Section10–AreaW–Region68GeneralBoardMeetingAgenda

April20,2016–7:00pm

Page1of5May6,2016

InAttendance:DanBodemeijer,MikeHarrison,JenniferKwast,JamesBjordahl,CarolBjordahl,ChristiMulchay,AlanAnderson,DavidMasci,ScotWeisse,DanJohnston,GinaMoye,JimMoye,JeannetteRossling,BobDawson,RichFrank,KrisWarycha

1. Calltoorder:7:12pm

RichFrankmovestoapprovemeetingminutesfromMarch2016andApril2016Agenda.DavidMasciseconds.Motionpassesunanimously.

2. Reports

RC–MikeHarrison

Calendar:

• NAPonlinetogoliveJuly1.• Referee&CoachtrainingonRegionCalendar• FallRegistration3/1–5/31• FallSeasonStartDate8/20• Challengetryoutsareongoing• Extratryoutsareongoing

Updates:• Expo–Region68receivedPlatinumawardfor2015.• OpenBoardMemberPositions

o RegionalTeamManger(GB)o DOPNon-Comp(GB)

• ExtraRosters–HeadCoachesmustbecertifiedbyrosterdeadlineo U9–U12dueJune30

OldBusiness:• RegionalGuidelinesarebeingupdated.TheyarenowcalledPoliciesandProtocols.We

nolongerneedtosubmityearlyguidelines,onlyaddendumtochangesinourpolicies.• CartsrepairedandbackatPVF• Budgetsareduenow–alldepartmentheadstoworkwithTreasurerbeforeendofApril.• Overallbudgetdoesnotlooktochange• RegionalAssessmentProgramisDuebyJune1

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NewBusiness:• (RAP)RegionalAssessmentProgramduebyJune1• RIFtobeupdatedwithPoliciesandProtocolsapproval• EstimateforNewSailFlags(1ref,1info,4infobooth)cameinat$1500.00

o 5chargedtogeneralbudgeto 1chargedtorefereebudget

DavidMascimakesamotiontoapprove6newSailFlagsatacostof$1500.00.JeannetteRosslingsecondsthemotion.AlanAndersonabstains.Allothersinfavor.Motionpasses.

R–CarolBjordahl

Metrics:

• 805RegisteredPlayersforFall2016asofApril20.Upfrom499lastyearatsametime.

• ByDivision:

BU5 28 GU5 22BU6 45 GU6 28BU7 50 GU742BU8 29 GU8 43BU10 73 GU10 61BU12 77 GU12 44BU14 41 GU14 36BU19 25 GU19 41BoysChallenge68 GirlsChallenge28

• 49outof771areunpaid.Manyhaveappliedforscholarships.Willbeadjusteduponapproval.Willnotallowanyunpaidregistrations.VIPandPlayTimeAdventurenotyetintotals.

Calendar:• CompletedActivities:

o Walk-inRegistrationheldApril9th–mostlyscholarshiprequests• OngoingActivities:

o TemplateLettertoChristiMulchayforregistrationflyersatschools-approx.costis$600.

o AcornAdtorunafterSpringBreako ContinueRegistration

• UpcomingActivities:o WalkinRegistrations:April30th,May28tho LastdayfordiscountedRegistrationFeeisApril30.Feegoesupto$160with

exceptionofmilitaryfamilies.

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DavidMascimakesamotiontoapprove$600forflyerstoannounceregistrationatlocalschools.DanJohnstonsecondsthemotion.Motionpassesunanimously.

SL–DavidMasci

Metrics:• Wehad618playersforSpringLeague• Gameswereplayed6outof8weeks.2missingwereduetofieldclosures.• SpringSeasonwasoverallahugesuccess• NextyearwillimplementthatteamsneedtouseAYSOshirts–nooutsidepurchasesfor

UniformCompetition.

Calendar:• CompletedActivities:

o UniformContestcompletedo 37Teamssubmittedphotoso 18Teamsacknowledgedo SeasoncompletedonApril17

• OldBusiness:none

C–BobDawson

OpportunityhasrisentofieldaG2002team.ManyfamiliesfromNewburyParkstilllookingforaChallengeProgramaswellasCamarilloFamilieswantingateaminthisagedivision.CollectedApplicationsfromtwoqualifiedcoachingcandidates,JoeGonzalezandPeterTshimanga.ChallengeCommitteerecommendsJoeGonzalezasHeadCoach.TryoutstobeheldApril21withGuyLockwoodandDanBodemeijerasevaluators.

BobDawsonmakesamotiontoaddJoeGonzalezofCamarilloastheGirls2002ChallengeCoachtothelistofpreviouslyapprovedCoaches.DanJohnstonseconds.Allothersinfavor.Motionpassesunanimously.

Metrics:

• Weareat10Teamso B05,B04,B03,B02,B00,G05,G04,G03,G01,G00

• CSLregistrationcompletedfor10teamsCalendar:

• OngoingActivities:o G14s(Mayer)haveadvancedtosingleeliminationroundsofStateCupo AYSOregistrationnearingcompletionfor10teamso FeesCollectedo GuidelineRevisionso InterviewingTrainersforfallseasonassignments

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• UpcomingActivities:o CalSouthPlayerRegistrationo ScheduleSummerpreseasontournaments

• OldBusiness:none• NewBusiness:none

RA–KevinChurchill(notinattendance)

Metrics:

• 40atlargerefereeshavesigneduptorefereetheupcomingStrawberryCupCalendar:

• UpcomingActivities:o May7-8GirlsWeekendStrawberryCupo May14-15BoysWeekendStrawberryCupo June24-26KenAstonCamp

• OldBusiness:o BlackperformanceT-shirtswillbethisyear’s2016StrawberryCupRefereeGift

• NewBusiness:o RefereeTrainingScheduleforFall2016waspassedofftocoachingstaffo TeamScoring.comwaspurchasedfortheupcomingStrawberryCupforrealtime

scoringCA–MattyEpstein(notinattendance)Calendar:

• UpcomingActivities:o ExtraTryouts:April18andApril21o IntrotoInstructionandCoachInstructionTrainingApril30–ThousandOaks

• OldBusinesso AYSOExpo–completedo ExtraCoachSelectiono PVFieldsMeeting–Attendees:KenCarter,LaneyBiney,KathleenKelley

§ PVgoingtobeveryrestrictiveonfieldusageandtypesofshoes• NewBusiness:

o MentoringProgramandUKCoachutilizationduringgameso Pastfeewas$15,000forcoreseason.Lookingtodoublebudgetthisyear.Still

waitingforProposal.HopingthiswillfillingapstohelpCoachesthroughouttheseason.

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ARC/SSD–DanJohnston

Metrics:

• AllU11(2006)CoachesarerecommendedtobeIntermediateTrained• 5ExtraCoacheshavebeenselected

o G2006DanJohnstono G2007MattPizzao B2006ScotWeisseo B2007JustinSchlimgeno B2008MattStump

DanJohnstonmakesamotiontoapprove5ExtraCoaches.BobDawsonseconds.ScotWeissandDanJohnstonabstain.Allothersinfavor.Motionpasses.

RT–AlanAnderson

Metrics:

• Workingtosimplifysubaccountsandstreamlineaccountingsystems.• May25BudgetneedstobesubmittedtoArea• Hopingtogetbudgetsubmitted,votedonandapprovedbynextBoardMeetinginorder

togetitsubmittedbyJune1.• CDsettomatureonApril22.Willcheckwithbanksforbestinterestrate.• Haveexcessinbudgetthatneedstobeallocated.SuggestionistogiveGoodWill

donationtoParksandRec.

AlanAndersonmakesamotiontogive$10,000GoodWillDonationtoParksandRec,earmarkedforPVFields.DavidMasciseconds.AlanAndersonandMikeHarrisonabstain.Allothersinfavor.Motionpasses.BobDawsonmovestoadjournmeeting.DavidMasciseconds.MotionPassesunanimously.

3. MeetingAdjourned:8:11pm

RespectfullysubmittedbyKrisWarycha,BoardSecretary,AYSORegion68.