Minutes of Meeting Francis Baily Primary School School Governing Body Pauline Ford, Clerk to Governors 4 December 2013 Minutes: 4 December 2013 Date of Meeting: 4 December 2013 7.00pm Location: Francis Baily School Present: Chris Davis (HT) Steve Ardagh-Walter Asa Parker Sharon Briggs Hazel Inman Tina Skipworth Chris Burnell Helen Sayers Rashida Samsudin Pauline Ford (clerk) Apologies:Ken Franklin Steve West Gary Collins Neil Pilsworth Toni Monks Also Attending:Reference No. Minute Action 01.12/13 APOLOGIES FOR ABSENCE1.1 Apologies were received and accepted from Steve West, Ken Franklin, Gary Collins, Neil Pilsworth and Toni Monks 02.12/13 NOTIFICATION OF ANY OTHER FURTHER BUSINESS2.1The OOHCC Terms of reference needed to be approved. 03.12/13 DECLARATIONS OF INTEREST3.1 None received04.12/13 MINUTES OF LAST MEETING4.1TheMinutes of the meeting held 16 October 2013 (previously distributed) were approved and signed by the Chairman as a correct record with the following amendments - 8.4 Committee and Link Governor structure –the words ‘looked at but postponed’ were added. 8.6 New Constitution resisted should read ‘revisited’ 05.12/13 MATTERS ARISING (NON AGENDA ITEMS) 5.1HT to check the LIP re Ofsted recommendations 06.12/13 FINANCE6.1 Chris Burnell, Chair of the Finance Committee, informed the GB that the FC had met. The Finance Committee Terms of Reference were amended removing the requirement that the Chairman of Governors must be a member of the Finance Committee; the Finance Committee will consist of three Governors and the Headteacher. The review of the Personnel and Pay Policy was delegated to the Finance Committee and its control extended to cover a review of the staffing structure, the Pay Policy and pay-related awards. The requirement for governors to present a Best Value Statement annually has been abolished so the Financial Management Policy was accordingly updated to remove this obligation. AP asked what replaced the Best Value Statement;school was expected to be aware of best value and look at life cycle costing –value rather than just cost. RESOLVED: That, having been recommended by the Finance Committee, proposed and seconded, the amendments to the Terms of Reference for the Finance Committee be accepted. The Financial Procedures Manual was updated to reflect current practice and guidelines. RESOLVED: That, having been recommended by the Finance Committee, proposed and seconded the amendments to the Financial Procedures Manual and the Financial Management Policy be accepted. The OOHC Policy was reviewed with an amendment stating: ‘ The main school budget should not subsidise the OOHC fund. In the event of an operating loss the school will be liable to find funds out of its revenue budget to subsidise any shortfall’.RESOLVED: That, having been recommended by the Finance Committee, proposed and seconded the amendments to the Out of Hours Clubs Policy be accepted. HS asked what is the difference between the Learning Improvement Plan (LIP) and the School Development Plan (SDP). The Head advised that they are essentially the same; the LIP has a sharper focus whilst the SDP is an all encompassing document. CB presented the Private Fund Accounts for the year 1 Sept 2012-31 Aug 2013. The reserve account is shown to be reducing year on year but it was agreed that this was money to be spent on pupils during the year.
