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Definitions for Annual School Census data Primary and Secondary Schools

School Particulars

Status of Operation of School This is determined by who runs the school. This could be differentfrom the Founding Body and the Funding Source. In essence this option relates to that authority that

has the biggest stake in the school management.The ownership options are:

Government/ Government Grant-Aided the government now owns the school or theschool has received a grant from the government.(Note: If a school was listed in 2004/2005 as Government owned, unless it formally converted, it should stillbe identified as a government school.)

Private (for profit) a private for-profit group of people, an individual or institution owns theschool.Community (non-profit) (religious) a community group of people, an individual or aninstitution without any profit making objectives owns the school. Religious groups that ownschools fall into this category.

Founding Body This has a historical perspective and is not necessarily related to who, at thepresent, owns the land where the school is located. It relates to the original founder of the Schoolregardless its present ownership status. The founding body options are:

Government the government founded the schoolReligious one of the following religious organisations founded the school::

IslamicChurch of Uganda (COU)CatholicSeventh Day Adventist (SDA) Church

Parents parents (or the local community) founded the schoolEntrepreneurs the school was founded as a commercial ventureOthers this might include non-religious NGOs, religious bodies not included above.

Funding Source This variable is intended to address the degree of funding given by Government

to the schools using the 3 categories stipulated below. There are three categories defined as:Government-aided the school depends entirely (fully) on government funding to cover itsoperational costs including the payment of teachers salaries, the purchase of instructionalmaterials, the construction/maintenance of school buildings; etc.Partly government-aided the school does not depend entirely on government funding tocover its operational costs but receives some public funding or supplies. Government fundingmay not be the main source of funding.Not government-aided - the school does not receive any government funding or supplies tocover its operational costs.

School Type This question relates to gender of pupils in the school. In other words, what is thegender distribution in schools?And there are 3 broad categories defined as:

Co-educational (Mixed) the school admits boys and girls.

Boys only the school admits boys only.Girls only the school admits girls only.

Day School/Boarding Type This defines the type of accommodation provided by the school:Day School the school is used only for teaching purposes and not for boarding.Partly boarding the school provides boarding facilities for a limited number of students, forexample, only for upper classes.Full boarding the school provides boarding facilities for all levels.

Registry Status This records information of the school indicating the stage/Level of the officialregistration process with the Ministry of Education and Sports. And the categories are;

Registered the school is officially registered with the MOES.Licensed but not registered the school is not fully officially registered but a license to

operate the school has been obtained.Not licensed the school is neither officially registered nor licensed. Schools that havebegun the process or obtaining a licence are included in this category.

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Grade of the school before UPE (1997) This item deals with the historical perspective before UPEand does not reflect any subsequent changes or self-assessments. In otherwards it shows the gradeby which school was originally classified before Universal Primary Education (UPE). Categories are:

Grade IGrade IIGrade IIIGrade IV

Ungraded - this includes both schools which did not receive a grade and new schoolsopened since 1997.Note: However, this item is not reflected in the new adjusted questionnaire anymore.

Distance to nearest school of the same level This is measured in kilometres (km). It records thedistance between two primary schools or two secondary schools nearest to each other. Note: Thedistance estimated is the one that has to be practically covered and not the imaginary distance. Thisscenario applies more so for those schools in hilly/mountainous areas where two schools closest toeach other are separated by a hill or mountain. The options available to schools were:

Below 1 km1 2 km2.1 3 km3.1 4 km

4.1 5 kmAbove 5 km

Distance to the DEOs main office This measures the distance (in kilometres km) between eachschool and the office of District Education Officer. Note: The distance estimated is the one that has tobe practically covered and not the imaginary distance. The same approach as that of the previousquestion has to be applied when responding to this question. The options available to schools were:

Below 10 km10 20 km20.1 30 km30.1 40 km40.1 50 kmAbove 50 km

Number of inspections by DEO conducted last year- This records the number of visits which theschool received from a District Education office during the last school year that resulted in an actualschool inspection. In this case, an inspection is commissioned when the District Education Officerdelegates some one from their office to practically visit the school. Options given were:

NoneOneTwoMore than two

Location - This records the characteristics of the area in which the school is located. The options aredefined as:

Urban the school is located in a highly built-up area where the population is highly

concentrated. This area is generally characterized by the availability of services likeelectricity, piped water, tarmaced roads, and telephones.Peri-urban - the school is located in an area that somewhat mirrors the characteristics of anurban area but to a lesser extent. In this area, only some of the facilities found in urban areasexist; the population concentration is also moderate.Rural - the school is located in an area that lacks most if not all the facilities/amenities foundin the urban areas. The population tends to be scattered.

Founding year- this is defined as the year in which the school opened its doors for the first time tothe public for admission of pupils/students.

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Pupil information

Enrolment is defined as those pupils who were admitted/re-admitted and fully recorded in theschools Register at the beginning of the first term. It includes all those pupils whose names appear onthe school register (including repeaters and those temporarily absent).

Age is defined as the difference between the pupils date of birth and the date at the time of the

Annual school Census in complete years. In otherwards the age recorded refers to the age of thepupil on first day of school in the 1st term.

Streams by class Streams in simpler terms refer to the number of separate groups existing foreach class. Streams are usually created because the size of enrolment exceeds either the classroomcapacity, or the capacity/availability of a teacher. A class would then be divided into two or morestreams either in the same physical classroom or in a separate classroom. For example, for P1there might be P1a, P1b and P1c, that is, 3 streams for P1.

Orphans The number of childrenwhose parents are dead. Unlike the year 2002 data, the numberof orphans captured for this year also included those pupils/children who had only one parent dead.

Pupils with special learning needs - Pupils with special learning needs are those who might need

specially trained teachers and /or teaching materials. Such pupils are categorised by their mainspecial learning need as follows:Mentally retardedVisually impairedHearing impairedPhysically impairedAutism

Note: The autistic pupil(s) refer(s) to that/those pupil(s) who for any reason have a failure to develop social

abilities, language and other communication skills to the usual level, together with a severe limitation on the

number of a persons or persons activities and interests.

If a child has more than one handicap, then the type of impairment that is most prominent is

considered by the school to be the main one that defines the category in which the child is placed.

Repeaters These are pupils whoare in the same grade as they were in the previous year. It alsoincludes pupils who completed up to the first term of the same grade in the previous year but leftschool before the year ended and returned to the same grade in the following year.

New entrants to P1 Pupils who have been admitted into P1 that year for the first time. It alsoincludes pupils who attended P1 in the previous year (at the same or a different school) but left theschool before completing the first term.

Pupils with adequate seating or writing space This question captures pupils who DO haveadequate seating and writing space.Adequate sitting and writing space means access to the officialfurniture requirements like desk and a chair. If a pupil has one or none of these, then theyre not

accessing adequate seating and writing space. This is defined by example: if a desk is meant for 4pupils (4-seater) and 6 pupils are squeezed into the desk, then only 4 pupils out of the 6 areaccessing adequate seating and adequate writing space.

if a pupil is sitting on the floor or a mat, or if the pupil only has a chair without a table they donot have adequate seating or writing space.

Transferred pupils into a schoolTransfers in: Pupils who joined a school from another school during the previous academic year.This category includes only known transfers by head teachers.

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Dropouts The number of pupils who were enrolled in a school during the previous academic yearbut left the school (dropped out) before the end of the school year. It does not include pupils whotransferred to another school. Dropouts leave the school system for a variety of reasons, frequentlygoing back to their villages and not attending a school. Dropouts are categorised as follows (eachpupil is included only once under their main reason for dropping out):

Lack of interest the pupil showed no interest in schoolwork.Pregnancy the girl left school because she was pregnant.Marriage the pupil left school after getting married.Fees (unable to pay) parents could not afford to pay school fees.Job the pupil had to work during school hours or work too far away to attend school.Sickness the pupil was too sick to continue to attend school.Family responsibilities pupil had to attend to family related responsibilities such as taking care ofbrothers and sisters or elders, and the sick, or help with farming responsibilitiesDismissed/Disobedience the pupil was dismissed from the school due to disobedience or otherdiscipline related reason.Others reasons any other reason not listed above.

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Teacher information

Age is defined as the current yearminus theYear of Birth. In other words, ageis defined as thedifference between the teachers date of birth and the date at the time of the Annual school Census incomplete years.

Highest Level of education - the highest level of education that a teacher received. This refers tothe highest academic qualifications attained by the teacher. This is not the highest teachingqualification. Categories are:

PrimaryPrimary + Cert./Dip.O LevelO Level + Cert./Dip.A LevelA Level + Cert./Dip.GraduatePost Graduate DiplomaMasters DegreeDoctorate

Highest Teacher qualification. For all trained and untrained teachers this shows the teachershighest teaching qualifications. .

UntrainedLicensed TeacherGrade II Teacher

TrainedGrade III TeacherGrade IV TeacherGrade V TeacherDPE (Diploma in Primary Education)Graduate Teacher (A graduate teacher includes those with a BA in Educationand those with a BA or BS plus a Post Graduate Diploma in Education.)

Date of first posting - The month and the year in which the teacher was first posted to a teachingposition

Date of First appointment - The month and the year the teacher was first appointed as a teacher.

Additional School Responsibility These are defined as:Head TeacherDeputy Head TeacherSenior Woman

MPS Salary Scale This is defined forteachers in government-aided schools only. 1 = U1, 2 = U2, 3= U3, 4 = U4, 5 = U5, 6 = U6, 7 = U7, 8 = U8

On MPS payroll defines whether a teacher was on the Government (MPS) payroll at the time of thecensus.

Training Last Year The teacher received training during the previous academic year. Training iscategorised as follows:

In-service (TDMS)UpgradingHigher Education (full-time)Higher Education (part-time)

Previous Posting (District) The district in which a teacher was posted immediately before beingposted to the current school.

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Main Subject of Specialisation (secondary only) The subject in whom the teacher specialised orreceived training in at university or teachers college. Some subjects have been grouped together andthese are indicated in the notes below.

Table 2 gives teacher details by teaching subject.

Main subject taught (secondary only) This is the subject that the teacher teaches most. It iscoded using the same list as the Main Subject of Specialisation above.

Teaching Staff Reason for Leaving School (last year)These are defined as:

Transferred to another teaching postTransferred to a non-teaching postResigned/dismissedRetiredProlonged illness (excluding those who subsequently died)Died (includes those who originally left due to prolonged illness but are known to havesubsequently died)Reason not known/other

Current Non Teaching Staff This category refers to staff in the school that are not directly involvedin the teaching of pupils at the school premises.These are defined in three categories:

Administrative Personnel with no instructional Duties - refers to staff such asheadmasters, principals, school administrators and supervisors who have no instructionalmaterials etc

Professional Pedagogical Support Personnel - refers to staff such as guidancecounsellors, librarians, curriculum developers, educational media specialists, and attendanceofficers.

Non-Professional Support Personnel - refers to staff such as clerical personnel, buildingoperations & maintenance staff, security personnel, transportation workers, catering staffetc...

Others - refers to non-teaching staff not included in the above categories.

/7 Teaching Subjects Notes

1 = English 14 = Commerce Other Foreign Languages: includesKiswahili, Arabic, French, Germany,Spanish, and Latin.Local Languages: includes Luganda,Runyankore, Runyoro, Rutooro, Rukiga,Luo.

2= Mathematics 15= Technical Drawing3 = Biology 16 = Computer Studies4 = Chemistry 17= Home Economics5 = Physics 18= Other Foreign Languages6= Economics 19 = Local Languages7= History 20= General Paper

8= Geography 21 = Islamics9 = Accounts 22= Woodwork

10= Arts and Crafts 23 = Metalwork11 = Divinity/CRE 24 = Food and Nutrition12= English Literature 25= Other13 = Agriculture

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Infrastructure and Sanitation

This section includes information regarding buildings (number, type, condition and need), andsanitation (water sources, flushing toilets and latrines.)

Buildings (Rooms) by condition and typeTotal number of rooms by type (classrooms, libraries, etc.) categorised as:

Existing (In Use) rooms currently being usedUnder construction (Construction Incomplete) rooms under construction or incompleteNeeded additional rooms needed after completion of those currently under construction orcurrently incomplete

Buildings (Rooms) under Construction (Construction Incomplete) are categorised by status asdescribed below (each is included only once):

Working on floor/foundation currently working on breaking ground and setting the floor orfoundation of the room.Floor/foundation completed, needs or working on walls the floor/foundation work hasbeen completed but there are no walls or work is currently being conducted to put up walls.Floor/foundation and walls completed; needs or working on roof there isfloor/foundation and walls, but there is no roof or work is currently being conducted to put up a

roof.

Main Water Source The main source of water for the school. Each school can select only one from:Piped WaterBoreholeWell/SpringRain Water TanksLake/RiverOther.

Flushing Toilets and Latrine Stances are identified as having:A stance or latrine enclosure a latrine enclosure with at least three sides or partitions it may or may not have doors or shutters.

A solid door refers to a free-swinging, full solid partitionShutters refers to a free-swinging, full partial partition

They are also classified as being:Exclusively by teachersExclusively by girlsExclusively by boysFor mixed use (boys, girls and/or teachers).

Teaching Materials (primary only)

Number of textbooks, teacher guides, and class periods per week by subject

For each of the 4 main subjects (English, Mathematics, Science, and Social Studies) the total numberof textbooks and teacher guides available in the school, and periods per week each subject is taught,for each class (P1 to P7) is recorded.

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