MINUTES OF THE UTAH ENGINEERS COUNCIL

May 3, 2017, 12:00 Noon Van Beorum & Frank Associates

330 South 300 East Salt Lake City, UT

Members Present: Members Absent: Charles Vono, Chair AIAA Dannie Pollock AAEE Jed Lyman, Vice-chair ASPE Angie Tymofichuk SAMPE Brian Warner, 1st Past Chair ASCE Hal Johnson ITE Max Gandy, Treasurer ASHRAE Gary Christensen UCLS Rob Kesler, 2nd Past Chair ACEC Scott Stebbins AIAA Craig Wilkinson SEAU Regina Eco SWE Chris Perry – on phone IEEE Daniel Canning ASCE Roberta Schlicher SAME Jonathan Jensen ASPE David Cline EWB Michael Fazio – on phone UCEA Susan Merrill Executive Secretary . Charles Vono presided at the meeting and Susan Merrill, Executive Secretary, was present. 1. Introductions and Welcome – Charles Vono The meeting began at 12:10 p.m. Charlie Vono mentioned that he will have 200 printed Journals. He will pro-rate distribution of these to the size of each organization. He was hoping to have those copies today, but does not have them quite yet. Please let Charlie know how you would like him to get those copies to you. 2. Approval of Minutes – April 5, 2017 - Charlie Vono Motion: Brian Warner moved to approve the April 5, 2017 minutes. Roberta Schlicher seconded the motion. The motion carried unanimously. 3. Financial Report - Max Gandy Max Gandy handed out an updated financial report. He received another check from ASHRAE for banquet tables for $800. All other checks have cleared. He paid Susan today. We are in good shape for next year. Max included in-kind amounts for lunches and facilities to the side. He also put the PayPal bank charges to the side. He’s not sure how else to handle these. Brian Warner paid us another $500 today for sponsorship from McNeil. Max reviewed some of the numbers on the report. The postcard for tax filing is due in June. We have received all the dues.

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U E C B o a r d M e e t i n g

4. STEM and Utah Board of Education - Roberta Schlicher Roberta has nothing to report at this time. She is still waiting to hear back. Charlie Vono mentioned that his grandkids will be going to a STEM school in Ogden where they will be teaching kids how engineers look at problems. 5. E-Week Committee - Jed Lyman Jed’s report includes a banquet overview. 6. Publishing Committee - Dannie Pollock There will be a link to the electronic Journal on the UEC website. We need to get more articles for next year. 7. Scholarship Committee - Max Gandy Max will submit a written report. He mentioned that we shot for 9 scholarships and ended up awarding 11 plus the two ASHRAE scholarships. He also mentions the award process. 8. Fund-raising Committee - Brian Warner Brian needs to amend his report and will send that to Susan to be included with the minutes. Many of the donations were the result of Charlie Vono’s efforts. Charlie wants to add Lockheed to his list. The Riddle brothers do not have much support from their bosses. 9. Membership Committee - Angie Tymofichuk Angie Tymofichuk was not able to attend and sent her report, but it got corrupted. She will resend it. 10. Legislative Committee - Chris Perry Chris Perry will prepare his report and send it out in the next day or two. 11. Set Up Audit Committee – Charlie Vono The committee members are Brian Warner, Rob Kesler, Jed Lyman, Regina Eco and Charlie Vono. Jed Lyman will be the committee chair. Max Gandy and Roberta Schlicher will attend the meeting as well, but cannot be on the committee. The meeting will be on June 6 at Van Boerum & Frank. 12. Other Business It was suggested that we consider increasing scholarship funding to $1,650 to help pay for tickets as well. It was also suggested that if someone donates a full scholarship amount that their name or company name will be attached to that scholarship. We gave out 22 seats for scholarship winners. That amounts to quite a bit of money. 13. Turn Meeting Over to New Officers The “gavel” was given to Jed Lyman, who is the new UEC Chair. Susan will update the history. Jed Lyman wants Charlie Vono to be our permanent MC at our banquets. Charlie is willing to do it. Roberta Schlicher mentioned that SAME will have their annual golf tournament in August. She will send Susan the announcement for that. She also mentioned that they have some summer camps and tours that will be of interest.

3 | P a g e M a y 3 , 2 0 1 7

U E C B o a r d M e e t i n g

14. Adjournment Motion: Charlie Vono moved to adjourn the meeting. The meeting was adjourned at 12:45 p.m. Today’s lunch numbers are as follows: collected for lunches spent on lunches

Utah Engineers Council

Banquet Committee Report

For

2016-2017

Committee Chair: Jed Lyman (jlyman@vbfa.com; M: 801-910-6451)

Committee Members:

Charles Vono

Max Gandy

Chris Perry

Lori Haglund

Dannie Pollock

Juli Burton

Table of Contents

Page

UEC Banquet Committee Checklist 3

Final Invoice for Venue Rental 8

Final Invoice for Food and Beverage 9

Final Invoice for Photography 12

Revenues from Ticket Sales 13

UEC Banquet Write up for Journal 14

Final Flyer Used for Banquet 17

Program Used for Banquet 18

Example of Table Numbers Used for Banquet 20

Example of Name Tags used for Banquet (For UEC Ex Com Members, Nominees and Winners) 21

Date

Location/

Conf. Call

Completed(X)/

Scheduled (S)

10-Nov-16 VBFA X

UEC 2017 Banquet Planning and Checklist 8-Dec-16 GoTo Mtg X

5-Jan-16 VBFA X

Committee Members 12-Jan-16 GoTo Mtg Cancelled

Jed Lyman (JHL) 19-Jan-16 GoTo Mtg X

Charles Vono (CV) 26-Jan-16 GoTo Mtg X

Max Gandy (MG) 2-Feb-16 GoTo Mtg X

Juli Burton (JB) 9-Feb-16 VBFA X

Lori Haglund (LH) 16-Feb-16 GoTo Mtg X

Dannie Pollock (DP) 23-Feb-16 GoTo Mtg XChris Perry (CP)

Item

No./Date Task Description/Progress Update/Next Step Person Assigned

1 Venue Selection

10-Nov-16

Venue Selected: Rio Tinto Stadium, Budweiser Room. Deposit of

$765.90 (50% of total) was received by David Harris/Venue

Manager. Next step: pay remainder before. Ask David if parking

will be a problem (other events that night) JHL

19-Jan-17

Chris Perry and Jed Lyman visited the venue location on 10 Jan

2017. Notes from that visit were sent to the UEC Banquet

Committee in an emial on 10 Jan 2017 at 1:21 pm. JHL

2 Catering

10-Nov-16

We have received a quote for the catering and a preliminary

menu. Next step: finalize menu and give final count and pay

caterer. JHL

19-Jan-17 Jed will follow-up with the caterer to finalize menu. JHL

2-Feb-17

We need to give final count to John Pincombe on 17 Feb. We

finalized on the same menu as 2015; the cost per person is $1 per

person more. JHL

2.1 Bar and Beer Distributor

10-Nov-16

Talk to David Cline about Beer Distributor connection and Brian

McNeil about bar sponsorship JHL

7-Dec-16

Brian/McNeil says that McNeil will donate $1000 to sponsor the

bar at the banquet. Any money left over from from the bar will go

into the general banquet fund. JHL

19-Jan-17 Jed will follow-up with the caterer to finalize bar arrangements. JHL

2-Feb-17

We need to give final count to John Pincombe on 17 Feb. The

beverage costs last year were $1270. John will keep the cost per

drink the same this year as he charged in 2015. JHL

3 PowerPoint presentations

10-Nov-16

Get PowerPoint from Charles used for the 2016 Banquet and edit

for 2017 Banquet JHL, CV

8-Dec-16

Received PowerPoint presentations from Charles on flash drive at

last meeting. Begin updating slides for 2017 Banquet JHL

2-Feb-17

Charles will put together the PowerPoint. Will display on his

MacBook. Jed will bring laptops for back-up. CV, JHL

4 Keynote Speaker

Committee Meetings

10-Nov-16

Next step: Follow-up with Martin Frey and give him our status on

scholarship sponsorships: currently at $16,300 pledged or paid

(almost 11 scholarships) JHL

8-Dec-16

Followed up with Martin. He is still planning on ouor event. He is

pleased with our fundrainsing efforts for the additional

scholarships. JHL

2-Feb-17

Jed spoke with Martin Frey yesterday. He is excited about the

opportunity to speak to our group. He had a couple of questions

regarding the A/V and would also like the bios of the scholarship

winners. Jed will follow-up with Martin. JHL

4.1 Speaker Gift

10-Nov-16 Next step: Buy the gift JHL

2-Feb-17

Last year's gift: Chocolate and gift card (restaurant). Invite Marty

to bring his wife and daughter. JHL

5 Governor's Proclamation

10-Nov-16

Next step: Dannie will take care of this. Loan declaration to HAFB

before banquet (CV will deliver and retrieve declaration for

banquet) DP, CV

8-Dec-16 Follow up with Dannie on status JHL

5-Jan-17

Dannie has completed this. Did he get confirmation from the

Governor's office? JHL

19-Jan-17

Dannie completed this task. The proclamation should have arrived

by now. Dannie will follow up. DP

6 Printed Materials

10-Nov-16

VBFA will produce and print flyer, program and badges. Next step:

Beg Lori for help, send digital copy to Dannie for inclusion in UEC

Journal JHL

8-Dec-16

Follow up with Liz Curry/VBFA Marketing Dept. on status. Send

out draft for comments from committee members. JHL

5-Jan-17 Flyer completed and ready for distribution.

2-Feb-17

Lori - printed programs for the evening. Use last year's as

template and update with graphics from this year's flyer. VBFA

will print programs, table markers and VIP and Nominee name

tags. Chris will print all other name tags and handle his own

printing. LH, CP

7 Press Relations

10-Nov-16

Next step: JB can talk to George Severson/News Dir. For Channel

4 News. Possible news personality as emcee. Need to have entire

event planned out. CP will work to develop online content to

promote UEC: Focus on value of scholarships for engineering

students. CV will write press release. JB, CP, CV

8-Dec-16

Have not heard back from Juli on guest emcee. Charles will emcee

the event. CV

5-Jan-17

Juli spoke with Channel 4. They may want to feature the event 2

weeks prior.

2-Feb-17 Follow-up with Juli on status of item above JHL

9-Feb-17

CV will write something for Juli about banquet and keynote

speaker for Good Things Utah. Get photos and bios to Juli for

Journal CV, JB, MG

7.1 Community Calendars

10-Nov-16

Next step: Get E-Week events, including UEC banquet on

calendars CP

8-Dec-16

Chris will follow-up over week-end and report on progress on

getting event listed on community calanders. CP

5-Jan-17 UEC will be advertized as part of HAFB advertizing of E-Week.

2-Feb-17 UEC Banquet will be advertized in the Hill Top Times CV

8 Check-in/Registration

10-Nov-16

Next step: Chris will develop proposal for elecronic check-in; have

paper check-in backup for fail safe.

8-Dec-16

Chris will design electronic check-in and will personnally assume

any expense. Chris will provide a paper back-up for fail safe. We

should plan on 4 additional volunteers helping with check-in the

night of the banquet. Separate table set-up for purchasing tickets

the night of the event. Three tables staffed for check-in based on

last names in alphabetical order (A-F; G-M; N-Z). Chris will make

table assignments before night of banquet. CP

5-Jan-17

Chris will write email with approach discussed in today's meeting

and will send it to the committee for review. CP

19-Jan-17

Chris will write email with approach discussed in the 5 Jan 2017

meeting and will send it to the committee for review. CP

2-Feb-17 See email sent by Chris on 1 Feb 2017 on registration process. CP

9 VIP Inviations

10-Nov-16

Next step: JB will reinvite Mayor of Ogden as VIP guest (not

intending to speak), CV will work to invite Governor, Val

Hale/Governor's office (GOED), Tami Goetz/STEM Action Center,

Deans of Colleges of Engineering in Utah. JHL to produce flyer to

be used in invitations. JB, CV, JHL

8-Dec-16

Charles will send out a "save the date" email this week. He will

follow-up with email with flyer attached with all the details.

Charles will also invite mayors of SLC, SCCo, and Sandy (venue

location). CV

2-Feb-17

Charles will follow-up with VIO invites already sent. VBFA will

update flyer to remove discount pricing and Budweiser room. CP

10 Provide bios and banquet information for Journal

10-Nov-16

Next step: JHL to provide bio and UEC Banquet info to DP for

inclusion in 2017 UEC Journal. JHL, DP

8-Dec-16

Jed to provide rough draft before banquet. Add details/highlights

after event. JHL

2-Feb-17

Jed spoke with Martin Frey yesterday. He requested the bios for

the sholarship winners before the event. He would like to know a

little about them. Jed will request from Max and forward to

Martin. Charles will write bios for scholarship winners and

nominees for his presentation. Jed will write bios for UEC Journal

and send draft to Martin prior to the banquet. JHL, MG, JHL

11 Photographer

10-Nov-16 Need to find photographer for event. Get three quotes. JHL

8-Dec-16 Follow-up and send quotes out to committee members. JHL

5-Jan-17 Lori will contact Grant Golightly. Chris could also do photography.

19-Jan-17

It was decided to go with Grant Golightly as our photographer.

Jed will schedule him for the event. His costs are $250. Jed to

discuss details and expectations with him: individual shots of all

nominees and winners and group shots of nominees in each

category; how to choreograph the event. JHL

2-Feb-17 Lori will follow-up with Grant. LH

12 Emcee

10-Nov-16

Could be a professional news person or Charles would be happy

to do it again this year JHL, CV

8-Dec-16 Charles will emcee. CV

2-Feb-17

Jed will choreograph evening: scholarship winners with donors to

which school. LH

13 Ticket pricing same as last year

10-Nov-16 See last year's flyer JHL

14

Are we using the centerpeices Charles has in his garage or will

the venue already have centerpieces?

8-Dec-16 Jed will ask David Harris about table decorations JHL

19-Jan-17

David Harris said the venue will not provide centerpieces. Charles

will send photo of centerpieces he has stored in his garage. We

will either use these or not have them. CV

2-Feb-17

Charles brought a sample vase to the Board meeting yesterday.

They look good and we will use them for the banquet. Lori will by

roses to put in each vase and wire to extend rose stems. JHL, LH

15

Clarify A/V available at venue: number of projectors? Locations

for society tables?

8-Dec-16

Jed will visit venue and and work-out flow for check out, A/V

display, society tables, serving of food, etc. look at columns

obstructing view of podium. Venue providing computer, or do we

provide it? What is the interface? JHL

2-Feb-17

Jed spoke with Martin Frey yesterday. He is excited about the

opportunity to speak to our group. He had a couple of questions

regarding the A/V: Can he broadcast audio from his laptop

through the speakers in the room and what connection to his

laptop is required? Is there a lapel mic he can use so he is not

teathered to the podium? Both questions were sent to David

Harris. Jed will forward responses to Martin. JHL

16 Susan will be out of town first week of February

8-Dec-16

Need back-up for banquet ticket purchases and PayPal. Chris and

Max to get trained on this work. Jed will send email to Susan

requesting this training and redundancy to Susan, Max and Chris. MG, CP, JHL

19-Jan-17

This was discussed with Susan. She will be able to handle PayPal

remotely and does not think others need to be involved with the

process. Shee will manage this while she is out of town.

17 Live Entertainment

5-Jan-17 Lori will investigate options. LH

19-Jan-17

Lori made suggested Dee-Dee Darby-Duffin. Jed called to

negogiate cost. Dee-Dee will provide entertainment for the social

hour and during the start of dinner while guests are getting their

food. Band includes Dee-Dee (vocals), bass, keyboards and

percussion and a sound guy. Cost was negogiated from $1000 to

$750. JHL

17

Invite Awards Committee chair to attend Banquet Committee

Meeting

19-Jan-17

Jed will invite Rob Kesler to call-in to next UEC Banquet

Committee meeting to discuss awards status JHL

18

Brad Fulmer will feature our event in Utah Construction and

Design.

26-Jan-17

We will provide 2-3 seats at the banquet for Brad, guest and

photographer. Lori will follow-up with Brad Fulmer. JHL

2-Feb-17

Lori spoke with Brad. He is interested in making a cash donation.

UEC will not charge UC&D to attend banquet. Lori will find out

number of tickets to the banquet they need (2 or 4). Lori will get

logo for UC&D to Charles. JHL, LH

18 Rob Kesler's Awards report

26-Jan-17

Rob has recieved the following nomination packets: 9 applicants

for Engineer of the Year, 6 applicants for Fresh Face in

Engineering, 7 Educators of the Year for a total of 22 nominees. ,

getting photos, write ups this week will send to Newslink and Lori

Jed will send rob lori's email. Rob working on plaques. Send email

to bosses to buy tickets Rob will put together email list; Charlie

will . Working on awards: Nominees plaque with glass over

certificate, winners get engraved plaque. RK

19 Sponsor recognition

2-Feb-17

Max will send sponsors list to Charles and Jed for inclusion in

banquet PowerPoint and banquet program. MG, JHL, CV

InvoiceDate

2/25/2017

Invoice #

602752

Sold To

Utah Engineers CouncilJed Lyman330 S. 300 E.Salt Lake City, UT 84111

9256 S State StreetSandy, UT 84070

P.O. No. Terms

Due on receipt

Please pay by

2/25/2017

Account #

Phone #

801-727-2701

Fax #

801-727-1469

Web Site

www.rsl.com

Total

Balance Due

Payments/Credits

Utah Soccer, LLC

A finance charge of 1.5% per month (annual rate of 18.0%) is charged on allpast due accounts.

Service DateDescription Amount

2/25/2017Budweiser Club Room Rental 1,280.002/25/2016Security 200.002/25/2016Convenience Fee 51.80

0.00

$1,531.80

$0.00

-$1,531.80

Levy Restaurants

Rio Tinto Stadium

9256 South State Street

Sandy, UT 84070

Telephone Number: (801) 727-2742

Fax Number:

E-mail: jpincombe@Levyrestaurants.com

Contact: Mr. Brian Warner S.E. LEED AP

Mailing Address: 8610 South Sandy Parkway, Suite 200

Sandy, UT 84070

E-mail: brian@mcneileng.com

EVENT ORDER : SLKC1687

Event Date: Saturday, February 25, 2017

Event Name: UEC ANNUAL E WEEK BANQUET

Site: Rio Tinto Stadium

Salesperson: John Pincombe

Daytime Phone: (801) 255-7700 Ext: 111

Fax Number:

On-Site Contact:

Day/Date Start/End Time Function Est Gte SetSet-UpLocation

Sat, 2/25/17 6:00PM- 8:00PM Club Real-Main Dining

Room

200 200 200Chef's Table Dinner See Diagram

Day/Date Time Timeline Notes

Sat, 2/25/17 4:00 PM Staff Arrival

Sat, 2/25/17 4:30 PM Client Arrival

Social Time - Bar OpenSat, 2/25/17 6:00 PM Guest Arrival

Dinner begins - 1 hourSat, 2/25/17 6:30 PM Food Set Up

Introduction, Recognition, Awards, Keynote SpeakerSat, 2/25/17 7:30 PM Program Begins

Sat, 2/25/17 9:00 PM Guest Departure

FOOD QTY PRICE TOTAL

6:00 PM / CLUB REAL-MAIN DINING ROOM / CHEF'S TABLE DINNER

200Chef's Table $27.95 $5,590.00

Featuring

Chianti Braised Short Ribs

Served with natural jus demi

Pan Seared Airline Chicken

Roasted and served with jus lie

Roasted Red Bliss Potatoes

Buttered and herbed

Bistro Style Vegetables

Zucchini squash, yellow squash, peppers, onions and mushrooms

Lemon Parmesan Risotto

Creamy wine infused

Field Green Salad

Cucumbers, grape tomatoes, carrots and onions

Served with buttermilk dressing

Peach Cobbler

Served with vanilla creme Chantilly

UEC Annual E Week Banquet - 2/25/2017 (Page 1 of 3)

Event Number: SLKC1687, Site: Rio Tinto Stadium

Printed: February 25, 2017 - 9:20 PM

BEVERAGE QTY PRICE TOTAL

6:00 PM / CLUB REAL-MAIN DINING ROOM / CHEF'S TABLE DINNER

Beverage

Lemonade $2.95

** Preset on table along with preset water **

Hosted Bar

40Wines by the Glass $5.53 $221.20

60Soft Drinks $2.75 $165.00

62Domestic and Imported Beer $5.53 $342.86

89Premium Brand Cocktails $6.45 $574.05

SET-UP & SERVICE QTY PRICE TOTAL

6:00 PM / CLUB REAL-MAIN DINING ROOM / CHEF'S TABLE DINNER

PAYMENT/DEPOSIT: Deposit of estimated Event Price will be due at least 7 days prior to

event start. Outstanding Event Price balances shall be paid at the conclusion of the Event.

CHEF'S TABLE EVENTS: All Chef's Table Events are 2 hours in duration. If you wish to

continue the food and staffing service, an additional price increase of 20% is charged per

each hour extension per person. ~ Setup in both the NE and SW corners, single sided

SERVICE CHARGE: Please note that all food, beverage, and related items are subject to

a 20% service charge. This service charge is not a tip or gratuity. Additional payment for

tips or gratuity for service, if any is voluntary and at your discretion.

GUEST COUNT: Final guarantee is due 7 days prior to event start. Client will be charged

the guarantee or the number served, whichever is greater.

1BARTENDER FEE $125.00 $125.00

4STAFF FEE: 4 Servers @ $62.50 each $62.50 $250.00

ROOM LAYOUT: TBD

1LINEN: Round (28 @ $5.00) LEVY IN HOUSE White Linen. LEVY IN HOUSE Black

Napkins Color subject to change *estimate only, charges based on actual usage

$140.00 $140.00

CENTERPIECES: Client to possibly provide

Event Notes: Notes for Bar - UEC to cover first $300 of hosted bar and Brian Warner's office to be billed for remainder of

amount due.

ESTIMATED CHARGES (Actual Charges Presented At Conclusion of Event)

Charges Total

Service

Charge

20.00 %

Gratuity

0.00 % Subtotal Tax

Facility Rental $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Food $5,590.00 $6,708.00 $1,118.00 $0.00 $6,708.00 $0.00

Beverage $1,303.11 $1,563.73 $260.62 $0.00 $1,563.73 $0.00

Set-Up $515.00 $543.00 $28.00 $0.00 $543.00 $0.00

Grand Totals $7,408.11 $1,406.62 $8,814.73 $0.00 $0.00 $8,814.73

$0.00 Payments Received

$87.00 Additional Gratuity

Balance DuePayment Arrangements: $8,901.73

UEC Annual E Week Banquet - 2/25/2017 (Page 2 of 3)

Event Number: SLKC1687, Site: Rio Tinto Stadium

Printed: February 25, 2017 - 9:20 PM

CUSTOMER ACCEPTANCE: The undersigned accepts the responsibility for the service and prices listed in this agreement .

PLEASE RETAIN ONE COPY FOR YOUR RECORDS, SIGN ONE COPY AND RETURN TO OUR CATERING OFFICE AT

YOUR EARLIEST CONVENIENCE.

Signature: Date:

UEC Annual E Week Banquet - 2/25/2017 (Page 3 of 3)

Event Number: SLKC1687, Site: Rio Tinto Stadium

Printed: February 25, 2017 - 9:20 PM

Date: February 25, 2017

Invoice #: 2017-01

Customer ID: UEC

grant.golightly@gmail.com Expiration Date: N/A

To:

Due Date

Qty Unit Price

1.00 250.00$ 250.00$

1.00 $ 250.00

Creative Elements

1.00 Included in lump sum fee 0.25 25.00$ - -$

Subtotal 250.00$

Deposit/Payment -$ Sales Tax

Total Due 250.00$

948 N. Fox Hollow Drive, North Salt Lake City, Utah 84054 801.295.3305 grant.golightly@gmail.com

Thank you for your business!

Payment Terms

PAID at Banquet

Description

General Terms

Awards Banquet Photos. Unlimited usage, Non-exclusive usage; Perpetual Usage rights

Hours

Photography Invoice/Receipt Golightly Images948 N. Fox Hollow DriveNorth Salt Lake City, Ut. 84054801.295.3305

Utah Engineering Council C/O Jed Lyman

Photography Fees

Rate 0

Group total

Awards Banquet - Candid's and Photos Of Award Nominees and Recipients

1

Jed Lyman

From: Max Gandy <gandyml@ldschurch.org>

Sent: Friday, April 28, 2017 1:00 PM

To: Jed Lyman

Cc: Charles Vono

Subject: banquet tables

Jed

the money from table sales should be $9865.

Max

Max L. Gandy P.E.

UEC Treasurer

UEC Scholarship Chair

ASHRAE- UEC rep Cell 801-602-2391

gandyml@ldschurch.org

2017 Utah Engineers Council Banquet

On February 25th of this year, the Utah Engineers Council hosted its annual awards banquet at the Interform Club Real room at the Rio Tinto Stadium. Guests began arriving at 6 pm for the social hour. Most were pre-registered and found their name tags and table assignments waiting for them. The ease of this year’s registration process was due to the behind the scenes efforts of Chris Perry, IEEE, who crafted the process and expertly executed it. We also wish to thank, Max Gandy and Susan Merrill who assisted at the registration table.

As guests moved from the lobby into the banquet room, they were welcomed with the live music of Dee-Dee Darby-Duffin and Friends. Dee Dee has been charming audiences around Utah with her sultry jazz vocals backed by keyboards, bass and percussion.

The music was the perfect accompaniment for a wonderfully engaging social hour of networking and lively conversation; and became a tasteful pairing to a delicious meal. Dinner was served buffet style with a choice of Chianti braised short ribs or pan seared, roasted chicken, roasted potatoes and bistro style vegetables. Peach cobbler served with a vanilla crème Chantilly provided a decadent coda to the meal.

Our annual banquet coincides with Engineers Week which is celebrated in the United States on the week that includes the anniversary of George Washington’s birthday (February 22, 1732). In addition to being our first president, he is also recognized as our nation’s first engineer – in addition to his work as a surveyor, he was an engineer in his own right inventing innovative tools for use at Mount Vernon. Engineers Week was started in 1951 by the National Society of Professional Engineers. That same year, J. Vernon Sharp served as the Utah Engineers Council first chairperson.

At this year’s banquet, members of 15 of the most active engineering societies in Utah were in attendance. Many of these societies put forward nominees for Utah’s highest honors in engineering. The Utah Engineers Council was pleased to award Dr. Paul J. Barr of USU as Utah’s Engineering Educator; Jake Merrill of Nano Composite Products, Inc. as Utah’s Fresh Face in Engineering; and Justin Don Naser of ARW Engineers as Utah’s Engineer of the Year for 2017. Also honored was this year’s MESA (Mathematics, Engineering, Science Achievement) Teacher of the Year, Tami Pandoff of E.G. King Elementary School, Davis School District.

We were fortunate to have as our keynote speaker for the evening Martin Frey. Martin is a graduate in Mechanical Engineering from Brigham Young University, a former director for the Utah Governor’s Office of Economic Development and senior director for Cisco, where he spent 13 years in the Silicon Valley. He recently entered the Guinness Book of World’s Records when he became the first person to climb the highest summits on all seven continents and to sail the seven seas, circumnavigating the world.

His message to audiences around the country challenges individuals and organizations to step out of their comfort zones.

He effectively provided such a challenge to the Utah Engineers Council when he offered to waive his standard speaker's fee if we could increase the number of $1500 scholarships awarded at our annual banquet from four to nine. We accepted this challenge but not without some concern that we had gotten in over our heads: more than doubling the number of scholarships typically awarded. We were surprised by the response and generosity of our donors, and in the end we were able to fully fund 13 scholarships. Our scholarship winners included two students from Weber State University, four students from the University of Utah, three students each from Brigham Young University and Utah State University and, new this year, a student attending Southern Utah University. All of these institutions provide their engineering students with ABET accredited programs. The evening was conducted smoothly through the welcoming of our guests, the dinner, and the presentation of the scholarships and awards by our capable master of ceremonies and Chair, Charles Vono. Val Hale, the current Executive Director of the Governor’s Office of Economic Development, heralded our event by reading Governor Gary R. Herbert’s Proclamation praising the contributions made by the engineering profession in the State of Utah. While at no time did the evening feel rushed, our keynote and concluding speaker was introduced before 8:30 pm, which positioned us perfectly for the inspiration that followed.

Included in the tales Martin Frey shared of his adventures was a chilling description of the house sized, shifting blocks of ice of the Khumbu Ice Fall. These have claimed many climbers as they leave Base Camp toward the summit of Everest. Between these blocks, or “seracs,” are networks of crevasses, some over a hundred feet deep, which slowly articulate open and closed like the icy jaws of a primeval colossus. These fissures are crossed on bridges constructed from aluminum ladders lashed together with the climber in full mountaineering gear - including stiff boots and crampons.

To disabuse anyone of any romantic views of crossing glass smooth seas propelled by a gentle following breeze, Martin showed video of him aboard the 70 foot racing yacht, christened the “Visit Seattle,” crossing the North Pacific on the final leg of his journey. The video shows the boat and crew awash in 40-foot seas and driven by hurricane force winds.

Woven into these spell-binding stories, were lessons learned that have application even in the lives of less adventurous engineers. When Martin was a new engineer in the 1980’s, he worked in the defense industry. With a change in the presidency, and a reduction federal spending on defense contracts, he pivoted to Silcon Valley and began work at a small start-up: Cisco. Both decisions followed a careful and correct reading of the changing economic seascape and timing his actions to catch the next wave, this and, he admits, a little luck.

He also noted that there is no way to steer a ship before it begins to move, but, once underway and with some momentum, a direction can be selected and a course charted. This same principle can be observed in life: while a journey may lead to success or failure, never leaving the safety of a harbor is the most perilous choice we can make.

We want to thank our sponsors who donated to the Utah Engineers Council to help make the banquet possible. We are grateful for the many scholarship sponsors; the students you helped were an impressive group that will likely pay it forward during productive careers. We also wish to thank our member societies for their support of the Council and for finding such impressive nominees among their ranks. We are grateful to the more than 200 guests who purchased tickets and attended the banquet this year; we hope you felt well rewarded for the evening you spent with us. And we hope you will each join us at the Utah Engineers Council Awards Banquet next year as we again celebrate Engineer’s Week in 2018.

Martin Frey

Awards:

Saturday, February 25, 2017INTERFORM Club Real Room at Rio Tinto Stadium9256 South State St. Sandy, UtahSocial Hour: 6:00-7:00 pm(networking with leading engineers, engineering educators, government leaders)

Dinner: 7:00-7:45 pmAwards/Keynote: 7:45-9:30 pm

Martin Frey challenged the UEC this year to step out of our comfort zone by significantly increasing the number of scholarships we will award at this year’s banquet. Thanks to the generosity of many sponsors, the UEC has been able to meet this challenge.

As the first person in the world to climb all SEVEN SUMMITS and sail all SEVEN SEAS, Mr. Frey is no stranger to living life outside the comfort zone. His message for audiences around the world is to courageously face your summit, leave your safe harbor and boldly chart a course for success.

Mr. Frey is a graduate engineer from BYU (BSME), worked in Silicon Valley as a senior director for Cisco Systems and was the managing director for Governor Jon Huntsman’s Office of Economic Development.

Please join us for this year’s UEC BANQUET and BE INSPIRED!

Visit the UEC website or contact Max Gandygandyml@ldschurch.org | (801) 602-2391

Tickets - $65 Retired Senior (65+) - $45Student - $45 Purchase of TABLE of 8 will receive priority seating.Limited Seating Available. This will be a sell-out event!

www.utahengineerscouncil.org

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Table 1

2017 UEC annual Awards Banquet

GREAT SALT LAKE PROFESSIONAL CHAPTER

Table 1

2017 UEC annual Awards Banquet

Utah Chapter

UTAH SECTION

GREAT SALT LAKE PROFESSIONAL CHAPTER

Utah Chapter

UTAH SECTION

ASPE

Jed Lyman

Utah Engineers CouncilVICE CHAIR

AIAA

Charlie Vono

Utah Engineers CouncilCHAIR

ASHRAE

Max Gandy

Utah Engineers CouncilTREASURER

Annual Report

Utah Engineers Council Membership Committee

1. Membership Committee responsibilities from the bylaws state the committee shall: • Select and announce committee members in council meetings • Update Utah engineering professional society list • Solicit membership of societies in the UEC • Maintain society dues policy • Facilitate society applications to the UEC • Maintain requirements of society for membership in the UEC (see bylaws) • Solicit inter society collaboration on events • Assure member society pays dues in a timely manner • Assure all membership societies comply with 501(c)(3) • Submit a final report in the May meeting of the UEC

2. Status for annual reporting period. Societies solicited for membership include:

• Utah Society of Professional Engineers (Utah Chapter of NSPE). Brad Allen attended the Feb UEC meeting and is still very interested in having the USPE rejoin the UEC. No contact since. Follow up required.

POC: Brad Allen, PE 801-264-1723 Brad.Allen@icumed.com

• Society of Fire Protection Engineers. SFPE’s website was originally used for contract info; Timothy Hawthorne (Timothy.Hawthorne@fmglobal.com) was emailed for interest in UEC membership in Oct 16. No response. Michael Christensen stopped by after the Jan UEC meeting and spoke with Max Gandy. Michael indicated that SFPE would like to join UEC and had some questions such-as what the dues cost per person. No contact since. Follow up required.

POC: Michael Christensen mchristensen@vbfa.com

• American Institute of Chemical Engineers (AIChE). Charlie Vono last corresponded

with Jonathon Horton in mid-August 16 when he asked about dues. Charlie sent him an estimate. Email follow up sent in Oct 16 and Jan 17 with no response.

POC: Jonathon Horton jhorton7715@gmail.com

• Society of Hispanic Professional Engineers. During Oct 16 an email was sent to the POC noted

on the society’s website with no reponse. Follow up required. POC: shpedeutah@gmail.com (no name on website)

• Society of Manufacturing Engineers. During Oct 16 an email was sent to the POC noted on the

society’s website with no reponse. Follow up required. POC: Kevin Chapple kevin.chapple@l-3com.com

3. Recommendations and Lessons Learned

• Membership cold calls are ineffective. More legwork required on finding personal contacts within potential member societies.

• The majority of the responsibilities of Membership are done by Susan and Charlie due to their positions and longevity of association with UEC. This is not an issue rather a benefit of long time associations across the State.

• Inter society collaboration on events may provide an opportunity for further advertisement and members. Recommend discussing for next year.

SUBMITTED BY:

Membership Chair

2 May 2017

 

Page 1 of 2 

UEC Scholarships Final Report 2016‐2017 

Max Gandy – May 2017  

Background 

2016‐ four $1,500 UEC Engineering University Scholarships awarded and one $500 MESA award o One each to BYU, U of U, USU and WSA (Peile Scholarship)  

This year, 2017, started the same number and then due to the Banquet speakers challenge [if we met the challenge he would waive his speaking fee] we increased to nine $1,500 scholarships and the MESA $500 award.  

o So, we decided to award two UEC scholarships each to BYU, U of U, USU and WSA (Peile Scholarship and UEC). Also, added for the first time one UEC scholarship for SUU.  

Funding 

The budget was set at $14,000 [ 9 at $1,500 and MESA at $500] to meet the challenge. o The scholarship fund stated with a $1,698.61 positive balance.    

Fund raising and pledges started coming in from traditional sources and now aerospace companies, STEM, and some of our UEC member societies. The final scholarship donations exceeded the budget and came to $17,429, without the $1,698 carry over form 2016.  

Scholarships 

Based on the additional scholarship funding we increased the UEC scholarships to 11.  o In addition, ASHRAE presented two $1,500 Scholarships at the UEC banquet.  

Final UEC scholarships; each to BYU ‐ three, U of U ‐ two [plus ASHRAE – two], USU‐three, WSA – two (Peile Scholarship and UEC), SUU – one. 

We decided to fund the Peile Scholarship with UEC funds when it was discovered the donor felt slighted because last year they did not receive a thank you. Later we found out the thank you went out but was not the correct address. 

Nominations 

Established a point of contact with each university 

The university contacted those they felt met the criteria and gave them applications 

The university usually gathered the packages and either emailed or mailed to Chair or Susan.  

WSU picked the Peile winner and had other students send packages to UEC 

SUU students mailed their packages  o BYU  

Lissa Camacho, Assistant to the Dean of Engineering BYU  o U of U 

April Vrtis , Academic Advisor, University of Utah, College of Engineering, 1620 WEB,  o USU 

Katherine Grover, Academic Advisor, College of Engineering,  o SUU 

Matthew W. Roberts, P.E., Ph.D., Professor and Associate Chair, Dept. of Engineering & Technology, Southern Utah University  

o WSU  Prof. Kirk D. Hagen, PhD, Chair, Department of Engineering, 1447 Edvalson St., Dept. 1803, 

Weber State University, Ogden, UT  84408, 801‐626‐6998 (phone), 801‐626‐7578 (fax) Judging  

Used a four‐point judging form  

Committee members; Chair Max Gandy gandyml@ldschurch.org, Angela Tymofichuk atymofichuk@lsiwins.com, Rob J. Kesler rkesler@heatheng.com, and Scott Stebbins scott.stebbins2@baesystems.com,  

 

 

Page 2 of 2 

.  o Four‐point Judged Categories; Work history, Employment prepare for engineer, why good candidate for 

scholarship, shy chose major, community service, learned from community service, grades, letters of recommendation.  

o From applications chair filled out grades and letters of recommendation  o Judging forms and student packages emailed to scholarship committee members 

Some emailed to chair and some mailed to Susan. Chair scanned all mailed packages. o Forms compiled and students ranked in respective schools o After winners presented at UEC meeting, schools and winners sent notification and banquet 

information. o Each scholarship winner and a guest were UECs guest at the Awards Banquet.  

 Presentation 

Presentation of the Scholarships at the banquets included the sponsors representative.  

Each Scholarship winner was presented a check in a gold lined envelope.   o Envelope had winners name and school and sticker with funding sponsors logo.  o Envelope included preaddressed thank you card.