minutes · minutes for the . ordinary meeting . of council. to be held on . wednesday 22 july 2020...

MINUTES FOR THE

ORDINARY MEETING OF COUNCIL

TO BE HELD ON

WEDNESDAY 22 JULY 2020

PLEASE READ THE FOLLOWING DISCLAIMER BEFORE PROCEEDING

Members of the public are cautioned against taking any action on Council decisions, on items in these Minutes in which they may have an interest, until such times as they have been advised in

writing by Shire staff

Shire of Coorow Minutes - Ordinary Meeting 22 July 2020

President, Cr M J Girando

Minutes

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS: .............................................. 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLYAPPROVED ............................................................................................................................................... 3

3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: ...................................... 3

4. PUBLIC QUESTION TIME: ..................................................................................................................... 3

5. APPICATION FOR LEAVE OF ABSENCE: ......................................................................................... 4

6. DECLARATION OF INTEREST: ............................................................................................................ 4

7. PETITIONS/DEPUTATIONS/PRESENTATIONS: ............................................................................... 4

8. CONFIRMATION OF MINUTES ............................................................................................................. 4 8.1 ORDINARY MEETING HELD WEDNESDAY 17 JUNE 2020 HELD AT THE LEEMAN

RECREATION CENTRE ............................................................................................................... 4 8.2 SHIRE OF COOROW TOWNSCAPE MEETING HELD MONDAY 13 JULY 2020 HELD AT THE

COOROW ADMINISTRATION OFFICE ........................................................................................ 5

9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: .......................... 5

10. MATTER FOR WHICH MEETING MAY BE CLOSED; ...................................................................... 5

11. REPORTS: ................................................................................................................................................. 6

11.1 ACTING CHIEF EXECUTIVE OFFICER: .............................................................................................. 6 11.1.1 LEEMAN RATEPAYERS & RESIDENTS DEVELOPMENT GROUP – SUBMISSIONS TO

SHIRE ............................................................................................................................................ 6 11.1.2 APPLICATION TO ERECT A PLAQUE AT LEEMAN FORESHORE MEMORIAL WALL ..............11

11.2 MANAGER OF WORKS AND SERVICES: ........................................................................................ 14

11.3 DEPUTY CHIEF EXECUTIVE OFFICER: .......................................................................................... 14 11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF JUNE 2020 ................................................. 14 11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – JUNE 2020 ........................................... 16 11.3.3 ADOPTION OF 2020/21 BUDGET .............................................................................................. 29 11.3.4 GREEN HEAD BOWLING CLUB CSRFF SMALL GRANTS 2020/21 ......................................... 34

12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................. 54

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION: .......... 54

13.1 MINING LEASE 70/1394 – RESERVE 22521 ................................................................................ 54

14. MATTERS BEHIND CLOSED DOORS: ............................................................................................. 60

15. DATE OF NEXT MEETING: .................................................................................................................. 60 15.1 ORDINARY MEETING OF COUNCIL.......................................................................................... 60

16. CLOSURE: ............................................................................................................................................... 60



1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS:

The President, Cr Moira J Girando, welcomed those present and opened theMeeting at 5.00 pm.

The Shire of Coorow acknowledges the Aboriginal peoples of Western Australiaas the traditional custodians of this land, and we pay our respects to their Elderspast and present.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OFABSENCE PREVIOUSLY APPROVED

Councillor M J Girando President Councillor B A Jack Deputy President Councillor M R Bothe Councillor G V Heales Councillor R R Kau Councillor V J Muller Councillor V R Oakes Councillor S D Peck

Mr J Merrick Acting Chief Executive Officer Mrs L J Parola Deputy Chief Executive Officer Mr K Bean Manager of Works & Services Ms E Budrikis Community & Economic Development Officer

Visitors Nichole Orringe Scarlett Orringe Maxine Kau Glenis Waldron Christopher Lawrence (from 5.32 pm)

3. REPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ONNOTICE:

Nil

4. PUBLIC QUESTION TIME:

Mrs G Waldron read a question from Mrs Betty O’Callaghan:

Where does all the recycled rubbish go? MWS advised that Avon Waste take it to their recycle plant near Northam

Could the Shire look into getting more efficient internet connection for the town as ours drops out? President took the question on notice.



5. APPICATION FOR LEAVE OF ABSENCE:

The following Councillor/s requested Leave of Absence from Council Meetings andDuties:

• Cr Oakes from 23 July 2020 to 1 September 2020.

RESOLUTION: 2020/049

Moved: Cr Peck Seconded: Cr Heales

That leave of absence for Councillor Oakes from 23 July to 1 September 2020 be approved.

CARRIED 8/0 Simple Majority

6. DECLARATION OF INTEREST:

Councillor Oakes declared an impartiality interest in item 11.3.4.

7. PETITIONS/DEPUTATIONS/PRESENTATIONS:

Nil

8. CONFIRMATION OF MINUTES

8.1 ORDINARY MEETING HELD WEDNESDAY 17 JUNE 2020 HELD AT THE LEEMAN RECREATION CENTRE


Moved: Cr Muller Seconded: Cr Oakes

That the Minutes of the Ordinary Meeting held on Wednesday 17 June 2020 be confirmed as true and correct.




8.2 SHIRE OF COOROW TOWNSCAPE MEETING HELD MONDAY 13 JULY 2020 HELD AT THE COOROW ADMINISTRATION OFFICE

9. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUTDISCUSSION:

The Shire President formally thanked Mrs Parola who is leaving the Shire of Coorow to take the position of Chief Executive Officer at the Shire of Trayning from 24 August 2020.

10. MATTER FOR WHICH MEETING MAY BE CLOSED;

Nil


Moved: Cr Peck Seconded: Cr Kau

That the Minutes of the Shire of Coorow Townscape Meeting held on Monday 13 July 2020 be received.




11. REPORTS:

11.1 ACTING CHIEF EXECUTIVE OFFICER:

11.1.1 LEEMAN RATEPAYERS & RESIDENTS DEVELOPMENT GROUP – SUBMISSIONS TO SHIRE

Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0167 Disclosure of Interest: Nil Attachments: Voting Requirements: Simple Majority ____________________________________________________________________

Council Role:

Executive The substantial direction setting and oversight role of the Council eg adopting plans and reports, accepting tenders, setting and amending budgets.

BACKGROUND: The newly formed Leeman Ratepayers and Residents Development Group has forwarded the attached list of 14 items for Councils information/action. May I respond to those issues below sequentially.

COMMENT:

1. Indian Ocean DriveCouncil first approached MRWA approximately 5 years ago in regard to thispreviously raised issue and which has obviously been deemed of low priority asnothing has been done. Indian Ocean Drive is a state road and under the jurisdictionof the MRWA however, we will forward the request to them for future consideration.

2. Green Head Leeman CemeteryCouncil’s capital budget for the 2019/20 financial year was $85k and expenditure tothe 30 May 2020 was $88,201. A further $10,507 was budgeted for maintenanceand which has been fully expended. Current works revolve around establishing thegrounds to an acceptable standard and progressively developing the cemetery overseveral budgets.

3. Leeman Main Jetty Car ParkThe limestone wall has been damaged by winter storms several times over the pastfew years and was recently repaired once again. The Department of Transport isresponsible for this facility and they are aware of its shortcomings.



4. AdministrationI am not aware of “community members or business” concerns, however, I am very aware of the concerns of a Ratepayer that has lodged several complaints about myself and at least two of my staff in recent weeks. I have failed to action two requests in recent times and acknowledge that I need to improve. I am advised that staff have been directed to refuse to accept abuse over the phone and to hang up, and which has occurred twice in recent times.

5. Tree Planting ProgramThe Shire has planted over 1000 trees over the past four years with over 250 in the last financial year. These have mostly been T-tree as they are more resilient to the coastal environment than Costal Mort.

6. Food Bank /Second BiteI have had our Health Surveyor inspect the Second Bite premises in Green Head and he has advised the operation meets all regulation requirements. There are no regulations governing where a proprietor resides. Second Bite is only accessible to underprivileged people in possession of the appropriate welfare documentation.

7. Erosion of Roadside MaterialThe Manager Works & Services will be inspecting this location to ascertain a solution for the issues outlined. We would not use sand, of course, as it would not be appropriate in this environment.

8. Repairs to FootpathsThe 2020/21 budget provides for footpath maintenance.

9. RoadingWe currently in the middle of a contract pavement program where all known pot holes will be repaired. We are always grateful to members of the community for the notification of pot holes to ensure they are repaired early.

10. RubbishWe will investigate the debris and either remove it or provide advice at the meeting.

11. CurbingWe are aware of several areas where curbs have been damaged and which are repaired/replaced when sufficient meterage requires attention to import the curbing specialists at an economical cost.

12. Walkway blockThese poles have been placed to prevent vehicular access while providing a safe place for pedestrians. Vehicles contribute to serious erosion in this environment.

13. Leeman Foreshore PlanFurther upgrading of pathways is undertaken as budget allows and we continue to follow the adopted Foreshore Plan.



14. Back Beach CarparkThis project is one which remains on our to do list and will be undertaken whencurrent time constraints ease.

STAKEHOLDER ENGAGEMENT: Leeman Ratepayer and Residents Development Group

FINANCIAL / RESOURCE IMPLICATIONS: 2020/21 Budget

STATUTORY ENVIRONMENT: Nil

POLICY IMPLICATIONS: Nil

STRATEGIC IMPLICATIONS: There are no strategic implications

RISK IMPLICATION: Nil

OFFICER RECOMMENDATION:


Moved: Cr Bothe Seconded: Cr Jack

That the information be received and a copy of the response forwarded to the group.




Leeman Ratepayers & Residents Development Group

Shire Submissions Meeting Date

Category Description Comment Location Priority Status

Sent to shire Updated Completed No Yes

29/06/2020 1 Indian Ocean Drive

Slip lanes to be added to the entrances into Leeman townsite.Lighting erected at entrances and construction of information bay

CRC committee were informed by P Crispin that these would eventuate years ago.

Indian Ocean Drive Leeman 1

2

Green Head Leeman Cemetery

Erection of entrance gates, fencing around boundary of cemetery, regulations for burials and purchase of plots

The official opening was over two years ago and the cemetery is still inoperable. There was funding allocated for the gates at the time of the opening.

Indian Ocean Drive Leeman 1

3 Leeman main Jetty car park Lime stone wall washed away

The new wall be moved back 4 metres from the original site. Leeman Jetty 1

4 Administration

Shire of Coorow employees not responding to or actioning emails and correspondance

Community members and business of Leeman have concerns with the Shire of Coorow not responding to correspondance or correspondance not being forwarded to the appropiate staff or council member. Leeman and Coorow 1

5 Tree Planting program

Replacement of gum trees and beautification of Leeman.

Gum trees are being cut down every year and not replaced with anything. Shade and shelter is required in our parks and sugguest using Ti Trees and Coastal Morts which are suitable for this environment. Thomas St bottlebrush planting needs to be uniform.

Leeman Foreshore and Parks 1

6

Food Bank/Second bite Operation of distribution of food

Community members have raised concerns that only certain locals are aware and have access to this and why is it being run by a person from Jurien Bay? There was no community consultation and how it would inpact on our local businesses. Green Head Industrial area 1

7

Erosion of roadside material Hazardous driveway crossovers

The area needs to be filled with substancial material such as road base, blue metal - instead of yellow sand which simply blows away. For example of proposal and repair council residence at number 5 Tuart Street.There are elderly residents at this location.

Eastside of Tuart St and Callistamon. 1



8 Repairs to Footpaths Hazardous Footpaths

As a result of sections being removed during the upgrades for the town watering system the footpaths were damaged and not repaired to an exceptable standard. Leeman Township 1

9 Roading Potholes in the roads around Leeman

The general state of the roads around Leeman need immediate attention as the potholes are a hazard. Leeman Township 1

10 Rubbish Pile of debris

Immediate removal of the unsightly pile of debris and rubbish.

Adjacent to the Northern fence of the Sea Search and Rescue Building 1

11 Curbing General state of curbing Damaged curbing aroung Leeman needs to be repaired Leeman Township 1

12 Walkway block 3 Powerpoles.

Removal of the powerpoles laying down on the track between Seasearch and the Illyarrie boat ramp. These are a major tripping hazard and look unsightly. This is a beachfront town walkway.

Beach walkway to the north of Seasearch and rescue building. 1

13 Leeman Foreshore Plan Formalise and widen walkway track

Formalise and widen track to make a clear pathway for walkers. This walkway is hazardous and unsightly.

Illyarrie Street Boat ramp to Dee Street. 1

14 Backbeach carpark

Enlarge car park and entrance with a turn around area for caravans. Removal of bush between skatepark and back beach carpark. Back Beach Thomas St 1



11.1.2 APPLICATION TO ERECT A PLAQUE AT LEEMAN FORESHORE

MEMORIAL WALL Reporting Officer: Acting Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0509 Disclosure of Interest: Nil Attachments: Email received from CRC Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: To consider approving an application from Leeman Green Head Community Resource Centre to install a memorial plaque commemorating Mrs Lyn Luen. BACKGROUND: The Leeman Green Head CRC along with many citizens of Leeman and Green Head have contributed to the purchase of a plaque to acknowledge the contribution that Mrs Lyn Luen made to our communities and is seeking permission to install a memorial plaque at the Leeman Foreshore Memorial Wall along with a bench seat. Mrs Luen was a long-standing member of the community having been a teacher at the Leeman Primary School since 1984 and a volunteer for many local community groups. COMMENT: The Leeman-Green Head Community Resource Centre is seeking permission to have a plaque installed with the following inscription:

Lyn Luen 30/03/1942 - -12/05/2020

Much Loved Community Resident Our

Volunteer Extraordinaire Rest in Peace

STAKEHOLDER ENGAGEMENT: Nil FINANCIAL / RESOURCE IMPLICATIONS: There are no known financial implications as the proponent will cover all costs.



STATUTORY ENVIRONMENT: Local Government Act 1995 s2.7. Role of council

Part 3 – Functions of local governments

POLICY IMPLICATIONS: Recreation and culture 7.3.7 - Plaques on Cliff Park and Harold Heil Reserve Memorial Walls.

STRATEGIC IMPLICATIONS: A Sense of Community

We belong to a cohesive, connected community. There is a strong sense of community pride and identity.

RISK IMPLICATION: There are no known risks involved in either supporting or rejecting the recommendation.



Moved: Cr Oakes Seconded: Cr Heales

That Leeman Green Head Community Resource Centre be granted permission to have a memorial plaque for Mrs Lyn Luen be erected at Leeman Foreshore Memorial Wall, noting that it must comply with the requirements of policy 7.3.7.

That Leeman Green Head Community Resource Centre be granted permission to install a memorial bench on the Leeman foreshore at a location to be agreed with the Manager Works & Services.




11.2 MANAGER OF WORKS AND SERVICES:

11.3 DEPUTY CHIEF EXECUTIVE OFFICER:

11.3.1 LIST OF ACCOUNTS PAID FOR THE MONTH OF JUNE 2020 Subject List of Accounts Paid Reporting Officer: Finance Officer Responsible Executive: Deputy Chief Executive Officer File Reference: ADM0652 – Financial Management Disclosure of Interest: Nil Attachments: List of Accounts for Payment Voting Requirements: Simple Majority ____________________________________________________________________ Council Role

Review When Council reviews decisions made by officers.

REPORT PURPOSE: For Council to accept the list of accounts paid since the last list was prepared. BACKGROUND: The Chief Executive Officer has been delegated authority to make payments from the Municipal account. The Local Government (Financial Management) Regulations 1996 require a list of payments made under delegated authority to be prepared each month and presented to the next ordinary meeting of Council following the preparation of the list. COMMENT: The list has been prepared showing payments made under delegation since the last l is t was prepared for the 17 June 2020 ordinary meeting of council . STAKEHOLDER ENGAGEMENT: Nil FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996 - s13 List of accounts POLICY IMPLICATIONS: Nil



STRATEGIC IMPLICATIONS: Nil

RISK IMPLICATIONS: This review process should help to ensure that payments are always made under the correct authority.



Moved: Cr Peck Seconded: Cr Muller

That the list of accounts paid under delegated authority for the month of June 2020 as presented be accepted, including

MUNICIPAL FUND Cheques 20389 - 20393 $ 6,913.18 Payroll DD’s 01/06/2020 – 30/06/2020 $ 127,264.62 EFTS 15262 - 15312 $ 501,701.75 Direct Debits 01/06/2020 – 30/06/2020 $ 28,279.81 TOTALLING $ 664,159.36

TRUST FUND EFTS 15262 - 15262 $ 94,683.19 Cheques N/A $ 0.00 TOTALLING $ 94,683.19




11.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – JUNE 2020 Reporting Officer: Deputy Chief Executive Officer Responsible Executive: Deputy Chief Executive Officer File Reference: ADM0652 – Financial Management-EOM Processing Disclosure of Interest: Nil Attachments: 11.3.2 – Monthly Statement of Financial Activity Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: For Council to accept the Monthly Statement of Financial Activity. BACKGROUND: In accordance with the Local Government (Financial Management) Regulations 1996, regulation 34 stipulates that a Local Government is to prepare each month a statement of financial activity reporting on the sources and applications of funds, as set out in the annual budget under regulation 22(1) (d), for that month. The form of the Monthly Financial Statements usually presented to Council is a Statement of Financial Activity, which also includes supplementary information including an Operating Statement Function and Activity, Balance Sheet and Cash Flow Graph. COMMENT: The Shire is required to prepare the Statement of Financial Activity as per Local Government (Financial Management) Regulation 36, but can resolve to have supplementary information included as required. All mandatory information is provided and the closing surplus balances to the net current assets at 30 June 2020. STAKEHOLDER ENGAGEMENT: Nil FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Local Government (Financial Management) Regulations 1996

- s34 Financial activity statement required each month (Act s. 6.4)



POLICY IMPLICATIONS: Nil STRATEGIC IMPLICATIONS: Nil RISK IMPLICATIONS: Nil OFFICER RECOMMENDATION: RESOLUTION: 2020/055 Moved: Cr Oakes Seconded: Cr Bothe That the Monthly Statement of Financial Activity as included at Attachment 11.3.2 for the period ended 30 June 2020 be accepted.




SHIRE OF COOROW

MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)

For the Period Ended 30 June 2020

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amount $ ( '000s)

Month ending

Budget Operating Revenues ‐v‐ Actual (Refer Note 1)

Budget 2019‐20

Actual 2019‐20

0

2000

4000

6000

8000

10000

12000


Amount $ ( '000s)

Month ending

Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 1)

Budget 2019‐20

Actual 2019‐20

0

100

200

300

400

500

600

700

800

900


Amount $ ( '000s)

Month ending

Budget Capital Revenue ‐v‐ Actual (Refer Note 1)

Budget 2019‐20

Actual 2019‐20

0

500

1,000

1,500

2,000

2,500

3,000


Amount $ ( '000s)

Month ending

Budget Capital Expenses ‐v‐ Actual (Refer Note 1)

Budget 2019‐20

Actual 2019‐20



Var. $

(b)‐(a)

Var. %

(b)‐(a)/(a)Var.

$ $ $ $ $ %

Opening Funding Surplus (Deficit) 2,008,404 2,008,404 2,008,404 (0) (0%)

Revenue from operating activities

Rates 3,299,495 3,299,495 (2) 3,269,662 (29,832) (1%)

Operating Grants, Subsidies and 0

Contributions 1,170,494 1,170,494 131,091 2,276,718 1,106,224 95%

Fees and Charges 579,263 579,263 101,732 645,404 66,140 11%

Interest Earnings 118,326 118,326 37,074 114,605 (3,722) (3%)

Other Revenue 59,050 59,050 1,638 66,909 7,859 13%

Profit on Disposal of Assets 42,061 42,061 0 0 (42,061) (100%)

5,268,690 5,268,690 271,532 6,373,298 1,104,608 21%

Expenditure from operating activities

Employee Costs (2,204,965) (2,204,965) (193,634) (1,851,395) 353,570 16%

Materials and Contracts (2,093,574) (2,093,574) (208,515) (1,748,787) 344,787 16%

Utility Charges (275,401) (275,401) (48,387) (332,338) (56,938) (21%)

Depreciation on Non‐Current Assets (6,271,412) (6,271,412) (510,127) (6,194,585) 76,826 1%

Interest Expenses (7,422) (7,422) (3,504) (7,918) (496) (7%)

Insurance Expenses (207,007) (207,007) 0 (204,491) 2,516 1%

Other Expenditure (72,491) (72,491) (12,128) (71,903) 588 1%

Loss on Disposal of Assets (116,564) (116,564) 0 (37,771)

(11,248,835) (11,248,835) (976,296) (10,449,188) 799,647 7%

Operating activities excluded from budget

Add back Depreciation 6,271,412 6,271,412 510,127 6,194,585 (76,826) (1%)

Adjust (Profit)/Loss on Asset Disposal 74,503 74,503 0 37,771 (36,732) (49%)

Adjust Provisions and Accruals 3,963 7 0 5,805 5,797 78133%

Amount attributable to operating activities 369,732 365,777 (194,636) 2,162,271 1,796,494

Investing activities

Grants, Subsidies and Contributions 877,844 877,844 41,200 923,396 45,552 5%

Proceeds from Disposal of Assets 210,057 210,057 0 143,091 (66,966) (32%)

Land and Buildings (466,753) (466,753) (245,422) 221,331 47%

Infrastructure Assets ‐ Roads (1,621,526) (1,621,526) (1,538,526) 82,999 5%

Infrastructure Assets ‐ Other (459,820) (459,820) (369,829) 89,991 20%

Infrastructure Assets ‐ Footpaths (86,993) (86,993) (4,953) 82,040 94%

Infrastructure Assets ‐ Drainage (13,000) (13,000) (13,046) (46) (0%)

Plant and Equipment (532,241) (532,241) (451,095) 81,147 15%

Amount attributable to investing activities (2,092,432) (2,092,432) 41,200 (1,556,385) 536,047 26%

Financing Activities

Proceeds from Advances 22,047 0 32,987 22,047 22,047

Transfer from Reserves 120,319 120,319 121,030 121,030 711 1%

Repayment of Debentures (37,293) (37,292) (11,108) (37,293) (1) (0%)

Transfer to Reserves (390,777) (390,777) (409,425) (409,425) (18,648) (5%)

Amount attributable to financing activities (285,704) (307,751) (266,516) (303,641) 4,110 1%

Closing Funding Surplus (Deficit) 0 (26,002) (419,952) 2,310,649 2,336,651 (8987%)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

SHIRE OF COOROW

STATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type)


Amended

Annual

Budget

Amended YTD

Budget

(a)

YTD

Actual

(b)

This Month

Actual

(b)

2



Note 1: Explanation of Material Variances

The material variance thresholds are adopted annually by Council as an indicator of whether the actual expenditure or

revenue varies from the year to date budget materially.

The material variance adopted by Council for the 2019/20 year is $10,000 or 10% whichever is the greater.

Reporting Program Var. $ Var. % Var.Timing/

PermanentExplanation of Variance

Operating Revenues $ %

Rates (29,832) ‐1%

Operating Grants, Subsidies and 0

Contributions 1,106,224 95% O

Timing 2020/21 Grants Commission Funds received in advance, RRG

grants received sooner than budgetedFees and Charges 66,140 11% O Permanent Significantly more private works carried out than budgeted

Service Charges 0

Interest Earnings (3,722) ‐3%

Other Revenue 7,859 13%

Operating Expense

Employee Costs 353,570 16% U

Permanent Combination of several unbudgeted capital jobs and not all

positions being occupied in the works and admin areasMaterials and Contracts 344,787 16%

UTiming Combination of several unbudgeted capital jobs and minor

underexpenditure across a number of accountsUtility Charges (56,938) ‐21%

OPermanent Water usage at Maley Park Oval is significantly higher than

budgetedDepreciation on Non‐Current Assets 76,826 1%

Interest Expenses (496) ‐7%

Insurance Expenses 2,516 1%

Other Expenditure 588 1%

Capital Revenues

Grants, Subsidies and Contributions 45,552 5% O

Proceeds from Disposal of Assets (66,966) (32%) U Timing Changeover of two utilities deferred to 2020/21

Capital Expenses

Land and Buildings 221,331 47% U

Timing Dynamite Bay toilets not yet commenced, carry forward to

2020/21Infrastructure ‐ Roads 82,999 5%

Infrastructure ‐ Other 89,991 20% U

Timing Leeman Foreshore savings, Swimming Pool plan yet to be

completedInfrastructure ‐ Footpaths 82,040 94% U Timing Invoices not yet received for footpath projects

Plant and Equipment 81,147 15% U Timing Changeover of two utilities deferred to 2020/21

Financing

Transfer from Reserves 711 1%

Loan Principal Repayments (1) (0%)

Transfer to Reserves (18,648) (5%)

SHIRE OF COOROW

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


3



Note 2: Net Current Funding Position

Last Years

Closing

This Time Last

Year Current

30 June 2020 01 Jul 2019 30 Jun 2020

$ $ $

Current Assets

Cash Unrestricted 2,230,610 2,118,276 2,377,197

Cash Restricted ‐ Conditions over Grants 0 0 0

Cash Restricted 1,593,194 1,593,194 1,881,589

Receivables ‐ Rates 123,145 3,608,254 147,845

Receivables ‐ Other (136,966) 53,312 195,749

Inventories 29,380 2,180 12,566

3,839,363 7,375,216 4,614,946

Less: Current Liabilities

Payables (255,123) (177,282) (192,699)

Provisions Loans (37,293) (37,293) (22,729)

Provisions Leave (390,744) (390,744) (390,744)

(683,159) (605,319) (606,172)

Less: Cash Reserves (1,593,194) (1,593,194) (1,881,589)

Less: Unspent Grants 0 0 0

Add: Loan Current 37,293 37,293 22,729

Less: SSL Sundry Debtors 227,953 (22,047) (22,729)

Add: Leave Reserve 180,148 180,148 183,465

Net Current Funding Position 2,008,404 5,372,098 2,310,649

Comments ‐ Net Current Funding Position

SHIRE OF COOROW



Positive=Surplus (Negative=Deficit)

0

1000

2000

3000

4000

5000

6000

7000


Amount $ ( '000s)

Note 2 ‐ Liquidity Over the Year

2019‐20

2018‐19

2017‐18

4



Note 3: Cash and Investments

Total

Unrestricted Restricted Trust Amount

$ $ $ $

(a) Cash Deposits

Muni Cash At Bank 917,556 917,556

Muni Telenet Saver 1,458,789 1,458,789

Municipal Fund Term Deposits 0 0

Cash at Reserve ‐ Bank 1,881,593 1,881,593

Reserve Fund Term Deposits ‐4 ‐4

Trust Fund Bank 0 0

Petty Cash Float 851 851

Total 2,377,197 1,881,589 0 4,258,786

Comments/Notes ‐

Term Deposit For Amount Held With Interest Rate Matures Interest Expected

SHIRE OF COOROW



Institution

BankWest

BankWest

BankWest

BankWest

ME Bank

ME Bank

5



Note 4: Budget Amendments

Amendments to original budget since budget adoption. Surplus/(Deficit) Current Budget

Prog

Sub

Prog Description

Non Cash

Adjustment Original Budget Variation Current Budget

Amended Budget

Running Balance

$ $ $ $ $

Budget Adoption 0

Permanent Changes

Opening surplus adjustment ‐115,045.00 ‐115,045

03 0301 Rates ‐3,039,792.72 ‐30,000.00 ‐3,069,792.72 ‐145,045

03 0302 Other General Purpose Funding ‐793,058.18 ‐89,000.00 ‐882,058.18 ‐234,045

04 0401 Members of Council 196,589.20 ‐39,485.00 157,104.20 ‐273,530

04 0402 Other Governance 466,503.00 ‐15,000.00 451,503.00 ‐288,530

05 0501 Fire Prevention 197,646.00 5,700.00 203,346.00 ‐282,830

05 0502 Animal Control 17,635.00 0.00 17,635.00 ‐282,830

05 0503 Other Law, Order & Public Safety 241,272.40 0.00 241,272.40 ‐282,830

07 0704 Preventative Services ‐ Inspection/Admin 60,672.00 0.00 60,672.00 ‐282,830

07 0705 Preventative Services ‐ Pest Control 16,915.00 0.00 16,915.00 ‐282,830

07 0707 Other Health 58,854.68 ‐4,515.00 54,339.68 ‐287,345

08 0803 Care of Families and Other Children 13,647.31 0.00 13,647.31 ‐287,345

08 0806 Aged & Disabled ‐ Other 33,916.44 0.00 33,916.44 ‐287,345

08 0807 Other Welfare 47,358.54 0.00 47,358.54 ‐287,345

09 0901 Staff Housing 105,843.61 108,868.00 214,711.61 ‐178,477

09 0902 Other Housing ‐14,630.92 5,000.00 ‐9,630.92 ‐173,477

10 1001 Sanitation ‐ General 200,794.11 ‐6,000.00 194,794.11 ‐179,477

10 1002 Sanitation ‐ Other 19,647.67 0.00 19,647.67 ‐179,477

10 1003 Sewerage 13,650.00 ‐8,500.00 5,150.00 ‐187,977

10 1004 Urban Stormwater Drainage 78,795.78 0.00 78,795.78 ‐187,977

10 1005 Protection of the Environment 19,285.74 0.00 19,285.74 ‐187,977

10 1006 Town Planning & Regional Development 61,733.00 ‐10,000.00 51,733.00 ‐197,977

10 1007 Other Community Amenities 404,624.26 85,000.00 489,624.26 ‐112,977

11 1101 Public Halls and Civic Centre 528,377.51 7,500.00 535,877.51 ‐105,477

11 1102 Swimming Areas and Beaches 376,065.76 0.00 376,065.76 ‐105,477

11 1103 Other Recreation and Sport 1,217,208.55 8,500.00 1,225,708.55 ‐96,977

11 1104 TV & Radio Re‐Broadcasting ‐3,125.63 0.00 ‐3,125.63 ‐96,977

11 1105 Libraries 71,394.01 0.00 71,394.01 ‐96,977

11 1107 Other Culture 39,494.74 ‐24,000.00 15,494.74 ‐120,977

12 1201 Construction ‐ Streets, Roads, Bridges & Depots 736,150.59 152,000.00 888,150.59 31,023

12 1202 Maintenance ‐ Streets, Roads, Bridges & Depots 6,211,804.30 ‐8,000.00 6,203,804.30 23,023

12 1203 Road Plant Purchases 663,778.96 20,477.04 684,256.00 43,500

12 1205 Traffic Control (Vehicle Licensing) 3,877.00 ‐15,000.00 ‐11,123.00 28,500

12 1206 Aerodromes 19,464.18 0.00 19,464.18 28,500

13 1301 Rural Services 18,831.00 ‐5,000.00 13,831.00 23,500

13 1302 Tourism and Area Promotion 132,175.67 ‐6,000.00 126,175.67 17,500

13 1303 Building Control 90,595.00 0.00 90,595.00 17,500

13 1306 Other Economic Services 16,652.00 0.00 16,652.00 17,500

13 1308 Other Economic Services ‐1,155.00 0.00 ‐1,155.00 17,500

14 1401 Private Works ‐15,530.00 0.00 ‐15,530.00 17,500

14 1402 General Administration Overheads 36,532.20 ‐17,500.00 19,032.20 0

14 1403 Public Works Overheads ‐200.21 0.00 ‐200.21 0

14 1404 Plant Operating Costs ‐50,000.00 0.00 ‐50,000.00 0

14 1405 Salaries and Wages 0.00 0.00 0.00 0

0.00 8,500,293 0 8,615,338

SHIRE OF COOROW



6



Note 5: Cash Backed Reserve

Name Opening Balance

Amended

Budget Interest

Earned

Actual Interest

Earned

Amended

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Amended

Budget

Transfers Out

(‐)

Actual

Transfers Out

(‐)

Amended

Budget

Closing

Balance

Actual YTD Closing

Balance

$ $ $ $ $ $ $ $ $

Leave Reserve 180,148 3,963 3,317 0 0 0 0 184,111 183,465

Building Reserve 252,005 5,544 4,640 147,868 147,868 0 0 405,417 404,512

Resource Sharing Reserve 25,380 558 467 0 0 0 0 25,938 25,847

Plant Reserve 582,352 12,812 10,722 104,759 104,759 0 0 699,923 697,832

Rebroadcasting Reserve 27,649 608 509 0 0 (2,446) (3,686) 25,811 24,472

Joint Venture Housing Reserve 48,690 1,071 896 0 18,366 (116) 0 49,645 67,953

Bowling Club Reserve 6,537 144 120 2,100 2,100 0 0 8,781 8,757

Road Infrastructure Reserve 115,222 2,535 2,121 0 0 (117,757) (117,344) 0 0

Pool Revitalisation Reserve 349,619 7,692 6,437 50,000 50,000 0 0 407,311 406,056

Tourist Infrastructure Reserve ‐ Accumulation 5,592 123 103 51,000 57,000 0 0 56,715 62,695

1,593,194 35,050 29,332 355,727 380,093 (120,319) (121,030) 1,863,652 1,881,589

SHIRE OF COOROW



7



Note 6: Capital Acquisitions

Assets Job New/Upgrade Renewal Total YTD

Annual

Budget YTD Budget YTD Variance

Strategic Reference /

Comment

$ $ $ $ $ $

Level of completion indicator, please see table at the end of this note for further detail.Buildings

Law, Order & Public Safety

Green Head Fire Shed ‐ Capital BC047 5,606 0 5,606 5,700 5,700 (94)

Law, Order & Public Safety Total 5,606 0 5,606 5,700 5,700 (94)

Education & Welfare

Leeman Aged Care Unit 4 ‐ Capital BC008 2,500 0 2,500 0 0 2,500

Education & Welfare Total 2,500 0 2,500 0 0 2,500

Housing

6, Lot 131 Spain Street ‐ Capital BC000 48,346 0 48,346 50,000 50,000 (1,654)

7, Lot 29 Spain Street ‐ Capital BC013 3,047 0 3,047 3,000 3,000 47

5, Lot 42 Commercial Street ‐ Capital BC014 9,790 0 9,790 0 0 9,790

2, Lot 9 Thomas Street ‐ Capital BC019 9,790 0 9,790 0 0 9,790

29, Lot 49 Nairn Street ‐ Capital BC020 7,438 0 7,438 19,000 19,000 (11,562)

63, Lot 64 Nairn Street ‐ Capital BC022 1,097 0 1,097 10,000 10,000 (8,903)

5, Lot 520 Tuart Street ‐ Capital BC023 7,958 0 7,958 8,000 8,000 (43)

11, Lot 490 Tamarisk Street ‐ Capital BC025 3,748 0 3,748 6,000 6,000 (2,252)

9, Lot 453 Morcombe Road ‐ Capital BC054 1,804 0 1,804 5,000 5,000 (3,196)

Housing Total 93,018 0 93,018 101,000 101,000 (7,982)

Community Amenities

Dynamite Bay Toilet ‐ Capital BC027 0 0 0 200,000 0 0

Cliff Park Toilet ‐ Capital BC032 0 0 0 2,000 0 0

Community Amenities Total 0 0 0 202,000 0 0

Recreation And Culture

Coorow Bowling Club ‐ Capital BC031 0 0 0 5,000 5,000 (5,000)

Coorow Hall ‐ Capital BC033 3,239 0 3,239 3,000 3,000 239

Green Head Community Centre ‐ Capital BC036 20,102 0 20,102 20,000 20,000 102

Swimming Pool ‐ Capital BC037 1,620 0 1,620 0 0 1,620

Coorow Golf Club Buildings ‐ Capital BC050 21,924 0 21,924 20,000 20,000 1,924

Dynamite Bay Rotunda/Shelters ‐ Capital BC051 4,425 0 4,425 5,000 5,000 (575)

Green Head Sporting Club BC062 31,060 0 31,060 28,000 28,000 3,060

Cliff Park Gazebo ‐ Capital BC063 9,230 0 9,230 8,500 8,500 730

LEEMAN FORESHORE GAZEBO (CAPITAL) BC064 0 0 0 5,000 5,000 (5,000)

Morphett Park Gazebo (Capital) BC065 9,790 0 9,790 0 0 9,790

Koobabbie Collection 4110710 5,000 0 5,000 6,000 6,000 (1,000)

Recreation And Culture Total 106,391 0 106,391 100,500 100,500 5,891

SHIRE OF COOROW



YTD Actual Amended Budget

8





Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Transport

Coorow Depot ‐ Capital BC039 1,400 0 1,400 15,000 15,000 (13,600)

Leeman Depot ‐ Capital BC040 1,855 0 1,855 5,053 5,053 (3,198)

Green Head Depot ‐ Capital BC041 0 0 0 12,000 12,000 (12,000)

Transport Total 3,255 0 3,255 32,053 32,053 (28,798)

Economic Services

Coorow Caravan Park ‐ Capital BC042 3,103 0 3,103 0 0 3,103

Economic Services Total 3,103 0 3,103 0 0 3,103

Other Property & Services

Coorow Administration Centre ‐ Capital BC001 26,480 0 26,480 20,000 20,000 6,480

Leeman Administration Centre ‐ Capital BC002 5,069 0 5,069 5,500 5,500 (431)

Other Property & Services Total 31,549 0 31,549 25,500 25,500 6,049

Buildings Total 245,422 0 245,422 466,753 264,753 (21,831)

Plant & Equipment (inc Furniture)

Law, Order & Public Safety

CW0050 Ranger Utility (Capital) PE0050 0 0 0 45,000 45,000 (45,000)

Law, Order & Public Safety Total 0 0 0 45,000 45,000 (45,000)

Transport

CW003 Leading Hand Ute (Capital) PE0003 0 0 0 41,485 41,485 (41,485)

CW0010 Prime Mover (Capital) PE0010 243,000 0 243,000 243,000 243,000 0

CW0018 Vibe Roller (Capital) PE0018 144,850 0 144,850 145,348 145,348 (498)

Sundry Plant & Equipment (Capital) PE6 3,163 0 3,163 2,800 2,800 363

Transport Total 391,013 0 391,013 432,633 432,633 (41,620)

Economic Services

ECONOM ‐ Plant & Equipment 4130830 5,593 0 5,593 0 0 5,593

Other Property & Services Total 5,593 0 5,593 0 0 5,593

Other Property & Services

CW001 CEO Vehicle (Capital) PE0001 54,488 0 54,488 54,608 54,608 (120)

Other Property & Services Total 54,488 0 54,488 54,608 54,608 (120)

Plant & Equipment Total 451,095 0 451,095 532,241 532,241 (81,147)

9





Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Infrastructure Assets ‐ Roads

Transport

Buntine Marchagee Road (Capital) Council Funded RC002 32,441 0 32,441 32,500 32,500 (59)

Marchagee Track (Capital) Council Funded RC004 54,127 0 54,127 0 0 54,127

Cockleshell Gully Road (Capital) Council Funded RC010 776 0 776 0 0 776

Teasdale Road (Capital) Council Funded RC026 11,466 0 11,466 11,500 11,500 (34)

Martin Road (Capital) Council Funded RC057 37,686 0 37,686 52,433 52,433 (14,747)

Howards Road (Capital) Council Funded RC058 27,927 0 27,927 28,000 28,000 (73)

Shack Track (Capital) Council Funded RC075 2,699 0 2,699 70,000 70,000 (67,301)

Ocean View Drive (Capital) Council Funded RC095 35,240 0 35,240 58,214 58,214 (22,974)

OCEAN VIEW DRIVE 2 (CAPITAL) RC295 9,396 0 9,396 67,279 67,279 (57,883)

Kau Street (Capital) Council Funded RC101 12,433 0 12,433 47,521 47,521 (35,088)

Bierman Street (Capital) Council Funded RC102 5,270 0 5,270 40,642 40,642 (35,372)

NAIRN STREET (CAPITAL) COUNCIL FUNDED RC114 29,838 0 29,838 30,000 30,000 (162)

Beros Road (Capital) Council Funded RC126 4,083 0 4,083 4,000 4,000 83

Coorow‐Greenhead Road (Capital) Council Funded RC162 38,280 0 38,280 0 0 38,280

Coorow‐Latham Road (Capital) Council Funded RC164 32,927 0 32,927 33,000 33,000 (73)

South Waddy Road (Capital) R2R R2R005 149,418 0 149,418 132,710 132,710 16,709

Waddy Forest Road (Capital) R2R R2R013 63,355 0 63,355 119,142 119,142 (55,788)

WUBIN‐GUNYIDI ROAD (CAPITAL) R2R R2R165 207,643 0 207,643 161,612 161,612 46,031

Coorow‐Greenhead Road East (Capital) RRG RRG161 261,591 0 261,591 251,900 251,900 9,691

Coorow‐Greenhead Road West (Capital) RRG RRG162 521,930 0 521,930 481,072 481,072 40,859

Transport Total 1,538,526 0 1,538,526 1,621,526 1,621,526 (82,999)

Infrastructure Roads Total 1,538,526 0 1,538,526 1,621,526 1,621,526 (82,999)

Infrastructure Assets ‐ Drainage

Transport

Nairn Street Drainage (Capital) DC114 13,046 13,046 13,000 13,000 46

Transport Total 13,046 0 13,046 13,000 13,000 46

Infrastructure Assets ‐ Drainage Total 13,046 0 13,046 13,000 13,000 46

10





Annual



Comment

$ $ $ $ $ $

SHIRE OF COOROW




Footpaths

Transport

Ocean View Drive Footpath (Capital) FC095 1,173 0 1,173 26,748 26,748 (25,575)

OCEAN VIEW DRIVE FOOTPATH 2 (CAPITAL) FC295 3,779 0 3,779 24,748 24,748 (20,969)

Kau Street Footpath (Capital) FC101 0 0 0 16,748 16,748 (16,748)

Bierman Street Footpath (Capital) FC102 0 0 0 18,748 18,748 (18,748)

Transport Total 4,953 0 4,953 86,993 86,993 (82,040)

Footpaths Total 4,953 0 4,953 86,993 86,993 (82,040)

Other Infrastructure

Community Amenities

Coastal Cemetery (Capital) OC048 88,201 0 88,201 85,000 85,000 3,201

Community Amenities Total 88,201 0 88,201 85,000 85,000 3,201

Recreation And Culture

Leeman Foreshore Infrastructure (Capital) OC004 21,749 0 21,749 70,000 70,000 (48,251)

Maley Park Infrastructure (Capital) OC034 113,382 0 113,382 123,120 123,120 (9,738)

Wann Park Infrastructure (Capital) OC035 0 0 0 0 0 0

Morphett Park Infrastructure (Capital) OC042 0 0 0 0 0 0

Dynamite Bay Infrastructure (Capital) OC043 49,110 0 49,110 49,000 49,000 110

Lakes Park (Capital) OC046 3,356 0 3,356 0 0 3,356

Green Head Sports Club Other Infrastructure (Capital) OC062 17,291 0 17,291 22,700 22,700 (5,409)

Lot 601 Park, Peterson Place (Capital) OC064 18,052 0 18,052 20,000 20,000 (1,948)

Coorow Swimming Pool (Capital) OC037 44,049 0 44,049 90,000 90,000 (45,951)

Koobabbie Precinct (Capital) OC066 14,639 0 14,639 0 0 14,639

Recreation And Culture Total 281,628 0 281,628 374,820 374,820 (93,192)

Other Infrastructure Total 369,829 0 369,829 459,820 459,820 (89,991)

Capital Expenditure Total 2,622,871 0 2,622,871 3,180,332 2,978,332 (357,961)

Level of Completion Indicators0%20%40% Percentage YTD Actual to Annual Budget60% Expenditure over budget highlighted in red.80%100%Over 100%

11



11.3.3 ADOPTION OF 2020/21 BUDGET Reporting Officer: Deputy Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: 2020/21 Budget Disclosure of Interest: Nil Attachments: Separate Attachment – Draft 2020/21 Budget Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: To present the draft 2020/21 Budget for adoption. BACKGROUND: The draft 2020/21 has been prepared, generally in accordance with the Corporate Business Plan and Long Term Financial Plan adopted by Council on 17 April 2019. Councillors have had input into the budget at several workshops over the past four months. COMMENT: The 2020/21 Annual Budget has been drafted and progressively discussed with Councillors over the past few months. The final version is attached for adoption. The budget is based on a substantial estimated opening surplus. One of the main reasons for this large opening surplus is because an advance payment of $970,859 of the Shire’s 2020/21 Commonwealth financial assistance grant funding was received in May 2020. There are also some carried forward projects from 2019/20 which also impacted on the surplus being:

• Dynamite Bay Ablution Block– $100,000 • Shack Track Realignment - $70,000 • Changeover three light vehicles - $62,254 • Minor building projects - $27,800

At the time of writing this report, there were still several outstanding invoices etc, and end of year calculations have yet to be done, so the opening surplus is an estimate only and is subject to change until the 2019/20 year has been audited.



STAKEHOLDER ENGAGEMENT: The Shire of Coorow usually holds community forums in the lead up to the budget where community groups can make budget requests. As a result of COVID 19 restrictions, an opportunity to make a submission in writing was provided instead. The revised proposed differential rates were advertised on local public notice boards and the Shire’s website, as required by the Ministerial Order. FINANCIAL / RESOURCE IMPLICATIONS: The budget, once adopted, sets the Shire’s finances for the 2020/21 financial year, allows rates to be raised and staff to start the capital works program. STATUTORY ENVIRONMENT: Local Government Act 1995 Local Government (Financial) Regulations 1996 Local Government (Administration) Regulations 1996 The Minister for Local Government, Heritage, Culture & the Arts has made an order under the Local Government Amendment (COVID-19 Response) Act 2020. The Order relates to the following sections of the Local Government Act 1995:

• 5.27 & 5.28 - Electors General and Special Meetings • 5.94 - Inspection of local government information • 6.2 – Local government to prepare budget • 6.13 – Interest on money owing to local governments • 6.33 – Differential general rates • 6.34 – Limit on revenue or income from general rates • 6.35 – Minimum payment • 6.36 – Local government to give notice of certain rates • 6.45 – Options for payment of rates or service charges • 6.51 – Accrual of interest on overdue rates or service charges • 9.51 – Giving documents to local governments

As a consequence of the Order and the impact of the pandemic, the Shire of Coorow has adopted a Financial Hardship – COVID 19 policy and made the following changes to the original draft budget: • The overall planned rates increase was reduced to zero and proposed differential

rates in the dollar adjusted and advertised accordingly • Budgeted income from rates instalments was reduced to zero • Budgeted Income from rates penalty interest was reduced to $2,000 • Grant income from the Local Roads and Community Infrastructure Program of

$388,064 was added. These funds will be spent sealing a road and constructing an eco camp site, two projects which were not previously included in the Long Term Financial Plan.



POLICY IMPLICATIONS: Policy 3.2.6 - Financial Hardship – COVID 19 STRATEGIC IMPLICATIONS: The annual budget is linked to the Corporate Business Plan and Long Term Financial Plan. The draft 2020/21 Budget is largely consistent with those plans except to allow for a reduction in rates and interest income and include additional grant funding/projects. The long term impact of the reduction in rates is approximately $655,000 over the next ten years which will have a negative impact on the Shire’s ability to renew its assets. RISK IMPLICATION: The current Deputy Chief Executive Officer’s contract expires on 2 August 2020. If the budget is not adopted before she leaves, the Shire will not have a staff member able to complete and upload the budget and will need to engage a contractor to carry out these tasks. Any delay will also impact on the ability to start the capital works program which is significantly larger than usual this year due to the Drought Funding of $1M and the Local Roads and Community Infrastructure Program funding of $388,064. OFFICER RECOMMENDATION: RESOLUTION: 2020/056 Moved: Cr Jack Seconded: Cr Peck Recommendation 1: 2020/21 Rates and Minimum Rates That Council impose, by absolute majority, in accordance with section 6.32(1)(a)(ii), 6.32(1)(b)(ii) and 6.33(3) of the Local Government Act 1995 and clause 9 of the Local Government (COVID-19 Response) Ministerial Order 2020, gazetted on 8 May 2020, the following differential rates for the 2020/21 financial year that do not exceed the corresponding 2019/20 differential rates approved by the Minister on 12 July 2019.

Differential Rate Characteristic

2019/20 Rate in $

2019/20 Minimum Payment

2020/21 Rate in $

2020/21 Minimum Payment

(as adopted July 2019) Gross Rental Value

Town 12.7723 815.00 12.7679 815.00 Unimproved Value

Agricultural 1.5678 815.00 1.4892 815.00



Mining 16.8627 815.00 16.7291 815.00 Exploration 11.0295 300.00 11.0295 300.00

Recommendation 2:

That Council note, in accordance with section 6.34 of the Local Government Act 1995 and Local Government (COVID-19 Response) Ministerial Order 2020, gazetted on 8 May 2020, the revenue estimated to be yielded by the general rates imposed for the 2020/21 financial year will be 100% of the 2020/21 Budget expenditure. Recommendation 3:

That Council notes that in accordance with section 6.36 of the Local Government Act 1995 and clause 12 of the Local Government (COVID-19 Response) Ministerial Order 2020, gazetted on 8 May 2020, the Shire of Coorow is not required to give local public notice nor seek and consider public submissions for imposing the 2020/21 differential rates as they are the same or lower from those imposed in 2019/20 and will publish the differential rates on the website by 31 July 2020. Recommendation 3:

(a) 2020/21 Instalment Plan Interest Rate That Council imposes, in accordance with Section 6.45(3) of the Local Government Act 1995 and clause 13 of the Local Government (COVID-19 Response) Ministerial Order 2020, gazetted on 8 May 2020, an additional charge of $0 and interest rate of 0% applicable to rate and service charge instalment arrangements.

(b) 2020/21 Late Payment Interest Rate

That Council imposes by absolute majority, in accordance with Section 6.51 (1) of the Local Government Act 1995 and clause 14 of the Local Government (COVID-19 Response) Ministerial Order 2020, gazetted on 8 May 2020, an interest rate of 8% applicable to overdue and unpaid rate and service charges, subject to:

i. This interest rate cannot be applied to an excluded person, as defined in the Local Government (COVID-19 Response) Ministerial Order 2020, that has been determined by the Shire of Coorow as suffering financial hardship as a consequence of the COVID-19 pandemic.

(d) 2020/21 Instalment Plan Dates That Council, in accordance with Sections 6.45 and 6.50 of the Local Government Act 1995, sets the due date for instalments of rates payments as follows:

Two Instalment Option 1st Instalment due 1 September 2020 2nd Instalment due 2 November 2020 Four Instalment Option 1st Instalment due 1 September 2020 2nd Instalment due 2 November 2020



3rd Instalment due 5 January 2020 4th Instalment due 5 March 2020

Recommendation 4: 2020/21 Schedule of Fees and Charges That Council, in accordance with Sections 6.2(4)(c), 6.16 and 6.17 of the Local Government Act 1995, adopts the 2020/21 Schedule of Fees and Charges including Rubbish Removal, Rents, Leases, etc as shown in the Budget document. Recommendation 5: 2020/21 Elected Members Entitlements That Council, in accordance with Sections 5.98, 5.98A and 5.99A sets the following in relation to Elected Members Entitlements:

Councillors’ Attendance at Council meetings $200 President’s Attendance at Council meetings $400 President’s Allowance for 2020/21 $18,000 Deputy President’s Allowance for 2020/21 $4,500 Annual allowance for Information & Communications Technology (ICT) expenses for 2020/21 $600 per elected member

Recommendation 6: That Council, in accordance with Section 6.2 of the Local Government Act 1995, adopts the Revenue and Expenditure as detailed in the 2020/21 Budget. Recommendation 7:

LEVELS OF MATERIALITY 2020/21 That Council, in accordance with Clause 34(5) of the Local Government (Financial Management) Regulations 1996, sets its levels of material variances that need to be reported for the 2020/21 financial year at greater than 10% and $10,000.

Recommendation 8: That Council, in accordance with Section 6.2 of the Local Government Act 1995, adopts the Shire of Coorow Budget for the 2020/21 financial year, showing net rates to be levied of $3,348,715 (as per the Rates Setting Statement), incorporating the aforementioned points as presented in the Budget document.

CARRIED 8/0 Absolute Majority



Cr Oakes declared an impartiality interest as he is the President of the Green Head Bowling Club 11.3.4 GREEN HEAD BOWLING CLUB CSRFF SMALL GRANTS 2020/21 Reporting Officer: Deputy Chief Executive Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0297 – Grants & Subsidies – Community &

Recreational Grants Disclosure of Interest: Nil Attachments: Green Head Bowling Club – CSRFF Small Grants

Application form. Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: To consider supporting a grant application for the replacement of retaining walls around the Green Head Bowling Rink and replacement of east/west shade sail components which would entail providing one third of the required funding. BACKGROUND: The existing retaining walls on the banks of the Green Head Bowling Rink are falling in and the steel components of the shade sails are rusting and falling apart. STAKEHOLDER ENGAGEMENT: There has been no stakeholder engagement. FINANCIAL / RESOURCE IMPLICATIONS: The application required a one third of total project cost contribution by each body with total project cost estimated at $25,122 (plus GST). This would entail a minimum contribution from the Shire of $8,374 (plus GST). This contribution has been included in the draft 2020/2021 Annual Budget. If the costs were to be above anticipated or the funding amount less than requested, it is proposed that the Club would meet this cost. STATUTORY ENVIRONMENT: Local Government Act 1995 POLICY IMPLICATIONS: Nil



STRATEGIC IMPLICATIONS: Theme 1: Community Wellbeing

Healthy Lifestyles – Facilitate healthy lifestyles within the community through recreation facilities and programs A Sense of Community – Encourage increased town site interaction through sport and cultural events

RISK IMPLICATION: If the condition of the rink continues to deteriorate, it may pose a safety risks to users and the facility will need to be closed. OFFICER RECOMMENDATION: RESOLUTION: 2020/057 Moved: Cr Heales Seconded: Cr Muller That the Green Head Bowling Club Inc grant funding application be approved for submission to the Department of Local Government, Sport and Cultural Industries including the Shire’s 33% contribution up to a maximum of $8,374.




DC LIMESTONE & Fencing MOBILE: 0428 033119 ABN: 77932983940 ADDRESS: 50 Green Head Road, Green Head, 6514 EMAIL: dazconilell@hotmaiLcom

CUSTOMER: ADDRESS: DATE:

QUOTATION

Green Head Bowling Club Green Head 29th June 2020

DESCRIPTION OF WORKS

Supply and install limestone wall using I 000 x 350 x 350mm reconstituted limestone blocks to the perimeter of bowling green.

Dig out and removal of retaining slabs

Please note: The dig out does not include removal of soil from the location

Delivery Ex Perth of 20 pallets

Total

Page 1 oft

COST

$10,500

$2000.00

$1700.00

$14,20Q.00



A&I COATINGS

High Build Water Based Non-Skid Acrylic. TREDGRIP

Technical Data Sheet Na.32s

PRODUCT DESCRIPTION: A & I Coatings TREDGRIP is a high build, water based acrylic copolymer, which has crosslinked, crumbed rubber incorporated to give excellent non-skid properties. Tredgrip has high elasticity and very good tensile strength. Tredgrlp is used as a non-skid protective membrane where permanent flexibility is required.

TYPICAL APPLICATIONS: Serviceable for both internal and external application. Can also be used as waterproofing protection. For application to most common building substrates such as:

• Timber • Plywood • Steel• Concrete • Fibreglass • Masonry Surfaces

TECHNICAL INFORMATION : Acrylic Copolymer . NIA - Single Pack

Vehicle Type Hardener Pigmentation Pot life

White or Accent based tinted to colour NIA

Finish Colour Dry time (minimum) Recoat time (minimum)

Matt/Textured · Various. Touch Dry - 30 mins @ 25°C Full cure - 7 days @ 25°C

. Recoat - 2-4 hours @ 25°C

Primer Required Theoretical toverage Volume Solids

: Tredprime -dependant on application. : 6m2 per litre per coat recommended .

Usual no. of coats Flexibility

. 62% : Minimum of 2 · Very Good: Good Abrasion Resistance

Chemical Resistance Solvent Resistance Salt Spray Resistance Weathering

: Good for most common chemicals : Good for most common chemicals : Good . Excellent

Water Resistance Thinning and cleaning Durability

: Good, not suitable for long term immersion. : First coat should always be thinned with approx 20% clean water. Water clean up : Excellent

MERITS: 1. Very weather resistant and UV stable.2. Excellent flexibility to accommodate substrate movement.3. Exceeds Australian Standard for non-slip coatings. 4. Resists fungal and algae attack.5. Fast drying with easy re-coa! ability and/or repair.6. Water based irid environmentally responsible.7. Will bridge/fill hairline cracks in concrete

LIMITATIONS: Not suitable for industrial use where heavy machinery may damage coating

2. Not recommended for long-term water immersion3. Some rubber compounds will bond to Tredgrip in some areas, e.g. car

tyres and outdoor furniture feet etc.4. Do not apply lo surfaces for the collection of drinking water as tainting

may occur.5. Do not apply when rain is expected or temperatures could fall below

I

1 OoC, or in hot drying winds, or direct sunlight.6. Do not apply to loose or powdery surfaces.

-----------------� ----------



..

COASTAL CUSTOMERESTIMATE#: Q

T'RIMNI/NG DATE:

JURIEN BAY 96521508

CUSTOMER DETAILS

Name: G{'2tU'\V\� '(-,OL,-..)\\ I\� Club Address: f..o..\<eS � G, e.e.:r---��c.\Phone: Email: Mvf\e.1;.;0,.t"\�-t'\Of,@ ·.t · . . ·• . . I - Cof"\

c,_.) ...... .,

Estimate: re,\o-.c..e. c oMf c,."e.l"'\.\S

c�\o\e / 1 s.ec.-� o-1\S o,f'\ �r-C>S>S ��e.� A\\ c.oMfo"'eiVt� , �(\\.e..SS s\ ee-\

c,,,.-\ v no-_\ .. ,_ s-\-�

Price includes ell Materials, Manufacturing and Labour

Total Price including GST $ \ so

THANKS FOR THE OPPORTUNITY TO SUPPLY YOU WITH OUR ESTIMATE

Please acknowledge receival of estimate by E-mail

If you would like us to go ahead with your Job, there will be a 50% deposit

before we order any materials.

Bank Account Details

BSB: 306-117 Account No: 4591014

Page 2 of 2

9/07/2020



EstimateDate

13-Jul-20

Estimate #

439

Name / Address

RETAIL CUSTOMER ( NO ACCOUNT )GREEN HEAD BOWLING CLUB

Paint N Quip - Geraldton

85 Durlacher StreetGeraldton, WA 6530

Project

Signature _____________________________________

Tax Summary

Company Business Number 41 150 080 977

Phone #

0899218530

E-mail

[email protected]

Total

Subtotal

Tax

DescriptionQty U/M Rate TotalTax TAX Amt

TREDGRIP WHITE 10L2 ea 255.09 510.18GST 51.02TREDGRIP WHITE 4L1 ea 110.00 110.00GST 11.00

I HAVE INCLUDED THE PRICE OF A4LTR AS WELL AS 10LTRBASED ON APPROX 4 SQ MTR PERLITRE DEPENDING ON THE SURFACEYOU MAY NOT GET THAT ONLIMESTONEI HAVE SENT DATA SHEET THROUGHAS WELL

INDIVIDUAL PRICES ARE GSTEXCLUSIVEQUOTE IS VALID UNTIL 13/8/20REGARDS CRAIG

GST 62.02;

$682.20

$620.18

$62.02



12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN: Nil

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION:

RESOLUTION: 2020/058 Moved: Cr Oakes Seconded: Cr Heales That Council consider the item of urgent / late business.


Mr C Lawrence entered the meeting at 5.32 pm 13.1 MINING LEASE 70/1394 – RESERVE 22521 Reporting Officer: Community & Economic Development Officer Responsible Executive: Acting Chief Executive Officer File Reference: ADM0216 Disclosure of Interest: Nil Attachments: Application for Mining Lease Voting Requirements: Simple Majority ____________________________________________________________________ Council Role:


REPORT PURPOSE: For Council to provide comment and a recommendation with regard to the impart of the application by WESTDENN HOLDINGS PTY LTD on Parklands, Recreation and Camping Reserve 22521 BACKGROUND: Correspondence received requests Council comment and recommendation as per the attached letter and application for Mining Lease 70/1394, by WESTDEEN HOLDING PTY LTD situated on Parklands, Recreation and Camping Reserve 22521



COMMENT: In 2017 Council received the document Migration of Limesand Dunes in Western Australia and their impacts. The document refers to reserve 22521 “The next sand dunes southward in the study area are situated near the town of Green Head. The fast moving sand dune, named Green Head North, has a crest height of 3m, is located 2km north of the town and has an area of 28ha. The larger second sand dune, Green Head South, is up to 4m high, is located 4km south of the town of Green Head and has a total area of 191 ha. Both mobile sand dunes are moving northwards, and Green Head North dune is less than 150m from a well-used scenic access road to coastal bays and is frequented by tourists. Grant of a mining lease and mining approval to permit extraction of the limesand is recommended to avoid the dune crossing and blocking this road. Green Head South could have impacts upon Indian Ocean Drive as the nose of the limesand dune is only 350-500m away from the highway.” Staff have continued to engage with persons in order to resolve this issue. With attempts made by Staff to remove limesand from the road to allow for safe access. Staff were contacted by Tammy Barker Mining Compliance Manager to visit site and identify the benefits of a mining lease and the improved access the removal of limesand will allow. The attached application if approved by the department will allow WESTDEEN HOLDINGS PTY LTD to cart limesand, establish improved access and rehabilitation of the dune. STAKEHOLDER ENGAGEMENT: Green Head Coast Care Tammy Barker Mining Compliance Manager – Aglime Kelvin Bean Manager of Works and Services FINANCIAL / RESOURCE IMPLICATIONS: Nil STATUTORY ENVIRONMENT: Nil POLICY IMPLICATIONS: Sections 23 to 26 of the Mining Act 1978 STRATEGIC IMPLICATIONS: Nil RISK IMPLICATION: Nil



OFFICER RECOMMENDATION: RESOLUTION: 2020/059 Moved: Cr Peck Seconded: Cr Oakes Council supports application for Mining Lease 70/1394, by WESTDEEN HOLDINGS PTY LTD situated on Parklands, Recreation and Camping Reserve 22521.




Councillor Jack advised a resident said she was putting up a wire fence around her residential property in Coorow. She was concerned whether or not it would comply with the regulations. Would it comply? The question was taken on notice.

14. MATTERS BEHIND CLOSED DOORS: Nil

15. DATE OF NEXT MEETING: 15.1 ORDINARY MEETING OF COUNCIL

Ordinary Meeting Next meeting of Council will be held at the Leeman Recreation Centre on Wednesday 19 August 2020 from 5.00 pm.

16. CLOSURE:

There being no further business the President, Cr Girando closed the meeting at 5.35 pm.



minutes · minutes for the . ordinary meeting . of council. to be held on . wednesday 22 july 2020...

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