Minutes of Regular Board MeetingTuesday, August 25, 2015

Board of TrusteesKaty Independent School District

A Regular Board Meeting of the Board of Trustees of the Katy Independent School District was held onTuesday, August 25, 2015 in the Board Room of the Education Support Complex located at 6301 SouthStadium Lane with the following Board Members present: Joe Adams, Henry Dibrell, Courtney Doyle,Rebecca Fox, Charles Griffin, Bryan Michalsky, and Ashley Vann.

Others present: John Alawneh, John Bremer, Bob Bryant, Sharri Butterfiled, Christine Caskey, JoeChristoffersen, Freda Creech, Lee Crews, Debbie Decker, Scott Donahue, Yolanda Edmond, AnneFaichtinger, Marcus Forney, Alton Frailey, Tommy Gray, Andrea Grooms, Tom Gunnell, Tory Hill, BonnieHolland, Mark Hopkins, Robert Jinks, Kim Lawson, Brian LePori, Alene Lindley, Brian Malechuk, SarahMartin, Allison Matney, Kathy McDonald, Peter McEIwain, Linda Menius, Lance Nauman, Sharon Nowak,Kerry Rampelli, Steve Robertson, Mike Robinson, Ben Rolens, Lindsey Tigert Sanders, Chris Smith,Regina Stephenson, Janet Theis, Mark Tiedt, Brenda White, and other interested patrons of the district.

, Call to OrderAt 5:33 p.m., Board President Charles Griffin opened the meeting.

, Closed MeetinqBoard President Charles Griffin announced that the Board was convening in Closed Meeting asauthorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq.concerning any or all purposes permitted by the Act including but not limited to the sections andpurposes listed below. The Board then adjourned to Closed Meeting.

2.1 Discuss land and property matters. (Texas Government Code 551.072: For the purposeof discussing the purchase, exchange, lease, or value of real property if deliberation in anopen meeting would have a detrimental effect on the position of the governmental body innegotiations with a third person.)

2.2 Discuss security improvements. (Texas Government Code 551.076: To consider thedeployment, or specific occasions for implementation, of security personnel or devices; ora security audit).

2.3 Discuss and consider Board approval of hirin.q and acceptin.q resi.qnations of professionalcontractual personnel. (Texas Government Code 551.074: For the purpose of consideringthe appointment, employment, evaluation, reassignment, duties, discipline or dismissal ofa public officer or employee or to hear complaints or charges against a public officer oremployee.)

2.4 Discuss Board duties. (Texas Government Code 551.074: For the purpose of consideringthe appointment, employment, evaluation, reassignment, duties, discipline or dismissal ofa public officer or employee or to hear complaints or charges against a public officer oremployee.)

, Reconvene from Closed MeetinqThe Board reconvened into Open Meeting at 6:42 p.m. Board President Charles Griffin called themeeting to order. Superintendent Alton Frailey verified that the provisions of Section 551.001 etseq. of the Texas Government Code were met in accordance with the public notice of the meeting.

Board Regular Meeting Minutes Tuesday, August 25, 2015

,

3.1 Consider Board approval of hiring and accepting resignations of professionalcontractual personnel. Moved by Joe Adams seconded by Rebecca Fox that theBoard of Trustees approves the personnel report as recommended by theSuperintendent in Closed Meeting.

Motion passed by a 7 to 0 vote.Pledqes of Alleqiance4.1 The Katy ISD Police Department presented the colors and led the pledges of allegiance.

.

=

=

Public Hearinq on the 2015 - 2016 Proposed Budqet and Tax Rate5.1 Presentation of the 2015 - 2016 Proposed Budqet and Tax Rate. Mr. Chris Smith, Chief

Financial Officer, presented.

5.2 Public Hearinq on the 2015 - 2016 Proposed Budget and Tax Rate.

Deb Haring expressed appreciation for the tax rate decrease and the staff pay increase.

John Pendergraff expressed appreciation for the tax rate decrease; however, stated that hefelt the tax rate is still too high.

Robert Williby stated that, as a member of the 2014 Bond Committee, hefelt the district wasdoing the right thing by reducing the tax rate.

Recognitions

Mrs. Lindsey Sanders, Senior Communications Specialist, presented.

6.1 Texas Association of School Business Officials Award Designation of Registered TexasSchool Business Administrator

6.2 Katy Rotary Club Presentation

6.3 Katy ISD Dual Credit Agreement

6.4 Board of Trustees Meritorious Service Award

6.5 2015 Texas Bandmasters Association Lifetime Administrator Achievement Award

6.6 TASA/TASB Caudill Class of 2015 and Stars of Distinction

6.7 No Place for Hate Designation

6.8 2015 6-A State Softball Champions

Open Forum

Laura Freeman spoke regarding membership in the Katy ISD Council of PTAs.

Consent Agenda

Moved by Bryan Michalsky seconded by Ashley Vann that the Board of Trustees approves theConsent Agenda as recommended in items 8.1 through 8.21.

Motion passed by a 7 to 0 vote.

For videos of Board meetings go to www.katyisd.org Page 2

Board Regular Meeting Minutes Tuesday, August 25, 2015

8.1 Consider Board approval of naming the 32-acre park behind Cinco Ranch High School. It isrecommended that the Board of Trustees approves the naming of the 32-acre park behindCinco Ranch High School Willow Fork Park.

8.2 Consider Board approval of the proposal for Iocksets and door hardware including repairservices for security gates and safe boxes, it is recommended that the Board of Trusteesawards the contract for Iocksets and door hardware, including repair services for securitygates and safe boxes, to Fairway Supply, Herbert L. Flake Co., Clark Security Products,Acme Architectural Hardware, Independent Hardware, inc., Door Components, LP, and B &B Locksmiths as listed on the attached tabulation.

8.3

8.5

8.7

8.8

8.6

8.4

Consider Board approval of the proposal for basketball standards inspection and minor repairservices. It is recommended that the Board of Trustees awards the contract for basketballstandards inspection and minor repair services to Arizona Courtlines, Inc.

Consider Board approval of the proposal with BuyBoard vendor USA Shade to construct ashade structure at Fred and Patty Shafer Elementary School (Shafer Elementary). It isrecommended that the Board of Trustees approves the proposal from BuyBoard vendor USAShade in the amount of $61,000 as the method for the shade structure installation at Fredand Patty Shafer Elementary.

Consider Board approval of an electrical easement to CenterPoint Energy associated with thedistrict-owned property within the Ventana Lakes subdivision. It is recommended that theBoard of Trustees awards to CenterPoint Energy an electrical easement as depicted in theattached Easement document associated with Katy ISD-owned property within the VentanaLakes subdivision. It is recommended that the Board of Trustees awards to CenterPointEnergy an electrical easement as depicted in the attached Easement document associatedwith Katy ISD-owned property within the Ventana Lakes subdivision.

Consider Board approval of an electrical easement to CenterPoint Energy associated with theconstruction of the new elementary school (#39) located within the Ventana Lakessubdivision. It is recommended that the Board of Trustees awards a Short Form BlanketEasement 3-Phase Overhead and Underground electrical easement to CenterPoint Energyassociated with the construction of the new elementary school (#39) located within theVentana Lakes subdivision, as depicted on the attached easement document.

Consider Board approval of materials testinq services associated with the new junior highschool (#15) and the new hiqh school (#8). It is recommended that the Board of Trusteesawards a contract to Terracon Consultants, Inc. for materials testing services associated withthe new junior high school (#15) and the new high school (#8) in an amount not to exceed$128,000 and $270,000 respectively.

Consider Board approval of design services and the construction delivery method associatedwith exterior athletic facility improvements at Katy High School. It is recommended that theBoard of Trustees approves the retention of PBK Architects for design services associatedwith the exterior athletic facility improvements at Katy High School for a fee of 6% of the finalconstruction cost and that the Board of Trustees approves the Construction Manager at Riskdelivery method for these improvements.

For videos of Board meetings go to www.katyisd.org Page 3

Board Regular Meeting Minutes Tuesday, August 25, 2015

8.9 Consider Board approval of a chan.qe order to Drymalla Construction Company, Inc.'sGuaranteed Maximum Price for Phase 1 to allow additional work associated with exteriorathletic facility improvements at Katy High School. It is recommended that the Board ofTrustees approves the Change Order to Drymalla Construction Company, Inc.'s GuaranteedMaximum Price for Phase 1 work in the amount of $900,000 to allow additional workassociated with exterior athletic facility improvements at Katy High School and approves atotal project cost not to exceed $1,018,000.

8.10 Consider Board approval of the Memorandum of Understandinq for Operation of a JuvenileJustice Alternative Education Pro,gram (JJAEP) with Harris County. It is recommended thatthe Board of Trustees approves the Memorandum of Understanding for Operation of aJuvenile Justice Alternative Education Program (JJAEP) with Harris County.

8.11

8.13

8.15

8.16

8.17

8.18

8.19

8.14

8.12

Consider Board approval of the Memorandum of Understandinq for Operation of a JuvenileJustice Alternative Education Proqram (JJAEP) with Fort Bend County. It is recommendedthat the Board of Trustees approves the Memorandum of Understanding with the juvenileboard in Fort Bend County.

Consider Board approval of the 2016 Healthcare Plan. It is recommended that the Board ofTrustees approves the 2016 Healthcare plan design.

Consider Board approval of the voluntary benefit products for 2016. It is recommended thatthe Board of Trustees approves the voluntary benefit products for 2016.

Consider Board approval of the proposal for an excess workers' compensation reinsurancepolicy. It is recommended that the Board of Trustees approves the Excess Workers'Compensation Reinsurance policy offered by Safety National Underwriters from Wells FargoInsurance Services, with a $550,000 specific retention per occurrence, for an estimateddeposit premium of $67,763.

Consider Board approval of desiqn services associated with the Live Action Media BroadcastSystem (LAMBS), scoreboard enclosure, and related si,qna.qe for the Student Activity Facility:Second Stadium. It is recommended that the Board of Trustees approves the retention ofHKS, Inc. for a fee of 6% of the final construction cost for design services associated with theLive Action Media Broadcast System (LAMBS), scoreboard enclosure, and related signagefor the Student Activity Facility: Second Stadium.

Consider Board approval of the minutes for the Board meetinqs held in July 2015. It isrecommended that the Board of Trustees approves the minutes for the Board meetings heldin July 2015.

Consider Board approval of a resolution to commit and assiqn fund balance. It isrecommended that the Board of Trustees approves the resolution to commit and assign fundbalance.

Consider Board approval of the 2015 - 2016 State Compensatory Education fundinq andother End-of-Course Assessment funding bud.qet, as required by House Bill 5. It isrecommended that the Board of Trustees approves the 2015 - 2016 State CompensatoryEducation funding and other End-of-Course Assessment funding budget, as required byHouse Bill 5.

Consider Board approval of the July 2015 financial statements. It is recommended that theBoard of Trustees approves the district's July 2015 financial statements.

For videos of Board meetings go to www.katyisd.org Page 4

Board Regular Meeting Minutes Tuesday, August 25, 2015

8.20 Consider Board approval of the July 2015 check registers. It is recommended that the Boardof Trustees approves the July 2015 check registers in the amount of $26,967,083.

8.21 Consider Board approval of the July 2015 tax report. It is recommended that the Board ofTrustees approves the July 2015 tax report.

9. Discussion/Action

9.1 Discuss and consider Board naminq of the Law Enforcement Center. Mr. CharlesGriffin, Board President, presented. Moved by Bryan Michalsky seconded by RebeccaFox that the Board of Trustees approves naming the Law Enforcement Center theMark L. Hopkins Law Enforcement Center.

Motion passed by a 7 to 0 vote.

9.2 Discuss and consider Board approval of the contract with TCG Benefits, LLC on behalfof iLOCK360 to provide credit monitoring service. Mr. Alton Frailey, Superintendent,presented. Moved by Ashley Vann seconded by Joe Adams that the Board ofTrustees approves the contract with TCG Benefits, LLC on behalf of iLOCK360 toprovide credit monitoring services for all former employees who received a paycheckfrom the district in 2013, and staff who were employed with the district as of August 6,2015 in response to the August 5, 2015 IRS data breach.

Motion passed by a 7 to 0 vote.

9.3 Consider Board approval of the proposed 2014 - 2015 final amended budqet andAugust 2015 construction budget amendments. Moved by Courtney Doyle secondedby Ashley Vann that the Board of Trustees approves the 2014 - 2015 final amendedbudget and August 2015 construction budget amendments for Katy IndependentSchool District.

Motion passed by a 7 to 0 vote.

9.4 Consider Board approval of the proposed 2015 -2016 official budqet. Moved by BryanMichalsky seconded by Joe Adams that the Board of Trustees approves the 2015 -2016 official budget for Katy Independent School District.

Motion passed by a 7 to 0 vote.

10. Information Items

10.1 2016 Appraisal District Bud.qets10.2 Donated Items to Katy Independent School District

11. Future Meetinqs

12.

Charles GriffinPresident, Board of Trustees

11.1 Board Work Study Meetin,q - Monday, September 21, 201511.2 Regular Board Meeting - Monday, September 28, 2015

Adjournment "

Board President Charles Griffin adjourned the meeting at 8 21 p.m. . .... \r"i,', /. if" !

.of T4ÿuÿteesSecretary, Boardt ÿ./'

Approved: September 28, 2015

For videos of Board meetings go to www.katyisd.org Page 5