minute reso no. 13-0135 - retrieval of ballot boxes involved in pet case no. 004 entitled:...

7/29/2019 Minute Reso No. 13-0135 - Retrieval of Ballot Boxes Involved in PET Case No. 004 Entitled: "Manuel A. Roxas vs.…

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FROM :COMELEC REDO 7 CEBU CITY FRX NO, :0322550418 ie::u.~t.J ____

EXCERPT FROMTHE MINUTES OFTHE SPECIAL ENBANCMEETINGOFTHE COMMISSIONONELECTIONS

HELD ONJANUARY 24, ~013

Present:Cnalrm~n

CommissionerCommissioner

Commi$$lonar

CommissionerOn Official 8u$iness:" Comrnl$~ioner

CQmmi~~lOf\Qr

xxx

ShclO S. BrlllantelO. Jr.

Luconi10 N. TegleArmando C. Velasco

Chrielian Robart S. LlmMaria Gracia Ci~lo M. PeQ~"i!

ReneV. SarmientoE\Ic~R. YU~O?11

13.0135f: IN THE MATTER OF THE RETRIEVAL OF BALLOT BOXES

~ INVOLVED IN .PET CASE NO, 004 ENTITLED: "MANUEL A. ROXAS V5.,1" JEJOMARC.BINAY"FORUSEINTHEMAY13,2013 ~LECTIQNS

this pertains to the Memor~ndurn dated January 22, 2013 of PrOject

Director Jose M. Tolentino. Jr., PMO - 2013 AES, relative to the re-irieval of

ballot boxes Involved In PET Case No. 004 entitled: "MANUELA, ROXAS V$.

JEJOMARC. BINAY"for usein,heMay 13,2013 ElectIons.

The Memorandum of Director iolentlno reads: ,

"In order to use the ballotOO)(Ucovl!lredby the Presidential Electoral'T'ribuMI (PIE/) PrecButloneJryProtection Order i$$ued if! PET GeISe No.004. entitled MtinuelA.ROXe!8 V5. Jejomar C.Binay, (or the May 73. 20'1:)nationliii and local ~/eor/OM, the Commission fil~cJbefore tf1e~er 8

'{\l10tlonto Use thFiB&llot BOX(:3 for the Mey 13. 2013 Electi0/15'd~tedJune 20, 2012, pri! !Jying that It be granted authority to use $eid oallotbO)({js. I'he PET, in its ResoMion dated December 4, 2012, (fJfJONfld to

grant saki Motion, and aocordlngl}/;

1. ALLOWED emd AU'rHORIZED the COMEUEC to Immediatelycommence the retrieval jjTC08Se; of the be/lot boxea from 7$,340

areas/preoincts that fun.ctioned dtJringtheMay 10,2016,lcotion{I,emdthe $ub$equem transferof their contentito (/es/gnGlt~cIbelJorbOX9$idenlmed as the Cornmittee Boxes;

2. APPROVeD and ADOPTED the Guidelines on the Retrlevel of Sa!/otBoxes' for U$(j In ths August 08, 2011 ARMM IEJections to be observedIn the retrieval of the ballot boxes and the ensu(ng fransfer:of thaircontMts to desIgnated Committee Boxes:

3. REQUIRED the COMELEC to furnish the perti~s and the Tribunal with

a workl"9 schedule relatIve to the actual retrieval of the bailor boxesfrom the affected 76,340preclnctg,and the $ub$~qtJentransfer of theconto("lt~thereofto the CommitteeBoxes, thecommencementfwhichmust nQtbe le$s (/1anr::lve (5)DAYS fromnotice tner8Df; 'and

4. REQUIREDthe COM5LE;Cto submit q RePORT'on t/lfi1oonavcf of th(iretrieval of th~ ballot boxtas and the transfel' or their contents withinTEN (10) DAYS from conclusion thereof.

[ToJ implement tne ebove PET Order, tl,~ undersigned re$pecthJllysuomits the fal/olvino rl?oommendations;

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~lr'1ELEC-ODEDO FAX NO. :025272982 19 F~b. 2013 5:17PM P6

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Page2 M.R. NI;I.3.0136

1. Cities and Municipafltles wher~ rltllBallot Boxes shltll b. retritlV'"d"'; The bsllot boxesto be IJsedin theMay 1.3,2013 NatfonslandLocal~/Sctions shall be r~tril$V8drom all the citiu 8nd mUn/C:lpalitie$involver:!In PET Case No. Q04, th~ de/eti/ad list of which Is hereto

attached as ANNEX fA'.

2. Nofice of Ro1rlevafThe Commission,t/1rough the .t:ieldOper9t/on$GfOll.O(:ifthe Pi'ojed MMSgement Office (FOG-F'MO), .shall;$$U6,wrlHannQrlcQ,Sat least 'iv~ (5) days Mfore commencem8f'lt of theretrieval pro(;seding$ to therM9f7'1bl!1rsf tM RotfleViif Committees,Pr~$id8f'1fi81~/eotor!J1 Tribunal (PET) 9nd all partlS6 oon,j~rned,im~ll1din9the acol'edited citizens'&rm. as to th~ time place Mti date ofthe retrIeval.A oopy of the fJetid notice shall ba posted at th$ bulletinboardof theOfflc~Qfthe Clty/ManiCipalTreasurer cOI7Qerned.

ror this purpose. the Eleotoral Contests AdJudic~tlOf)Dep.,rtmen/(~Cl-\D) sf'tall provid~ th& FOG-PMO wIth a list of protest caSts filedwith :he CommlssiO" falling under iM origin~1 Md appellate jurisdiction,

ir:c/vdlng those filed with fhQ House of Repr~.sentatlv~M:JQcloralTribunal(HRET)and Regional Trial COllrt (R7'C) In GOM~r;tk)nwIththBMay 10, 2\)10 national and local eieofions. SSld list shell lnolLlcil;;he!nelrr1M of the parti"~, legislatIVe dIstricts. pr,.vinces,citieslmUlli()ipaliti&s, and totaf nvmMf of clustered precincts percity/municipality InVOlved.

With rupeet to protest cases filed beforti1the Regional Trial Court

~(RTC), tM cCAD shall coordinElte with the Provincial ElectIon

!'£uper',lisor$(PGS) to ' (j i!Jtermine. if th~r'~ are protest ca8~S Ilwolvl!l~mJJnlolpalelective po$itIOf/$ in tM province. including iI,formatlof1 ontHe affectl!d parties. tJosition$. rr1(Jnlr;lpeliti~$ and total numoer ofclustered preoincts per munlcip~/ity.

In ca~6Iof pending protest oases befQr~the HR~i emdRTC,~utf'1Orftto open the ballot boxes Sf'J!l/lbe $90ufetJ from the HRET ancr-RiC,after wf1ie:hthe wrlttsnnotice shall oe i~$ue(i at least five (5) daysbef()i'8.cornmencam~nt of the retrilsvalproceedings to the HRETOrRTC; as the CIt)$$may be.Members of the Retritwal CommitfGe am;lpartiesconoerned. includingth& accredited citfzer'$'arm.as totf1e,tfme

place and date of the retrieval.A copyof thesaidnoticl9shall likewise

be posted at tl1ft bulletin bo~rd of th~ Office of the CitylM'JnicipalTreasure" oCJJ'CfJrned.

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'3, Rstrleval Oommlttlil~; Composition - Each ~ltylm(Jnicip~tity~.,.her~the ballot boxesare to b~ retrieved shall haw one (1) A'etrievalCommiftee to 06 composed of the concern~d CirylMunloipclTria$ur~r,tne City/Municipal Eilection Officer 8nd the Department Of edvc::ation

(D8pEd) DIs;trrct Supervisor, a$ Ohairman. Vice C/iairman andSecretary..8spectively,~achh$vingo"e (1) /SupporttafffromhIsoffiM. Whenever nfsC8ssary fo mast the March 15, 2013 o'eadlJneprescribed in paragraph i 0 hereQf, aCir:JitfonalRetrievalCommitteesmay be cr98t~c:f,upon writtMr~tJuestof the City/MunIcIpalTrea~wrf]rconCB(/19d.and 1,-,4thrior approV&1f the CommissIon.

4.Flrovlncla('Ejection Supervtsori Funotions - Etu;h Provincial

Election Supervisor $hsll act as the supl;JNising 0"/0(';( for th8proceedings in hIs area of jul'isdictlon, and shall report dirf:lctJyo therOG-PMO. The Provinolal Eleotion Supervl$or shall:

4.1. Ensure that allforms enr;JSlJppllesfor th~ r&trievaJproceedl"gsBre COmplgt~befel's the $t8rt of the retrieval procettdings:

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4.2. Supervise the r~trlev~1pl'oc99ding$ In the cltlesfml,lnlClpafitlesunderhisjurfsdlctlr;l(J;

4.3. Receive and cal/eetthe InventoryReport (ANNEX 8) int~ndedfor the Per em"mePBSfrom the Retri'iwal COmff)/Tte&Spon

completion of the proceedings:

4.4. Prepare a Provincial Summary Report 0" tf7e total t1LImberoftlis ballot boxes opened and retrieved, and $!.lbm/t the same tothe Commission, through the FOG~PMO, togathfir with the

Invet1toryRelPortintenc:iedfor the p.=r, via lh~ fastest me~ms ofcommunication avaifable within three (3) days after the

::ompletlon of the ratriElva/prooeec/lng::.;and

4.5. Perform such other dttties(func(;ons as may be prescri/)&t"Iythe Commission.

5. FUI1~tlons of the Retrieval Committ&G ... fach cirylmlJflicipafRetriovalCommfrTeeshall:

S.1. Conduct the retrieval of tM ballot bO)(~Qwithin their respectivecltI(j~/municlpelities, in 8ccordal1C9wf(f'l the procedur~$ hereinprovider;!;

5.2 Maintain orc/sf within the place wher8 the retrieval of thli bfJlfo{box~s shall be conducted and its premise$: keep acce~e theretoop~n and unobstructed; and enforoe obedIence to Its lawfulord~r$. If any person ISh~/IrfJfuse to obey lawful orderli of theRetrieval Oommittee or Shbll conduct himself in a di~orderlymannerIn its (Jr~$MC~ or withinits hearingtherebyinterruptingor di~tu"bing Its proceedingsj the Retrieval CommiftelsmayIS$Uean order ;n writIng dlrec;tfngany peacf; officer to takf1svchpsrson Into custody until adjournment of the meeting. Svchorder sf1a1l be ~xecCJted by ell'Y pet:c~ officer to wtJ<>mitmay bed"fivered, but Itnone /9pre~ent, by ar'lYothar p~t$Ofj rJepi.Jtlzed

by the ~erril3YalC;ommmeenwriting; and5.3 Perform ~vch ottler functionsldutie$ as may be prescrlb"d by

the Commission.

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6. Support Staff' - Each memb~r of the Rettieval Committu shalirje'iignateOM (1) support staff,who shall be 8/1 ~mployee. of the sameoffice WhfJrB the Oommittee /i'lernber~ emploYBd,

7. PEErRe-pres8ntative - The PET may ~{n~done Io.wercourt personneli(J eve/v citylmunioipality to observe- the retrievalproceedIngs at Mygiven time,

, -8.Forms and Suppli9s - The Retrieval Committee ~ha/l receive from

th<, ('om~l(Jo, throvgh the !Election.Off/cer,th{!} following form3,dOoum&f1t5Md slIpplles l1~eded for th~ retrieval O( the ba/fbt boxesbefore the first (jay of the commencement of the retrieval proceedings:

r oesCRfl'TlON -~RA:=tE.-FmSTRIBUfiof.r-,~___ __"_'.'~_"_ _u (Qerballotbox) ~

Suppfle$by RetrievBICommitteeInventQ!Y~orm (ANNEX "S") ~ Copie$ .__

Kraft~eer (forp9cl<lng) __i~L 4.

_'_

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PackBgirJOTape 2 _ Pieces ___ _

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.A1ELEC-I:JDEDO FAX NO. !025272982 19 F!:b. 2B13 $: 18P11 Foe,.". .~..". ..'._.~

Pa9~ 4 I~.R, No. 13.01-35

9. Procedure on the retrieval Qf BallQt Boxe6 - Tt1fJ Reltf9'vC/1

commJ1ree,after ensuri,"1gthaI no/foes /1fJV8been sant to all o~rtie$concamedof thetime,datear.dplar;e.ofheretrievalof ballotboxes,shall:

9,1 ExamIne, before opMlng the be/lot box, the physicaloondition oft.f?e~ame. as wella9 rnOie of the lecks or lockIngmlichanlsm.thereof.The Seoretary shall record the same,includingt/)8 $erialliumber3 01thB $l'Jturitysfials, Ifany, in the Inventory Rfjport:

$1.2 O1'M the ballotboxesoMata time. Forevery four (4) ballot oQxes,th~ RetrievalCommi:t&~ shalls9/.ct one (1) ballotbOxfrom among

the four (4) whioh :shall .serve as the Committ~e Box. The.Cnmmittee Box shetlJcont~in the rjO"tMtsof !/J four (4) ballotboxes:

9.3 The ballotbox ~ha" f./nmbe opened Elndan inventory of Its Qontt3r'1t$sMJ/J be made and rBGorded In the Inventory Repor't,:

9.4 A~er the Jnvet'ltory.er1l tM contents of the ballot box shaJf bel:

i. Carefully wra/Jpeci with Kraft paprJr end s5Icvred with paQkaglngtape;

II. Duly sealed by en 2JpprOpri8teserially nuntbered pap&( .'~ea/,sigMd by th~ members of the Retl'leval Committee, and if

present, by th~ representatlV9S of thi Pt:T, Ch6ptu1illS andc(fi:zenli'arm;

ill. Properly labe//sdwith th8 correspondingpr~clnd number; andh'. P/~t&d ir'!$ido- the Qomr.lmeeBOK.

9.5 When a/J contM(S from tM other oaflot boxes are placer:JiMide the.Committee Box, th~ /.;Jtter8h8// be locked with two (~) COMcL£:CpM'locks and two (2) Mr/~/ly numberedsecurity seals.

9.6 ForpurposMof immedlat9Idenrmc~r/oli,heretrievalcommlfteesl71~fIJik~wl$8label and IndIcateOUtsideth~ CommItteeBQX thecorresponding prec/nc!s Gontil;ned th~r~in.

9.7 The inv6rttoryRepOI't$htJII be signed by BI/ tht:t members of theRetrieva) Committtt9, S/'td If pr9.s~m,by the reprtSdntatfve$of the

PET, the partili!sana cltlzans' arm, The Inventory Report sriall be~ccompli5h~d in six (6) copies, to be dIstributed a~ followS:

i. COpy fOf the Clty/Muniolpal Treasurer

{i. Copy fortM CitylMunlcip~1flection OfficerIii. Copy tQtrhe 09pSd District Supervisoriv. ~py for the Prov/r.d;;;1Elllotior'!Supervisorv. Copy for the PeTvi. Oopy ftJf the)Committee 80)(

9.8 Jnl8rBst8d partias /'Iisy reproduce the mv~ntory Report at lheir Own8YpenSe,

Q,~ The COrtlrtlittee'Box !ogether with the emptied b~lIotboxes shallremain und9f rhe CIJ$tOdy of th~ Olty/Municipal Tr~asurerconcerned.

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fvI.R. No.1 3.{)1:.15

10. Proc;s@dlngs of. the Retrieval Committte; PlIriod to concJlJot_The proct7adlng$ of the Retrieval CQmmitfee $MI/ be pl,Jblh;;Md sh611beheldIn thepiaoeas indloatedn thenotice.The retr/&val Of t,7{7

oaf/c)t box shall oommence 0/1 the day iadicated in fhe. notice. It slitrf/

bE;.!;Oliduoted dwlng offioe hOtirS and .shall Qli1comp/~ted e)f1(If tx:fore

March 15, 2013.

H. Monitoringand SupervisIng committee to oversee, con.ofldareanr:i$ubmlt riports relaflvfi to tl1er@trlevalof the ballot boxes -The POG..PMOshallmonitor, (Supervise,cHeti;:and I$ubm;rrepO,'1$relative tQ th~ conduct of t!)(:.retrie.vcl of me baflQt boxf1s mco(>/'oinafionithrheJroVincIalE/~ctioflSupervIsors Goncern9d.

12. Protested Ballot Boxes 1('1the possession of the Comm;$$/onana.HRET- The retrieval proGeedin~$Qf bel/ot boxe$ fnvo/wJdm8/Bciionrot~$tlSfiled befor~ the CommissIon aN} HRcT, af'lcfwhioh~r& ~lJrrentlystorfJdat trI~commission's Phi/pas/ warefJouSeano oartne HRt:T, shall /)~ oondlJcted st (M prf!)mlses of (he' PhI/post

warehouse or Tribunal, subjeot to the:$ame prooF:dvres enClm~r6ted

in th~ precedJn~ ~eotioli~. for thi~ purpose, the Commissicr~ 5hlill

crdate Special Retrltval Committees iilt the rete of one SpecialRettlWal Committee for every prote$f ~$& filed, without pr8iudic9 to

the craatton of addltfonal 90mmittees 8S niljY be necessary,EachSpec;.a/ RetrIeval Committe<'T shall be compo$ed of three (.3)

employees of tf'ltt CommissiDn, to be de~ignated by the SCAD)Will70utprejudiQf3tQ the diM/gnat/onof arJditir;melmembers whef1theexigency 01rh$ servIce requires,

.,3. Honoflfritl and 5upplie:;; BrJd~et AfJocatlon- M~f'nbr;r; (7f theRetrievel Committees, their $llpport fJt~ffand reprlj$entativ~$ ,')fthePr~side/itla/ SIGotoralTribunal, inoluding those of the Sp9r;j~1R9trl~valCommltte"~,$hallbe fJntlt/~do receivehonorariafor everyclustered pr8cinctlballot box retri8ved, Iii accordance win; the

folfowing bvdget alfo CI!Jlor1.'

IPER$ONA""'(:SBifViCES~ORARJA)or76,34Qallot IJOx~s "".'M-:

\

R.littrieva( Oommlttee 3 Commltlet8 mflmbBrs )(

(c.;'lyIMUn/Olpal Treasurer or his Php 50.00 p~r clust~r~a 11,451.()OQ,QIJrepresentative: Election Officer precinct x 76,340 cluster6!d

\(£:0) or hl~ rfipresentarlve,' and preclnct&b~lIot boxes' I

DepEcfDi.strictSupervisoror hil$I

I

.rf1prli's~ntative), Inoludlng Sf)ecial IRetrievalCommJrree$ I

I

'

SupportStaff (On~ from the OfflofJ 3 Committee members x ..--.---pI the (;ilyiMUf1/cipe/Tr~(Jsurer,'Php 30.00 per c/ustef&d '!3,8'70.~DO.II

f

EO Qn<1 Dep=d District! preoinct x 70,J40 (;Iu.st~rt:a . !

.§.UPef\li$or) _f?I!Oi~!2tslMllolboxes _~ ". ... .

\erR$pru~nt~tlve~(One Low9r 1 P~i Pep x Php :30.00per

I eou" ",,.0000/ po,. I "'"OI.rOC ptOClnct '7M40 2.29~"m.OQrty/Manlclpsl,as Ob$litVi3r) I Cll)stereCf preC(M($/b.allo!OX&s

I SUPPuES~f7"{i1IPillotbO~~ ~.~=,=,~~.-~-===.. ,.."~€QiQ2Q:Oo..!L rOTAL ~".-.~ ~ " 1.?~,4 71.8aO.00

Rel3peGlfl.llly $ubmitted. "

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~LEC REDO 7 CEBU CITY

Page /) M.R. t-Jo. 13.01~5

The Comn",leslonRESOLVE.D, as i\ hereby RESOLVES, to approve

~nd ado~t In ~oto the toregcil!19 recommenda1;ons of Project Dlreotor Jose

t\t TO\6n~ino, Jr..PMO_ 20~:3AE$, relative to the retrieval oi ballo, boxesinvolved III PEi Case No. 004 entitled: "MANUEL A. ROXA.8 vs.

JEJOMAR C. BINAY" for use in the May 13; 2013 Elections.

ResOLVED,moreover.to approvethe followingsubject to availability

offund::.and COArules anctregulations: .

1. budget allQoationfor the honoraria of the membersof

the Retrieva.lCommittees (76.340 ballot boxes),their

support !naff end representatives of the Presidential

Electoral Tribunal, inoluding those of tne SpecialRetrievalCommittees,and supplie$In the toteI amount

of TwentY NIne MI\Uon Four Hundred cleven

Thousana eight Hundred P~S05 (Php

29,411,800.00)jend

2. additionalamounttor 7 ballot box~s (P385,27fbOX)( 7

ballot boxes) in tlie total amount of 1WOThousand

Six Hundred Ninety-Six PeS05 & 91/100

(P2,696.91).

This resolution supersedes ~II resolutions Incon$lstent

herewith,

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minute reso no. 13-0135 - retrieval of ballot boxes involved in pet case no. 004 entitled:...

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