minutes - kingborough.tas.gov.au · 7/27/2015 · executive manager information services mr fred...

COUNCIL MEETING

MINUTES

Monday, 27 July 2015

Back (L – R): Cr David Grace, Cr Dean Winter, Cr Nic Street, Cr Richard Atkinson, Cr Mike Percey Front (L – R): Cr Flora Fox, Deputy Mayor Cr Paula Wriedt, Mayor Cr Steve Wass, Cr Bernadette Black, Cr Dr Graham Bury

CONTENTS

Minute No. Agenda Minute Page No. Page No.

C228/10-15 Apologies 2 1

Confirmation of Minutes 2 2 C229/10-15 Council Meeting No. 9 Held on Monday, 27 June 2015 2 2 C230/10-15 Declarations of Interest 2 2 Questions on Notice From the Public 4 2 C231/10-15 Development Application and Works Within Riparian Reserve 4 2 Questions Without Notice From the Public 4 3 Questions on Notice From Councillors 4 3 C232/10-15 Former Vodafone Complex 4 3 Questions Without Notice from Councillors 5 3 Motions of Which Notice Has Been Given 5 3 Petitions Still Being Actioned 5 4 Petitions Received in Last Period 5 4 C233/10-15 Proposed Amendment to the Kingborough Interim Planning Scheme 2015 7 4 Reports 12 5 C234/10-15 Strategic Delivery Plan 2015-2020 12 5 C235/10-15 Annual Plan 2015/16 36 5 C236/10-15 Councillors Gifts and Benefits Policy 39 6 C237/10-15 Delegations to General Manager 48 6 C238/10-15 Licence - Taroona Tennis Club 51 7 C239/10-15 Upgrades to Powell Road, Talone Road and Blowhole Road 54 8

CONTENTS

Minute No. Agenda Minute Page No. Page No.

C240/10-15 Manor Gardens Day Respite Centre 58 8 C241/10-15 Anzac Day – Future Arrangements 64 9 C242/10-15 Bruny Island Advisory Committee 68 9 C243/10-15 Audit Panel Chairman’s Report 77 9 Communications 87 10 C244/10-15 General Manager’s Report June/July 2015 87 10 C245/10-15 Mayors Communications 94 10 Minutes and Reports of Committees 99 15 C246/10-15 Governance and Finance Committee Meeting No. 4 99 15 C247/10-15 Infrastructure and Recreational Services Committee Meeting No. 6 100 16 C248/10-15 Planning Authority & Development Committee Meeting No. 8 101 16 C249/10-15 Confirmation of Items to be Dealt With in Closed Session 102 17 C250/10-15 Closed Session 103 18

Minutes of Council Meeting No. 10 Page | 1 Monday, 27 July 2015

MINUTES of an Ordinary Meeting of Council to be held at the Kingborough Civic Centre, Kingston on Monday, 27 July 2015 at 5.30pm.

From To Time Occupied

Open Council 5.30pm 5.34pm 4 minutes

Planning Authority 5.35pm 5.41pm 6 minutes

Open Council 5.42pm 7.40pm 1 hour, 58 minutes

Closed Council 7.41pm 9.02pm 1 hour, 26 minutes

Open Council 9.02pm 9.03pm 1 minute

TOTAL TIME OCCUPIED 3 hours, 58 minutes

ACKNOWLEDGEMENT OF TRADITIONAL OWNERS ATTENDEES Councillors:

PRESENT ABSENT

Mayor Councillor S Wass

Deputy Mayor Councillor P Wriedt

Councillor R Atkinson

Councillor B Black

Councillor F Fox

Councillor D Grace

Councillor M Percey

Councillor N Street

Councillor D Winter

Staff:

TITLE NAME

General Manager Mr Gary Arnold

Deputy General Manager Mr Tony Ferrier

Chief Financial Officer Mr John Breen

Executive Manager Information Services Mr Fred Moult

Executive Manager Engineering Services Mr David Reeve

Manager Community Recreational Services Mr Daniel Smee

Executive Officer Mr Ian Holloway

Executive Assistant Mrs Amanda Morton

C228/10-15 APOLOGIES Cr Bury (Leave of Absence)


CONFIRMATION OF MINUTES

C229/10-15 Council Meeting No. 9 Held on Monday, 27 June 2015 MOVED Cr Fox SECONDED Cr Wriedt That the Minutes of Council Meeting No. 9 held on 27 June 2015 be confirmed. FOR

Cr Atkinson Cr Fox Cr Wass

Cr Black Cr Percey Cr Winter

Cr Grace Cr Street Cr Wriedt

Carried Unanimously

C230/10-15 DECLARATIONS OF INTEREST Cr Percey declared an interest in Agenda report Manor Gardens Day Respite Centre. QUESTIONS ON NOTICE FROM THE PUBLIC

C231/10-15

Development Application and Works within Riparian Reserve Mrs Jane Malecky has submitted the following questions on notice:

1. A recent development application DA-2015-64 at 16 Browns Road, Kingston was granted a development/use permit by Council’s Manager Development Services on 13 May 2015. Why was this decision based on a TIA dated 20 August 2012 (this TIA addressed DAS-2102-28 at 18 Browns Road) that was not only outdated, but failed to take into account the very heavy volume of vehicular traffic, both residential and commercial, that travels Browns Road every day, especially on weekdays when the light industries on the northern side of Browns Road are in operation, making the road hazardous due to the volume and speed of vehicles?

2. Why have the owners of 24 Browns Road and 757 Channel Highway, Kingston been permitted to alter the course of Browns River, and in so doing, negatively impact the riparian reserve on both sides of the river, and to severely degrade the hillside on the western side of Browns River by quarrying terraces into the hillside?


Response: Responsible Officer: Ian Holloway - Executive Officer The questions on notice were lodged on Monday 20 July and there was insufficient time to investigate the matters raised and provide a detailed response within this agenda. A detailed response to the questions will be provided within the August 2015 agenda. QUESTIONS WITHOUT NOTICE FROM THE PUBLIC There were no questions without notice from the public. QUESTIONS ON NOTICE FROM COUNCILLORS

C232/10-15

Former Vodafone Complex The following Question on Notice was submitted by Cr Winter: Is Council aware of any private or public sector interest in relocating to the old Vodafone site at Huntingfield? Is Council involved, or aware of Tasmanian Government involvement, in attracting a new tenant(s) to the site? Officer’s Comments Responsible Officer: Gary Arnold – General Manager I have been in regular contact with the owners of the Huntingfield property since Vodafone announced earlier this year they were vacating the site. At the most recent meeting with the owners, the Mayor and myself offered to facilitate a meeting with the State Government if required but were advised it was premature as the Vodafone lease does not expire until November 2016. The owners further advised that they were in the process of preparing national and international marketing brochures for the site. QUESTIONS WITHOUT NOTICE FROM COUNCILLORS There were no questions without notice from Councillors MOTIONS OF WHICH NOTICE HAS BEEN GIVEN There were no Notices of Motion.


PETITIONS STILL BEING ACTIONED There are no petitions still being actioned. PETITIONS RECEIVED IN LAST PERIOD There were no petitions received in the last period. Planning Authority Meeting commenced at 5.35pm

C233/10-15 PROPOSED AMENDMENT TO THE KINGBOROUGH INTERIM PLANNING SCHEME 2015 MOVED Cr Street SECONDED Cr Black That the Tasmanian Planning Commission be notified that the Kingborough Planning Authority agrees with:

(a) the intended reduction in frontage requirements –

for new lots to 6 metres under the performance criteria for the General Residential, Inner Residential, Low Density Residential, Rural Living, Environmental Living and Village Zones in the Kingborough Interim Planning Scheme 2015; and

for internal lots and access strips to 3.6 metres under the performance criteria for the General Residential, Inner Residential, Low Density Residential, Rural Living, Environmental Living and Village Zones in the Kingborough Interim Planning Scheme 2015; and

(b) the change of clauses 13.5.1 P4(a) and 14.5.1 P4(a) for the Rural Living and

Environmental Living Zones as follows –

13.5.1 P4(a) to be “access is from a road existing prior to the planning scheme coming into effect, unless site constraints make an internal lot configuration the only reasonable option to efficiently utilise land”; and

14.5.1 P4(a) to be “access is from a road existing prior to the planning scheme coming into effect, unless site constraints make an internal lot configuration the only reasonable option to efficiently utilise land”.

FOR




Carried Unanimously


The open session of Council resume at 5.42pm

C234/10-15 STRATEGIC DELIVERY PLAN 2015-2020 MOVED Cr Winter SECONDED Cr Atkinson That Council endorse the attached Kingborough Council Strategic Delivery Plan 2015-20. FOR




Carried Unanimously

C235/10-15 ANNUAL PLAN 2015/16 MOVED Cr Atkinson SECONDED Cr Percey That in accordance with Section 71 of the Local Government Act 1993 (as amended) Council adopts the Annual Plan for the 2015/16 financial year and instructs the General Manager to: (a) make a copy of it available for public inspection at the Civic Centre, on Council’s

website; and (b) provide a copy of it to the Director of Local Government and to the Director of Public

Health. FOR




Carried Unanimously


C236/10-15 COUNCILLORS GIFTS AND BENEFITS POLICY MOVED Cr Atkinson SECONDED Cr Fox That Council adopt Policy 1.16 – Councillors Gifts and Benefits Policy with immediate effect. FOR




Carried Unanimously

C237/10-15 DELEGATIONS TO GENERAL MANAGER MOVED Cr Grace SECONDED Cr Wriedt That in accordance with section 6 of the Land Use Planning and Approvals Act 1993, Council delegates the following functions to the General Manager:

(a) Section 33(5):- authority to make a submission to the Tasmanian Planning Commission in response to a representation made by an owner or occupier in accordance with Section 33 of the Act.

(b) Section 37:- authority to make submissions to the Tasmanian Planning Commission to amend the Kingborough Interim Planning Scheme 2015.

FOR




Carried Unanimously


C238/10-15 LICENCE - TAROONA TENNIS CLUB MOVED Cr Grace SECONDED Cr Wriedt That Council advertise its intention to enter into a twenty (20) year licence for the Taroona Tennis Club facilities and the annual rental be set at $2,500 per annum (GST exclusive) subject to annual increase based on Hobart CPI and a rental review every five (5) years. Amendment: MOVED Cr Street SECONDED Cr Black That Council advertise its intention to enter into a twenty (20) year licence for the Taroona Tennis Club facilities and the rental be set at $1,000 for 2016 and yearly increments of $300 and a rental review after five (5) years. FOR




Carried Unanimously

The amended motion was then put. MOVED Cr Atkinson SECONDED Cr Fox That the matter be deferred to the next Council meeting following discussions with the Taroona Tennis Club and further advise from Council staff. FOR




Carried Unanimously


C239/10-15 UPGRADES TO POWELL ROAD, TALONE ROAD AND BLOWHOLE ROAD MOVED Cr Street SECONDED Cr Winter That Council:

a) Agree to undertake further investigation, conceptual design, community consultation and costings for the upgrade of Powell Road, Talone Road and Blowhole Road.

b) Give consideration to the upgrade of Powell Road, Talone Road and Blowhole Road in Council’s 5 year Capital works Program

FOR




Carried Unanimously

C240/10-15 MANOR GARDENS DAY RESPITE CENTRE MOVED Cr Street SECONDED Cr Grace That Council resolve to: (a) submit an application to the National Stronger Regions Fund for a grant to facilitate

the construction of a new Day Respite Centre at Gormley Drive, Kingston;

(b) provide matching funds drawn from the sale of the existing Manor Gardens property and from Council’s own funds, as incorporated within future appropriate budget allocations; and

(c) if unsuccessful with this grant application, to continue to work closely with the Kingston Rotary Club in pursuing other external funding opportunities that will enable the expansion of services provided by the existing Manor Gardens Day Respite Centre.

FOR




Carried Unanimously


C241/10-15 ANZAC DAY – FUTURE ARRANGEMENTS MOVED Cr Street SECONDED Cr Black That Council approve the relocation of the ANZAC Day dawn service from Kingston Central to Osborne Esplanade, Kingston Beach between Beach Road and Ewing Avenue. FOR




Carried Unanimously

C242/10-15

BRUNY ISLAND ADVISORY COMMITTEE MOVED Cr Percey SECONDED Cr Grace That Council note the minutes of the Bruny Island Advisory Committee meeting held 11 June 2015. FOR




Carried Unanimously

C243/10-15

AUDIT PANEL CHAIRMAN’S REPORT MOVED Cr Street SECONDED Cr Percey That the Audit Panel Chairman’s Report be noted. FOR




Carried Unanimously


COMMUNICATIONS

C244/10-15 GENERAL MANAGER’S REPORT JUNE/JULY 2015 MOVED Cr Grace SECONDED Cr Atkinson That the report of the General Manager be noted. FOR




Carried Unanimously

C245/10-15 MAYORS COMMUNICATIONS Mayor Wass reported the following : Appointments / Activities 1. 4.30 p.m. Monday 15.6.15 In company with Acting General Manager, Mr Ferrier met with Senator David

Bushby Venue : Parliament House, Canberra. 2. 9.00 a.m. Thursday 18.6.15 Met with Adam Fitzgibbons, Advisor , Office of the Hon Warren Truss MP, Deputy

Prime Minister, Minister for Infrastructure and Regional Development. Venue : Parliament House, Canberra. 3. 6.00 p.m. Tuesday 23.6.15 At invitation of MyState Ltd, attended ‘an evening with Directors and Senior

Executives’ of MyState. Special Guest Speaker, Daniel Keighran, VC. Venue : MONA, Berridale. 4. 9.30 Thursday 25.6.15 At invitation of Tasmanian Audit Office attended Information Session for Members of

Audit Committees and Senior Management in company with Crs Fox and Percey. Also in attendance Chief Financial Officer, Mr Breen and Manager Finance Mr Jones, Audit Panel Chairman, Mr Burrows and Audit Panel member, Mr Hogan.

Venue : Hobart Function and Conference Centre, Hobart. 5. 11.00 a.m. Friday 26.6.15 Met with Steve Lynch. Venue : Civic Centre.


6. 3.00 p.m. Friday 26.6.15 Conducted Citizenship Ceremony (23 participants) in company with Cr Atkinson

with Manager Community & Recreational Services, Mr Smee and Community Development Officer Ms Allen in attendance.

Venue : Civic Centre. 7. 4.30 p.m. Tuesday 30.6.15 At invitation of Guilford Young College attended Blessing and Opening of the Don

Brosco Creative Arts Centre. Venue : Glenorchy Campus, Bowden Street, Glenorchy. 8. 10.00 a.m. Wednesday 1.7.15 At invitation of UTAS and Deputy Premier, the Hon Jeremy Rockliff MP, attended

the launch of the Children’s University Tasmania, also in attendance, Cr Bury. Venue : Moonah Arts Centre, Moonah. 9. 5.00 p.m. Wednesday 1.7.15 Met with NBN Co Community Affairs Manager, Ms Sarah McDonald for update

regarding NBN rollout in Kingborough. Also in attendance, Crs Bury, Grace, Percey, Winter, in company with Acting General Manager, Mr Ferrier and Executive Manager Information Services, Mr Moult.

Venue : Civic Centre. 10. 7.00 p.m. Wednesday 1.7.15 At invitation of Kingston High School attended ‘BATS’ the 2015 Kingston High

School Annual Production, also in attendance Cr Wriedt. Venue : Kingborough Performing Arts Centre, Kingston. 11. 10.00 a.m. Thursday 2.7.15 Attended special staff morning tea to celebrate Kingborough team’s win the 2015

LGMA Australasian Management Challenge Finals. Also in attendance, Crs, Atkinson, Grace and Fox.

Venue : Civic Centre. 12. 11.00 a.m. Thursday 2.7.15 In company with General Manager, Mr Arnold, attended Think South Board Meeting. Venue : Lord Mayor’s Courtroom, Hobart. 13. 6.00 p.m. Thursday 2.7.15 At invitation of Guilford Young College Principal, Mrs Bobby Court and the

Ambassador Extraordinary and Plenipotentiary Royal Thai Embassy, HE Mr Chirachai Punkrasin, attended ’Thai Kitchen to the World’ Reception.

Venue : Guilford Young College, Barrack Street, Hobart. 14. 9.30 a.m. Saturday 4.7.15 In company with fellow Councillors, Atkinson, Fox, Grace and Percey, spoke with

residents and inspected roadway. Venue : O’Briens Road, Snug. 15. 4.30 p.m. Wednesday 8.7.15 At invitation of Mr Kees Wierenga, assisted with the book launch for ‘Letters from

Tasmania’ by past resident author Mrs Kusha Bolt. Venue : Kingston Hotel.


16. 6.00 p.m. Friday 10.7.15 Attended 2nd annual Winter Street Feast. Venue : Channel Court, Kingston. 17. 4.15 p.m. Saturday 11.7.15 At invitation of Art Farm Birchs Bay, attended and presented awards at the annual

Sculpture Trail Awards event. Venue : Art Farm Birchs Bay, Birchs Bay. 18. 9.40 a.m. Wednesday 15.7.15 Attended Senate Inquiry into the fin-fish aquaculture Industry in Tasmania with

General Manager, Mr Arnold. Venue : Marina Room, Hobart Function and Convention Centre, Hobart. 19. 7.30 p.m. Thursday 16.7.15 At invitation of The Board of the Theatre Royal attended opening night of ‘Mother’ Venue : Theatre Royal, Hobart. 21. 6.30 p.m. Tuesday 21.7.15 Attended Community Grants presentation in company with fellow Councillors. Venue : Civic Centre. 22. 10.30 a.m. Wednesday 22.7.15 – Thursday 23, - Friday 24.7.15 Attended Local Government Association of Tasmania Conference, in company with

Councillors Fox, Percey and Winter, and General Manager, Mr Arnold. Venue : Tramsheds, Launceston. National General Assembly of Local Government, Canberra 14-17 June 2015

National General Assembly opened in a sombre mood with the sad announcement to all present of the passing of Mayor Barry Jarvis. As a sign of respect, all rose to their feet and observed one minute silence. Barry will be sorely missed at all levels.

Warren Truss, Deputy Prime Minister & Minister for Infrastructure and Regional Development opened Conference and made mention of the numerous grant programs available.

He advised that the Federal Government’s aim is to build a stronger Australia and that Local Government (LG) was an essential partner to achieve the infrastructure needs.

Reforms of Federation and Taxation (white papers): gives all the opportunity to have a say, local government revenue raising capabilities need to be in LG control, and not to rely on the Federal Government. A once in a generation opportunity to engage in the process and shape what comes out of it.

2015/16 budget aims to grow jobs with productive infrastructure, aimed at economic, not social, to those regions experiencing disadvantage.

Roads 2 recovery : no sunset clause.

It is a good time to build infrastructure projects and support long term growth in regional communities. L G has a big role to play in driving and facilitating continued growth in our economy. Councils have a history of managing their community plans well. We all must be smarter how we plan for our long term infrastructure needs.


Troy Pickard, ALGA President welcomed delegates, and called on the government for an early restoration to CPI for FAG’s. The three year ‘temporary freeze’ will cost LG $925m in the three years, and if restored later than 3 years, would result in the base being 13% below of what it would have been. LG share of taxation revenue continues to fall; 1% in 1996, down to 0.7% now and 0.5% in three years despite costs for LG continuing to rise.

Reform of Taxation: It can provide opportunities, not only threats. LG must be an active participant, seeking to improve government funding to our respective communities.

Australian Centre of Excellence in Local Government- Associate Professor Roberta Ryan spoke of ‘Why L G Matters’. Roads, rates and rubbish have not been regarded as the only roles for LG for many years. Communities want LG to be responsible for a diversity of activities in the local community, with planning for the future being the most important.

There is demand and support for LG to deliver services for a healthier and fairer society, and that decisions regarding services should not be decided just on value for money. Research indicated that 93% of Australians want to be involved with Govt in making decisions about what services are delivered in their communities. 75% believe LG delivers what matters where people live. The environment is important to our communities, and LG by supporting the Arts are community building and providing identity for the community.

Is local government a real Partner?

Australian Council for the Arts: Partnerships with Govt at all levels is important, most importantly with LG. LG participate, invest and enjoy the Arts in their own communities.

Wentworth Group of Concerned Scientists: Individuals, communities, business and LG strive to live sustainably - water conservation, recycling, solar panels, community coastcare, landcare and bushcare groups. Australia’s heritage is breathtaking. There is no reason why we cannot grow our economy, create jobs and enjoy a healthy environment. Short term decision making is not helping our environment. We can respond to environment challenges that will create opportunities for a healthy environment, economic growth and job creation.

Innovative and Community Engagement:

Roberta Ryan (ACELG)- Our communities want to be engaged and communicated with. They also want LG to put their issues to other levels of government on their behalf. Community engagement is information giving, information gathering, discussing opinions, power sharing and citizen control. It is also a voluntary process as our community choose to participate. When scheduling a meeting, an open mind is required and not already having the answer. Should the decision not give the community what they want, the reasoning must be explained.

Joe Caputo (Federation of Ethnic Communities’ Councils of Australia) – In the 1980s 22% of the population in Joes’ community were Italian, however no one at Council spoke Italian. Requests from the Italian community seemingly were refused / never considered. A modest annual festival event started within this community was finally taken on board by the Council and has since grown into one of Victoria’s major festivals.

Darryl Nichols (Garage Sale Trail)- This event was born as an awareness of rubbish dumping – ‘Don’t dump it – Sell it’ at a Bondi Beach Festival. Australia is the world’s 2nd largest consumers, but most ends up in landfill. This annual event has united


communities and stimulated local economies, BUT relies on LG involvement. Last year SBS broadcast the Garage Sale Trail in 9 languages to reach more communities. This year’s event will be held on Saturday 24 October 2015.

White Paper on Taxation (Deloitte)- The Australian Government re-think tax discussion paper claims that Australia’s current tax system is holding Australia back and that it was designed in a different era, when we had a different economy. Many features of the present system discourage – Investment, - Jobs growth, - People from working. Tax reform offers opportunities to improve growth in standards of living, and to simplify and improve fairness. Australia relies more on taxes with high costs to economic growth than other developed countries.

Tax reform issues for LG include implications should state governments seek to raise more revenue from recurrent property taxes. The ongoing grants from other levels of government may be reformed as part of a Federation Reform. Could FAGs be under threat?

The Attorney-General’s Department-Combating violent extremism- Refer www.livingsafetogether.gov.au LG must promote social cohesion within our respective communities.

Reforms- Dr John Bannon AO- Observations : Both reform processes provides a very important opportunity for LG. There is a lack of respect and trust between all 3 tiers of government. Consensus is essential to any reform. Must focus on results and community. LG needs to be part of discussions at state level. LG will in future be an essential part of delivery of projects. Small LG is not less efficient.

Developing a Framework for Managing Coastal Climate Risk in Australia - Dr Dave Rissik (National Climate Change Adaptation Research Facilities)-Developing coastal climate risk management tool / framework to guide local and state governments and others to make better decisions of managing risks from coastal climate change. National in scope, recognising variations in climate, and regulatory and planning systems.

Challenges faced – Lack of integrated planning, lack of communication, lack of awareness / understanding, lack of long term planning decisions, too much / not enough data / information. What can we trust?, where do we get it?

Rosie Batty – Australian of the Year 2015-Family violence -All local communities have a significant problem ; 1 in 3 women are affected by family violence, and 1 in 4 children affected, whilst 2 women per week are being murdered by partner / ex-partner. Now is the time to bring this sad and unacceptable family violence issue out from behind closed doors. The focus has been on the victim, but why has the perpetrator been allowed to commit these violent and vicious attacks on women and children?

She is encouraged by LG taking up the cause, but need 100% of Councils throughout Australia to be involved. Family violence has been a complex and difficult issue in our communities, a problem that has been ignored for many years. Our communities are now beginning to recognise and take this issue seriously. We have a duty for future generations, and need to discuss and find solutions to protect our women and children. Help organisations are under attack from funding, and hopefully a new Court system will be introduced shortly to give greater support and protection to women and children.

Australia has a long way to go to support, to respond, to prevent, and to accommodate those in need. Rosie thanked her own Council for the ongoing support to her, and thanked LG for continuing to support others affected by family violence. Rosie called on all

http://www.livingsafetogether.gov.au/


Councils to keep family violence in the public domain until family violence is eradicated from the Australian landscape. MOVED Cr Street SECONDED Cr Atkinson That the Mayor’s Communications be received and noted. FOR




Carried Unanimously

MINUTES AND REPORTS OF COMMITTEES

C246/10-15 GOVERNANCE AND FINANCE COMMITTEE MEETING NO. 4 MOVED Cr Street SECONDED Cr Fox That the following Minutes of Meeting No. 4 of the Governance and Finance Committee held on Monday, 6 July 2015 be confirmed and the recommendations contained therein be adopted. GF38/4-15 Discretionary Reserves 2015/16 GF39/4-15 Chief Financial Officer’s Report GF40/4-15 Audit Panel Minutes GF41/4-15 Draft Strategic Audit Plan GF42/4-15 Bi-Monthly Councillor Attendance and Reimbursement Table GF43/4-15 Organisational Development Progress Report GF44/4-15 Donations GF45/4-15 Request for Waiving of Fees - Riding for the Disabled GF46/4-15 Confirmation of Items to be Dealt with in Closed Session GF47/4-15 Closed Session FOR




Carried Unanimously


C247/10-15 INFRASTRUCTURE AND RECREATIONAL SERVICES COMMITTEE MEETING NO. 6 MOVED Cr Black SECONDED Cr Atkinson That the Minutes of Meeting No. 6 of the Infrastructure and Recreational Services Committee held on Thursday, 9 July 2015 be received and confirmed. IRS33/6-15 Apologies IRS34/6-15 Kingborough Waste Services IRS35/6-15 Tree Removal – Powell Road, Blackmans Bay IRS36/6-15 Kingborough Access Advisory Committee IRS37/6-15 Kingborough Bicycle Advisory Committee IRS38/6-15 Kingborough Road Safety Committee IRS39/6-15 Works Monthly Report – June / July 2015 IRS40/6-15 Capital Works Program – Monthly Report IRS41/6-15 Matters of General Interest FOR




Carried Unanimously

C248/10-15 PLANNING AUTHORITY & DEVELOPMENT COMMITTEE MEETING NO. 8 MOVED Cr Fox SECONDED Cr Grace That the Minutes of Meeting No. 8 of the Planning Authority & Development Committee held on Monday, 13 July 2015 be received and confirmed. PA37/8-15 Apologies PA38/8-15 Delegated Authority for the Period 1 June 2015 to 30 June 2015 PA39/8-15 SPA-2014-9 - Amendment to Sealed Plan No. 23227 at 33 Nolan

Crescent, Kingston for Mr N M Creese on behalf of Davalon Developments Pty Ltd

PA40/8-15 DA-2015-93 - Development Application for Demolition of existing dwelling and construction of new dwelling requiring relaxation of side boundary setback and maximum building height standard at 14 Christophers Way, Kingston Beach for David Wakefield & Associates

PA41/8-15 DA-2015-97 - Development Application for Two units requiring relaxation of side boundary setback (re-advertised) at 3 Dianella Drive, Blackmans Bay for Mr H Van Beelen


PA42/8-15 DA-2015-104 - Development Application for Change of use to boat mechanics including extension to existing shed at 2 Selby Road, Kettering for Mr I W Hughes

PA43/8-15 DA-2015-107 - Development Application for Dwelling, carport and shed AT 519 Tinderbox Road, Howden for Mr J E Tucker

FOR




Carried Unanimously

C249/10-15 CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION MOVED Cr Atkinson SECONDED Cr Black That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 the following items are to be dealt with in Closed Session.

Matter Local Government (Meeting Procedures) Regulations 2015

Reference

Applications for Leave of Absence 15(2)(h)

Governance & Finance Committee Closed Session Items

15(2)(a)&(j)

Trees on Private Property Impacting on Neighbours

15(2)(i)

Release of General Manager Pay Rise Information

15(2)(a)

25A Osborne Esplanade, Kingston Beach Development Options

15(2)(f)

Dennes Point Community Centre Leases 15(2)(d)

Tender AB1509 James Avenue – Stormwater Upgrade

15(2)(d)

Coffee Court – Request to Purchase 15(2)(f)

Crown Land lease – Waterworth Drive, Margate

15(2)(c)(i)

FOR




Carried Unanimously


C250/10-15 CLOSED SESSION MOVED Cr Percey SECONDED Cr Fox That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Session. FOR




Carried Unanimously

In accordance with the Kingborough Council Meetings Audio Recording Guidelines Policy, recording of the open session of the meeting ceased. The Open Session of Council adjourned at 7.40pm The meeting adjourned at 7.40pm The meeting resumed at 7.48pm


C260/10-15 MOVED Cr Street SECONDED Cr Atkinson That Council, pursuant to Regulation 15(9) of the Local Government (Meeting Procedures) Regulations 2015 and having considered privacy and confidential issues, authorises the release to the public of the following discussions, decisions, reports or documents relating to this closed meeting:

Subject Decisions/Documents

Applications for Leave of Absence Approved


Recommendations adopted


Report Noted


Authorised the release of pay rise information to the public


General Manager authorised to negotiate with relevant parties

Dennes Point Community Centre Leases Approved Lease extensions


Successful tenderer – Bullock Civil Contracting Pty Ltd in the amount of $155,940

Coffee Court – Request to Purchase Request not approved


Council to relinquish lease

FOR




Carried Unanimously

C261/10-15

MOVED Cr Wriedt SECONDED Cr Atkinson That the Open Session of Council be resumed. FOR




Carried Unanimously


The Open Session of Council resumed at 9.02pm

C262/10-15 MOVED Cr Atkinson SECONDED Cr Fox The Closed Session of Council having met and dealt with its business resolves to report that it has determined the following:

Subject Decisions/Documents

Applications for Leave of Absence Approved


Recommendations adopted


Report Noted


Authorised the release of pay rise information to the public


General Manager authorised to negotiate with relevant parties

Dennes Point Community Centre Leases Approved Lease extensions


Successful tenderer – Bullock Civil Contracting Pty Ltd in the amount of $155,940

Coffee Court – Request to Purchase Request not approved


Council to relinquish lease

FOR




Carried Unanimously

CLOSURE There being no further business, the Chairperson declared the meeting

closed at 9.03pm ......................................................... ........................................... (Confirmed) (Date)