minutes ordinary meeting gwydir shire …...2019/07/25  · ordinary meeting - 25 july 2019 gwydir...

Click here to load reader

Post on 13-Apr-2020

0 views

Category:

Documents

0 download

Embed Size (px)

TRANSCRIPT

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 1 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    MINUTES ORDINARY MEETING

    GWYDIR SHIRE COUNCIL

    THURSDAY 25 JULY 2019

    COMMENCING AT 9.00AM

    BINGARA OFFICE COUNCIL CHAMBERS

    ______________________________________________________________ Present: Councillors: Cr. John Coulton (Mayor), Cr. Catherine

    Egan (Deputy Mayor), Cr. Stuart Dick (Left the meeting at 10.26 am), Cr Marilyn Dixon OAM, Cr. Geoff Smith and Cr Frances Young

    Staff: Max Eastcott (General Manager), Leeah Daley (Deputy General Manager), Helen Thomas (Manager, Finance), Alex Eddy (Manager Engineering Services) and Tim Greensill (Manager, Information Services)

    Public: Mrs N Williams and Mr D McDouall Visitor: The Hon Damien Tudehope, Minister for Finance and

    Small Business, Ms. Robyn Hobbs OAM, NSW Small Business Commissioner and 2 support staff

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 2 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    DISCLAIMER No responsibility whatsoever is implied or accepted by the Gwydir Shire Council for any act, omission or statement or intimation occurring during and Council or Committee meetings. The Council disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or intimation of approval made by any member or officer of the Council during the course of any meeting is not intended to be and is not taken as notice of approval from the Council. Gwydir Shire Council wishes to advise that any plans or documents contained within this agenda may be subject to copyright law provisions and that the express permission of the copyright owner(s) should be sought prior to their reproduction. Members of the public should note that no action should be taken on any item discussed at a Council or Committee meeting prior to written advice on the resolution of council being received. Agendas and minutes are available on the Council’s website http://www.gwydirshire.com/

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 3 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    OFFICIAL OPENING AND WELCOME – MAYOR APOLOGIES Cr. David Coulton, Cr. Jim Moore and Cr Tiffany Galvin COUNCIL RESOLUTION: MINUTE 217/19

    THAT the apologies of Cr. David Coulton, Cr. Jim Moore and Cr Tiffany Galvin are accepted. (Moved Cr Egan, seconded Cr Smith)

    CONFIRMATION OF THE MINUTES COUNCIL RESOLUTION: MINUTE 218/19

    THAT the Minutes of the previous Council Meeting held on Thursday 27 June 2019 as circulated be taken as read and CONFIRMED. (Moved Cr Smith, seconded Cr Egan)

    PRESENTATION The Hon Damien Tudehope, Minister for Finance and Small Business and Robyn Hobbs OAM, NSW Small Business Commissioner addressed the meeting and answered questions. CALL FOR THE DECLARATIONS OF INTERESTS AND CONFLICTS OF INTEREST Nil ADDITIONAL/LATE ITEMS COUNCIL RESOLUTION: MINUTE 219/19

    THAT the following items, namely:

    1. Webcasting (Confidential) 2. Stronger Country Communities Round 3 3. Modification to the rate setting resolution

    are accepted as late items onto this Agenda for discussion. (Moved Cr Young, seconded Cr Egan)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 4 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    COMMITTEE OF THE WHOLE – CONFIDENTIAL ITEMS COUNCIL RESOLUTION: MINUTE 220/19

    THAT the Council resolve into Confidential Session, Committee of the Whole and that in the public interest and in accordance with Section 10A(2)(a) of the Local Government Act, 1993, the public and press be excluded from the meeting to consider the items listed on the agenda. (Moved Cr Young, seconded Cr Egan)

    ADOPTION OF THE RECOMMENDATIONS OF THE CONFIDENTIAL SESSION COUNCIL RESOLUTION: MINUTE 221/19

    THAT the recommendations of the Confidential Session, namely: Warialda Solar Farm Proposal (Ref: 222/19)

    THAT the Council continue negotiations with Renewable Age Pty. Ltd. in line with the proposal submitted to Council on 12th July 2019 to lease up to eight hectares of the available industrial land adjacent to the existing sub-station.

    Confidential Recommendations from the Community Services and Planning Committee

    Closed Monthly Organisation and Community Development report for June 2019 (Ref: 223/19) THAT the monthly Closed Organisation and Community Development report for June 2019 be received.

    GLR Country Education Foundation Committee (Ref: 224/19) THAT the Gwydir Learning Region Country Education Fund report be received.

    Namoi Unlimited Board Meeting Minutes 2nd July 2019 (Ref: 225/19) THAT the Minutes of the Namoi Unlimited Board Meeting held on 2nd July 2019 are received and noted. The Gwydir News Closure THAT the General Manager is authorised to continue negotiations with the current owner of The Gwydir News and finalise an agreement on the terms and conditions generally outlined in this report (Ref: 226/19).

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 5 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    FURTHER that the profitability of the venture be reviewed following 12 months of operation (Ref: 227/19).

    Councillors’ Reports THAT the reports from Cr Dick (Warialda Rail Sports Ground Reserve) and Cr Moore (Squirt and Dirt Event) are noted (Ref: 228/19).

    Webcasting (Ref: 229/19) No recommendation but after discussion it was agreed that an application for financial assistance will be submitted to the Office of Local Government towards the cost of developing both Chambers (Bingara and Warialda) as suitable for webcasting

    Presentation (Ref: 230/19) The meeting received a briefing from Mr C T Johnson regarding the Council’s efforts to secure additional grant funding.

    Councillor Reports THAT the following Councillor reports are noted: Cr Young - Disability Access Plan (Ref: 231/19);

    Cr Egan – Quotation and Tendering Process (Ref: 232/19); Cr J Coulton – Grant Submission Contractor (Ref: 233/19); and; Cr Egan – GLR Truck Driver Training (Ref: 234/19)

    are adopted. (Moved Cr Young, seconded Cr Egan)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 6 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 1 Adoption of recommendations from the Public Infrastructure and Community Services and Planning Committee Meetings held on 11th July 2019

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 5. Organisational Management

    OUTCOME: 5.1 CORPORATE MANAGEMENT

    STRATEGY: 5.1.3 Administrative functions - GM - internal

    AUTHOR General Manager

    DATE 17 July 2019

    STAFF DISCLOSURE OF INTEREST Nil

    IN BRIEF/ SUMMARY RECOMMENDATION This report recommends the adoption of the recommendations from the Community Services and Planning Committee and Public Infrastructure Committee Meetings held on 11th July 2019.

    TABLED ITEMS Nil

    COMMITTEE RECOMMENDATIONS: PUBLIC INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

    Monthly Technical Services report for June 2019 THAT the monthly Technical Services report for June 2019 be received.

    CS & P COMMITTEE RECOMMENDATIONS Councillor Activity Statement for June 2019

    THAT the Councillor Activity Statement for June 2019 be received. Rural Aid

    THAT Mrs Tracy Alder is thanked for her presentation. Monthly Executive Report for June 2019

    THAT the monthly Executive report for July 2019 be received. Monthly Organisation and Community Development report for June 2019

    THAT the monthly Organisation and Community Development report for June 2019 be received. FURTHER that the members of the Bingara Special Events

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 7 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Committee and coordinating staff, especially Mrs Georgia Standerwick, are congratulated on the outstanding success of the recent Orange Festival. FURTHER Ms Alyse Steiger and Mr Anthony Francis are commended for their positive mentoring of the exchange program participants.

    Namoi JO Executive Officer Appointment THAT the report be received and noted. FURTHER that Ms Rebel Thomson be congratulated on her reappointment.

    New England Trainee of the Year Award THAT the Council acknowledges and congratulates the achievement of Mr Justin Lanesbury in being named the 2019 New England Trainee of the Year.

    Gwydir Youth Council Minutes THAT the Minutes of the Gwydir Youth Council Meeting held on 27th June 2019 are received and noted. FURTHER that the efforts of Ms Alyse Steiger, Mrs Sharon Gilmour (Warialda High School) and Ms Natasha Schmidt (Bingara Central School) in promoting the Youth Council are acknowledged.

    'Triangle Park' Warialda - suggested upgrade from Warialda and District Chamber (See attached submission)

    No recommendation but the Committee thanked the submitter for the idea but decided it was beyond the capability of the Council’s resources at this stage to embark on a park project of the magnitude envisaged in the submission. It was also noted that the Council should endeavour to make the existing sporting facilities as available as possible.

    Department of Planning, Industry and Environment THAT the report outlining the structure of the Department of Planning, Industry and Environment be received and noted.

    Councillors’ Reports THAT the reports from the following Councillors are noted:

    Cr Moore (NAIDOC Week); Cr Moore (Shade Sail Capt. Cook Park); Cr Moore (Community Service Volunteers); Cr Egan (Storm water detention pond maintenance); Cr Young (Holding Yard at the end of Maitland Street); and; Cr Young (Reading Warialda Primary School)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 8 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    ATTACHMENTS AT- Triangular Park proposal - additional information COUNCIL RESOLUTION: MINUTE 235/19 PUBLIC INFRASTRUCTURE COMMITTEE RECOMMENDATIONS

    Monthly Technical Services report for June 2019 (Ref: 236/19) THAT the monthly Technical Services report for June 2019 be received.

    CS & P COMMITTEE RECOMMENDATIONS Councillor Activity Statement for June 2019 (Ref: 237/19)

    THAT the Councillor Activity Statement for June 2019 be received.

    Rural Aid (Ref: 238/19) THAT Mrs Tracy Alder is thanked for her presentation.

    Monthly Executive Report for June 2019 (Ref: 239/19) THAT the monthly Executive report for July 2019 be received.

    Monthly Organisation and Community Development report for June 2019

    THAT the monthly Organisation and Community Development report for June 2019 be received (Ref: 240/19). FURTHER that the members of the Bingara Special Events Committee and coordinating staff, especially Mrs Georgia Standerwick, are congratulated on the outstanding success of the recent Orange Festival (Ref: 241/19). FURTHER Ms Alyse Steiger and Mr Anthony Francis are commended for their positive mentoring of the exchange program participants (Ref: 242/19).

    Namoi JO Executive Officer Appointment (Ref: 243/19) THAT the report be received and noted. FURTHER that Ms Rebel Thomson be congratulated on her reappointment.

    New England Trainee of the Year Award (Ref: 244/19) THAT the Council acknowledges and congratulates the achievement of Mr Justin Lanesbury in being named the 2019 New England Trainee of the Year.

    Gwydir Youth Council Minutes (Ref: 245/19) THAT the Minutes of the Gwydir Youth Council Meeting held on 27th June 2019 are received and noted.

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 9 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    FURTHER that the efforts of Ms Alyse Steiger, Mrs Sharon Gilmour (Warialda High School) and Ms Natasha Schmidt (Bingara Central School) in promoting the Youth Council are acknowledged.

    'Triangle Park' Warialda - suggested upgrade from Warialda and District Chamber (See attached submission)

    No recommendation but the Committee thanked the submitter for the idea but decided it was beyond the capability of the Council’s resources at this stage to embark on a park project of the magnitude envisaged in the submission. It was also noted that the Council should endeavour to make the existing sporting facilities as available as possible (Ref: 246/19).

    Department of Planning, Industry and Environment (Ref: 247/19) THAT the report outlining the structure of the Department of Planning, Industry and Environment be received and noted.

    Councillors’ Reports THAT the reports from the following Councillors are noted:

    Cr Moore (NAIDOC Week Ref: 248/19); Cr Moore (Shade Sail Capt. Cook Park Ref: 249/19); Cr Moore (Community Service Volunteers Ref: 250/19); Cr Egan (Storm water detention pond maintenance Ref: 251/19); Cr Young (Holding Yard at the end of Maitland Street Ref: 252/19); and; Cr Young (Reading Warialda Primary School Ref: 253/19)

    (Moved Cr Smith, seconded Cr Young)

  • Ordinary Meeting - 25 July 2019 Adoption of recommendations from the Public Infrastructure and Community Services and Planning Committee Meetings held on 11th July 2019.DOC

    Attachment 1 Triangular Park proposal - additional information

    This is page number 10 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Adoption of recommendations from the Public Infrastructure and Community Services and Planning Committee Meetings held on 11th July 2019.DOC

    Attachment 1 Triangular Park proposal - additional information

    This is page number 11 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 12 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 2 Internal Audit Committee Resolutions for notation

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 5. Organisational Management

    OUTCOME: 5.1 CORPORATE MANAGEMENT

    STRATEGY: 5.1.1 Financial management and accountability systems - CFO - internal

    AUTHOR General Manager

    DATE 17 July 2019

    STAFF DISCLOSURE OF INTEREST Nil

    TABLED ITEMS Nil

    OFFICER RECOMMENDATION THAT the following resolutions passed at the Internal Audit Committee Meeting on 5th July 2019 are noted:

    Confirmation of Minutes from 28th March 2019 THAT the Minutes of the previous Internal Audit Committee Meeting held on 28th March 2019 as circulated be taken as read and CONFIRMED.

    Procurement THAT the report regarding Procurement be received.

    2019/2020 Operational Plan THAT the report on the 2019/2020 Operational Plan be received. FURTHER that the Quarterly Budget Reviews be circulated to all the members of the Internal Audit Committee at the same time as the reports are circulated to Councillors. FURTHER that a review of the overheads currently applied to the Waste, Water and Sewerage Funds be prepared for a future Internal Audit Committee Meeting.

    Presentation from The Deputy General Manager THAT the Deputy General Manager is thanked for her presentation.FURTHER that the following areas of concern are noted from the presentation: Records’ Compliance; Work Health and Safety; Contract Management; and; Bullying.

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 13 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    ATTACHMENTS There are no attachments for this report. COUNCIL RESOLUTION: MINUTE 254/19

    THAT the following resolutions passed at the Internal Audit Committee Meeting on 5th July 2019 are noted:

    Confirmation of Minutes from 28th March 2019 THAT the Minutes of the previous Internal Audit Committee Meeting held on 28th March 2019 as circulated be taken as read and CONFIRMED.

    Procurement THAT the report regarding Procurement be received.

    2019/2020 Operational Plan THAT the report on the 2019/2020 Operational Plan be received. FURTHER that the Quarterly Budget Reviews be circulated to all the members of the Internal Audit Committee at the same time as the reports are circulated to Councillors. FURTHER that a review of the overheads currently applied to the Waste, Water and Sewerage Funds be prepared for a future Internal Audit Committee Meeting.

    Presentation from The Deputy General Manager THAT the Deputy General Manager is thanked for her presentation. FURTHER that the following areas of concern are noted from the presentation: Records’ Compliance; Work Health and Safety; Contract Management; and; Bullying.

    (Moved Cr Dixon OAM, seconded Cr Young)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 14 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 3 Stronger Country Communities Round 3

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 1. A healthy and cohesive community

    OUTCOME: 1.1 WE HAVE HEALTHY AND INVITING SPACES AND PLACES

    STRATEGY: 1.1.3 Provide the right places, spaces and activities - OCD - external

    AUTHOR General Manager

    DATE 17 July 2019

    STAFF DISCLOSURE OF INTEREST Nil IN BRIEF/ SUMMARY RECOMMENDATION TABLED ITEMS Nil BACKGROUND Stronger Country Communities Round 3 significant dates: Applications open Monday 1 July 2019 Applications close Friday 27 September 2019 Applications assessed October to January 2020 Successful projects announced From January 2020 The allocation to Gwydir Shire Council in this round is $775,357. At least 50% ($387,679) of the funding within Gwydir Shire must be allocated to projects with program objectives supporting young people aged 14 to 24 years’ old. COMMENT The Council has commenced a process of seeking feedback from the community about projects these groups would like considered for funding. Some of the projects are in the very early stages of being developed as projects while others are well advanced. In Round 1 there were over-expenditures due to the project budgets not being fully costed when submitted as endorsed projects. Therefore any projects

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 15 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    without definite budgets with a degree of certainty about them have not been recommended for inclusion in the Council’s endorsed grant request list.

    Organisation Details Request

    (Est. where available)

    Ready for consideration

    Recommended for inclusion

    Crooble Hall

    Upgrade to the power/wiring and upgrade of air conditioning. Currently also being considered as part of the My Community Grant Program

    $47,800 Yes No

    (less than $50,000)

    Bingara Show Society

    Purchase of a Defibrillator and Upgrades to the lighting at the show ground

    $3,000 Yes No

    (less than $50,000)

    Warialda Golf and Bowling Club

    Upgrade to the toilet facilities, Upgrade to kitchen facilities, Upgrades to hand rails and seniors/ disability access, Secure and safe kids play area to attract families

    No estimate No No

    North Star Pony Club

    Build Stables, Upgrade cross country course and Purchase new equipment

    No estimate No No

    Bingara Senior Citizens Rooms

    Installation of additional split system heating and cooling

    $3,000 Yes No

    (less than $50,000)

    Bingara Show Society

    Upgrades to the lighting at the show ground

    No estimate No No

    Bingara Anglers Club

    Shelters/picnic tables to be built at boat ramp and

    $12,000 Yes No

    (less than $50,000)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 16 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    event camping area on northern side of the bridge

    Upper Horton Sports Club

    Upgrade to water bore

    No estimate No No

    North Star Club

    Kids play room/area at the North Star Sporting Club

    No estimate No No

    Warialda High School

    Giant Bee tourist attraction $100,000

    No (Unconfirmed estimate only)

    No

    Warialda High School

    Sculptures in the drought

    $52,357 Yes Yes

    Warialda Rotary Reedy Creek Improvements $25,000 Yes No

    (less than $50,000)

    Gravesend All sports all weather court

    $60,000 Yes Yes

    Warialda Sports Council

    Nicholson Oval Lighting

    $415,000 Yes Yes

    Warialda Buildings Maintenance: Warialda CWA Hall ($15,000) Catholic Presbytery ($30,000) Warialda Anglican Church ($20,000)

    Painting, air conditioning, kitchen improvements and car port.

    $65,000 Yes Yes

    Warialda Swimming Pool

    Upgrade Amenities

    $100,000 Yes Yes

    Upper Horton

    Construction of toilet and shower building for sporting facility and public use. Water augmentation for sporting facilities

    $218,000 Yes No

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 17 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Warialda Medical Centre

    Internal layout renovation

    $200,000 Yes No

    Bingara Historical Society

    Additional display and storage areas (to place on display Bingara RSL memorabilia)

    $83,000

    Yes

    Yes

    CONCLUSION The following projects are recommended for advertising:

    The Nicholson Oval lighting is recommended as it is exactly the sort of project envisaged for funding under this type of grant. The scale of the project would make it very difficult for the Council to fund it from its own sourced revenue and also well beyond the community to afford.

    Youth Focussed

    Bingara Historical Society

    Additional display and storage areas (to place on display Bingara RSL memorabilia)

    $83,000

    $775,357Youth Focussed $627,357 82%Other $148,000 18%

    $775,357

    Recommended Projects

    Sculptures in the drought

    All sports all weather court

    Nicholson Oval Lighting

    Upgrade Amenities

    Warialda Buildings Maintenance: Warialda CWA Hall ($15,000), Catholic Presbytery ($30,000) and Warialda Anglican Church ($20,000)

    Warialda Swimming Pool $100,000

    Warialda Sports Council $415,000

    Paining, air conditioning, kitchen upgrade and car port.

    $65,000

    Warialda High School $52,357

    Gravesend $60,000

    Total

    Complies

    Yes

    Yes

    Yes

    Yes

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 18 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    The main justification for trying to source funding for lighting is that Nicholson Oval is the only ground in Warialda with a cricket pitch therefore the only ground where both junior and senior cricket clubs can play. The ability to play games under lights would allow games to be scheduled later in the day so teams aren't playing in the hottest part of the day. Also, Nicholson Oval is the home of Warialda Junior League Club and, although the competition games are played on Saturday mornings, all teams have training 2 afternoons each week and parents are picking children up in the dark (8 teams - up to 120 children). This is a major safety concern. Finally the lighting of Nicholson Oval will create other opportunities for the oval to be used at night by other users. The reconstruction of the existing Bingara Swimming Pool will hopefully be funded from a future Federal Government Drought Grant although this funding hasn’t been confirmed. The Council also has funds earmarked in a Bingara Improvement Fund to allocate towards the replacement of the main Bingara pool.

    OFFICER RECOMMENDATION THAT the report be received and the recommended projects be placed on public exhibition seeking public comment.

    ATTACHMENTS AT- Grant Advice Letter COUNCIL RESOLUTION: MINUTE 255/19

    THAT the report be received and the recommended projects listed below be placed on public exhibition seeking public comment:

    (Moved Cr Dixon OAM, seconded Cr Smith)

  • Ordinary Meeting - 25 July 2019 Stronger Country Communities Round 3.DOC

    Attachment 1 Grant Advice Letter

    This is page number 19 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Stronger Country Communities Round 3.DOC

    Attachment 1 Grant Advice Letter

    This is page number 20 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 21 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 4 Grant Funded Projects Update - July 2019

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 5. Organisational Management

    OUTCOME: 5.1 CORPORATE MANAGEMENT

    STRATEGY: 5.1.3 Administrative functions - GM - internal

    AUTHOR General Manager

    DATE 17 July 2019

    STAFF DISCLOSURE OF INTEREST Nil BACKGROUND With the injection of $6 million dollars’ worth of State and Federal grant funding, many community groups throughout the Gwydir Shire are benefiting from the delivery of 48 projects since mid-2018.  Grants received to date have been:

    Stronger Country Communities Round 1 - $776k Stronger Country Communities Round 2 - $1.55m Restart NSW - Regional Growth Environment & Tourism - $2m (Big

    River Dreaming) Drought Communities Programme - $1m

    So far, 25 projects have been completed, with the remainder to be finalised by mid-2020. All Drought Communities Project funding has been expended. With a third round of the NSW’s Stronger Country Communities funding now available, this list will grow and it is hoped that Council will be successful in securing additional drought funding in the near future. COMMENT The Newsletter at Attachment 1 provides an update on the projects as at 30 June 2019. The newsletter is published on Council’s website, has a link on Facebook and hard copies of this newsletter will be distributed to Council offices, libraries and Newsagents for information to members of the community in both Warialda and Bingara.

    OFFICER RECOMMENDATION THAT the report be received

    ATTACHMENTS

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 22 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    AT- Summary of Gwydir Grant Funded Projects - 30 June 2019 COUNCIL RESOLUTION: MINUTE 256/19 THAT the report (Grant Funded Projects Update - July 2019) be received. (Moved Cr Smith, seconded Cr Egan)

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 23 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 24 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 25 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 26 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 27 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 28 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 29 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 30 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 31 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 32 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 33 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 34 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 35 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Grant Funded Projects Update - July 2019.DOC

    Attachment 1 Summary of Gwydir Grant Funded Projects - 30 June 2019

    This is page number 36 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 37 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 5 Monthly Investment and Rates Collection report for June 2019

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 5. Organisational Management

    OUTCOME: 5.1 CORPORATE MANAGEMENT

    STRATEGY: 5.1.1 Financial management and accountability systems - CFO - internal

    AUTHOR Manager, Finance

    DATE 17 July 2019

    STAFF DISCLOSURE OF INTEREST Nil

    IN BRIEF/ SUMMARY RECOMMENDATION At each monthly Ordinary Meeting, the Council is presented with the schedule relating to Investments, as at the end of the previous month.

    TABLED ITEMS Nil

    BACKGROUND In accordance with Clause 19(3) of the Local Government (Financial Management) Regulation 1993, the following information provides details of Council’s funds invested as at 30th June 2019.

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 38 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 39 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    I, Helen Thomas, Finance Manager and Responsible Accounting Officer for Gwydir Shire Council, certify that the Council’s investments have been made in accordance with the Local Government Act 1993, Local Government (General) Regulation 2005 and Council’s Investment Policy (F.01.03), as amended.

    RATES COLLECTIONS The graph below represents a comparative of the percentage collections for the current year against the two previous rating years. The current year’s collections are as at 30th June 2019

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 40 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    T Corp Performance Summary as at 30 June 2019

    OFFICER RECOMMENDATION THAT the monthly Investment and Rates Collection report for June 2019 be received

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 41 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    ATTACHMENTS There are no attachments for this report. COUNCIL RESOLUTION: MINUTE 257/19

    THAT the monthly Investment and Rates Collection report for June 2019 be received.

    (Moved Cr Young, seconded Cr Egan)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 42 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Item 6 Modification to the rate setting resolution

    FILE REFERENCE

    DELIVERY PROGRAM

    GOAL: 5. Organisational Management

    OUTCOME: 5.1 CORPORATE MANAGEMENT

    STRATEGY: 5.1.2 Information management systems - CFO - internal

    AUTHOR General Manager

    DATE 22 July 2019

    STAFF DISCLOSURE OF INTEREST Nil IN BRIEF/ SUMMARY RECOMMENDATION This report recommends an amended resolution for the adoption of the 2019/20 rates. TABLED ITEMS Nil BACKGROUND Advice has been received that the resolution setting the 2019/20 rate and other income requires a modified resolution as outlined below.

    OFFICER RECOMMENDATION In relation to the report “Adoption of the 2019-2020 Operational Plan, Council make the following determinations: (i) That in relation to ordinary rates; Council adopt the 2.7% annual maximum rate peg, as approved by the Independent Pricing and Regulatory Tribunal, and in accordance with Section 494 of the Local Government Act 1993, Council make and levy the ordinary rates for the year 1 July 2019 to 30 June 2020, as below.

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 43 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    (ii) That in relation to water supply charges; in accordance with Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the charges for Water Supply Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (iii) That in relation to sewerage services charges; in accordance with Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the charges for Sewerage Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (iv) That in relation to waste management charges; in accordance with Section 496 and Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the annual charges for Waste Management Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (v) That in relation to storm water management services charges; in accordance with Section 496A of the Local Government Act 1993, Council make and impose the charges for Stormwater Management Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (vi) That in relation to interest on overdue rates and charges, Council make and impose the maximum charge for interest of 7.50% on overdue rates and charges as determined by the Minister for Local Government, in accordance with Section 566 (3) of the Local Government Act 1993.

    ATTACHMENTS There are no attachments for this report.

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 44 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    COUNCIL RESOLUTION: MINUTE 258/19 In relation to the report “Adoption of the 2019-2020 Operational Plan, Council make the following determinations: (i) That in relation to ordinary rates; Council adopt the 2.7% annual maximum rate peg, as approved by the Independent Pricing and Regulatory Tribunal, and in accordance with Section 494 of the Local Government Act 1993, Council make and levy the ordinary rates for the year 1 July 2019 to 30 June 2020, as below.

    (ii) That in relation to water supply charges; in accordance with Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the charges for Water Supply Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (iii) That in relation to sewerage services charges; in accordance with Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the charges for Sewerage Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (iv) That in relation to waste management charges; in accordance with Section 496 and Section 501 and Section 502 of the Local Government Act 1993, Council make and levy the annual charges for Waste Management Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (v) That in relation to storm water management services charges; in accordance with Section 496A of the Local Government Act 1993, Council make and impose the charges for Stormwater Management Services in 2019/2020 as stated in the 2019/2020 Operational Plan. (vi) That in relation to interest on overdue rates and charges, Council make and impose the maximum charge for interest of 7.50% on overdue rates and charges as determined by the Minister for Local Government, in accordance with Section 566 (3) of the Local Government Act 1993. (Moved Cr Dixon OAM, seconded Cr Smith)

  • Ordinary Meeting - 25 July 2019 Gwydir Shire Council

    This is page number 45 of the minutes of the Ordinary Meeting held on Thursday 25 July 2019 Chairman ……………………………………………………………………………………

    Meeting closed 1.25 pm