All hazards are reported.

4.3 Standard The Mine Manager shall determine the frequency of inspections based on the nature of work and the risks involved in accordance with the relevant regulations covering the mine operations or operational needs for safe operation. This may include a list of tasks likely to be undertaken at the mine and the required frequency of inspection for each task. For example • Active work place = twice per shift • Non active work place = once per shift and • person working alone = every two hours.

Shift inspections may be undertaken either prior to work commencing in an area (ie. pre-shift inspection) but shall be conducted during the shift if personnel are working in that area. Formal shift inspections shall be conducted by the employees for each workplace in which they work during the shift prior to commencing work. Formal shift inspections shall be conducted by the Shift Supervisor at the required frequency. Shift rounds shall be structured to allow shift supervisors to spend an adequate amount of time (at least 15 minutes) at each work area at least once during the shift.

4.4 Detailed Procedure

4.4.1 Workplace Job Inspections

Step 1 - Fill in top of Workplace Job Inspection Sheet The Employee should complete the initial details on the Workplace Job inspection Checklist (Appendix 1) including: • Prior to any new job at a new location or

workplace, or

• Whenever any substantial change occurs to the initial job (e.g. different work method or equipment utilised)

• Where changes have occurred which are reasonably likely to impact employee safety (e.g. a change in equipment type will require another pre-start check; a person leaves the work site for crib and returns after firing has taken place in an adjacent area).

Where two or more employees are working together, a joint inspection should be conducted and all employees sign off on the Job inspection Check-list.

Step 2 - Conduct Inspection The Employee should inspect the various items on the check-list one-by-one. All items should be checked unless it clearly does not apply to the particular job. As items are inspected and checked, the Employee should note whether or not it meets the required standard on the Workplace Job Inspection Sheet by circling or writing Yes in the Meets Standard column. A guide to the standard required for each inspection item is given in the back of this section.

Items Not Meeting ‘Standard’ If the Employee believes the item does not meet the required standard the employee should note it on the Job Inspection Sheet by circling or writing No in the Meets Standard column. The employee should then rectify the sub-standard condition if it is likely to impact safety AND it is within the competency, authority and ability of the Employee to do so. If the hazard cannot be rectified BUT it can be isolated or barricaded, if it is within the employees ability and competency, AND it is safe to commence work, then the employ can do so. A Workplace Job Inspection form must be filled out for the hazard and it must be reported as soon as practicable to the supervisor. If it is not within the Employee’s competency, ability or authority to rectify the item AND it is unsafe to continue, work must NOT commence, the area should be barricaded or signed and the Supervisor notified for further instruction. The Workplace Job Inspection form does NOT have to be completed. The Hazard Report form needs to be completed instead. Where the Employee is competent to rectify the sub-standard condition, the remedial action should be undertaken (at an appropriate time, if not safety critical) and a record made under the If No, Further Action Required/ Taken column on the Workplace Job inspection Sheet.




Step 3 - Other Persons Entering work area Wherever persons other than the Employee (who has control over the work area and has conducted the Workplace Job inspection) enter the work area, such persons must contact the Employee to ensure that the Job Inspection has been completed and the area is safe for them to enter or access. Where there is no Employee in the work area at the time, any other person requiring access must conduct an inspection themselves according to Step 2 above to ensure the area is safe. Example of this are: • an underground supervisor visiting an old area

underground to inspect it prior to re-commencing work. In this case, the supervisor must conduct a job inspection and complete the Workplace Job Inspection Check-list.

• a geologist entering a drive to conduct mapping where there is no person working must conduct a job inspection and complete the Workplace Job Inspection Checklist.

Step 4 - Supervisor Follow-up If contacted by the Employee regarding a sub-standard condition, the Supervisor should discuss the required action to rectify the situation as soon as possible. Note that this should be done (ideally) by visiting the employee at the job or through other means, if appropriate (eg over two-way radio). This may be done prior to the Supervisor’s intended workplace visit/ inspection as described in Step 5 below but only if the safety of the Employee will not be placed in jeopardy.

Step 5 - Supervisor Visit/Inspection The Supervisor shall visit the Employee at the workplace during the shift to ensure that work is being done safely and according to the task instructions. Upon arriving at the workplace, the Supervisor shall inspect the job and review the Employee’s Workplace Job Inspection Check-list with the Employee. The Supervisor must check with the employee that the proper checks have been conducted and that all items are in fact in accordance with the required standard. Where the Employee has identified a sub-standard condition (i.e. by circling ‘No’ in the ‘Meets Standard’ column), the Supervisor should discuss the remedial action taken by the employee to ensure it meets the standard or agree on any action required, if not yet undertaken. If action is required by the Supervisor (e.g. get technical assistance, order materials) such action should be recorded by the Supervisor and actioned accordingly.

Where the Supervisor believes an item does not meet the required standard but has been circled as ‘Yes’ by the Employee in the ‘Meets Standard’ column, the issue must be discussed and appropriate corrective action agreed.

Step 6 - Supervisor Completes Check-list Following the completion of the job inspection and discussion/ review with the employee, the Supervisor must complete the following details on the Workplace Job Inspection Checklist: • The Supervisor’s name • The time of the visit (e.g. 11.00 am) • Supervisor’s signature or initials.

Note that by signing or initialling, the Supervisor indicates that he or she accepts the standard of the job inspection conducted by the Employee and agrees with any remedial actions taken or proposed.

Step 7 - Employee Takes Remedial Action Following the Supervisor’s inspection/visit, the Employee shall undertake any remedial action agreed with the Supervisor (if not already taken).

Step 8 - Employee hands in Check-lists at End of Shift At the end of the shift, the Employee shall hand in the Workplace Job Inspection Check-list/s completed during the shift to the Supervisor. If there are any changes to the workplace conditions following the Supervisor’s visit, these shall be indicated on the Workplace Job Inspection Check-list and also communicated verbally to the Supervisor.

Step 9 - Supervisor to Review Check-lists At the end of the shift, the Supervisor shall review the Workplace Job Inspection Check-lists handed in by his or her employees to check the status of any outstanding actions. These must then be recorded on the Shift Log and an action plan determined to rectify the item, eg discussed with on-coming shift, maintenance work order generated, incorporated into next shift or next day’s Shift Plan, entered onto Action Plan Register (refer site Action Management Procedure) etc. Note that some items may require referral to other specialists at the mine, eg geotechnical or ground control items should be referred to the Ground Control Supervisor for entering into Geotechnical Observations Log.




Step 10 - Filing Completed Check-lists Following the end of shift review, completed Workplace Job Inspection Check-lists should be forwarded to the Foreman or Manager for review to ensure quality prior to being sent to the Mine Clerk or equivalent for filing. It is recommended that these be kept for a period of at least six (6) months before being archived. If an incident or accident occurs, any relevant sheets should be maintained for any possible future reference.

Step 11 - Audit The Workplace Job Inspection System shall be audited at least monthly as part of the mine’s general auditing process.

4.5 Hazard Reporting Where a person identifies a hazard, which they cannot rectify and where it is unsafe to commence or continue work they should report it to their supervisor. This can be done verbally in the initial instance, but must be followed up with a formal report on the Hazard Report form.

4.5.1 Immediate Action Personnel who identify or observe a hazardous situation or unsafe condition (and there exists a real danger to personnel, machinery, environment or production) are to take immediate (reasonable) steps to control or rectify the condition or situation. This might include placing a physical barrier around the hazard, preventing access to the area, isolating the hazard (e.g. turning power off, isolating power source) or otherwise highlighting that the hazard exists eg placing a ‘Danger-No Unauthorised Entry’ sign across the drive. The person must then report the hazard as soon as possible to his or her Supervisor in person or via telephone/ radio after taking this action.

4.5.2 Reporting via Hazard Report form Reporting hazards in writing is the preferred option because it ensures that the person reporting the hazard makes an immediate written record of his or her observations. Reporting in writing should be done by completing the Hazard Report form contained in the Workplace Job Inspection/ Hazard Report booklet carried by each individual. This would then be given to the Supervisor either during or at the end of each shift.

4.5.3 Person Reporting Hazard Take any reasonable steps to control the situation to ensure the safety of personnel etc. (refer 3.1 above). Complete the required section of the Hazard Report including the following information:

• Date and Time when hazard observed • Name of person making observation i.e. your

name • Location of the hazard or unsafe condition • Description of the hazard or unsafe condition • What immediate action was taken to control the

situation • What further action you think is required or

recommended

Give the Hazard Report to your Supervisor during or at the end of the shift.

4.5.4 Response to Hazard Report The previous two parts cover how a hazard or unsafe condition is reported. The result (following either a phone report or filling in a Hazard Report form) will be a written record (ie completed required part of Hazard Report) which is forwarded to the Supervisor. The following outlines the action to be taken once this has been received.

4.5.5 Supervisor On receipt of the Hazard Report, the Supervisor is to: • Investigate the hazard or unsafe condition based

on the information provided by the employee. This may include a physical inspection of the hazard/ area or contacting the employee to discuss the hazard and any immediate corrective actions taken. Depending on the nature of the Hazard, the WMC ‘Incident/Hazard Report’ form and WMC ‘Incident/Hazard Investigation’ form should be completed. This would normally be for ‘high’ or ‘significant’ risk hazards as outlined below.

• If the hazard involves ground conditions or ground control, the Supervisor may need to immediately contact the site Geotechnical Engineer or Ground Control Supervisor.

• Wherever possible, the underlying or basic causes for the existence of the hazard should be identified by asking ‘why’ 5 times. This will help determine the actions required to prevent a recurrence of the hazard.

• Assessing the degree of risk posed by the hazard by determining the Risk Ranking. This will then help determine the nature and timing of preventive actions. Guidelines on determining the Risk Ranking are contained on pages 5, 6 and 7 of the WMC Hazard/ Incident Report Guidelines. High or significant risk hazards may need to be notified to the Underground or General Manager as per the relevant site or Business Unit reporting procedures.




• Develop an action plan and take the appropriate actions. The risk ranking (i.e. how serious the hazard is) should assist in determining the time-frame for response. As a guide:

• High - requires the job to be immediately stopped and immediate corrective action to be taken (may involve barricading if cannot be immediately rectified); permanent remedial action should commence within 24 hours

• Significant - may require job to be stopped; requires permanent remedial action within 48 hours

• Moderate - requires action within 7 days • Low - requires action within 30 days • Note that if the hazard cannot be permanently

rectified by the end of the shift it will require recording in the Shift Log and notification to the on-coming shift

• Complete the bottom section of the Hazard Report form, including signature and date.

• Incorporate hazard corrective actions into Shift Log at end of shift so it can be included in following shift’s Shift Plan. If actions have been left to Supervisor’s next shift, the area may need to be barricaded or signed to prevent access.

• Forward the completed Hazard Report form to either the site Geotechnical Engineer or Ground Control Supervisor if a hazard relating to ground conditions or ground control or the site Mine Clerk for any other hazard

• If the hazard cannot be permanently resolved within the shift, it should also be entered into the site or Department Action Register by the Mine Clerk.

• Wherever possible, the Supervisor should give feed-back to the employee who initiated the Report as to the actions taken. A copy of the completed form could be provided or a copy of the Action Register that shows what actions are proposed.

4.5.6 Mine Clerk/Safety Adviser On receiving the Hazard Report: • Check the final risk ranking assigned by the

Supervisor • Enter the details in the Action Register, if not

permanently resolved during the shift (ie is still outstanding)

• Review status of Action Register. This will require a certain number of completed actions to be audited on a monthly basis as part of the mine’s general auditing process.

4.5.7 Geotechnical Engineer or Ground Control Supervisor

On receiving the Hazard Report: • Record the observation in the mine Geotechnical

Log • Follow-up via a site inspection or discussing the

hazard observation with the Employee and/ or Supervisor

• Ensure any actions are recorded on the site or mine Action Plan Register.

4.6 Responsibilities Underground Manager shall be responsible to: • Ensure the supervisor shift inspection procedures

are effectively communicated and implemented • Ensure shift inspections are conducted in

accordance with relevant regulations pertaining to the mine and those required for safe operation by management.

• Communicate the frequency of shift inspections to shift supervisors and employees.

• Ensure audits and reviews of the shift inspection procedures are conducted to determine the effectiveness of their implementation and assist with on-going improvement.

• Appoint a person to: – collate the inspection sheets at the end of each

shift. – compile an action plan of all unresolved non-

conformance issues from the inspection sheets daily.

– ensure the action plan is incorporated into the shift plan.

– ensure the actions have been completed.

Shift Supervisors shall be responsible to: • Conduct shift inspections in accordance with the

shift inspection procedures • Accurately complete the shift inspection sheet at

the time of the inspection • Signing off on the Workplace/Job Inspection

Sheet • Lodge completed sheets at the end of the shift • Transfer identified hazards to the shift report or

status records • Ensure all actions to control hazards are carried

out.

Employees (operators etc) shall be responsible to: • Stop work when required to participate in the

supervisor’s shift inspection; • Discuss relevant safety issues or concerns with the

Shift Supervisor during the inspection;




• Implement any remedial actions or changes following the inspection as instructed by the Shift Supervisor;

• Comply with the inspection procedure requirements (e.g. stopping machine) and cooperate with Shift supervisor during inspection.

Workplace Job Inspection and Hazard Report Process

Allocate task

Conduct Inspection against Standards

at workplace

Do conditions meet

standards?

Can Sub standard

conditions be fixed by you?

Is the condition/hazard such

that work cannot commence?

Proceed with Job

Proceed with corrective

actions

Barricade/ take approp action &

inform supervisor.

Proceed with allocated tasks

Complete WPI sheet

Complete WPI sheet

Discuss WPI with Supervisor during

shift

Y

N

Y

Y

N

N

Real danger identified in mine

other than workplace that you cannot fix

Barricade area

Complete Hazard form &

inform Supervisor

Supervisor to assess the risk

as per WMC risk matrix

Proceed as per WMC

Incident/accident reporting procedure

Is it H or S?

Report through to Mine Manager

for action

N

Y

Action Plan

Report back to employees Rectify Hazard

It is a hazard if it presents a real danger to people, equipment, environment

or production

Complete WPI sheet

Commence work




Examples of Workplace Inspection Sheets

Operator name Op. Signature: Date: Work Area: Standard Up to Std Unacceptable Std Vent. / Services Ground Support Housekeeping PPE Road Work/ Drainage Tools/ Equipment Signs/ Barricades Procedures Hazards and General Comments Shift Supervisor Foreman

WORKPLACE JOB INSPECTIONName: Job:Signature: Date: / / Time: am/ pm

Item to Check Meets Standard If “No”, Further Action Required/ Taken

Pre-Start Checks done ?Ventilation/ Services

Ground/ Area SupportElectrical/ Cables/ CordsWearing correct PPE

Tools/ Equipment/ GuardsFalling Objects/ Falls

Signs/ BarricadesWork MethodsEscapeways/ Safety Gear

Housekeeping/ Travelways

Supervisor: Time of Visit: am/ pm Initials:

Yes/No

Yes/NoYes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Yes/No

Do I FeelSafe To Start Work ? Yes/No If “No”, do not start work but contact your Supervisor

Conduct Safety Check before each job ( STOP & THINK ). Report any hazards on reverse.




Guide to Standards Required VENTILATION • re-entry conducted • fans etc working • airflow can be felt • fume extraction on • vent bag free from holes/ tears

WEARING CORRECT PPE • PPE for job available • PPE worn correctly • PPE properly maintained

GROUND SUPPORT • re-entry conducted • ground conditions inspected • area check scaled • complies with area support/reinforcement standard

TOOLS/ EQUIPMENT • in safe condition • appropriate for job • not damaged/worn • used correctly • isolated/tagged if being worked on • guarding is in place

ELECTRICAL/ CORDS/ CABLES • free from breaks and cuts • no contact with water • cords have correct test tags • isolation point known • cables supported (stands or backs) • communications working (eg radio, telephone)

FALLING OBJECTS/ POSSIBLE FALLS • unsecured materials above head height • correct lifting gear/ rigging • unstable stacks of materials • no slip/ trip hazards • persons working above • unguarded/ unbarricaded openings nearby • guard rails to waist height (eg around crusher)

SIGNS/ BARRICADES • in place or stored correctly • correct ones used • clearly visible • correct message/ sign used • properly hung/ secured • signs being obeyed/ followed

ESCAPEWAYS/ SAFETY GEAR • escape ways clear • safety gear readily accessible • safety gear in good order

WORK METHOD • all hazards identified during job allocation • safe work method followed • safe work method understood • Work Plan being followed

HOUSEKEEPING/ TRAVELWAYS • area/roads clear of debris • area clear of rubbish • drainage good • materials properly stored • adequate storage available




5 Appointed Persons

5.1 Purpose To ensure a formal process exists for the appointment of statutory positions which includes the documenting and communication of responsibilities to managers and supervisors. This will help ensure that all managers and supervisors are fully aware of their statutory responsibilities.

5.2 Key Outcomes All relevant persons required to assist the register manager perform their duties shall be identified and appointed in accordance with a defined procedure. Every person who has responsibility for supervising employees or contractors or who has specific statutory duties shall have clearly defined and documented responsibilities and accountabilities.

5.3 Standard The process outlined her can be used to appoint all persons with statutory responsibilities or where formal assignment of responsibilities is considered essential for safety reasons. A site procedure can be developed in accordance with these guidelines.

5.4 Detailed Procedure

5.4.1 Definition Appointed Person: A person appointed by the Registered Manager to carry out workplace supervision and/or inspections on his behalf or undertake other duties essential to safety. These appointments are generally made as a requirement of regulations and laws covering mining operations. If there are no such laws covering this then appointments can be made using this process to formalise job descriptions and responsibilities. Note that there may be other positions (other than statutory positions) that are essential to mine safety and should be considered worthy of the status of being an ‘appointed person’ eg geotechnical engineer, safety adviser etc

5.4.2 Procedure

Instrument of Appointment The form shown is used by the Registered Manager to make the appointment. The Registered Manager relies on the department managers to ensure that the appointments in each of their areas of responsibility: • collectively cover all physical areas of the

operation

• cover all supervisory obligations • are unambiguous.

The Safety Department or Registered Manager’s Secretary administers the Appointed Persons forms (ie typing, circulating for signature, copying and filing). The forms are reviewed every six months by the Safety Department to ensure they are up-to-date. Up-to-date copies of the signed forms should be held in two locations: • In a folder or file located with the Mine Record

Book or as an attachment (often maintained by the General Manager’s Secretary); and

• In a folder or file held by the site Safety Department.

An up-to-date register of all (site) Appointed Persons should also be kept found at the above locations (example is shown at the end of this section). The completed Appointed Person form should also be forwarded to the site HR Department and form part of the person’s Position Description.

5.5 Responsibilities Registered Manager shall ensure: • That the Appointed Persons procedure is

implemented and maintained. • Persons are appointed in accordance with the

procedure.

Underground Manager/Department Manager shall be responsible to: • Ensure that all personnel required by the relevant

laws are appointed • Ensure that all personnel as required to be

appointed are formally appointed and that these appointments are kept current.

"Appointed Person" shall be responsible to: • Ensure that they are familiar with the various

requirements of their statutory position • Undertake their statutory duties in a competent

manner and in accordance with current standards • Undertake their duties as required or indicated on

the Appointed Person Form • Report any breaches of statutory requirements

immediately to the Mine Manager.

HR Officer shall be responsible to: • Ensure that the Appointed person responsibilities

and duties are effectively communicated to new or transferred employees at their site induction.




• Ensure Position Descriptions are kept current and include a copy of the Appointed Persons form.

The Registered Manager’s Secretary/Safety Department is responsible to maintain Appointed Persons records so they are up-to-date.

5.5.1 Appointed Person The Appointed Persons Form lists the main responsibilities of Appointed Persons. The Appointed Person's appointment formalises these responsibilities and assists understanding and acceptance by means of a signed appointment. An Appointed Person is accountable to the Registered Manager to undertake the duties and responsibilities detailed in the relevant Appointed Persons form. If the person is not capable of doing this, he or she must notify the General Manager accordingly. A Department Manager may assign additional specific responsibilities to supervisors or to other personnel whether or not they are Appointed Persons. Some specific requirements, are described below.

Area Inspections In most cases, a physical area can be easily defined and associated with an Appointed Person. The Appointed Person has the responsibility for inspecting that area at the frequency stated on the form.

Guidance on Inspections Department Managers must ensure that their Appointed Persons have clear, written guidance on what is to be inspected and to what standard. This may be provided by checklists or by a written statement specific to a particular type of Appointed Person inspection.

Record of Inspection Each Appointed Person inspection must generate an inspection record describing at least: • The area inspected, including names of persons

working in the area • The name of the person undertaking the inspection • Any deficiencies which were not able to be

immediately rectified (ie Hazards which require further actioning)

• Action required or proposed to rectify these deficiencies (including temporary control);

• Date of inspection.

The Nickel and Gold Workplace Job Inspection and Hazard Reporting forms are suitable for recording the above inspection.

Supervision The Appointed Person carries the responsibility for supervision of all people under his/ her control (site employees, contractors and visitors). The frequency and intensity of this supervision depends on the knowledge, experience and skills of these people and on the hazard potential of the work being carried out (general duty of care).

Specific Equipment Inspections Each Department Manager must nominate who has the responsibility of ensuring that specific equipment inspections take place.

5.6 Records Management Non-current Appointed Persons forms should be filed in the Safety Department file station for two years then archived for years, after which time they may be destroyed. Records of inspections conducted by Appointed Persons are filed by each Appointed Person in their own area file station and are retained for seven years, after which time they may be destroyed. Example of an Appointed Persons Form This is a sample of a form used in WA. It specifically identifies the relevant laws under which the appointment is made and the specific duties and responsibilities of the appointee.



SAF-MHG-01 Rev. 0 Issued: 07/06/99 Page 25 of 36

Appointed Person Form

Appointed Person Form This appointment is made by the Registered Manager of (name of mine) in accordance with Sections 9, 43 and 44 of the Mines Safety and Inspection Act 1994 and Sections 3.19 to 3.22 of the Mines Safety and Inspection Regulations 1995 to enable him to comply with the requirements of the Act and Regulations which apply at the Mine Site. This appointment applies to normal operations. Name: Position: (eg Underground Supervisor) Section: Department: You are hereby nominated to the Appointed Person for: Underground Supervisor Work group which you supervise: Physical area(s) for which you are responsible: Facilities/equipment (which are not included in the area(s) described above): You are responsible for: • Carrying out inspections of the conditions of the workplace and reporting and/or correcting unsafe conditions in your area; • Ensuring that all incidents in your area are reported and investigated; • Ensuring that all facilities and equipment are being used safely and that appropriate work methods are being applied; • Ensuring the safety of all visitors and contractors in your area of responsibility; • Assisting in ensuring the observance of the requirements of the Act and Regulations applicable to your area of responsibility; • Ensuring that employees have been trained for the tasks they are performing; • Ensuring that safety policies and programs are being followed; with effect from .................................................... and thereafter until further notice Signature: ..................................................... Signature: .................................................. Department Manager Registered Manager Date: ..................................................... Date: ..................................................




Example of Appointed Person Register (should be attached to Mine Record Book)

Name Location/ Mine Position Date of Appointment Area/s of Responsibility Signature Comments




Examples of Appointed Persons Examples of Appointed Persons identified under Mining Safety and Inspection Act 1994 WA are listed. Similar lists can be generated for operations in other parts of the world or Australia. Page Section Description 3 4 Alternate/ Acting Registered Manager 3 4 Competent person - reference to many sections 6 4 Manager 6 4 Deputy Manager 11 4 General Manager 45 35 Certificated Underground Manager 46 36 Alternate and deputy underground managers 48 37 Certificated Quarry Manager 50 38 Alternate and deputy quarry managers 55 44 Management appointments - appointments to show duties Includes Shift Supervisors Hoist drivers Maintenance Shift Supervisors Mine Planning Engineer Geotechnical Engineer/Ground Control Supervisor 58 47 Nominate person for management of exploration activities 64 55 Appointed safety and health delegate 75 66 Appointed persons in the safety and health committee 94 88 Receiver in abandonment Some Appointed Persons identified under the Mines Safety and Inspection Regulations 1995 are as follows: Page Section Description 30 3.19 Person to inspect workplaces in a quarry other the manager 41 3.46 Mine surveyor 55 4.21 Appointment of supervisor for construction work 62 5.1 Electrical Supervisor 67 5.18 High voltage operators 97 6.37 Suitable person to test winder drivers 113 8.6 Control of main magazine 115 8.12 Appointed persons to test persons competent users of explosives 140 9.3 Ventilation Officer 199 11.30 Platmen, and skipmen 246 15.1 Railway Controller 248 15.5 Appointed person to test controller, locomotive driver or train crew 262 16.9 Radiation Safety Officer The above list are only examples and is not the complete list.




6 Standard Work Procedures

6.1 Purpose To ensure all standard work procedures for all critical tasks involved in the mining operations across all operations meet minimum standards and industry best practice.

6.2 Key Outcomes • All critical tasks are documented and have

standard procedures • All work procedures are consistent with relevant

laws under which the mine is operating, industry best practice and any EOFT standards

• All work procedures are based on Job Safety Analysis (JSA) and regularly reviewed and up-dated

• All work procedures are accessible to all employees .

6.3 Standard • All tasks critical to safety shall be formally

identified and procedures developed based on Job Safety Analysis

• EOFT Standards shall be used to help identify critical tasks that require formal standard work procedures

• Standard Work Procedures (SWPs) should be developed using a team-based approach, including operator involvement, using Job Safety Analysis

• Standards for each task based shall incorporate any EOFT standards requirements as a minimum

• All procedures shall be reviewed at least annually or whenever significant changes occur which might impact safety eg following incident investigations

• Procedures shall be effectively communicated to employees through competency-based training

• The SWPs shall be maintained in a central location accessible by all relevant employees.

6.4 Development of Standard Work Procedures.

The SWPs shall be developed using a team based (including operators) Job Safety Analysis (JSA). The task should be walked through, (desktop or actual) with a thorough examination of each step to determine hazards encountered within the process. Once hazards are identified each step in the process should be documented and include the controls to eliminate or manage the risks.

Once the first draft of the SWP is written a review process should be used to identify any further hazards which may have been overlooked, or inadvertently introduced. This process should include input from all departments, groups etc. (including Risk Control/Safety), which may be affected. This must include input from all levels, including the end user, through to the Underground Manager Once the SWP has been thoroughly reviewed it should be signed off as approved in accordance with the document control procedure Each SWP shall be reviewed (and revised if required) at least annually, and following any change likely to impact employee safety.

6.4.1 Competence Competency assessments shall be developed which are based on standard work procedures.

6.4.2 Rules for Work Conducted in a Mine The following requirements are mandatory for any work conducted in the mine and should be incorporated into SWPs where appropriate: • No person is to go beyond supported ground, i.e.

ground supported or reinforced to an approved standard for that rock type and made safe

• No person is to enter an area without the knowledge of the Shift Supervisor or without recording his/her location in the Location Record System, either prior to the shift commencing or during the shift

• As hazards are identified during any task in the work cycle, scaling or other appropriate action shall be taken immediately

• Personnel shall not to be allocated or undertake tasks for which they have not been assessed as competent by the Underground Manager, unless they are working under direct supervision of a competent person

• All repairs or maintenance on equipment shall be done from under supported ground

• No person shall proceed past a ‘Danger-No Entry’ sign without the written permission of the Underground Manager.

• All employees must conduct a workplace job inspection prior to the commencement of every job.

• No excavation work shall take place without an approved work plan.




6.5 Responsibilities Underground Manager shall be responsible to ensure: • All tasks have been identified and procedures have

been developed for all critical tasks. • All the procedures are reviewed regularly. • That they meet the minimum required standards. • Managers Specific Instructions are issued, where

appropriate.

Shift Supervisors shall be responsible to: • Act as a participative member of a procedure

development/review group. • Ensure employees are familiar with procedures. • Monitor the procedures for relevance. • Ensure the procedures are followed and the

standards maintained. Employees (operators etc.) shall be responsible to: • Comply with the Standard Work Procedures

(SWP) • Participate where required in the development or

review of SWP’s

7 Training and Competency Assessment

7.1 Purpose To ensure that all employees are appropriately trained and competent for their assigned role and that consistent training outcomes are achieved at the mine. This will also help ensure employer Duty of Care obligations are met i.e. all employees should be trained and competent to perform their assigned duties.

7.2 Key Outcomes • Skills profiles are in place for all identified job

roles • All employees are competency assessed in the

skills required for their assigned role against the established standards and procedures

• All employees are appropriately skilled and competent in the skills required for their role

• Only persons assessed as competent will work alone or unsupervised for the assigned task

• Task Observations are routinely conducted in accordance with ISRS requirement

• Records of assessments for training and competency assessments are maintained and located on site

7.3 Standard

7.3.1 Competency Assessment • A skills profile shall be developed for each job

role • Competency assessments shall be developed

which are based on standard work procedures i.e. detailed checklist of procedure steps

• Designated assessors shall be assigned responsibilities to competency assess the workforce

• All assessors shall be properly trained and accredited as workplace assessors

• The assessment method shall be through a combination of written or oral examinations and a practical demonstration of competency i.e. how to apply knowledge/skill/procedures

• A register of assessments and skills for which personnel are competent shall be established and maintained in an up-to-date condition

• Individual employees shall be deemed competent by the Underground Manager to undertake tasks at the mine i.e. system requires sign-off by Underground Manager or his/ her authorised designated person.

7.3.2 Training • Competency requirements shall be clearly

identified in all training manuals/modules • Appropriate training resources shall be identified

and provided • Initial gaps in training shall be identified through

competency assessment and audit of skills profile • All training shall be conducted by competent

persons to a standard deemed sufficient by the Underground Manager

• Training manuals and standard work procedure documents shall be utilised as aids and references during the training process

• Training records shall be maintained up-to-date at all times and be readily available at the mine

• Training manuals, modules etc shall be regularly reviewed and at least whenever a change occurs that might impact employee safety eg following incident investigations

• All training information shall incorporate EOF standards and statutory requirements.

7.3.3 Task Observation A formal task observation programme, consistent with the requirements of ISRS, shall be used to monitor use of procedures in the workplace.




7.4 Responsibilities Underground Manager shall be responsible to ensure: • Training resources are available • A competent person is appointed to be responsible

for the administration and coordination of training and assessing competencies of employees

• All job roles have an identified skills profile • A record of all training and assessments is

completed.

Shift Supervisor shall be responsible to ensure: • Assistance is given in assessing employees skill

levels and competencies • Personnel are made available to undergo the

required training • No person is to work alone unless they have been

competency assessed for the task they have been assigned to do

• No person is instructed to operate equipment or undertake a task unless properly trained and competent to do so

Appointed Trainer or Training Coordinator shall be responsible to ensure: • Personnel are trained to the required standard. • Training records are maintained in an up-to-date

condition.

Employees (operators etc.) shall be responsible to • Assist in training or competency assessment

program • Not to operate equipment or undertake task unless

properly trained and competent to do so • Willingly participate in the training/competency

process.




The Training and Certification Process

Inducted person ready

to work

Check RPL for experience on

similar task

Check prior learning

5 days with experienced

operator

Operator Manual given to Trainee to study

Person unsuitable for task

Issue Certificate of Competency

Trainee does the practical task

assessment with the operator trainer until

trainee competent

Experienced

Theoretical assessment

Theoretical assessment

Practical task assessment

Practical task assessment

Task specific requirements


Go to 1

Go to 2

Three attempts at theory test

allowed


National Cetification

Not Passed

Yes

No

YesNo

Not Passed

Not Passed

Attemted twice. Go to 1

PassedPassed

Not Passed

Passed

Passed

2

1




8 Equipment Selection and Purchase

8.1 Purpose To ensure that current and future equipment is properly assessed for its suitability to the application and meets all the requirements of the MSI Act 1994 and the EOF standards.

8.2 Key Outcomes • A set of standard WMC Nickel and Gold

equipment specifications are in place for all types of mine equipment

• All equipment operating at WMC Nickel and Gold mines meets industry Best Practice standards

• The application of equipment is clearly identified by proposed purchasers, clients, contractors and users and incorporated in the site Mine Management Plan

• Likely hazards and risks associated with the use of equipment are identified prior to purchase and appropriate controls incorporated in the Mine Management Plan

• The maintenance needs of equipment are identified and controls in place to ensure the highest possible standards of safety

• All equipment complies with WA Mines Safety and Inspection Act 1994 And Regulations, Australian Standards, good ergonomic practice and conforms to the requirements of relevant EOFT standards.

8.3 Standard • All equipment used shall conform to the above

required standards • The hazards and risks associated with the use of

current equipment shall be clearly defined in the site Mine Management Plan

• A set of ‘Standard Specifications’ which outlines the physical, technical and operating parameters and uses of the machine shall be determined for each particular type of equipment and this shall be in the Mine Management Plan

• Procedures shall be established to ensure equipment specifications are clearly communicated to Purchasing Personnel and equipment purchases meet the WMC Nickel and Gold specifications

• Manufacturers and suppliers of equipment shall provide copies of risk assessments and other information (eg operating manuals) as required under Part 6 of the MSIR with all equipment (must form part of specification)

• Formal inspections of all equipment arriving at site (or at point of WMC receival) shall be conducted against the purchasing specifications

• No equipment shall be operated unless it conforms with the WMC Nickel and Gold equipment specifications and has been formally approved for operation

• Equipment specifications shall be regularly reviewed and at least following any change likely to impact operator safety eg following incident investigation which identifies problem with equipment selection/ specification.

8.4 Responsibilities Underground Manager shall be responsible to: • Ensure a formal process is established for

equipment selection and purchase which includes a formal risk assessment and involves all appropriate personnel operators, maintenance personnel, purchasing officer, etc.

• All equipment conforms to all the required standards.

• Ensure each machine has a set of standard specifications.

Purchasing Officer shall be responsible to: • Ensure all equipment is purchased to the

requirements of the relevant standards. • Ensure manufacturers or suppliers provide the

correct equipment according to the required standards.

Maintenance Supervisor shall be responsible to: • Inspect all equipment prior to use to determine

compliance with relevant standards • Ensure all equipment is maintained to the

requirements of the relevant standards • Ensure maintenance personnel are appropriately

trained and qualified • Maintain appropriate documentation, including

that relating to any modifications from the original standard specifications.




9 Document Control

9.1 Purpose and Scope To describe the methods and assign responsibilities for the management and control of the documentation associated with the Major Hazard Standards, Procedures, Work Instructions, Check-lists, Forms etc. This procedure applies to the establishment, review, authorisation, access, issue, distribution, and revision of such documentation at Corporate and site level.

9.2 Responsibilities

9.2.1 General Managers Ensure the effective implementation and awareness of the EOFT requirements at all levels within their sites, including contractor personnel. Appoint a document controller to be responsible for ensuring site specific documentation is managed and controlled.

9.2.2 Document Controller The Document Controller is responsible for ensuring that Corporate documents are correctly distributed on site and that site specific documents are controlled in accordance with approved document control procedures.

9.3 Procedure

9.3.1 General Document Control Control is exercised to ensure that: • Authorised personnel review and approve

documentation prior to issue • All documentation is available at required

locations • All controlled documentation is the latest issue

and is distributed in accordance with the distribution matrix

• Obsolete documentation is removed from use, and is either marked accordingly or disposed of.

There are two levels of control for documents. The first is at a ‘Corporate’ level, the second is site specific. Where Corporate documents dictate, the site shall prepare (or modify existing) site specific procedures.

9.3.2 Identification All documentation shall be identified via a document title, document number, revision status, page number (as page X of X) and revision approval date. This information shall be contained within a header or footer on the document as per this procedure. All documents must show evidence of the document being approved for use. Document numbers shall be allocated by the relevant document controller (corporate or site) using the next applicable number for that type of document from the relevant Document Register (Refer example in Appendix A). Where the site already has system documentation in place any site specific procedures shall be prepared using existing models and numbered accordingly. The Document Controller(s) shall maintain Document Register(s) showing the document number, title, it’s revision status, approval date and distribution. The Document Register for ‘Corporate’ level documentation shall also identify the person(s) or positions responsible for reviewing the document.

9.3.3 Document Format The format (font, headers, footers etc) shall be to a defined set format. This format should be consistent across a site. Preferably any format should be consistent with any Corporate document format.

9.3.4 Initiation/Revision of Documentation All personnel and contractors are encouraged to identify the need for new standards procedures, work instructions and checklists, however documentation is generally prepared as part of developing or implementing the system. All personnel are encouraged to critically evaluate the documents which they regularly use, and request amendments or variation to correct errors and inconsistencies. Any request to create or alter a Document is to be forwarded to the relevant Document Controller who shall forward details to the Document Owner or the Manager of the relevant area. Any request to change a ‘corporate’ document should include a detailed justification, signed by the General Manager, together with the ‘Modification Proposal’ form The Document Owner or Manager shall determine the required changes (or content of the new document) and on completion arrange for return to the appropriate Document Controller.




The Document Controller shall forward the document for review to the review team nominated by the document owner, under cover of a Document Action form (or site equivalent) as per the attached form. On return of the comments or revised document (with changes highlighted) and completed Document Action form, the Document Controller shall liaise with the Document Owner/relevant Manager regarding the feedback. Suggestions for improvement shall be incorporated as appropriate and the review process repeated if necessary. Note: This process may be repeated a number of times prior to acceptance of the finished document. On completion of the review process the Document Controller shall pass the document to the nominated approval position, ensure the new or revised procedure is updated on the network and that the previously superseded document is maintained electronically in an appropriately marked file. The retention of this superseded copy will allow it to be used as a reference when preparing or amending documentation in the future. The Document Controller is also responsible for ensuring; that all revised or new documents are made available on the network promptly, and

that all nominated recipients are made aware that the document has been updated (made available).

9.3.5 Contractor Document Control Where Contractors are required to comply with the requirements of EOF documents the Document Controller shall be responsible for ensuring that each Contractor has access to the required documentation and, where appropriate, maintains their own document control system.

9.3.6 Superseded Documentation Where there is no access to the network hard copies shall be issued as controlled documents. Revisions shall be issued to nominated recipients as identified in the Document Register, all previous hard copies are to be destroyed, disposed of or otherwise identified as obsolete. The Document Controller is responsible for ensuring that acknowledgment of such is obtained from the document holder. Note: All hard copies shall show in the footer that they are Uncontrolled and will be issued with ‘Date Hard Copy Printed’ regardless of whether hard copy updates will be issued, only those nominated as recipients on the Document Register shall receive updates.




DOCUMENT REGISTER Page 1 of

DISTRIBUTION

DOC No. TITLE OWNER REVIEW BY REV DATE 1 2 3 4 5 6 7

Distribution Key: 1 2 3 4 5 6 7

mine management manual guideline underground ground control major

Documents