minnesota state colleges and universities the call for transparency and accountability: the impact...

Minnesota State Colleges and Universities

The Call for Transparency and Accountability: The Impact of Electronic Environments and

Multimedia on Accreditation Processes

Lynette OlsonMinnesota State Colleges and Universities

Cathleen Barczys Simons Capella University

November 2008

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• Minnesota State Colleges and Universities sponsors and manages eFolioWorld, a unique electronic portfolio infrastructure system that affords higher education institutions the opportunity to create, maintain, and publish a unique Web-based portfolio.

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High School, College, & Work

Tools about me (eFolio, Facebook, etc.)

eFolioWorld New Strategies

Advising, Grad PlannerProgram Planning

GPS LifePlan, 1st Year Student

Competency Tools Outcomes & Assessment

IMS Tools, Web 2.0 Social Networking

Artifacts of Learning, Processes, Data &Analysis

Program Review

DigitalStorytelling

AccreditationStakeholders

eFolioMinnesota Team

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…each electronic portfolio (site) displays selected items & reflections based on the owner’s choices.

Items that you might select (often called artifacts or evidence of learning) can be…

Electronic Portfolio Contentwhat you post is what will others will see

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eFolio Tools eFolio Tools • The success of the individual eFolio inspired the development of – ToolKit– Link Builder

• Next generation development activities will move toward “roll-up” efforts among the eFolio tools

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Mapping Criteria & Standards

AQIP endorses MnSCU’s Systems Portfolio development http://www.aqip.org/index.php?option=com_content&task=view&id=99&Itemid=172

Linking Portfolio Content to Criteria/Standards

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Accountability & Transparency• Institutions must

devise efficient and effective methods to respond to governing boards, accrediting agencies and federal and state education departments, need for data and information.

9One Institution’s Story

An institutional electronic portfoliocan help to build a college or university’s “story” and community. It can provide a depth and breadth of connections among institutions as well as within the institution itself, its programs, and its constituents.

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Capella University - Institutional Electronic Portfolio

• Institutional Electronic Portfolio

– an example of utilizing multi media

http://portfolio.project.mns

cu.edu

© 2008 Capella University - Confidential - Do not distribute 11

Why multimedia?

• 2006 AQIP Check-up Visit, feedback from reviewers:Capture the “spirit” of Capella in the next Portfolio

Action Projects, Annual Report a a a a a a a a

AQIP Portfolio update a a a a

Quality Check-up Visit a

Reaffirmation of Accreditation a

1 82 3 4 5 6 7

Capella University: AQIP Deliverables


How Multimedia was Chosen

1. Leverage to advance key initiatives:

• Assessment – Learning Outcomes Transparency

• Faculty – Capella’s Educational Philosophy

2. Focus on multimedia strengths:

• Complex content

• Multiple audiences

• Offsite audience

• Capturing spontaneity, spirit

• Dynamic speaker

• Multiple key individuals, or group


Types of Multimedia

28 Multimedia Elements Created

Media Item Quantity Audio presentation with animated graphics and ≥

1 presenter(s) 3

Audio recording of faculty-staff discussions with onsite and offsite participants via conference call

1

Slide presentation with audio (Breeze Presenter)

3

Interactive graph

2

Video presentations and interviews

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Animated timeline of videos highlighting major initiatives

4

Presentation with both presenter video and Flash animation of graphics

1


Multimedia – Animated Audio


Multimedia - Video


Multimedia – Animated Timeline with Videos


Multimedia– Animated Timeline with Videos


Multimedia – Video plus Animation


Additional Benefits of Multimedia

• Impact of multimedia on accreditation• Engaging way to highlight key accomplishments• Powerful way to capture spirit, uniqueness• Effective way to communicate difficult concepts• Presenters become enthusiastic supporters• Engenders deeper understanding of AQIP

• Other impacts:• Multimedia leveraged for other purposes: advancing

initiatives, regulatory, training, marketing• New tools now available for online courses• Cost savings


Key Learnings – Multimedia Selection

How to go beyond mere “bells and whistles”:

• Tip #1: Clarify what unique advantages/purposes multimedia will provide/address

• Tip #2: Determine how the multimedia can be leveraged to address other institutional needs

• Tip #3: Choose topics that capitalize on multimedia’s strengths:• Complex content

• Multiple and/or offsite audiences

• Capturing spontaneity, spirit of a dynamic speaker or group of people


Key Findings – Technical

• Why one type of multimedia over another:

• Video vs. audio

• Complexity of material, and graphics

• To script or not to script

• Purpose of multimedia

• Advantages and disadvantages

• Getting content into the site

• Copy deck

• Positioning graphics for launching multimedia

• Handbook of entire site, with quick-reference materials


Conclusion

• Multimedia enhanced Portfolio, for both AQIP and Capella audiences.

• Multimedia were leveraged to advance key initiatives and simplify complex content.

• Careful targeting of multimedia is important for effectiveness, for going beyond “bells and whistles”.

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…an overview

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System Overview

Your eFolio

Public Sites(views)

Private(secured views)

Online Forms & Questionnaires

Voluntary Content

Uploaded Files & Artifacts

EducationHistory

Activities

Goals

SkillsAssessments

CompetencyForms

Imported Content from 3rd Parties

SchoolTranscript

HRXML or IMSRecord

StudentProfile

ProfessionalProfile

SearchResults

SummaryReports

eFolio Search Portal

Basic & AdvancedSearch Controls

eFolio Repository

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• Learning ePortfolios are used to document, guide, and advance learning over time. They often have a prominent reflective component and may be used to promote metacognition, to plan learning, or for the integration of diverse learning experiences. Learning ePortfolios are most often developed in formal curricular contexts. For example:

• FYE students might be asked to develop a learning ePortfolio that invites them to reflect upon how their information literacy skills improve over the course of a year.

• LPN/RN students might be asked to develop a learning ePortfolio to track learning reflections from clinical experience.

Keeping Up with Standards

2.3.3 Learning ePortfolios

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• tags … both searchable & collectible• data types … moving us beyond simple text

• multiple sites … re-purposing existing pages• feedback … including Blog/Wiki-like messaging

• activities

• affiliations

• artifacts

• career objectives

• certifications

• competencies/outcomes

• contacts

• course work

• education • employment history• events• forms• media• publications/presentations• skills• uploaded LOs• web 2.0

ePortfolio Elements

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xFolioscreen

overview

ManageContent Panels

eFolio Page Workspace

ManageSites & Pages

ContextSensitive Help

sitecontrols

Common Icons

Create To-do Properties Add Trash Restore Date Picker CollectorBuild RemoveEdit Delete

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Core Features

• Manage and organize content• Forms-based content entry• Free-form content entry• Image and File uploads

• Create & maintain web sites• Account management• Content import & export

Beginner Features

• Placeholder site content (OR structure)• Step-by-step prompted tour of the administration tool• “Fall off a log” easy, intuitive, convenient, and encourages repeated & frequent use

Advanced Features

• Multiple sites from single repository of content• Custom page layout/formatting within a site• Management of large amounts of content, files, images and other artifacts• Tagging functionality• “Collector” is a powerful, query-based tool for site builds

xFolio Features

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Chancellor’s Initiative 2009

• Focus our attention on the development of “portfolio thinking”

• How does it contribute to the learning organization?

• Gap…in addressing results & change

RESULTS&

CHANGE

gap

Our FOCUS has long been on electronic portfolio tools

& “how to use” specific features ofwhatever the vendor provided.

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• For more information contact:Lynette Olson, Ed.D.Assessment & Effectiveness Director, Academic Innovations, Office of the Chancellor,Minnesota State Colleges & Universities

Phone: [email protected] http://eassessment.project.mnscu.edu

minnesota state colleges and universities the call for transparency and accountability: the impact...

Documents

group slide

criteriastandards slide

efolio tools slide

electronic portfolio

electronic portfolio

spirit of capella

multimedia strengths

multimedia elements