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Minnesota

Title Reference Guide

The IAA Vehicle Alternate Method of Disposal Guide is a proprietary document prepared solely for internal use by

Insurance Auto Auctions, Inc., its subsidiaries and affiliated entities (“IAA”). No part of this document is to be photocopied,

reproduced, stored in a retrieval system, transmitted electronically, or disclosed to a third party without prior written

consent of Diversified Services Administration or IAA Executive Management.

© 2013. Insurance Auto Auctions, Inc.

I N S U R A N C E A U T O A U C T I O N S

Last Updated 12/2013

Please direct any questions, comments or corrections to IAA’s Title Solutions team.

[email protected] Toll Free - 888-MY-TITLE (888-698-4853)


Table of Contents

Contact Information ................................................................................................................................................ 3

Title and Disposal Information ............................................................................................................................... 4

Standard Title Processing ................................................................................................................................... 4

DMV Title Fees .................................................................................................................................................. 4

Duplicate Title .................................................................................................................................................... 4

Other Information ................................................................................................................................................... 5

Deceased Owner Requirements .......................................................................................................................... 5

Name Changes .................................................................................................................................................... 5

Owner Retained .................................................................................................................................................. 5

Un-Recovered Theft............................................................................................................................................ 5

Alternate Disposal ............................................................................................................................................... 5

State Guidelines ...................................................................................................................................................... 6

Title Requirements by Vehicle Type .................................................................................................................. 6

Title Branding Guidelines ................................................................................................................................... 7

Determining the Correct Title Type .................................................................................................................... 8

Frequently Asked Questions ................................................................................................................................... 9

Is a copy of the written estimate needed to process the title? ............................................................................. 9

What type of PoA is required if the title is not signed? ...................................................................................... 9

What is required to correct a mistake that is made by the owner on the back of the title? ................................. 9

What paperwork is required when an owner is deceased? ................................................................................. 9

What do I do if the insured cannot locate the title? ............................................................................................ 9

What if my insured’s name is different than on the face of the title? ................................................................. 9

Example Documents ............................................................................................................................................. 10

Minnesota Title (Front) ..................................................................................................................................... 10

Minnesota Title (Back) ..................................................................................................................................... 11

Glossary ................................................................................................................................................................ 12

Index ..................................................................................................................................................................... 14

Please note - This document is intended to cover most requirements for obtaining a negotiable, lien-free title. It

is not intended to replace motor vehicle department regulations or rulings. If you have title questions please

contact IAA’s Title Solutions Department ([email protected]).

mailto:[email protected]






Contact Information

IAA Website: http://www.iaai.com

Title Questions: IAA – Title Solutions

7835 Woodland DriveSuite 200Indianapolis, IN 46278Toll Free: 888-698-4853

FAX: 855-581-5198

[email protected]

IAA Locations in Minnesota:

Minneapolis/St. Paul

1280 Jackson Street

St. Paul, MN 55117-4613

Phone: 651-488-0581

Fax: 651-488-3644

Auction: Wednesdays 9 AM CT

Motor Vehicle Department:

Department of Public Safety

Driver and Vehicle Services Division

445 Minnesota Street

St. Paul, MN 55101-5185

Phone: 651-296-6911

http://www.dps.state.mn.us/dvs/index.html

http://www.iaai.com/

mailto:[email protected]

http://www.dps.state.mn.us/dvs/index.html






Title mistakes can be costly and can significantly delay the sale of salvage vehicles. Catching these potential

errors before the title paperwork goes to the auction can prevent title problems that will delay a vehicle’s sale by

weeks or even months.

Title and Disposal Information

Standard Title Processing

IAA will apply for the appropriate title in the insurance company’s name. In order to initiate this process the

vehicle provider must provide the following documentation:

Properly Executed Title – Minnesota is a title holding state for owners. Owners must submit properly

signed original title. For lien files, provider must submit a notarized signed satisfaction of lien letter

documenting vehicle VIN, year, make and model, along with owner’s name. An unsigned title or

mileage left blank requires a notarized generic Power of Attorney. Title may be reassigned to provider

with appropriate cover sheet requesting the same

Lien Release (if applicable) – Notarized lien termination statement on lienholder letterhead with a

vehicle description and owner’s name(s)

Odometer Disclosure – Odometer disclosure is required for all title work on vehicles <5 years. This

can be accomplished on the title or with a separate odometer statement, signed by the owner. Mileage

should be stated with a verified reading and should not be an estimate or guess

If IAA is not processing the title, please attach the properly executed sale document and any additional

required forms as outlined above to your coversheet, with your selling instructions noted, and forward to

the appropriate IAA Branch.

DMV Title Fees

Salvage title fee: $20.75

Duplicate title fee: $18.25

Unrecovered Theft title fee: $17.25

Duplicate Title

With the insured’s cooperation, IAA can apply for a duplicate title. IAA will need:

Two (2) Minnesota Secure Power of Attorneys signed by all titled owner(s)

Vehicles <5 years – State Secured Odometer Disclosure

Notarized lien release (if applicable)

Duplicate Application PS2067A






Other Information

Deceased Owner Requirements

Requires two (2) signatures on title for any title and / or. Surviving spouse / kin signs as both owner and

self and Survival of Spouse form

“OR” requires two signatures and copy of Death Certificate

If "AND" or no conjunction, title is considered Tenancy in Common, survivor signs title as owner and

self, copy of Death Certificate and MN DMV form PS2071 (Assignment of Vehicle to Surviving

Spouse/Not Subject to Probate)

Single owner requires signature, form PS2071 and Death Certificate

If probate, certified copy of court papers, title signed by executor and copy of Death Certificate

Name Changes

If your insured’s name is different than it appears on the title (i.e. different last name or nickname

instead of first name), a copy of the marriage license or court document stating legal name has changed

may be required in addition to the signed title. Please contact an Indiana branch if questions arise

If the name is completely different then this could be a situation where the owner purchased the vehicle

from someone and didn’t title it properly. In most cases the owner will be required to pay sales taxes

and have the vehicle titled properly before it can be sold. Contact your local IAA auction or Title

Solutions for assistance in resolving these situations

Owner Retained

Un-Recovered Theft

The provider is required to obtain a title in their name to ensure salvage / disposal of vehicle upon

recovery

Alternate Disposal

Abandonment

Parts Only






State Guidelines

Title Requirements by Vehicle Type

Vehicle Type Titled Note

Passenger vehicles Yes

ATVs No Registration Card

Boats >16 feet Yes After 1/1/1991

Commercial trucks (i.e. tractor trailers) Yes

Farm Equipment No

Manufactured and mobile homes Yes

Mopeds Yes

Motor Homes and RV’s Yes

Motorcycles Yes

Off-road vehicles No Registration Card

Snowmobiles No Registration Card

Trailers with GVRW greater than 4,000 lbs Yes

Trailers with GVWR 4,000 lbs or less No Sell on bill of sale






Title Branding Guidelines

Salvage Title

Salvage titles are required for vehicles 5 model years of age or newer that are

passenger vehicles 6 or more model years old at the date of the loss are exempt from the

salvage title process, with value >$9,000

Clear Title

If the vehicle is more than 6 years old and the ACV is under $9,000.00, it can be

sold with a clear title.






Determining the Correct Title Type

Vehicle declared a

total loss Is vehicle a trailer < 4,000

lbs GVW, an agricultural

trailer, ATV, ORV or

Snowmobile?

Vehicle not titled in

Minnesota

Apply for Clear

Title

Apply for

Salvage Title

Is vehicle a boat < 16

feet or purchased

prior to 1/1991?

Is vehicle older than 5 model years, ACV

</ $9,000 or GVW

</26,000 lbs?

Y

Y

Y

N

N

N

Minnesota Flow Chart Determining Correct Title Type






Frequently Asked Questions

Is a copy of the written estimate needed to process the title?

No. We do not require a damage appraisal to process the title in the state of Minnesota.

What type of PoA is required if the title is not signed?

The state of Minnesota accepts generic notarized Power of Attorney form or Minnesota Secure Power of

Attorney not notarized.

What is required to correct a mistake that is made by the owner on the back of the title?

If there is an error on the title please contact the branch to determine if an affidavit of correction will suffice or

if a duplicate title is required. Please contact the branch for more specific situations.

What paperwork is required when an owner is deceased?

Please refer to the section entitled Other Information.

What do I do if the insured cannot locate the title?


What if my insured’s name is different than on the face of the title?







Example Documents

Minnesota Title (Front)






Minnesota Title (Back)






Glossary

Term Definition

Affidavit of Correction A form that can correct certain errors made by an owner on title.

Appraisal Written estimate detailing damage and replacement costs for a vehicle. Also known as an

Estimate of Repair.

Date of Loss Date accident occurred or vehicle was stolen.

Duplicate Title A duplicate title is a replacement title obtained through the state DMV. When a duplicate

title is issued the original title becomes void.

Electronic Title Some states are now using E-Titles especially when there’s a Lienholder listed. An E –

Title is held in the DMV system until the Lienholder releases the lien and then the title is

printed and mailed out to the specified party.

Exceeds Mechanical

Limits (EML)

Exceeds Mechanical Limits is an option on most titles that is selected when the vehicle

has travelled more miles than the odometer can register. Many older vehicles were

limited to 99,999.9 miles so if the vehicle had exceeded the odometers mechanical limits

when it had travelled 100,000.0 miles. This option is rarely selected on newer vehicles

since most odometers now register up to 999,999 miles.

Lien Release When a lien has been perfected on a vehicle the state requires the lienholder to release

the lien indicating that the lien has been satisfied before ownership of the vehicle can be

transferred. Lien releases are typically executed by having the lienholder sign and date

the face of the title or by providing a separate notarized lien termination statement on

lienholder letterhead. If a separate statement is used the statement should include a

description of the vehicle (including VIN, year, make and model) and the owner’s

name(s).

Not Actual Mileage

(NAM)

Not Actual Mileage is an option on most titles that allows the owner to indicate that the

mileage shown on the odometer is not a true representation of the mileage of the vehicle.

This can happen on some vehicles when the odometer or the vehicles engine control unit

(ECU) is replaced or when the odometer or its related systems are damaged.

Odometer Disclosure Odometer disclosure is required for vehicles less than 10 model years. This can be

accomplished on the title or with a separate odometer statement, signed by the owner.

Mileage should be stated with a verified reading and should not be an estimate or guess.

Owner The name listed on the front of the title. It usually states Owner or Legal Owner.

Owner Retained An owner retained vehicle is any vehicle deemed a total loss by the provider that the

owner elects to maintain ownership of. Most states will require that the title is converted

into some form of salvage title. The rules regarding who is responsible for transferring

the title vary by state.






Glossary

Term Definition

Parts Only Title A Title issued with the sole intent of allowing the vehicle to be sold for parts. Vehicles

with parts only titles are typically not allowed to be titled again or driven on public

roads.

Power of Attorney (PoA) PoA allows the appointed person/Provider to sign Title, application or any other

documents related to the vehicle listed on the form on behalf of the owner.

Properly Executed Title Title that is properly signed by owner and LH has released lien if applicable.

Provider Insurance company, charity, or individual selling the vehicle through IAA

Repair Estimate Written appraisal detailing damage and replacement costs for a vehicle. Also known as a

Damage Appraisal.

Sale Document Document that was used to sell the vehicle at an IAA auction. (bill of sale, MV907A,

clear title, salvage title, certificate of destruction, junk title, scrap title etc.)

Salvage Title Titles are branded Salvage on vehicles 10 model years of age or newer that are stolen or

have been deemed uneconomical to repair by the insurance company. These vehicles are

issued a salvage title and may be subject to repair and re-inspection.

Title Problems Title paperwork received by IAA that is not correct or incomplete and requires additional

documents or information before the title can be processed and vehicle can be sold.

Title Solutions Innovative service provided by IAA that offers prompt solutions for your toughest title

problems.

Total Loss Any vehicle that has been deemed uneconomical to repair by the insurance company.

Un-Recovered Theft Any vehicle that has been stolen and not recovered.






Index

A

Affidavit of Correction .......................................... 12 Appraisal ....................................................... 12, 13

B

Boats ..................................................................... 6

C

Commercial truck ................................................... 6

D

Deceased Owner ................................................... 5 Duplicate Title .................................................. 4, 12

E

EML ..................................................................... 12

F

Farm Equipment .................................................... 6

L

Lien release ..................................................... 4, 12

M

Manufactured and mobile homes .......................... 6 Mopeds ................................................................. 6 Motorcycles ........................................................... 6

N

NAM .................................................................... 12 Name changes ...................................................... 5

O

Odometer disclosure ............................................. 4 Owner Retained .............................................. 5, 12

P

POA ................................................................ 9, 13

T

Trailers .................................................................. 6

U

Un-recovered Theft ......................................... 5, 13