Beta Mu Alpha Chapter 2012-2013 Meeting Minutes

1) President Phil Ly called this meeting of the Board to order at 3:00pm.a) Roll Call – Conducted by Secretary Rick Matsumoto

i) Executive Board Members

Position Name Attendance StatusPresident Phil Ly Present

Vice-President Hiba Ajmal Excused AbsentSecretary Rick Matsumoto PresentTreasurer Vinh Nguyen PresentAdvisor Teresa Scarbrough Present

ii) Appointed Board Members

Position Name Attendance StatusFellowship Coordinator Candace Sundine Excused AbsentFundraising Coordinator Arthur Hopkins Present

Historian Sandy Vu PresentInterclub Relations

Coordinator Matthew Jachowicz Excused Absent

Membership Coordinator Sarina Tang PresentPublicity Coordinator Sid Batra PresentService Coordinator Matt Kim Unexcused Absent

Recognitions Coordinator N/A N/A

Scholarly Events Coordinator

Kandice Knopp (appointed at this

meeting)Present

2) Icebreaker: Two Truths, One Liea) All attendees at the meeting wrote, on a post-it note, two true facts and one false fact

about themselves. The attendees attempted to guess each person’s false statement.3) Meeting Business

a) Fall Regional Leadership Training Conferencei) The conference will take place from Friday, October 12 to Sunday, October 14.

1Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.

Contact the Secretary at rmatsumoto@student.cccd.edu

Meeting Type: Chapter Scheduling: RegularLocation: OCC Faculty House Date: October 2, 2012Call to Order: 3:08pm Meeting Adjourned: 3:55pmMeeting Duration:

47 minutes = 1 Leadership Hour

Total Members Present:

22

ii) Six vacant registration spots still exist; if you would like to register for the event, you may still register in the Academic Honors Office in Watson Hall (Terry’s office.) The registration fee per person is $120.

iii) Bring with you at least 2 pairs of casual clothes and a piece of formal attire for dinners and awards.

b) PTK Family Night – Sarina Tang, Membership Coordinatori) We will divide the members into six families, and each PTK member will receive

email from Sarina about which family you will be in. ii) At Family Night, food will be provided. We will have icebreakers, games, and

competition.c) Oct 19 – Science Night Volunteer Opportunity

i) Our chapter will enter a design competition to decorate a room according to a certain theme. We will decorate a room according to a science theme such as biochemistry or physics, and the winner will earn 100 dollars.

ii) The event will take place from 3:30pm to 9:00pm.d) Tuesday, October 30 – Coast Days

i) We will be selling food at our booth during Coast Days.ii) The theme of Coast Days will be “Hawaiian Luau.”

e) Green Coast Days Water Logo Contest – Sponsored by PTKi) The Water Logo Contest is a 2D graphic design / logo design contest that will

determine the logo for Green Coast Day’s Tap Water Consumption Program, a program intended to convince people to consume less bottled water and to reduce the amount of discarded plastic bottles in waste landfills.

ii) Entries for logo designs are due on October 30, 2012.iii) The winner will earn a $200 cash prize.

f) Scholarships from PTK Headquartersi) A PTK Member ID, Membership Certificate, and ptk.org login information is

required to access PTK national organization scholarships. If you recently accepted membership to our chapter and did not yet receive these items, Terry is working to get you those items soon.

ii) When you receive your Member ID and login information, you can apply for the following scholarships at ptk.org.(1) Guistwhite Scholarships

(a) Eligible recipients may not already have a college degree (ex. AA/AS/Bachelor’s/Masters/Doctorate.)

(b) Recipients must have a minimum 3.5 GPA.(c) Up to 20 people will receive this scholarship, and each person will receive

$5,000.(2) Hites Transfer Scholarship

(a) The Hites Transfer Scholarship is for transfer students that will be applying during this academic year to transfer to four-year universities.

(b) 10 people will receive a $7500 scholarship.(3) All-USA and Coca-Cola College Academic Teams

2Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.

Contact the Secretary at rmatsumoto@student.cccd.edu

(a) Academically well-qualified students can apply to the administration of their school to be considered for these academic teams.

(b) The academic “teams” are statewide and nationwide ranking systems for the achievements and academic performance of students. No face-to-face contest between applicants will be involved.

(c) Carla Martinez, the OCC Dean of Students, must nominate Orange Coast College students who seek nomination for the academic teams. A message on My OCC will be posted when she is ready to accept nominations for the academic teams.

(d) Only 2 students from OCC will be nominated. (e) Historically, nominated candidates have a 3.75 GPA or higher and undergo an

interview process to narrow the field down to two applicants. This is a highly selective and competitive process.

(4) Jack Kent Cooke Undergraduate Transfer Scholarships(a) This scholarship awards successful recipients up to $30,000 per year. This

amount increases to $50,000 per year if the recipient attends graduate school.(b) Students are nominated by highly selective process. It is a national

scholarship, and our campus may only nominate a maximum of 2 people.(c) Only 60 of these scholarships are awarded nationally.(d) Dean of Students Carla Martinez must nominate OCC students seeking this

scholarship.(5) The PTK Fall Common Scholarship Application is due by December 1.

4) Open Floora) Arthur, our Fundraising Coordinator, told attendees about the ongoing Book Drive

Fundraiser and an upcoming See’s Candy Fundraiser.i) There will be a Book Drive volunteer opportunity from October 15 to October 19.

Volunteers will help collect and process donations of used books.b) Alex Parkin, a chapter member, encouraged fellow members to see the OCC Theatre

Department’s production of the play “Sherlock Holmes.”i) “Sherlock Holmes” opens up next weekend, with performances from Friday to

Sunday.5) Secretary Rick Matsumoto motioned to appoint Kandice Knopp to the position of Scholarly

Events Coordinator for the 2012-2013 Academic Year. a) Treasurer Vinh Nguyen seconded the motion.b) A vote was taken and the motion was carried.

6) The next chapter meeting (PTK Family Night) will be held on October 16, 2012 at 3:00 PM in the Student Center Lounge.

7) President Phil Ly adjourned this chapter meeting at 3:55 pm.8) Secretary’s Notes

a) Details regarding the Fall Regional Leadership Conference will be communicated to members via email or in future meeting minutes.

b) Newly appointed Scholarly Events Coordinator Kandice Knopp signed a Chapter Honor Code immediately after adjournment of this meeting. Terry received the signed Honor Code.

3Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.

Contact the Secretary at rmatsumoto@student.cccd.edu