Minutes – Annual Meeting Christ Church Portola Valley & Woodside

Sunday 29th January 2017

Submitted by Angela Hey, Junior Warden

Call To Order and Invocation The Rector, Rev. Beth Phillips, opened the meeting at 9:14 a.m. The meeting was held in Christ Church Parish Hall at 815 Portola Road, Portola Valley. She led the attendees in prayer. With over 70 parishioners present and several children, there were enough present for a quorum.

Ruth Ann Wrucke led the breakfast catering, assisted by her son Bob Wrucke, pancake maker Trask Leonard and cook Peggy McCulloch.

Review and Approval of 2016 Annual Meeting Minutes The minutes of the 2016 Annual Meeting were approved, proposed by Kaethe Langs and seconded by Chet Wrucke.

2017 Delegates to Diocesan Convention The following were appointed delegates to Diocesan Convention:

• Kaethe Langs, Stu Langs, James Coker and Sue Henderson

• with alternates: David Riggs, Jack Lucas, Libby Lucas, Suzy Redfern-West

proposed by Diane Leonard, seconded by Mary Hufty.

Nominations and Elections Diane Leonard thanked the outgoing vestry, Angela Hey (Junior Warden), Ed Jennings, Stannye Llewellyn and Robert Redfern-West for their service.

The following new candidates for the 2017 Vestry were voted in:

• Ann Dauer

• Claiborne Jones

• Lisa Hill

proposed by Diane Leonard, seconded by Chet Wrucke and unanimously approved.

Senior Warden’s Report Diane Leonard presented the Senior Warden's report and stated how grateful she was for support from the Rector and Vestry. She was particularly thankful for the activities of the Stewardship and Outreach Commit-tees. She also noted that the Carillon Preschool had had a successful year.

Receiving of Reports Diane stated that reports handed out to attendees had been received. She proposed a motion to confirm re-ceipt of the reports, seconded by Liz Laderman which was unanimously approved. The following reports were received:

• Rector’s Report – Rev. Beth Phillips

• Senior Warden’s Report – Diane Leonard

• Carillon Preschool Report – Enid Helene (Preschool Director)

• Youth and Family Ministry Report – Cara O'Connell (Youth and Family Director)

• Music Ministry Report – Michael Glick and Rev. Beth Phillips

• Diocesan Convention Lay Delegates Report – Sue Riggs

• Churchyard Report – Paul Lovoi and Linda Millard

• Welcoming Hospitality Report – Lenore Lovoi

• Outreach Report – Penny McCulloch

• Stewardship Report – Ed Jennings

• Churchyard Report – Nancy Wilson

• Finance Committee/Treasurer’s Report and Budget – led by Terry Lynn and Annemarie Redmond (Treasurer)

The reports are attached.

Finance Committee/Treasurer's Report and Budget Terry gave an upbeat talk on the financials on a large screen TV, purchased in the past year. The report is at-tached.

He showed an increase in attendance and pledge count for 2016 over 2015, after a few years of decline. Liz Laderman asked if the numbers reflected the change in Rector. Beth noted that Christmas was on a Sunday which also increased the average attendance.

Terry expected 2016 income to be over $400K with expenses of $419K. He expects a contribution from Carillon Preschool. He stated that with incoming pledges and preschool contribution we could break even in 2017.

Terry presented pie charts showing the cash. He stated that there was $1.149M cash in 2015. We now have $ 1.205M in cash. Projected cash for 12/31/17 is $1.179M.

Courtney Kingston Pflaum asked if the cash account was held as cash. Terry noted it was in liquid investments and there is an investment policy.

Terry then noted that the Income Statement and detailed financials were in the attached.

Danny Alegria asked who was paid under payroll. Annemarie noted the staff changes and explained that the payroll costs covered the staff.

Terry noted that 2016 came in under budget. He then discussed the 2017 budget, which is similar to 2016. At-tendance, stewardship and the preschool are the main drivers of the financials.

Chet Wrucke asked if there was a fund for unexpected major expenses. Terry said that he would like a re-stricted fund. Paul Lovoi asked what the overhead surplus was. Beth noted that the surplus came from the pre-school and costs are allocated to the preschool, e.g. a share of parish administrator costs. Beth noted the pre-school fiscal year would be brought into alignment with the church accounts. She also noted that the adminis-trator and youth director work shorter hours than their predecessors, resulting in savings.

Other Business The Rector introduced Dede Jamieson (deacon), Cara O'Connell (Youth director) and Michael Glick (Director of Music). She also recognized absentees Rev. Suzanne Love-Harris, Enid Helene.

The Rector also thanked the outgoing Vestry giving wine. She also gave flowers to the Wardens and Treasurer, Annemarie Redmond.

She then thanked the Stewardship Committee who worked hard in the face of losing a few significant pledges due to deaths or relocations.

Rector’s Report/Annual Annual Meeting Movie The Rector showed a movie, entitled The Voice: A Search For A New Music Director, based on the American Idol TV program. She showed clips of herself interviewing the children, followed by snippets of the adult and chil-dren's choirs. It featured children playing the organ to the dismay of 4 adult judges. Then the director of music, Michael Glick, appeared on the screen, giving a star performance.

This was followed by The Annual Meeting Movie 2017. It started with visionaries & God starting Christ Church. It showed the church being constructed. On Nov 28th 1954, the congregation had their first meeting at a cot-tage on Family Farm Road, prior to occupying the current building. The movie portrayed church staff and pho-tos of parishioners. It noted Dr Lisa Miller's talk on The Spiritual Child and Emeritus Professor David Riggs book group on Shakespeare's Hamlet, as well as other aspects of church life – Clean Up Day (old and 2016), Blessing of the Animals, Stewardship and children's activities.

Blessing and Dismissal The Rector adjourned the meeting at 10:10 a.m.

Voting After the meeting the Vestry met.

Carrie Cronkey was appointed Senior Warden by Rev Beth Phillips. Carrie proposed Terry Lynn as Junior War-den seconded by Diane Leonard and unanimously approved.

Signatures on Bank Accounts After the meeting, treasurer Annemarie Redmond and Angela Hey signed bank documents authorizing Shelley Goodale, parish administrator to sign checks as a co-signer (all church checks require 2 signatures) on all church bank accounts, including the account related to the columbarium.

Appendix A - Reports

2016 SENIOR WARDEN’S REPORT 2016 has been a year of change and renewal at CCPVW. Our community is growing in both tangible and intangible ways and the joy is palpable. A few highlights:

1) Mother Beth’s Installation: On a beautiful afternoon and evening in April, we witnessed the institu-tion of our fifth rector, Mother Beth Phillips. A beautiful service, exquisite music, many special guests, a meal graced by Suzy Redfern-West’s culinary gifts – all contributed to a truly memorable and mean-ingful ceremony and celebration.

2) Carillon Preschool: We bid adieu to our cherished Interim Director Nancy Kruberg over the summer and welcomed our new Director Enid Helene. With a wonderful teaching team behind her, she is off to a beautiful start. After facing our highest recorded deficit last year due in part to a transitional time at the Preschool, Carillon is now fully enrolled. Key factors in the turnaround were Nancy’s restructur-ing work, Enid and her team’s dedication and talent, and excellent marketing efforts on the part of committed parishioners and staff.

3) Staff: After nearly 10 and 22 years of service to CCPVW, respectively, we bid farewell to both our Music Director Matthew Burt and our Parish Administrator Judy Horton. Although saddened by de-partures, we have been greatly uplifted by new connections. We came to cherish our new interim or-ganist, Duane Soubirous, and his parents as well, who attended our services regularly and pitched in whenever possible, flipping burgers at our barbecues and building a beautiful Carillon model for our pledge drive. Our new Music Director, Michael Glick, began on January 1 and we are already learning the many gifts he brings to our parish. Our new Parish Administrator, Shelley Goodale, also brings many gifts, as seen in the Christmas Banquet and beautiful Christmas decorations. We also welcomed our new Youth Director, Cara O’Connell, whose work as a teacher at Carillon provides a beautiful bridge for our Carillon families. Her energy is truly boundless and we are thrilled to have her on board in this new dual capacity.

4) Stewardship: Under the leadership of Ed Jennings, our incredible fundraising team raised commu-nity awareness of the need for meaningful financial support and elevating our low average pledge numbers. Their admirable efforts culminated in this year’s Harvest Dinner, led by Lisa Hill, a festive chili cook-off enjoyed by all. Heartfelt thanks to this tremendous group!

5) Outreach: In the spirit of renewal, our Outreach team shifted gears away from long-standing tradi-tion and for the first time hosted a “Gala for GAIA”. GAIA works in impoverished Malawian villages to provide basic health services, targeting prevention, care, and support in communities affected by HIV, AIDS, TB and malaria. It was successful beyond anyone’s wildest dreams and all for such an important cause. Led by Penny McCulloch, we are so proud of and grateful for this team!

At the close of my two-year tenure as Sr. Warden, I remain grateful for the many parishioners and staff members who continue to contribute both selflessly and in countless ways to the life of Christ Church. I cherish the friendships I have made along the way. I am excited about the renewed energy on our

campus and the profound dedication I witness on a regular basis. With Mother Beth’s guidance and the continued work of our many ministry teams, I am convinced that we will continue to grow together as a parish and in numbers in the months and years ahead.

2016 CARILLON PRESCHOOL REPORT: ENID HELENE (DIRECTOR) When I took over as the Director of Carillon Preschool, Nancy Kruberg had already done a great job of restructuring it and increasing enrollment. All three of the teachers, with many years of teaching ex-perience, returned. Mindy Lieberman, who teaches our Parent/Toddler “Caterpillar” class returned to teach a Friday class. In addition to the Caterpillar Parent/Toddler Program, we started offering two different classes simultaneously in two different classrooms Monday – Friday. We placed one of our other two returning teachers, Cara O’Connell and Christine Williams, in each classroom. They were then teamed with one of the two new additional teachers we hired, Susi Campbell and Laura Spilman. By Christmas time we were fully enrolled, and we have one person on the waitlist.

We continue to offer scholarships so that there is access to our program for every one. Our Merry Breakfast brought in about $3,000.00 and we are waiting for funds from our family portrait event.

Looking ahead to the next school year, there have been questions about Windmill opening across the street. We still anticipate being fully enrolled, and quite possibly, having a waitlist. We will give enroll-ment priority to Christ Church Families and returning families.

I have found positive support from Christ Church and all the families at Carillon. I have been intentional about trying to be present at important Christ Church family events, for example, the Blessing of the Backpacks, Blessing of the Animals and the Christmas Pageant. Mother Beth and I believe it is im-portant that the children and parents see and know familiar faces at both church and school events so they feel comfortable attending either and to increase fluidity between the two. It is a beautiful com-munity, and I have felt very welcomed by it.

It has been my pleasure to watch Carillon grow and become successful this year. It is a wonderful small program and I believe keeping it small helps to make it very special. Thank you for this opportunity to come to Carillon and share my skills.

I am very excited about Carillon’s future!

2016 YOUTH AND FAMILY MINISTRY REPORT: CARA O’CONNELL On July 1, 2016, I was hired to be the Director of the Youth and Family Ministry. Mother Beth created a Youth Advisory Team to help support me to get started, which included Rev. Suzanne Love Harris, Mary Jennings, Kaethe Langs, Lenore Lovois, and Courtney Kingston-Pflaum. Everyone has been en-couraging and helpful with the programs and the youth of the Church.

First, we selected a new curriculum for the Say What (10-14 year-olds) program so that the children would have an enriching experience each week. We maintain a user-friendly guide for the volunteers who would facilitate in teaching the program. We purchased a program that the youth have been very excited about this year called Re:Form.

Second, we created a handbook with important information and schedules so that the families would know what was happening for the year from the start. We received wonderful feedback on the new curriculum and the handbook.

We also held our first pumpkin decorating event and dinner, added a hearty dinner to the Gingerbread House event, and revamped the Christmas Pageant introducing scenery backdrops, live animals, an elevated stage area and more audio support. This coming year, we hope to revise the curriculum for the K-4 Group and will be adding more from the Rotation curriculum.

We continue three Sunday School programs for our youth:

First Step: serves children 0-5 years old. Three young women have been paid to serve in the classroom, Cassidy O’Connell, Mackenzie O’Connell, and Kate Mawhinney. Cassidy and Mackenzie O’Connell have taken on more of a responsibility in these positions. Kate Mawhinney had more conflicts with her schedule. The children seem to enjoy the nursery care.

Godly Play: serves children grades K-4. Michel Hardbarger leads the Godly Play Program. Each week the children explore their faith through stories, gain religious language and enhance their spiritual ex-perience through wonder and play. Michel and I are continuing to explore ways to keep the program new and fun for the children and will be using more from the Rotation Curriculum.

Say What?/Re:Form: serves youth grades 5-8. The Re: form curriculum has been very successful in con-necting with our youth this year. Each week a video is played exploring a theme for the students to discuss that week. The videos have a way of using science, satire, wonder, and critical thinking to en-courage the children to ask questions and invoke discussion to help the youth along their personal spiritual path. There are many activities and questions available in the Anti-Workbook, and Leadership Guide to support the teacher in creating an enriched and interactive experience.

In addition to the Sunday School Classes, we have a Children’s Choir for youth ages 5-16. This great group meets before and after the 10 a.m. service on Sundays and is led by our very own parish member Ruth Ann Wrucke.

2016 MUSIC MINISTRY REPORT: THE REV. BETH PHILLIPS AND MICHAEL GLICK We lost our beloved Music Director last year and were blessed with the wonderful music ministry of Duane Soubirous during the interim before we called our new Director of Music. Angela Hey headed the Music Search Advisory Committee, on which Danny Alegria, Richard Llewellyn, Robert Redfern-West, Eleanor Riedel, Tricia Suvari, and Ruth Ann Wrucke also served. We had approximately fifteen people apply and the Advisory Committee narrowed it down to three candidates. Michael Glick audi-tioned on our Commitment Sunday and wrote an original piece for the occasion. Mother Beth called him, and he joined us on January 1. Under his leadership, we expect the Adult Choir will continue the strong choral tradition that we have had at Christ Church, as it tackles a wide range of music with great confidence and ability. The Children’s Choir continues under Ruth Ann Wrucke’s loving direction, and she has resurrected the Children’s Bell Choir.

A wide range of special performances, both liturgies and concerts, was offered during the year, includ-ing organ recitals by Meaghan King and Angela Kraft Cross, a string ensemble at Easter, several musi-cians and a commissioned anthem for the Rev. Beth Phillips’ induction, our annual requiem mass (to-gether with the choir of St. Bede’s, Menlo Park), Compline at Stanford Memorial Church, and—of course—our Christmas Eve choral service.

Thanks to all who support music at Christ Church, whether as singers, appreciative members of the congregation, parents of the Children’s Choir members, or donors to the music program.

2016 DIOCESAN CONVENTION LAY DELEGATES’ REPORT: SUE RIGGS For 2016, Christ Church’s lay delegates to Diocesan Convention were Kaethe Langs and Sue Riggs, with Jack Lucas, Libby Lucas and Suzy Redfern-West as alternates. They were joined at the Conven-tion, held in October, by Beth Phillips, representing Christ Church in the clergy order. The following business was transacted:

• Hearing reports from the Bishop, the Treasurer, and various committees, commissions and ministries of the diocese;

• Electing persons to serve as officers of Convention, as members of Standing Committee, and as members of Executive Council;

• Approving the 2017 Diocesan Operating Budget Assessment Formula for parishes and mis-sions, and 2017 Salary Resolution for clergy and lay employees;

• Passing the following Resolutions:

1. Support in the National Election for Proposition 62, the Repeal of the Death Penalty

2. Routine Replacement of CFL Lighting with LED Bulbs

3. Reducing Gun Violence

4. Support for Business Supply Chain Transparency on Trafficking and Slavery Act of 2015

5. Free Speech with regard to Boycott, Divestments and Sanctions in order to protect the inhabitants of the West Bank and East Jerusalem

6. Accompanying our Episcopal Brothers and Sisters in the Holy Land

7. Support for the Standing Rock Sioux Tribe’s Resistance of the Passage of the Dakota Access Oil Pipeline

The lay delegates to Convention also serve as the core representatives of the parish at Deanery meet-ings. Christ Church belongs to the Peninsula Deanery, which encompasses San Mateo County and the two diocesan parishes in Santa Clara County. Meeting four times a year, the Deanery serves as a

means of communication between congregations and the diocese, a forum to learn more about our regional Episcopal ministries, and a body that elects representatives to certain diocesan committees.

If you would like to learn more about the work of the Deanery, the Diocesan Convention, or other as-pects of our governance, your delegates welcome your questions.

2016 CHURCHYARD REPORT: PAUL LOVOI AND LINDA MILLARD (TRUSTEES) The Churchyard states our belief that the Church counts, within her membership, both the living and the dead. Visit it; pray for those buried here, and for those who mourn them.

During 2016, we had several funeral services but only one burial in our Churchyard:

Hugh Langdon Hilleary

1920+ 2016

A. Michael Stewart

1924+ 2016

If you are interested in purchasing a niche, please call the Church office (650) 851-0224

or e-mail Shelley at Shelley@ccpvw.org.

2016 PAROCHIAL REPORT HIGHLIGHTS • Average Sunday attendance was 85

2012 2013 2014 2015 2016

Average Attendance 98 98 86 80 85

Pledge Count 100 103 84 74 86

Annual Givers 19 17 21 18 24

◦ CHURCHYARD FUND Balance at 12/31/16 $26527.61

Niche Sales 1000.00

Interest Income 8.12

2016 WELCOMING/HOSPITALITY COMMITTEE REPORT: LENORE LOVOI Last year’s church-wide survey defined the Welcoming/Hospitality Committee’s goal to implement stronger connections within the parish, with newcomers and with the greater community. Since our inception last fall, we’ve helped facilitate an enhanced ‘Blessing of the Animals’ in October and a greeter/usher training course last fall. Currently, we are working on the development of an informa-tional card that will describe: who we are, what we do, how we do it and why we do it.

This card could become part of a ‘newcomer’ gift packet. We are also discussing how we can better welcome newcomers and visitors during the service. Improving our signage on the church campus is also under discussion. Additional ideas to improve communication through our website and other ven-ues, build our relationship and value in the community, and grow our church are welcome from the congregation.

2016 OUTREACH REPORT: PENNY MCCULLOCH In 2016 Christ Church, through the leadership of its Outreach Committee (formerly Mission Ministry), changed its focus of support from five organizations to three; two local and one global. The goals were 1) to have a stronger connection between the organizations and the parish and 2) to create a greater emphasis on knowledge of the organizations.

◦ LOCAL ORGANIZATIONS 1) Life Moves (formerly Inn Vision/Shelter Network) through its support of the Maple St. Redwood

City Adult Shelter serving homeless adults in crisis with emergency housing. Christ Church pa-rishioners collected items throughout the year for the clients and in December made blankets for them.

2) Home and Hope—This organization provides hands on and financial support giving overnight shelter and food to homeless families living in crisis in the Peninsula. Parishioners made sup-pers for the families and played/visited with them. In December parishioners collected toys, books and games for the children for Christmas.

◦ GLOBAL ORGANIZATION GAIA—Global Aids Interfaith Alliance in Malawi provides life-saving services to persons in rural villages affected by HIV/Aids. It promotes an AIDS-free future in Malawi through the development of healthcare and educational services, including its nursing program. In October Christ Church held an event ‘Gala for GAIA’ to raise money for four year Malawian nursing scholarships.

In 2016, funds raised by Christ Church were approximately:

• $ 2,840.04 from the Spring Tea in March for Home and Hope and Life Moves

• $ 27,151.00 from the Gala for GAIA for nursing scholarships

• $ 665.00 from the Christmas Tree in December for Home and Hope

2016 STEWARDSHIP REPORT: ED JENNINGS Committee Members: Tricia Christensen, James Coker, Lisa Hill, Courtney Kingston-Pflaum, Scott Power, Robert Redfern-West, Todd Reimund.

Assisting: Mother Beth, Wendy McAdam, Tim McAdam

The 2016 stewardship committee focused on: (1) Extending our concept of stewardship beyond the autumn yearly raising campaign; (2) Increasing the participation rate and total gift amount during the stewardship campaign. Parishioners responded generously, contributing over $60,000 more than the previous year. WE THANK YOU! Tricia Christensen and Courtney Kingston Pflaum will co-chair the stewardship effort during 2017.

2016 RECTOR’S REPORT: THE REV. BETH PHILLIPS It has been a challenging year of joys, losses, and transition. I am thankful for your perseverance.

It was my great joy to be officially instituted as your fifth Rector and to finish my first full year at Christ Church. We were all saddened by the departure of our talented Music Director and one of our associate priests, and the retirement of our beloved Church Administrator, while at the same time being happy for them as they began the next chapter in their lives. I also lost my beloved canine companion of 15+ years, Daisy. However, as with all endings, there are new beginnings. I look forward to the coming year with giddiness in anticipation of all the gifts that our new Director of Music, Michael Glick, brings with him. Our new Parish Administrator, Shelley Goodale, began in July. It has been a joy working with her. I am excited to have them on our team. The Rev. Suzanne Harris continues as an associate priest and the Rev. Dede Jamison continues as our “retired but not really” Deacon and also as our proofreader extraordinaire. Both Suzanne and Dede serve as volunteers, offering their many gifts at no cost to Christ Church. I am particularly grateful to them for their support, experience, and wisdom. I am also delighted to welcome a new “old” dog into my heart – Bingo.

The Vestry has worked incredibly hard over the past year. They are passionate, faithful and diligent. They care deeply about this congregation: its people, it’s role in the valley, its past and its future. Each member brings his or her special gifts and experiences to the table. It will be a great loss to have Angela Hey, Ed Jennings, Stannye Llewellyn, and Robert Redfern-West, rotate off the Vestry. However, we are thrilled that Ann Dauer, Claiborne Jones and Lisa Hill have accepted the call to join it. It was Diane Leonard’s second year as Senior Warden, and for this I am eternally grateful. She has been outstanding on every level. I am also grateful and delighted that Carrie Cronkey has accepted the call to be the new Senior Warden.

On the Carillon side of things, we added two additional teachers as we expanded our program offering. Nancy Kruberg did an amazing job restructuring the preschool, and our new Director, Enid Helene, did an excellent job executing the plan. She brought us up to full capacity with one person on the waitlist. Enid has also been very visible and active in church events that have a special emphasis on families with Carillon-age children. Additionally, Cara O’Connell, one of the Preschool teachers, became our Director of Children, Youth and Family Ministries. Having Cara on both the Church and Carillon side,

and Enid participating in pivotal church events has proven to be a huge asset in creating a comfort level for Carillon families at church events and providing more fluidity between the two.

In addition to the wonderful new members on our team, there were several other highlights for me this year. The first was hosting our first speaker series with Dr. Lisa Miller, author of The Spiritual Child. Three different people shared with me that her lecture was a life-changing event. It was made possible by an anonymous donation, and we hope to offer more in the future. The Blessing of the Animals was also a huge success. Paul and Lenore Lovoi took it to a whole new level. The Carillon staff also encour-aged the Carillon families to attend. It is a wonderful point of entry for people not familiar with church. There are many other things to mention—like the Annual Meeting last January, the Outreach events, the Stewardship Campaign. The one thing all these have in common is your generosity of time, talent, and treasure that enriches our spiritual life on every level. Thank you for your faithfulness.

Blessings in 2017,

Beth+

2012 2013 2014 2015 2016 2017

Average Attendance 98 98 86 80 85 TBDPledge Count 100 103 84 74 77 82Annual Givers 19 17 21 18 18 82nd Pledge Count 29 30

Appendix B - Financial Report

2012 2013 2014 2015 2016 2017Church Pledges & Annual Gifts $381,169 $403,963 $350,158 $320,176 $373,043 $370,000Church, Other $17,375 $18,379 $17,563 $19,091 $19,734 $17,000Bequests $0 $0 $100,000 $42,000 $0 $0Total Inbound Cash excluding preschool $398,545 $422,342 $467,721 $381,267 $392,777 $387,000

2012 2013 2014 2015 2016 2017People 330,128 342,776 284,062 307,725 278,668 274,774Diocesan Assessment 49,805 50,188 59,705 42,197 56,806 49,010Grounds 73,322 68,422 75,965 72,144 74,490 76,132Other 14,185 7,667 16,789 15,640 9,027 14,450Total Direct Expenses, non-Preschool 467,440 469,052 436,520 437,706 418,991 414,366

Preschool Direct Net Contribution /(Expense) 37,880 72,660 18,395 21,075 (4,948) 0

2012 2013 2014 2015 2016 2017Revenue 398,545 422,342 367,721 339,267 392,777 387,000Expense 467,440 469,052 436,520 437,706 418,991 414,366Net Income, Church Only (68,895) (46,710) (68,799) (98,439) (26,214) (27,366)

Net Preschool Contribution 37,880 72,660 18,395 21,075 (4,948) 0

Combined (31,016) 25,950 (50,404) (77,363) (31,162) (27,366)

2012 2013 2014 2015 20162H of Prior School Year $77,708 $85,387 $79,171 $134,328 $58,3141H of Current School Year $113,799 $153,239 $120,238 $64,468 $124,092Preschool $191,507 $238,626 $199,409 $198,796 $182,405

2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 (1st half only)School Year $199,186 $232,410 $254,566 $122,782 $124,092

2012 2013 2014 2015 2016People $147,574 $151,375 $171,953 $169,804 $181,253Grounds $153 $2,177 $749 $2,217 $691Other $14,045 $19,084 $16,617 $17,440 $12,288Total Direct Expenses, non-Preschool $161,772 $172,635 $189,320 $189,461 $194,232

2012 2013 2014 2015 2016Revenue $199,652 $245,296 $207,715 $210,536 $189,283Expense $161,772 $172,635 $189,320 $189,461 $194,232Net Income, Preschool Only $37,880 $72,660 $18,395 $21,075 -$4,948

actual projected actual projected2015 2016 2016 2017

Restricted Cash (Music) $102,923 Restricted Cash (Music) $102,923 Restricted Cash (Music) $99,270 Restricted Cash (Music) $99,270Church Yard $26,528 Church Yard $26,528 Church Yard $27,158 Church Yard $27,158

Deferred Preschool Revenue $110,990 Deferred Preschool Revenue $110,990 Deferred Preschool Revenue $134,994 Deferred Preschool Revenue $134,994AP $0 AP $0 AP AP

Unencumbered Cash $908,563 Unencumbered Cash $797,312 Unencumbered Cash $944,483 Unencumbered Cash $917,117Total Cash $1,149,004 Total Cash $1,037,752 Total Cash $1,205,905 Total Cash $1,178,539

actual 2015Restricted Cash (Music) $102,923Church Yard $26,528Deferred Preschool Revenue $110,990AP $0Unencumbered Cash $908,563Total Cash $1,149,004

projected 2016Restricted Cash (Music) $102,923Church Yard $26,528Deferred Preschool Revenue $110,990AP $0Unencumbered Cash $797,312Total Cash $1,037,752

actual 2016Restricted Cash (Music) $99,270Church Yard $27,158Deferred Preschool Revenue $134,994AP Unencumbered Cash $944,483Total Cash $1,205,905

projected 2017Restricted Cash (Music) $99,270Church Yard $27,158Deferred Preschool Revenue $134,994AP Unencumbered Cash $917,117Total Cash $1,178,539

As the above pie charts are small,the text under them has been copied to the left of this text.

Church Only, Direct Actual Actual Actual Actual Actual BudgetJan - Dec 12 Jan - Dec 13 Jan - Dec 14 Jan - Dec 15 Jan - Dec 16 Jan - Dec 17 Summary Categorization

Ordinary Income/Expense

Income

4100 · Pledges

4165 · 2011 Pledge 4,338 0 0 0 0 0

4170 · 2012 Pledges 376,832 3,850 0 0 0 0

4175 · 2013 Pledge 0 398,113 1,527 0 0 0

4180 · 2014 Pledge 0 2,000 348,631 100 0 0

4185 · 2015 Pledge 0 0 0 320,076 1,183 0

4185 · 2016 Pledge 0 0 0 0 299,964 0

4195 · 2017 Pledges 0 0 0 0 0 360,000

Total 4100 · Pledges 381,169 403,963 350,158 320,176 301,147 360,000

4201 · Other Church Income

4300 · Facility Use Income 2,556 3,255 3,314 4,523 2,992 2,000

4400 · Loose Plate Collection 14,873 15,624 14,977 14,568 12,690 15,000

4410 · Altar Guild/Flowers (54) (500) (728) 0 0 0

4500 · Interest Income 1 0 0 0 3 0

Total 4201 · Other Church Income 17,375 18,379 17,563 19,091 15,685 17,000

4295 · Annual Gifts/Donations 0 0 0 0 71,767 10,000

4700 · Pre-School Tuition

4705 · Application/Registration Fee 0 0 0 0 0 0

4735 · Childcare 0 0 0 0 0 0

4755 · Tuition 2010-2011 0 0 0 0 0 0

4765 · Tuition 2011-2012 0 0 0 0 0 0

4770 · Tuition 2012-2013 0 0 0 0 0 0

4775 · Tuition 2013-2014 0 0 0 0 0 0

4785 · 2014-2015 Tuition 0 0 0 0 0 0

4790 · 2015-2016 Tuition 0 0 0 0 0 0

Total 4700 · Pre-School Tuition 0 0 0 0 0 0

Total Income 398,545 422,342 367,721 339,267 388,599 387,000Gross Profit 398,545 422,342 367,721 339,267 388,599 387,000

Expense

4595 · Staff Development 0 0 0 0 0 2,000 People4596 · Vestry Expenses 0 0 0 0 553 1,000 People5100 · Payroll Expenses 242,195 248,385 209,794 225,857 200,659 193,620 People5130 · Pension Fund/Insurance 37,624 38,603 27,246 31,045 34,247 30,276 People5175 · Travel-Mileage 589 3,922 442 1,348 2,046 2,000 People5190 · Workmans Compensation 3,643 5,837 (399) 7,400 2,569 4,500 People5193 · Medical Benefits 26,481 26,954 20,513 20,765 12,042 21,882 People5197 · Church Insurance 14,587 14,566 14,899 16,088 14,810 16,132 Grounds5200 · Utilities 13,011 14,798 14,591 14,450 13,458 14,500 Grounds5210 · Communications 4,342 4,474 4,741 5,189 7,283 6,000 Grounds5220 · Accounting/Audit 741 813 689 769 0 850 Other5240 · Office Supplies 11,374 10,752 11,364 10,761 14,622 13,000 Grounds5250 · Altar Supplies 2,117 (2,725) 2,889 2,834 2,004 2,500 Grounds5260 · Office /Advertising/Licensing 3,301 3,677 3,174 4,118 3,120 4,000 Other5275 · Professional Development 2,011 1,281 1,793 3,419 3,893 2,500 People5330 · Diocese Assessment 49,805 50,188 59,705 42,197 56,806 49,010 Diocese Assessment5515 · Subsitute/Clergy/Teachers 279 1,789 4,281 2,165 796 2,496 People5517 · Sub-Organist 2,000 1,575 1,651 2,290 13,202 2,000 People5520 · Music/Choir 5,762 5,147 5,057 1,443 1,416 2,000 People5555 · Maintenance 27,891 26,557 27,480 22,822 22,314 24,000 Grounds5560 · Organ Maintenance 3,713 2,359 3,698 3,994 5,763 3,600 Grounds5574 · Sunday School 9,089 8,914 12,535 11,994 6,625 10,000 People5575 · Adult Education 454 370 1,147 0 620 500 People5605 · Hospitality 6,430 818 9,228 6,760 6,333 6,000 Other5615 · Installation Expenses 0 0 0 0 2,145 People5999 · Allocated Expense Reimbursement 0 0 0 0 (8,333) Other

Total Expense 467,440 469,052 436,520 437,706 418,991 414,366

Net Ordinary Income (68,895) (46,710) (68,799) (98,439) (30,392) (27,366)

Net Income (68,895) (46,710) (68,799) (98,439) (30,392) (27,366)

Preschool Contribution, Direct37,880 72,660 18,395 21,075 (4,948) 0

Consolidated (31,016) 25,950 (50,404) (77,363) (35,340) (27,366)

Church Only, Budget to Actuals Actual Budget $ Delta % DeltaJan - Dec 16 Jan - Dec 16 Good/(Bad) Good/(Bad)

Ordinary Income/Expense

Income

4100 · Pledges

4165 · 2011 Pledge 0 0 0

4170 · 2012 Pledges 0 0 0

4175 · 2013 Pledge 0 0 0

4180 · 2014 Pledge 0 0 0

4185 · 2015 Pledge 1,183 0 1,183

4185 · 2016 Pledge 299,964 288,000 11,964 4%

4195 · 2017 Pledges 0 0 0

Total 4100 · Pledges 301,147 288,000 13,147 5%

4201 · Other Church Income 0

4300 · Facility Use Income 2,992 4,680 (1,688) -36%

4400 · Loose Plate Collection 12,690 15,000 (2,310) -15%

4410 · Altar Guild/Flowers 0 0 0

4500 · Interest Income 3 0 3

Total 4201 · Other Church Income 15,685 19,680 (3,995) -20%

4295 · Annual Gifts/Donations 71,767 32,000 39,767 124%

4700 · Pre-School Tuition 0

4705 · Application/Registration Fee 0 0 0

4735 · Childcare 0 0 0

4755 · Tuition 2010-2011 0 0 0

4765 · Tuition 2011-2012 0 0 0

4770 · Tuition 2012-2013 0 0 0

4775 · Tuition 2013-2014 0 0 0

4785 · 2014-2015 Tuition 0 0 0

4790 · 2015-2016 Tuition 0 0 0

Total 4700 · Pre-School Tuition 0 0 0

Total Income 388,599 339,680 48,919 14%Gross Profit 388,599 339,680 48,919 14%

Expense

4595 · Staff Development 0 2,000 2,000 100%

4596 · Vestry Expenses 553 1,000 447 45%

5100 · Payroll Expenses 200,659 228,000 27,341 12%

5130 · Pension Fund/Insurance 34,247 38,667 4,420 11%

5175 · Travel-Mileage 2,046 2,000 (46) -2%

5190 · Workmans Compensation 2,569 4,500 1,931 43%

5193 · Medical Benefits 12,042 12,578 535 4%

5197 · Church Insurance 14,810 16,132 1,322 8%

5200 · Utilities 13,458 14,500 1,042 7%

5210 · Communications 7,283 4,000 (3,283) -82%

5220 · Accounting/Audit 0 850 850 100%

5240 · Office Supplies 14,622 11,000 (3,622) -33%

5250 · Altar Supplies 2,004 2,500 496 20%

5260 · Office /Advertising/Licensing 3,120 4,000 880 22%

Church Only, Budget to Actuals Actual Budget $ Delta % DeltaJan - Dec 16 Jan - Dec 16 Good/(Bad) Good/(Bad)

5275 · Professional Development 3,893 2,500 (1,393) -56%

5330 · Diocese Assessment 56,806 56,805 (1) 0%

5515 · Subsitute/Clergy/Teachers 796 1,500 704 47%

5517 · Sub-Organist 13,202 2,000 (11,202) -560%

5520 · Music/Choir 1,416 2,000 584 29%

5555 · Maintenance 22,314 22,800 486 2%

5560 · Organ Maintenance 5,763 3,600 (2,163) -60%

5574 · Sunday School 6,625 10,000 3,375 34%

5575 · Adult Education 620 0 (620)

5605 · Hospitality 6,333 6,000 (333) -6%

5615 · Installation Expenses 2,145 2,000 (145) -7%

5999 · Allocated Expense Reimbursement (8,333) 0 8,333

Total Expense 418,991 450,932 31,941 7%

Net Ordinary Income (30,392) (111,252) 80,860 -73%

Net Income (30,392) (111,252) 80,860 -73%

Preschool Contribution, Direct(4,948) 0 (4,948)

Consolidated (35,340) (111,252) 75,911 -68%

Church Only, 2017 Budget v 2016 Actuals Actual Budget $ Delta % DeltaJan - Dec 16 Jan - Dec 17 Good/(Bad) Good/(Bad)

Ordinary Income/Expense

Income

4100 · Pledges 301,147 360,000 58,853 16.35%

4201 · Other Church Income

4300 · Facility Use Income 2,995 2,000 (995) -49.74%

4400 · Loose Plate Collection 12,690 15,000 2,310 15.40%

Total 4201 · Other Church Income 15,685 17,000 1,315 7.73%

4295 · 2016 Annual Gifts/Donations 71,767 10,000 (61,767) -617.67%

Total Income 388,599 387,000 (1,599) -0.41%

Gross Profit 388,599 387,000 (1,599) -0.41%

Expense

4595 · Staff Development 0 2,000 (2,000) -100.00%

4596 · Vestry Expenses 553 1,000 (447) -44.74%

5100 · Payroll Expenses 200,659 193,620 7,039 3.64%

5130 · Pension Fund/Insurance 34,247 30,276 3,971 13.12%

5175 · Travel-Mileage 2,046 2,000 46 2.28%

5190 · Workmans Compensation 2,569 4,500 (1,931) -42.91%

5193 · Medical Benefits 12,042 21,882 (9,839) -44.97%

5197 · Church Insurance 14,810 16,132 (1,323) -8.20%

5200 · Utilities 13,458 14,500 (1,043) -7.19%

5210 · Communications 7,283 6,000 1,283 21.38%

5220 · Accounting/Audit 0 850 (850) -100.00%

5240 · Office Supplies 14,622 13,000 1,622 12.47%

5250 · Altar Supplies 2,004 2,500 (496) -19.82%

5260 · Office /Advertising/Licensing 3,120 4,000 (880) -21.99%

5275 · Professional Development 3,893 2,500 1,393 55.72%

5330 · Diocese Assessment 56,806 49,010 7,796 15.91%

5515 · Subsitute/Clergy/Teachers 796 2,496 (1,700) -68.12%

5517 · Sub-Organist 13,202 2,000 11,202 560.10%

5520 · Music/Choir 1,416 2,000 (584) -29.19%

5555 · Maintenance 22,314 24,000 (1,686) -7.03%

5560 · Organ Maintenance 5,763 3,600 2,163 60.07%

5574 · Sunday School 6,625 10,000 (3,375) -33.75%

5575 · Adult Education 620 500 120 23.95%

5605 · Hospitality 6,333 6,000 333 5.55%

5615 · Installation Expenses 2,145 2,145

5999 · Allocated Expense Reimbursement (8,333) (8,333)

Total Expense 418,991 414,366 4,625 1.12%

Net Ordinary Income (30,392) (27,366) 3,026 -11.06%Net Income (30,392) (27,366) 3,026 -11.06%

Preschool Only Jan - Dec 12 Jan - Dec 13 Jan - Dec 14 Jan - Dec 15 Jan - Dec 16

Ordinary Income/Expense

Income

4700 · Pre-School Tuition

4705 · Application/Registration Fee 1,620.00 1,650.00 2,300 4,200 2,792

4735 · Childcare 6,425.00 5,020.00 6,006 7,540 4,086

4755 · Tuition 2010-2011 100.00 0.00 0 0 0

4765 · Tuition 2011-2012 77,707.89 0.00 0 0 0

4770 · Tuition 2012-2013 113,799.17 85,386.83 0 0 0

4775 · Tuition 2013-2014 0.00 153,239.02 79,171 0 0

4785 · 2014-2015 Tuition 0.00 0.00 120,238 134,328 0

4790 · 2015-2016 Tuition 0.00 0.00 0 64,468 58,314

4795 · 2016-2017 Tuition 0.00 0.00 0 0 124,092

Total 4700 · Pre-School Tuition 199,652.06 245,295.85 207,715 210,536 189,283

Total Income $199,652 $245,296 207,715 210,536 189,283Gross Profit 199,652.06 245,295.85 207,715 210,536 189,283

Expense Summary Categorization5100 · Payroll Expenses 121,133.23 124,273.02 148,704 141,185 162,648 People5130 · Pension Fund/Insurance 8,238.12 11,675.24 11,483 9,153 10,238 People5193 · Medical Benefits 13,654.47 10,215.34 1,899 2,088 7,109 People5210 · Communications 1,576.71 2,350.68 744 737 882 Other5240 · Office Supplies 3,243.99 1,637.66 1,833 1,600 1,512 Other5245 · PS Equipment/Non consumable 1,906.21 2,995.20 7,271 5,166 3,891 Other5260 · Office /Advertising/Licensing 1,246.31 4,479.78 3,291 3,593 748 Other5265 · Consumable Supplies 4,474.80 5,580.35 1,936 3,813 3,098 Other5270 · Field Trips 1,129.00 1,317.00 1,364 1,652 947 Other5275 · Professional Development 1,546.00 1,646.86 3,329 3,890 1,046 People5285 · Snacks 468.19 723.00 179 879 1,209 Other5515 · Subsitute/Clergy/Teachers 3,002.05 3,564.15 6,537 13,487 212 People5555 · Maintenance 153.41 2,177.16 749 1,017 691 Grounds5556 · Cleaning Service 0.00 0.00 0 1,200 0 Grounds5899 · Allocated Expenses

Total Expense 161,772.49 172,635.44 189,320 189,461 194,232

Net Ordinary Income 37,879.57 72,660.41 18,395 21,075 -4,948Net Income 37,879.57 72,660.41 18,395 21,075 -4,948

Direct Revenue & Expenses Net 37,880 72,660 18,395 21,075 -4,948

Carillon Preschool 2016-2017 Budget

Income Tuition Ann Amt. #students TotalTuition Total $256,515.00 Tuition for 2 day students $4,275.00 9 $38,475.00Application Fees $2,000.00 Tuition for 3 day students $5,700.00 8 $45,600.00Lunch Bunch $4,000.00 Tuition for 5 day students $11,880.00 13 $154,440.00

Acct. #s Tuition for 1 day students $1,500.00 12 $18,000.00Total Inc $262,515.00Expenses Annual

5100 Payroll $188,594.125193 Medical $9,532.565130 Pension $13,742.10

Cont to overhead $20,000.00

5210 Tel/Comcast $750.005240 Office Supplies $3,196.225245 Equipment $5,000.005260 Adv./Licensing $1,200.005265 Supplies $3,000.005270 Field Trips $2,500.005275 Prof. Dev $4,200.005285 Snacks $800.005515 Substitutes $5,000.005555 Maint/Improve $5,000.00

Total Exp $262,515.00Total Wages and Salaries $169,350.00FICA, Disability, & Sal. Cont. 9.93% $19,244.12Total Payroll $188,594.12

Balance $0.00

Supplies are consumable;equipment is permanent.Application fees are $100 times a projected # of 20.Extra funds in office is to purchase computers for teachers.

Church Only 2017 BudgetJan - Dec 17

Ordinary Income/Expense

Income

4100 · Pledges

4195 · 2017 Pledges 360,000.00

Total 4100 · Pledges 360,000.00

4201 · Other Church Income

4300 · Facility Use Income 2,000.00

4400 · Loose Plate Collection 15,000.00

Total 4201 · Other Church Income 17,000.00

4295 · 2016 Annual Gifts/Donations 10,000.00

Total Income 387,000.00

Gross Profit 387,000.00

Expense

4595 · Staff Development 2,000.00

4596 · Vestry Expenses 1,000.00

5100 · Payroll Expenses 193,620.00

5130 · Pension Fund/Insurance 30,276.00

5175 · Travel-Mileage 2,000.00

5190 · Workmans Compensation 4,500.00

5193 · Medical Benefits 21,881.76

5197 · Church Insurance 16,132.08

5200 · Utilities 14,500.08

5210 · Communications 6,000.00

5220 · Accounting/Audit 850.00

5240 · Office Supplies 13,000.00

5250 · Altar Supplies 2,500.00

5260 · Office /Advertising/Licensing 4,000.00

5275 · Professional Development 2,500.00

5330 · Diocese Assessment 49,009.92

5515 · Subsitute/Clergy/Teachers 2,496.00

5517 · Sub-Organist 2,000.00

5520 · Music/Choir 2,000.00

5555 · Maintenance 24,000.00

5560 · Organ Maintenance 3,600.00

5574 · Sunday School 10,000.00

5575 · Adult Education 500.00

5605 · Hospitality 6,000.00

5615 · Installation Expenses

5999 · Allocated Expense Reimbursement

Total Expense 414,365.84

Net Ordinary Income -27,365.84Net Income -27,365.84

Balance SheetDec 31, 16 Dec 31, 14 Dec 31, 15

ASSETS

Current Assets

Checking/Savings

1010 · Cash-Checking 122,931 128,384 121,595

1021 · Charles Schwab 918,117 1,150,155 881,069

1055 · Wells Fargo Brokerage 38,429 8,159 16,889

1060 · Christ Church Churchyard 27,158 26,360 26,528

1065 · Wells Fargo Music 99,270 0 102,923

Total Checking/Savings 1,205,905 1,313,058 1,149,004

Accounts Receivable

1200 · Accounts Receivable -250 -250 -250

Total Accounts Receivable -250 -250 -250

Total Current Assets 1,205,655 1,312,808 1,148,754

Fixed Assets

1600 · Furniture & Equipment 217,140 217,140 217,140

1605 · Visser Pipe Organ/Vision 87 250,145 250,145 250,145

1610 · Church Renovation/Vision 87 593,000 593,000 593,000

1615 · Churchyard 44,183 44,183 44,183

1620 · Land-Building 258,418 258,418 258,418

1630 · Vision 87/Other 209,795 209,795 209,795

Total Fixed Assets 1,572,681 1,572,681 1,572,681TOTAL ASSETS 2,778,335 2,885,489 2,721,434

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2101 · Deferred Revenue

2865 · 2014-2015 Deferred Tuition 0 110,990 0

2880 · 2015 Prepaid Pledge 0 89,080 0

2885 · 2015-2016 Deffered Tuition 134,994 0 50,222

2890 · 2016 Prepaid Pledge 66,479 0 71,172

Total 2101 · Deferred Revenue 201,473 200,070 121,394

2580 · Suspense Account

2585 · Bishops Ranch/Say What -1,471 -1,123 -1,622

2600 · Improvement & Capital -3,775 0 12,564

2605 · Outside Charities 500 260 410

2610 · Banquet -607 930 0

2615 · Search Committee 0 0 -18,453

2625 · Chrismon Tree 572 1,526 2,114

2700 · Scholarship Preschool 2,666 20,146 10,872

2750 · Rectors Discretionary Fund 2,092 0 1,248

4215 · Special Music Program 1,000 0 1,000

5700 · Childrens Spirituality Book 527 0 0

5705 · Pilgrimage/MissionTrips 300 0 0

5710 · Smart TV Drive -151 0 0

2580 · Suspense Account - Other 50 0 1,000

Total 2580 · Suspense Account 1,703 21,740 9,134

Total Other Current Liabilities 203,176 221,810 130,527

Total Current Liabilities 203,176 221,810 130,527

Total Liabilities 203,176 221,810 130,527

Equity

3010 · Property Fund 1,512,681 1,512,681 1,512,681

3050 · Churchyard Fund 27,158 26,360 26,528

3055 · Endowment and Capital Funds 1,017,387 1,150,155 983,992

3900 · Retained Earnings 57,627 23,387 144,070

Net Income -39,442 -48,904 -75,363

Total Equity 2,575,409 2,663,679 2,591,907TOTAL LIABILITIES & EQUITY 2,778,585 2,885,489 2,722,434