minutes of 256th meeting of the finance and contract ... · room of the mc, chandigarh. the...

1

MINUTES OF 256th MEETING OF THE FINANCE AND CONTRACT COMMITTEE HELD ON 9112015 AT 300 PM IN THE COMMITTEE ROOM OF THE MUNICIPAL CORPORATION CHANDIGARH

PRESENT -

SarvShSmt-

1 Poonam Sharma Mayor

2 Bhawna Garg IAS Commissioner

3 Babu Lal IAS (Retd) Councillor

4 Rajinder Kaur Councillor

5 Satish Kumar Councillor

6 Subhash Chawla Councillor

7 Surinder Bahga Councillor

8 Rajiv Kumar Gupta PCS Secretary

OFFICERS PRESENT -

SarvShSmt-

1 Virender Chaudhary HCS Joint Commissioner

2 Mukesh Anand Chief Engineer

3 NP Sharma SE (BampR)

4 Uma Shankar Sharma CAO

5 PS Bhatti MOH

6 Jai Pal Singh XEN (Roads-II)

7 Inderjeet Gulati XEN (Roads-I)

8 Harish Saini XEN (PH Div NoII)

9 BK Dhawan XEN (PH Div NoIII)

10 Suresh Pal Saini XEN (PH Div NoIV)

11 SP Singh XEN (Electrical)

12 Krishan Pal Singh XEN (Horticulture)

13 Arjit Singh XEN (Roads-III)

The Secretary welcomed the Mayor Councillors and Officers present in the

256th meeting of the Finance amp Contract Committee

2

AGENDA ITEM NO 2561

255thConfirmation of the minutes of meeting of the Finance and Contract Committee held on 16102015 at 1130 am in the Committee Room of the MC Chandigarh

The Secretary placed agenda item No1 before the Committee for

confirmation of minutes

Sh Satish Kainth invited the attention of the Committee towards page No3

amp 7 of the minutes of 255th meeting of the FampCC regarding rejection of agenda of toe

wall of the parks whereas the similar and identical agendas were passed in the House

He asked the reason of rejection of these agendas

The Chief Engineer apprised the Committee that there was some

misunderstanding regarding the concept of the agenda He further said that already

constructed toe walls were to be dismantled according to the understanding of the

members

Sh Satish Kainth said that in fact the space of the pavement is to be widen

from 6 ft to 12 ft by dismantling already constructed toe walls and reconstruct the same

with railing at the distance of 12 ft from pavement so that the vehicles can be parked at

that space instead of street

The Commissioner said that before taking further action we should seek

the permissionadvice of the Chief Architect so that the litigation could be avoided She

further suggested that the area councilor amp the engineer concerned with architect should

visit the site and take decision according to the demand

The SE(BampR) suggested that the plastic paver should be fixed on the 6 ft

space which would be made available before reconstructing the toe wall with railing on

pavements instead of paver blocks It can bear the maximum load of the vehicles and

the grass can also grow between the pavers

3

It was decided that the area Councillor concerned Executive

Engineer amp Architect should visit the site and take suitable decision for toe wall

with railing in the parks

The OSD-II invited the attention of the Committee towards page No16 of

the minutes of 255th meeting of the Committee and demanded that ldquothree days for

erecting the tentsrdquo may be read instead of ldquotwo days for erecting the tentsrdquo in the

resolution of Supplementary Agenda Item No25530

255thldquoThe Committee confirmed the minutes of meeting of the Finance and Contract Committee held on 16102015 at 1130 am in the Committee Room of the MC Chandigarh with the above mentioned amendmentrdquo

AGENDA ITEM NO 2562

Agenda regarding acceptance of the birthdeath certificate issued through CRS application


consideration and approval

The Joint Commissioner-I apprised the Committee that this agenda had

been brought to modernize the office of Registrar Birth amp Death by installing the

computers amp other equipments He further said that the charges for facilities would be

paid by the applicant as per detail given at Annexure bdquoB‟

Sh Surinder Bahga suggested that the charges should be made in round

figures

ldquoThe Committee considered amp approved the acceptance of the birthdeath certificate issued through CRS application The Committee further decided that the amount be charged in the next round figures mentioned in Annexure bdquoB‟ of the agenda It was further resolved that the organization who will issue the birth amp death certificate will keep the facilitationuser chargesrdquo

4

AGENDA ITEM NO 2563

Rough Cost Estimate for re-carpetting of parking opposite side of Sukhna Lake in Sector-5 Chandigarh



ldquoThe Committee considered and approved the rough cost estimate amounting to Rs3351 lac for re-carpetting of parking opposite side of Sukhna Lake in Sector-5 Chandigarhrdquo

AGENDA ITEM NO 2564

Rough cost estimate for providing and fixing 60mm thick paver blocks on berm along V-6 road in Sector 20-C Chandigarh



The Commissioner said that a Committee was constituted to study the

matter regarding the fixing of paver blocks in the city and the Committee was to submit

the report in this regard but the same had not been brought in the Committee

Sh Subhash Chawla asked what were the recommendations of the

Committee constituted for the study of paver blocks He further said that the paver

blocks were started in the year 2003 and 50 blocks had damaged since now He

suggested that the better quality should be used He further said that we are advancing

towards the smart city therefore there should be something smart for the city

Sh Surinder Bahga told that the said sub-committee had been merged in

the Road Committee headed by Smt Shagufta Parveen and the committee had

submitted its recommendations vide which two options had been given ie stamped

concrete amp pores concrete

The Commissioner said that kota stone from Rajasthan should also be

considered as third option as it was being used many European countries She further

said that its life is more than 50 years

5

The Committee decided that three members committee consisting of

Councillors amp officers be constituted to study the feasibility of above mentioned

options to use the material on pavements

AGENDA ITEM NO 2565

To take decision about auction of vacant and likely to be vacant paid parking areas



The Joint Commissioner-II apprised the Committee that the contractors of

three paid parking areas had surrendered the lot and other lots are also likely to be

vacant in near future

The Commissioner said that the increasing of rates for paid parking was

the secondary issue but the parking should be streamlined in the city She suggested

for the semi automatic parking in the parking lots The term and conditions should be

framed in such a manner the parking may run smoothly

Sh Subhash Chawla said that the semi automatic parking was started in

Sector-17 on experimental basis which could not succeed He said that first of all we

should know what was the lacking in the system He further said that the area of the

parkings is same whereas the rate of the parking had been increased twenty times He

was against increasing of rates for paid parking and suggested for the systematic

parking

The Chief Engineer apprised the Committee that the contractor himself

breaks down the system in order to park the maximum vehicles in the parking lot means

more than the slots

Sh Satish Kainth said that a Committee was constituted for paid parking

and it had submitted its report in the House He further told that the three parking should

be allotted to the private companies on public private participation basis as experiment

6

The Commissioner said that first of all the Municipal Corporation would

have to seek the permission from the Administration for advertisements She further said

that the bus queue shelters were selected for advertisement but the policy could not be

adhered to due to strict norms of CAC orders She further gave the example of Ms

Selvel which did not pay the outstanding dues of the advertisements so far

Sh Babu Lal said that the uniform of the workers of the contractor could be

a means of advertisements He further said that the banners at the entry amp exit points amp

parking slips would also be one of the sources of advertisement He further said that the

firm would install the sign board on entry and exit point measuring 2x3 ft and firm will

operate the parking just like semi automatic parking

Sh Subhash Chawla opined that if the contract of surrendered parking is

extended there would be the possibility of over-charging from the commuters

Sh Satish Kainth told that the agenda was brought in the FampCC two or

three times and ultimately a sub-committee was constituted for finding out the solution of

paid parking He further said that the report of the committee had been submitted in the

House and the House rejected the agenda for increasing the rates of parking He further

said that the public private partnership would be the solution of paid parking

The Chief Accounts Officer apprised the Committee that an amount of

Rs22500 Crore in the FDs of the Municipal Corporation Chandigarh had reduced it

had been reducing Rs4000-5000 crore per year Therefore the generation of funds is

very important for the development works

The Commissioner advised that the tender be invited for the allotment of

parking lots on public private partnership basis by e-tendering She further said that the

reserve price would remain unchanged and parking would be auctioned for one year

She further suggested that the contract of three parkings should be extendable for three

months

7

ldquoThe Committee considered and resolved that the three parking lots be allotted on Public Private Partnership basis as pilot project through e-tendering for a period of one year with reserve price same as before and advertisements as permissible

Further it was also decided that the extension for three months be granted to the present contractors of the paid parking areas ie Fun Republic Manimajra Empire Store Sector 17 amp Sector 35-C Chandigarhrdquo

AGENDA ITEM NO 2566

For consideration amp approval for production of Documentary Film on the Activities amp Achievements of MC Chandigarh



The Commissioner said that in the advent of fast changing media scenario

and Chandigarh progressing towards smart city the MC Chandigarh needs the basic

amenities provider aims to strive to be more informative by disseminating information

through dynamic medium of documentary film by recording its activities like public water

supply solid waste management green spaces architectural monuments cultural

heritage of the city She further said that the activities of the meetings of the House

should also be inserted in the documentary film

Sh Surinder Bahga said that it seems prima facie that the members of the

Committee constituted for the documentary are not very much experts He further said

that no Councillor had been involved in the Committee therefore he is not satisfied with

the recommendations of the Committee He further said that Councillors are always

involved in all the committees even in the interviews

Sh Subhash Chawla said that before bringing any agenda in the FampCC or

House the same should be discussed in any sub Committee like Arts Sports and

Cultural Committee then it should come in the FampCC for approval but the present

agenda had not been discussed in any sub Committee or anywhere He objected the

8

procedure for bringing the present agenda in the FampCC otherwise he is in favour of

documentary film of Municipal Corporation Chandigarh

Sh Satish Kainth said that before making the recommendations of any

firm the presentation of said firm should have been shown to all the councilors

The Commissioner observed that APRO is degree holder in mass media

and communication and acted as technical member in the Committee The Director

Tagore Theatre was attempted to invite in the process but he was not available

Sh Subhash Chawla suggested that a committee consisting of Councillors

and Officers should be constituted to guide the scope of the documentary with the

consultation of the Mayor

Sh Babu Lal also supported this and suggested that a committee

consisting of Councillors amp Officers may be constituted to guide and deciding the scope

and contents of the film to be filmed

The Joint Commissioner-II said that the smart city project requires a short

documentary of MCC to showcase its achievements as the proposal of the smart city

has to be submitted by 15122015 He further suggested that the documentary film

maker should start working on the frame work of the proposed film

ldquoThe Committee unanimously approved the recommendations of the technical committee constituted by the Commissioner on dated 892015 consisting of Joint Commissioner-II SE(BampR) CAO amp APRO MC Chandigarh

Further the members authorized the Mayor to constitute a committee for production of short documentary film on the activities amp achievements of MCC and also to guide the scope of the film to be filmedrdquo

9

AGENDA ITEM NO 2567

Regarding the decision to put up stalls in front of their shop during the festival seasons in Sector-17 Chandigarh



Sh Surinder Bahga said that the stalls had already been installed in front

of shops in Sector-17

The Commissioner explained the reasons for the delay to convey the

approval of FampCC She further said that a representation from Progressive Traders

Welfare Association had been received wherein it had been stated that the Sector-17

was passing through a difficulty and requested that the Diwali Stalls should be allowed

as per the past practice She further said that only the shop keeper of the respective

shop should be allowed

Sh Subhash Chawla suggested that only the shopkeepers of the

respective shops should be allowed to install the stalls in front of his shops He further

said that the sub standard material is sold by the sub-lettee shopkeepers He further

said that the subletting could not be restricted He further suggested that the owner of

the ground floor should be allowed with the same trade provided he would not sublet the

space In case of Plaza the rest of the space after ground floor owners can be given to

the first and second floor owners or others

The Mayor suggested that only the shopkeeper of ground floor should be

allowed to install the stall in front of his shop during the Diwali festival

The Joint Commissioner-I suggested that 50-50 percent space in front of

the shop should be allotted to the shop keeper of ground floor and Ist floor respectively

10

ldquoThe Committee considered amp resolved that the shop keepers be allowed to put up stall in front of their shops during Diwali Festival for three days from Fountain area (Near Steps) to the Bridge Market Area Sector-17 Chandigarh The preference be given to the shopkeeper of Ground Floor if the shopkeeper of ground floor is not interested to put up the stall then the preference be given to the Ist Floor and 2nd floor respectively subject to the conditions mentioned in the agendardquo

AGENDA ITEM NO 2568

Procurement of EM Solution for spray at dumping ground



ldquoThe Committee considered amp approved amounting Rs1591200- for the procurement of EM Solution for spray at Dumping Ground ie 7200 Ltr Effective Micro Organism Bacterial Solution and 21600 Kg Micro Nutrientsrdquo

AGENDA ITEM NO 2569

Regarding permission to use the pavementtiled space between veranda and parking for placing the table and chairs outside the eating joints from 815 pm to 1030 pm



The Joint Commissioner-II apprised the Committee that the Corporation

had been charging an amount of Rs1000- per month per booth for granting the

permission to use the pavementtiled space between veranda and parking in front of the

boothsSCO SCF since 2005 Now the proposal is to charge Rs 5000- per booth per

month and Rs 10000- per SCOSCF per month excluding service tax He further told

that 25 dhabaeating joints had been paying Rs 1000- per month per booth

Sh Subhash Chawla asked if any survey has been conducted by the office

regarding the number of eating joints in the city He further said that atleast 10

dhabaeating joint had been functioning in each sector He further demanded the list of

eating jointsdhabas those had been paying in lieu of the use of veranda and tiled space

11

He suggested first of all the survey should be conducted regarding the eating joints

functioning in the city in front of the boothsshops then agenda should be brought in the

FampCC He further suggested that a special team should be constituted to conduct the

survey of eating jointsdhabas functioning in different sectors in front of the

boothsshops The agenda should be brought in the FampCC along with the list of the

eating joints

The agenda was deferred

AGENDA ITEM NO 25610

Deposit Estimate for Providing Additional Street Light point in village Burail and Sector 45-D Chandigarh



Sh Surinder Bahga asked why the deposit work was being got done for

this work for street light points in Village Burail and Sector 45-D whereas such works

were being done itself by the Corporation

The Chief Engineer apprised the Committee that over head line work is

done by the Electricity Department of Chandigarh Administration hence the amount is to

be deposited with the said department for the over head line

ldquoThe Committee considered and approved the estimate amounting to Rs2497000- for providing Additional Street Light point in village Burail and Sector 45-D Chandigarhrdquo


Rough cost estimate for construction of Jogging Track in Green Belt Sector 30 AampB Chandigarh



ldquoThe Committee considered and approved the rough cost estimate amounting to Rs3036 lac for construction of Jogging Track in Green Belt Sector 30 AampB Chandigarhrdquo

12


Augmentation and Special Repair of street light on V-3 roads Sector-48 and 49 Chandigarh



ldquoThe Committee considered and approved the estimate amounting to Rs1684000- for Augmentation and Special Repair of street light on V-3 roads Sector- 48 and 49 Chandigarhrdquo


Hiring of Chain Dozer for maintenance amp upkeep of dumping ground and e-tendering thereof



ldquoThe Committee considered and approved to hire one Chain Dozer for Dumping Ground from Ms Krishan Singh for a period of one year from 1112015 to 31102016 at the total cost of Rs 2511200-rdquo


To fix the consolidated emoluments educational qualification and selection criteria to engage fresh candidate either through outsourcing or contract basis directly



The Commissioner said that the head of the branch should have a quality

of leadership amp effective communication She desired that some of the presently working

retired contractual employees be replaced by those who are in possession of a

qualification of IT MBA MA Economics Computer Science etc She further

suggested that the salary of the skilled persons should be atleast Rs30000- or

Rs35000- per month She further suggested that some of the already hired retired

capable persons can continue and youths having above mentioned qualification be hired

13

in place of retrenched She opined that the ratio of the retired employees amp youths

should be 4060 respectively She further said that the contract should be done initially

for one year extendable for two years

The members of the Committee unanimously agreed with the proposal of

CMC

ldquoThe Committee considered amp resolved that the retiree and youths should be hired in the ratio of 4060 respectively for one year and extendable for two years with the youngsters salaries Rs35000- per month Further it was also resolved that the youths should have qualification of IT MBA MA Economics MCom Law amp Computer Science etc


Agenda for Improvement and Revamping the existing Water Supply System including Water Audit Energy Audit Consumer Survey GIS Mapping measures to reduce NRWUFW Achievement of Service level Benchmark and Upgrading the System for Continuous (24x7) Water Supply to the Zone-3 of Water Distribution in Chandigarh as a pilot zone



Sh Surinder Bahga said that this matter came in the meeting of 192nd amp

207th meeting of the FampCC and the engineering wing of the MC told at that time that

there was no necessity of water auditing He asked why the engineering wing took such

stand regarding this matter at that time

The Chief Engineer explained the reasons for bringing the agenda

Smt Rajinder Kaur said that the water supply was not proper in the area of

Mauli Jagran She asked the reasons for non-supply of water properly

Sh Satish Kainth said that inspite of repeated requests the lights of his

area had not been functional

Sh Subhash Chawla told that when they visited Israel on official tour and

they submitted its report with the recommendations regarding water supply in the city

14

He further said that a booklet was circulated in the House and some parts of the booklets

could be implemented in Chandigarh He explained the system of recycling of water in

Israel

ldquoThe Committee accorded approval for Improvement and Revamping the existing Water Supply System including Water Audit Energy Audit Consumer Survey measures to reduce NRWUFW Achievement of Service level Benchmark and Upgrading the System for Continuous (24x7) Water Supply to the Zone-3 of Water Distribution in Chandigarh as a pilot zone alongwith the special areazone selected for smart cityrdquo


To provide smart and spot water billing and collection platform for consumers in MC Chandigarh



ldquoThe Committee considered amp approved to provide smart and spot water billing system and collection platform for consumers in MC Chandigarh Further it was also approved that the engineering wing would explore the possibility of collaboration with Electricity Department and Property Tax Collectionrdquo


Management of Municipal Corporation functions through the use of GIS technology



ldquoThe Committee considered amp approved the management of Municipal Corporation functions through the use of GIS technologyrdquo

15

TABLE AGENDA ITEM NO 25618

Estimate for BI one no12rdquox8rdquo (30480x20320mm) id deep bore tubewell (with reverse rig method and any method of latest technology) and providing laying of PVC pipe lines for irrigation in green belt Near Gurudwara Village Maloya Chandigarh

The Secretary placed table agenda item No18 before the Committee for


ldquoThe Committee considered and approved the estimate amounting to Rs4990 lacs for BI one no12rdquox8rdquo (30480x20320mm) id deep bore tubewell (with reverse rig method and any method of latest technology) and providing laying of PVC pipe lines for irrigation in green belt Near Gurudwara Village Maloya Chandigarhrdquo

The Commissioner apprised the Committee that Ms Reliance Jio

Inforcomm has also deposited a sum of Rs15000000- (Rs One crore fifty lac only)

with the Municipal Corporation Chandigarh as annual ground rent for allocation of 30

site as per Mobile Tower Policy of Chandigarh Administration

The meeting ended with vote of thanks to the Chair

Secretary Municipal Corporation Chandigarh

2

AGENDA ITEM NO 2561

255thConfirmation of the minutes of meeting of the Finance and Contract Committee held on 16102015 at 1130 am in the Committee Room of the MC Chandigarh


confirmation of minutes

Sh Satish Kainth invited the attention of the Committee towards page No3

amp 7 of the minutes of 255th meeting of the FampCC regarding rejection of agenda of toe

wall of the parks whereas the similar and identical agendas were passed in the House

He asked the reason of rejection of these agendas

The Chief Engineer apprised the Committee that there was some

misunderstanding regarding the concept of the agenda He further said that already

constructed toe walls were to be dismantled according to the understanding of the

members

Sh Satish Kainth said that in fact the space of the pavement is to be widen

from 6 ft to 12 ft by dismantling already constructed toe walls and reconstruct the same

with railing at the distance of 12 ft from pavement so that the vehicles can be parked at

that space instead of street

The Commissioner said that before taking further action we should seek

the permissionadvice of the Chief Architect so that the litigation could be avoided She

further suggested that the area councilor amp the engineer concerned with architect should

visit the site and take decision according to the demand

The SE(BampR) suggested that the plastic paver should be fixed on the 6 ft

space which would be made available before reconstructing the toe wall with railing on

pavements instead of paver blocks It can bear the maximum load of the vehicles and

the grass can also grow between the pavers

3









AGENDA ITEM NO 2562









figures


4

AGENDA ITEM NO 2563





AGENDA ITEM NO 2564



















5




AGENDA ITEM NO 2565
















parking



more than the slots




6


























months

7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












3









AGENDA ITEM NO 2562









figures


4

AGENDA ITEM NO 2563





AGENDA ITEM NO 2564



















5




AGENDA ITEM NO 2565
















parking



more than the slots




6


























months

7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












4

AGENDA ITEM NO 2563





AGENDA ITEM NO 2564



















5




AGENDA ITEM NO 2565
















parking



more than the slots




6


























months

7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












5




AGENDA ITEM NO 2565
















parking



more than the slots




6


























months

7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












6


























months

7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












7



AGENDA ITEM NO 2566




















8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












8




















9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












9

AGENDA ITEM NO 2567























10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












10


AGENDA ITEM NO 2568





AGENDA ITEM NO 2569














11






eating joints


















12






















13





CMC

















14



Israel












15












11






eating joints


















12






















13





CMC

















14



Israel












15












12






















13





CMC

















14



Israel












15












13





CMC

















14



Israel












15












14



Israel












15












15












minutes of 256th meeting of the finance and contract ... · room of the mc, chandigarh. the...

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