minutes of the ordinary meeting - dungog shire...this is page number 5 of the minutes of the...

DUNGOG SHIRE COUNCIL

Minutes of the Ordinary Meeting

26 September 2017

This is page number 2 of the Minutes of the Ordinary Meeting of the Council of the Shire of Dungog, held Tuesday 26 September 2017

TABLE OF CONTENTS COUNCILLORS OATH OR AFFIRMATION

1. Councillors Oath or Affirmation of Office

ELECTION OF MAYOR OR DEPUTY MAYOR

1. Election of Mayor and Deputy Mayor 2. Fixing Meeting Dates and Times 3. Determination of Council Committees 4. Appointment of Councillors to Outside Organisations 5. Appointment of Council Delegates to Outside Organisations

REPORTS BY DEPARTMENT REQUIRING COUNCIL DECISION

MANAGER - PLANNING

1. Development Application No. 5/2017 – Shed 2. Development Application No. 75/2017 – Section96 Modification 3. Road Naming – 223 Fotheringay Road, Clarence Town

MANAGER – ENVIRONMENTAL SERVICES

1. End of Term State of the Environment Report

EXECUTIVE MANAGER – INFRASTRUCTURE AND ASSETS

1. Regional Procurement Tender for the Provision of Line Marking Services – T301718HUN 2. Regional Procurement Tender for the Provision of Traffic Control Services –

T311718HUN 3. Regional Procurement Tender for the Provision of Tree Maintenance Services –

T291718HUN 4. Traffic & Road Safety Committee 5. Road Naming – Private Roads 6. Timber Bridge Network

GENERAL MANAGER

1. Councillor Professional Development 2. Request for Financial Assistance for the Variety 2017 Special Children’s

Christmas Party 3. Agency Information Guide 2017-18 REPORTS FROM COMMITTEES AND OUTSIDE ORGANISATIONS 1. Council’s Management Committee Meeting Minutes 2. Minutes of Outside Organisations to Which Council has an Appointed Delegate REPORTS FOR INFORMATION ONLY

1. Development Applications – Delegated Authority 2. Works Progress Report 3. Statement of Investments 4. Works Cost Statement 5. Councillors Travelling & Other Expenses 6. Acting General Manager 7. NSW Office of Local Government Circulars COMPLIMENTS


MINUTES OF THE ORDINARY MEETING OF DUNGOG SHIRE COUNCIL HELD AT DUNGOG SHIRE COUNCIL CHAMBERS ON 26 SEPTEMBER 2017 COMMENCING AT 6.00 PM. PRESENT: Councillors T Norman, J R Connors, J L Lyon, D H Rayward, G B Riley, R A Booth, K A Murphy and G D Wall. OFFICERS IN ATTENDANCE: Shaun Chandler, A/General Manager, S W Hitchens, Executive Manager Infrastructure & Assets, J Tupper, Manager Planning and P J Minett, Manager Environmental Services. OATH AND AFFIRMATION BY COUNCILLORS:

The following Councillors undertook the Oath or Affirmation for the Council term and a formal record of this action is kept by Council by way of the minutes of this meeting: The following Councillors undertook the Oath: Councillor R A Booth, Councillor J L Lyon, Councillor K A Murphy and Councillor G D Wall. The following Councillors undertook the Affirmation: Councillor J R Connors, Councillor T Norman, Councillor D H Rayward and Councillor G B Riley. SELECTION OF CHAIRPERSON FOR MAYORAL ELECTION The Acting General Manager requested that Councillors appoint a Councillor to take the Chair in preparation for the Election of the Mayor and Deputy Mayor.

Minute No. 37511 A MOTION was moved by Cr Wall and seconded by Cr Norman that Councillor Booth assume the Chair. On being put the motion was carried. Councillor Booth assumed the Chair. ACKNOWLEDGEMENT OF COUNTRY: Delivered by Cr Booth.

APOLOGIES: Councillor Steve Low AM

Minute No. 37512 RESOLVED on the motion of Cr Norman and seconded by Cr Connors that Councillor Low be recorded as an apology for the Ordinary meeting.


ELECTION OF MAYOR AND DEPUTY MAYOR

Shaun Chandler 1. ELECTION OF MAYOR AND DEPUTY MAYOR

EF08/602 Précis: Reporting on the election of a Mayor by the Councillors.

********** The Acting General Manager as Returning Officer advised two nominations had been received for the position of Mayor being Councillors Connors and Norman and three nominations for the position of Deputy Mayor being Councillors Connors, Rayward and Wall had been submitted.

Minute No. 37513

RESOLVED on the motion of Cr Murphy seconded by Cr Lyon that: 1. Election of Deputy Mayor – Pursuant to Section 231(2) of the Act the period of

appointment for the Deputy Mayor be equivalent to that of the Mayor. 2. Method of Election - That the method of election for both (or either) the Mayor and

Deputy Mayor be by way of open voting for both positions. As a result of the voting the Returning Officer declared Councillor Norman elected as Mayor. Councillor Norman then assumed the Chair. Councillor Wall withdrew his nomination for the position of Deputy Mayor. The Acting General Manager then conducted the election for the Deputy Mayors position by open voting and asked for a show of hands. Cr Connors – 4 votes Cr Rayward – 4 votes As a consequence of the tied vote the Acting General Manager proceeded with a draw by lot. As a result of the draw by lot the Returning Officer declared Councillor Rayward was elected as Deputy Mayor.


Shaun Chandler

2. FIXING MEETING DATES AND TIMES EF08/603 Précis: Reporting on the fixing of Council meeting dates and times.

********** Minute No. 37514

A MOTION was moved by Cr Wall and seconded by Cr Connors that: 1. The Ordinary meetings of Council be held on the third Wednesday of each month

commencing at 6.00pm with the exception of January provided that the day of any Ordinary Meeting may for good and sufficient reason be altered by resolution of Council at any preceding Ordinary Meeting.

2. In accordance with Section 367 of the Local Government Act 1993 and Council's

Code of Meeting Practice five (5) day's notice be given for Ordinary, Extraordinary and Committee meetings provided that in an emergency the Mayor or General Manager be authorised to call an Extraordinary Meeting by telephone giving 48 hours notice.

On being put the motion was carried.


Shaun Chandler

3. DETERMINATION OF COUNCIL COMMITTEES EF08/604

Précis:

Reporting on the Determination of Council Committees.

********** Minute No. 37515

RESOLVED on the motion of Cr Wall and seconded by Cr Riley that the following Committees be adopted and delegates appointed:

* Denotes that the Committee is a requirement of legislation. COMMITTEE NAME CURRENT MEMBERS

* Traffic & Road Safety The Mayor (Norman) and One Councillor (Low) (alternate) and Executive Manager – Infrastructure & Assets.

* Local Emergency Management One Councillor (Wall) & Executive Manager Infrastructure Assets.

Access The Mayor (Norman) and Two Councillors (Booth, Riley), Six community representatives & the Executive Manager Corporate Services.

Community Artworks Advisory Committee Two Councillors (Booth, Vacant), one staff member, four Community Representatives.

General Managers Performance Review Committee

Mayor (Norman) and three Councillors (Riley, Connors, Rayward) and LGNSW Officer.

Tourism Advisory Committee The Mayor (Norman) and Two Councillors (Riley, Murphy), Economic Development & Tourism Coordinator and Tourism Officer.

Local Noxious Weeds Advisory Committee One Councillor (Connors), Manager Environmental Services and Six Community Members

Australia Day Committee The Mayor (Norman), One "A" Ward Councillor (Lyon), One “B” Ward Councillor (Low) & One “C” Ward Councillor (Murphy) and up to four community representatives.


Shaun Chandler

4. APPOINTMENT OF COUNCILLORS TO OUTSIDE ORGANISATIONS OPERATING UNDER DELEGATED AUTHORITY FROM COUNCIL EF08/608

Précis: Reporting on the Appointment of Council Delegates to Outside Organisations.

********** Minute No. 37516

RESOLVED on the motion of Cr Booth and seconded by Cr Lyon that the following Committees be adopted and delegates appointed:

ORGANISATION CURRENT DELEGATES Shire Facilities James Theatre Community Centre Committee

One "A" Ward Councillor (Lyon).

School of Arts Committees Clarence Town Gresford Paterson Vacy Martins Creek

One "B" Ward Councillor (Rayward). One "C" Ward Councillor (Wall). One "C" Ward Councillor (Booth). One "C" Ward Councillor (Murphy). One "B" Ward Councillor (Riley).

Dungog Showground and Recreation Reserve Committee

One “A” Ward Councillor (Connors).

Paterson Sportsground Committee One "C" Ward Councillor (Booth). Gresford Sporting Complex Committee One "C" Ward Councillor (Booth). Vacy Sportsground Committee. One "C" Ward Councillor (Wall). Alison Court Units Management Committee One "A" Ward Councillor (Norman), one “B”

Ward Councillor (TBD) & one “C” Ward Councillor (Murphy).


Shaun Chandler

5. APPOINTMENT OF COUNCIL DELEGATES TO OUTSIDE ORGANISATIONS EF08/605 Précis: Reporting on the Appointment of Council Delegates to Outside Organisations.

********** Minute No. 37517

RESOLVED on the motion of Cr Murphy and seconded by Cr Booth that:

The following Committees be adopted and delegates be appointed to the various Committees and Associations:

ORGANISATION CURRENT DELEGATES Local Government NSW The Mayor (Norman). Joint Organisations Board The Mayor (Norman) Strategic Services Australia Ltd Board General Manager Newcastle Regional Joint Library Committee One Councillor (Lyon) and Executive

Manager Corporate Services, General Manager (alternate).

Mid North Weight of Loads Group The Mayor (Norman) and one Councillor (Wall) (alternate).

Dungog Floodplain Management Committee One Councillor (Norman) and Executive Manager Infrastructure & Assets, Manager Planning, a representative of Port Stephens Council and Government Agencies.

Dungog Shire Health Services Forum General Manager, Community Project Officer and three Councillors (Connors, TBD, Murphy).

Lower Hunter Bush Fire Management Committee

One Councillor (Wall) and Executive Manager Infrastructure & Assets

Zone Bushfire Liaison Committee One Councillor (Wall) and Executive Manager Infrastructure & Assets

Upper Hunter Arts Advisory Committee One Councillor (Booth) and One Councillor (TBD) (Alternate).

Hunter Water Consultative Forum The Mayor (Norman) and One Councillor (Murphy) (Alternate).

NSW Police – Port Stephens Local Area Command Crime Prevention Partnership Committee

The Mayor (Norman), General Manager and One Councillor (TBD) alternate.

NSW Police – Central Hunter Local Area Command Crime Prevention Partnership Committee

The Mayor (Norman) and One Councillor (Booth) and One Councillor (TBD) alternate.

Destiny Haven Community Review Board The Mayor (Norman) and One Councillor (Riley)

Joint Regional Planning Panel The Mayor (Norman) and one Councillor (Riley)

Hunter Local Land Services One Councillor (Connors) and One Councillor (alternate)(Norman).


LEAVE OF ABSENCE: Nil

DECLARATION OF INTERESTS: Nil CONFIRMATION OF MINUTES:

Minute No. 37518 RESOLVED on the motion of Cr Norman and seconded by Cr Booth that the Minutes of the Ordinary Meeting of Council, held on Tuesday 15 August 2017 having been circulated amongst the members of the Council be confirmed.

MATTERS ARISING: Nil

The Prayer was delivered by Cr Norman.

The Ode was delivered by Cr Norman.

Minute No. 37519 A MOTION was moved by Cr Booth and seconded by Cr Rayward that the Order of Council business be suspended to allow members of the public to address Council. On being put the motion was carried. The Order of Council business was suspended at 6.35 pm. Ms Annette Vickery spoke in favour of the recommendation in Manager Planning’s Report No. 1. Mr Ian Ball spoke against the recommendation in Manager Planning’s Report No. 2.

Minute No. 37520 A MOTION was moved by Cr Murphy and seconded by Cr Riley that Council resume the Order of Council business. On being put the motion was carried. The Order of Council business resumed at 6.46 pm.

PLANNING DEPARTMENT MANAGER’S REPORT

Nick Greenhalgh 1. DEVELOPMENT APPLICATION NO. 5/2017 – SHED - LOT 24 DP 1188479, 1312 DUNGOG ROAD WALLAROBBA DA 5/2017 Precis: The following report considers Development Application No. 5/2017 which seeks approval for the erection of a farm building at Lot 24 DP 1188479 Dungog Road Wallarobba. The original development application was notified to surrounding land owners with no submissions received by Council.

*************


Minute No. 37521 RESOLVED on the motion of Cr Booth and seconded by Cr Murphy that the proposed shed at Lot 24 DP 1188479 Dungog Road Wallarobba be approved subject to the following conditions. 1. The work must be carried out in accordance with the requirements of the Building Code of Australia. 2. In the case of residential building work for which the Home Building Act 1989 requires

there to be a contract of insurance in force in accordance with Part 6 of that Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.

3. A sign must be erected in a prominent position on any site on which building work, subdivision work or demolition work is being carried out:

(i) showing the name, address and telephone number of the Principal Certifying Authority for the work, and

(ii) showing the name of the principal contractor (if any) for any building work and a telephone number on which that person may be contacted outside working hours, and

(iii) stating that unauthorised entry to the work site is prohibited.

Any such sign is to be maintained while the building work, subdivision work or demolition work is being carried out, but must be removed when the work has been completed.

4. Residential building work within the meaning of the Home Building Act 1989 must not

be carried out unless the Principal Certifying Authority for the development to which the work relates (not being the council) has given the Council written notice of the following information:

(i)

in the case of work for which a principal contractor is required to be appointed:

a. the name and licence number of the principal contractor, and b. the name of the insurer by which the work is insured under Part 6 of that

Act,

(ii) in the case of work to be done by an owner-builder:

a. the name of the owner-builder, and b. if the owner-builder is required to hold an owner-builder permit under that

Act, the number of the owner-builder permit.

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under (d) becomes out of date, further work must not be carried out unless the Principal Certifying Authority for the development to which the work relates (not being the Council) has given the Council written notice of the updated information.

5. If the development involves an excavation that extends below the level of the base of

the footings of a building on adjoining land, the person having the benefit of the development consent must, at the

a. protect and support the adjoining premises from possible damage from

excavation, and b. where necessary, underpin the adjoining premises to prevent any such

damage.


This does not apply if the person having the benefit of the development consent owns the adjoining land or the owner of the adjoining land has given consent in writing to that condition not applying.

General

6. This development consent incorporates plans/and or documents referenced and stamped:

(a) Plans Reference: Document Reference Author Date Sheet 1 of 2 Site Analysis Plan

N/A JK’s Garden Creations 30/07/2017

Sheet 2 of 2 Specification Plan

N/A JK’s Garden Creations 30/07/2017

Site Plan 3885 – 1/1 Just Drafting 13/01/2017 Page 1 of 3 Floor Plan & Elevation

MBROOK-2999

Ranbuild Pty Ltd 2016

Elevations N/A Unknown No Date

(b) Document Reference: Document Reference Author Date Letter – Macmillans Accountants

N/A Warren Jeffries 25/08/2017

Letter – Re: DA05/2017

N/A Annette Vickery Received 07/08/2017

7. The development shall be undertaken in accordance with the approved plans and any amendments in red by Council.

8. The farm building shall not be adapted nor used for habitable, commercial or industrial purposes without the prior written consent of Council.

Note – Use of a shed/garage or the like, as a dwelling for either part time or a permanent basis, is an offence under the provisions of the Environmental Planning & Assessment Act. Such breaches will result in a Penalty Infringement Notice and the issuing of Orders to vacate/cease the unauthorised use of the building.

9. Roof water from the building shall be conducted to the existing stormwater drainage system by means of a sealed pipeline having a minimum diameter of 90mm. All roof water drainage works shall be undertaken in accordance with the Building Code of Australia (BCA) Part 3.5.2.

10. The external finishes of the metal roof and wall construction shall be eucalypt as listed in the colorbond

11. All landscaping as detailed in the approved plans, shall be installed and maintained for the life of the development. Where any required plants die they shall be replaced by like species.

Prior to Commencement of Works

12. Prior to commencement of building works where required a copy of the Home Owners Warranty insurance or a copy of the Owner Builders permit, shall be submitted to council. Be advised NO INSPECTIONS will be undertaken until the required information is supplied to council where required. 13. Prior to the commencement of work for the construction of the building, it will be necessary to obtain a Construction Certificate. Where Council is not the Principal Certifying Authority (PCA), the proponent or private certifier shall submit a Construction Certificate to Council prior to building works commencing on the subject allotment.


During Construction 14. There is to be no construction and/or demolition works, including deliveries on or to the site prior to 7.00 am or after 6.00 pm Monday to Friday, prior to 8.00 am and after 6.00 pm Saturday, and prior to 9.00 am and after 4.00 pm Sunday. 15. Approved toilet facilities are to be provided, at or in the vicinity of the work site on

which the work involved in the erection or demolition of a building is being carried out, at the rate of one toilet for every twenty (20) persons employed at the site. The provision of toilet facilities in accordance with the Clause must be completed before any other work is commenced.

16. A waste containment facility to Council's requirements is to be provided on the

building site immediately after the first concrete pour for the building and is to be regularly serviced.

Council and the Environmental Protection Authority may issue "on the spot" fines if breaches of the Environmental Offences and Penalties Act, are detected.

Note - your attention is drawn to your responsibility to control any litter arising from building works associated with this consent.

17. Measures shall be implemented to prevent vehicles tracking sediment, debris, soil

and other pollutants onto any road. 18. ALL EXCAVATED OR FILLED AREAS are to be BATTERED to a slope of not greater

than 45 degrees to the horizontal, or alternatively, be retained by a retaining wall. Where the height of the retaining wall exceeds 1000mm, duplicate copies of structural details, prepared by a practicing Structural Engineer, are to be submitted to and approved by the Principle Certifying Authority prior to their construction. All excavated and filled areas are to be drained to the satisfaction of Council

19. To minimise soil erosion during construction, the owner and builder shall ensure that the following measures are implemented in the sequence outlined:-

(i) A dish shaped diversion drain or similar structure will be constructed above

the proposed house site to divert run-off to a stable discharge area such as an area with a grass cover. (This diversion drain is to be lined with turf or otherwise stabilised if it erodes after rainfall).

(ii) A sediment trapping fence using a geotextile fabric specifically designed for such a purpose and installed to manufacturer's specifications is to be placed below the construction area (eg "silt stop").

(iii) Vegetation is to be cleared from the construction site only; other areas are to remain undisturbed.

(iv) Top soil from the construction site or builders sand is to be stockpiled in a location where it will not be eroded from the site, and is not to be stockpiled on the road reserve.

(v) All erosion control measures will require maintenance after rainfall. They should be retained until the site has fully revegetated.

(vi) If soil or other materials are spilt accidentally onto the road or gutter, they shall be removed prior to the completion of the day's work.

All erosion and sedimentation controls are to be installed in accordance with Council's erosion and sedimentation control policy and code of practice. Failure to implement and maintain all erosion and sedimentation control measures is a breach of the Protection of the Environment Operations Act 1997 and is liable to an on-the-spot fine.


20. ALL BUILDING MATERIALS, plant and equipment is to be placed ON THE BUILDING SITE. Building materials, plant and equipment (including water closets), are not to be placed on footpaths, roadways, public reserves etc.

Prior to Issue of Occupation Certificate or Use of the building 21. The building shall NOT BE USED OR OCCUPIED until completed and conditions of

consent have been complied with and an Occupation Certificate has been issued. 22. Prior to the release of any occupation certificate all roof water from the building shall

be conducted to the approved disposal system as prescribed by the conditions of this consent.

23. Prior to the issue of any Occupation Certificate the landscaping works as outlined in the approved plans shall be installed.

The Mayor in accordance with Section 375A of the Local Government Act called for a Division. The Division resulted in 8 for 0 against as follows:

For: Crs Norman, Rayward, Connors, Lyon, Riley, Booth, Murphy, Wall.

Kristy Cousins

2. DEVELOPMENT APPLICATION 75/2017 – SECTION 96 MODIFICATION DA 75/2017

Precis: An application has been received under Section 96(1A) of the Environmental Planning and Assessment Act 1979 (EP&A Act) to modify Development Consent No 75/2017 for a dwelling house and shed at LOT: 2 DP: 1210583, 70 Redgum Drive CLARENCE TOWN.

******** Minute No. 37522

A MOTION was moved by Cr Booth and seconded by Cr Wall that the proposed modification of DA 75/2017 at Lot 2 DP 1210583, 70 Redgum Drive Clarence Town to remove Condition 9 and 30 be refused for the following reasons: 1. The water tanks do not comply with Dungog Development Control Plan No.1 in terms

Section 3 – Building Line Setbacks; 2. The proposal will have a detrimental impact on the rural and visual amenity of the

area;

3. The proposal is not in the public interest given that the variations sought to Dungog Development Control Plan No.1 if supported may set an undesirable precedent.

Councillor Connors foreshadowed a motion. On being put the original motion was carried. The Mayor in accordance with Section 375A of the Local Government Act called for a Division. The Division resulted in 4 for 4 against as follows:

For: Crs Norman, Booth, Wall, Lyon. Against: Riley, Murphy, Connors, Rayward. Mayor Norman used her casting vote to uphold the recommendation.


Kristy Cousins

3. ROAD NAMING – 223 FOTHERINGAY ROAD, CLARENCE TOWN HARDIE HOLDINGS PTY LTD DA 142/2016 Précis:

Objection received to proposed road name during the public exhibition period as such the matter is being reported back to Council for consideration in accordance with the previously adopted resolution.

********** Minute No. 37523

RESOLVED on the motion of Cr Riley and seconded by Cr Lyon that Council resolve to:

1. Endorse road names Ferrier Street (Road 1) and Bibb Place (Road 2); and 2. These names be submitted to the NSW Online Road Naming System for gazettal.

The Mayor in accordance with Section 375A of the Local Government Act called for a Division. The Division resulted in 7 for 1 against as follows:

For: Crs Norman, Wall, Booth, Lyon, Riley, Murphy, Connors. Against: Rayward.

ENVIRONMENTAL SERVICES DEPARTMENT MANAGERS REPORT

Paul Minett 1. END OF TERM STATE OF THE ENVIRONMENT REPORT EF11/71 Precis: The purpose of this report is to provide Council with the end of term (2012-2017) State of the Environment Report.

********** Minute No. 37524

RESOLVED on the motion of Cr Riley and seconded by Cr Rayward that the end of term State of the Environment Report be accepted.


INFRASTRUCTURE AND ASSETS DEPARTMENT EXECUTIVE MANAGERS REPORT

Steve Hitchens 1. REGIONAL PROCUREMENT TENDER FOR THE PROVISION OF LINE MARKING

SERVICES – T301718HUN EF08/290 Precis: Reporting on the Tender undertaken by Regional Procurement for the Provision of Line Marking Services (Tender T301718HUN).

********** Minute No. 37525

RESOLVED on the motion of Cr Wall and seconded by Cr Connors that: 1. The tenders from the following three (3) tenderers be awarded this tender

(T301718HUN) as a Panel Source supplier for the period 01 October 2017 to 30 September 2019:- a. Workforce Road Services Pty Ltd; b. Combined Traffic Management P/L; and c. J & M Road Marking Specialists P/L;

2. A provision be allowed for a 12 month extension based on satisfactory supplier

performance which may take this contract through to 30 September 2020.

Steve Hitchens 2. REGIONAL PROCUREMENT TENDER FOR THE PROVISION OF TRAFFIC

CONTROL SERVICES – T311718HUN EF08/290 Precis: Reporting on the Tender undertaken by Regional Procurement for the Provision of Traffic Control Services (Tender T311718HUN).

********** Minute No. 37526

RESOLVED on the motion of Cr Riley and seconded by Cr Lyon that: 1. The tenders from the following four (4) tenderers be awarded this tender

(T311718HUN) as a Panel Source supplier for the period 01 October 2017 to 30 September 2019:- a. ICombined360 Pty Ltd; b. Men at Work; c. Watchout Traffic Control; and d. Guardian Traffic Control.




Steve Hitchens 3. REGIONAL PROCUREMENT TENDER FOR THE PROVISION OF TREE

MAINTENANCE SERVICES – T291718HUN EF08/290 Precis: Reporting on the Tender undertaken by Regional Procurement for the Provision of Tree Maintenance Services (Tender T291718HUN).

********** Minute No. 37527

RESOLVED on the motion of Cr Murphy and seconded by Cr Booth that: 1. The tenders from the following three (3) tenderers be awarded this tender

(T291718HUN) as a Panel Source supplier for the period 01 October 2017 to 30 September 2019:- a. Active Tree Services Pty Ltd; b. Asplundh Tree Services (Australia) Pty Ltd; and c. TreeServe Pty Ltd;



Michelle Viola 4. TRAFFIC AND ROAD SAFETY COMMITTEE EF08/5 Précis: Reporting on the Traffic and Road Safety Committee meeting held on 22 August 2017.

********** Minute No. 37528

A MOTION was moved by Cr Lyon and seconded by Cr Murphy that: 1. The minutes of the Traffic and Road Safety Committee from its meeting of 22 August 2017 be received and adopted with the exception of Item 2, Common Road, Dungog. 2. The matter related to stoppage and no parking in Common Road be an agenda item at the first workshop to inform Councillors of the legislative basis of the Traffic and Road Safety Committee and further information regarding the previous road construction and line marking. On being put the motion was carried.


Michelle Viola

5. ROAD NAMING – PRIVATE ROADS EF07/47 Précis:

Providing Council with information for the consideration of proposed road/street naming in accordance with Council’s Street Naming Policy No C3:25.

********** Minute No. 37529

RESOLVED on the motion of Cr Rayward and seconded by Cr Connors that: 1. Council endorse the proposed street/road names in order of preference in

accordance with Council’s Street Naming Policy No. C3:25; 2. Council submit the proposed names to the NSW Online Road Naming System and

advertise the proposed street/road name for a period of 28 days for public comment; 3. Should no objections be received, Council adopt the new street/road name and

publish notice of the new name in the Government Gazette, the local newspaper and advise the following bodies:

(i) Australia Post,

(ii) the Registrar-General,

(iii) the Surveyor-General,

(iv) the Chief Executive of the Ambulance Service of NSW,

(v) New South Wales Fire Brigades,

(vi) the NSW Rural Fire Service,

(vii) the NSW Police Force,

(viii) the State Emergency Service,

(ix) the New South Wales Volunteer Rescue Association Incorporated,

4. In the event objections are received and those objections cannot be satisfied, the

matter be reported back to Council for consideration.

Steve Hitchens 6. TIMBER BRIDGE NETWORK EF08/199 Precis: The purpose of this report is to provide the new Council with information regarding load rating, maintenance and long term issues facing Council’s Timber Bridge Network.

********** Minute No. 37530

A MOTION was moved by Cr Wall and seconded by Cr Connors that a Councillor workshop on this issue be scheduled as soon as possible. On being put the motion was carried.


ACTING GENERAL MANAGER

Shaun Chandler 1. COUNCILLOR PROFESSIONAL DEVELOPMENT EF07/41 Precis: Reporting on the Office of Local Government Circular 17-20.

*********** Minute No. 37531

RESOLVED on the motion of Cr Wall and seconded by Cr Rayward that:

1. The report be received and the information noted.

2. Councillors advise the Acting General Manager or Mrs Lyn Brighton of their availability to attend Councillor workshops.

Shaun Chandler 2. REQUEST FOR FINANCIAL ASSISTANCE FOR THE VARIETY 2017 SPECIAL

CHILDRENS CHRISTMAS PARTY EF 08/3 Precis: Request for financial assistance from Variety for the 2017 Special Children’s Christmas Party.

********** Minute No. 37532

RESOLVED on the motion of Cr Booth and seconded by Cr Riley that Council donate $250 from the 2017/18 Section 356 Budget Allocation to the Variety Special Children's Christmas Party 2017.

Shaun Chandler 3. AGENCY INFORMATION GUIDE 2017-18 EF 09/226 Precis: Reporting on the requirement for Council to adopt its Agency Information Guide under The Government Information (Public Access) Act 2009 (NSW).

********** Minute No. 37533

RESOLVED on the motion of Cr Murphy and seconded by Cr Booth that Council adopt the Agency Information Guide as submitted.


REPORTS FROM COMMITTEES AND OUTSIDE ORGANISATIONS

Shaun Chandler 1. COUNCIL’S MANAGEMENT COMMITTEE MEETING MINUTES Précis: Reporting on Minutes of Council Management Committee Meetings provided to Council.

********** Minute No. 37534

RESOLVED on the motion of Cr Booth and seconded by Cr Riley that the minutes of the Management Committee Meeting be received and noted.

Shaun Chandler 2. MINUTES OF OUTSIDE ORGANISATIONS TO WHICH COUNCIL HAS AN APPOINTED DELEGATE Précis: Reporting on the minutes of outside organisations to which Council has an appointed delegate.

*********** Minute No. 37535

RESOLVED on the motion of Cr Booth and seconded by Cr Riley that the draft minutes of the Arts Upper Hunter Board General Meetings be received and noted.

COUNCILLOR REPORTS

Crs Tracy Norman and Greg Riley 1. REPORT ON LOCAL GOVERNMENT NSW FINANCE SUMMIT 2017 EF07/34 Precis Councillors Norman and Riley attended the LGNSW Finance Summit on September 11-12, 2017. The theme of this year’s summit was ‘Investing in Local Infrastructure’.

******** Minute No. 37536

RESOLVED on the motion of Cr Riley and seconded by Cr Rayward that the report be received and the information noted.


REPORTS BY DEPARTMENT FOR INFORMATION ONLY

Jacqui Tupper 1. DEVELOPMENT APPLICATIONS - DELEGATED AUTHORITY

EF08/228 Precis: Development Consent has been granted to the following development applications under delegated authority for the month of August 2017.

****** Minute No. 37537

RESOLVED on the motion of Cr Wall and seconded by Cr Murphy that the report be received and the information noted.

Nigel Atkins 2. WORKS PROGRESS REPORT EF08/208 Précis: Reporting on construction and maintenance works undertaken in August 2017.

********** Minute No. 37538

RESOLVED on the motion of Cr Booth and seconded by Cr Connors that the report be received and the information noted.

Shaun Chandler 3. STATEMENT OF INVESTMENTS

EF08/220

Précis: Clause 212 of Local Government (General) Regulation 2005 requires a monthly report to Council outlining all money’s Council has invested under Section 625 of the Local Government Act.

********** Minute No. 37539

RESOLVED on the motion of Cr Booth and seconded by Cr Lyon that the report be received and the information noted.


Kim Chau 4. WORKS COST STATEMENT

EF08/221 Précis: A selective summary of expenditures on capital works and maintenance expense areas within Council’s roads, bridges, cemeteries, toilets, parks and sports grounds cost centres.

******** Minute No. 37540

RESOLVED on the motion of Cr Wall and seconded by Cr Lyon that the Works Cost Statement for the period ending 31 August 2017 be received and noted.

Shaun Chandler 5. COUNCILLORS TRAVELLING & OTHER EXPENSES

EF08/222

Précis: Report on Councillors travelling for Councillors information.

********** Minute No. 37541

RESOLVED on the motion of Cr Wall and seconded by Cr Murphy that the report be received and the information noted.

Shaun Chandler

6. ACTING GENERAL MANAGER EF16/22 Precis: Temporary appointment under Section 351 of the Local Government Act 1993 regarding the General Manager position.

********** Minute No. 37542

RESOLVED on the motion of Cr Booth and seconded by Cr Riley that the report be received and the information noted.

Shaun Chandler

7. NSW OFFICE OF LOCAL GOVERNMENT CIRCULARS EF08/142 Précis: Providing a summary of circulars that have been released by the Office of Local Government.

********** Minute No. 37543

RESOLVED on the motion of Cr Lyon and seconded by Cr Murphy that the report be received and the information noted.

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