minutes ordinary meeting of council 1 november 2013 · that the deputy president is nominated as a...
TRANSCRIPT
MINUTES
ORDINARY MEETING OF COUNCIL
1 NOVEMBER 2013
TABLE OF CONTENTS
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS .................... 3
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................. 3
3. ELECTION OF SHIRE PRESIDENT, DEPUTY SHIRE PRESIDENT, COMMITTEE MEMBERS AND DELEGATES ...................................................... 3
3.1 Election of Shire President ..................................................................... 3 3.2 Election of Deputy Shire President ......................................................... 4 3.3 Committees: Election to Council Audit Committee .................................. 4 3.4 Delegates: Murchison Zone of the WA Local Government Association .. 4 3.5 Delegates: Murchison Regional Vermin Council (MRVC) ....................... 4 3.6 Delegates: Regional Road Group ........................................................... 5 3.7 Delegates: Development Assessment Panel .......................................... 5 3.8 Delegates: Museum Committee ............................................................. 5
4. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........... 5
5. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC .... 5
4.1 Public Question Time ............................................................................. 5 4.2 Address by Members of the Public ......................................................... 5
6. APPLICATIONS FOR LEAVE OF ABSENCE ...................................................... 6
7. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ....................................... 6
8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 6
7.1 Minutes of the Ordinary Meeting held on 4 October 2013 ....................... 6
9. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION.......... 6
10. PETITIONS .......................................................................................................... 6
11. DECLARATIONS OF INTEREST ......................................................................... 6
12. BUSINESS DEFERRED FROM PREVIOUS MEETING ...................................... 6
13. REPORTS ........................................................................................................... 7
13.1 Monthly Report - Chief Executive Officer ................................................ 7 13.2 Monthly Report - EHO/Building Surveyor ............................................. 16 13.3 Monthly Financial Report to 31 September 2013 .................................. 19 13.4 Accounts for Payment .......................................................................... 21 13.5 2012/2013 Annual Report and Audited Financial Statements ............... 22 13.6 Midwest Vanadium Pty Ltd – Youanmi Road – Road Access and
Maintenance Deed ............................................................................... 23 13.7 West Australian Draft State Aviation Strategy ...................................... 25 13.8 Code of Conduct .................................................................................. 27
14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ....................... 28
15. NOTICE OF MOTIONS FOR THE NEXT MEETING .......................................... 28
16. CONFIDENTIAL BUSINESS .............................................................................. 28
17. LATE AGENDA ITEMS ...................................................................................... 28
18. ELECTED MEMBER MATTERS ........................................................................ 28
19. NEXT MEETING ................................................................................................ 28
20. CLOSURE OF MEETING .................................................................................. 28
SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council
In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 1 November 2013 at 1:00pm
At the commencement of the Meeting newly elected and re-elected Councillors completed the Declarations of Office before Police OIC Sgt Trevor Douglas In accordance with Local Government Act, Schedule 2.3(3), the Chief Executive Officer presided at the meeting until the office of Shire President was filled.
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The CEO congratulated newly elected and re-elected Councillors and welcomed visitors.
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Attendance President Cr Ashley Dowden Deputy President Cr Jorgen Jensen Member Cr Bob Ford Member Cr Jason Homewood Member Cr Wendy McGorman Member Cr Carole Minney Member Cr Joe O'Brien Staff Chief Executive Officer Mr Geoff Brooks Works Manager Mr Patrick O'Brien Administration Assistant Ms Ronella Kelly Finance Assistant Ms Helga Goerigk Customer Service Officer Ms Amber Seivwright Leave of Absence Member Cr Kevin Brand Apologies Member Cr Eliz Morris Visitors Resident Mr Geoff Schaefer Resident Ms Karen Williams Resident Mr Bevan Whitby
3. ELECTION OF SHIRE PRESIDENT, DEPUTY SHIRE PRESIDENT, COMMITTEE MEMBERS AND DELEGATES
3.1 Election of Shire President
The Returning Officer CEO Geoff Brooks advised that one nomination had been received for the position of Shire President, that being Cr Ashley Dowden. There being no other nominations received, Cr Dowden was declared elected as Shire President for the period to October 2015.
Cr Dowden competed the Declaration of Office before Sgt Trevor Douglas. Following his election as President, Cr Dowden chaired the meeting.
3.2 Election of Deputy Shire President
The Returning Officer CEO Geoff Brooks advised that two nominations had been received for the position of Deputy President, those being Cr Joe O'Brien and Cr Jorgen Jensen. A secret ballot for the position was conducted by the Returning Officer with independent oversight by Sgt Trevor Douglas. The result was 4 votes Cr Jensen and 3 votes Cr O'Brien. On the basis of this outcome, Cr Jensen was declared elected as Deputy Shire President for the period to October 2015. Cr Jensen completed the Declaration of Office for Deputy Shire President before Sgt Trevor Douglas.
3.3 Committees: Election to Council Audit Committee
Moved: Cr Homewood Seconded: Cr Ford That the Audit Committee has as its membership all Councillors. RESOLUTION 2013-11-01 CARRIED 7/0
3.4 Delegates: Murchison Zone of the WA Local Government Association
Moved: Cr Jensen Seconded: Cr Homewood That the President is nominated as a delegate to the Murchison Zone of the WA Local Government Association. RESOLUTION 2013-11-02 CARRIED 7/0 Moved: Cr Homewood Seconded: Cr McGorman That the Deputy President is nominated as a delegated to the Murchison Zone of the WA Local Government Association with Cr Joe O'Brien nominated as proxy. RESOLUTION 2013-11-03 CARRIED 7/0
3.5 Delegates: Murchison Regional Vermin Council (MRVC)
Moved: Cr Jensen Seconded: Cr Ford That Cr Homewood is nominated as a delegate to the MRVC. RESOLUTION 2013-11-04 CARRIED 7/0 Moved: Cr Minney Seconded: Cr McGorman That Cr O'Brien is nominated as a delegate to the MRVC. RESOLUTION 2013-11-05 CARRIED 7/0
3.6 Delegates: Regional Road Group
Moved: Cr Jensen Seconded: Cr Ford That Cr O'Brien and the CEO are nominated as delegates to the Regional Road Group. RESOLUTION 2013-11-06 CARRIED 7/0
3.7 Delegates: Development Assessment Panel
Moved: Cr O'Brien Seconded: Cr Homewood That Crs Minney and Ford are nominated as delegates to the Development Assessment Panel RESOLUTION 2013-11-07 CARRIED 7/0 Moved: Cr Minney Seconded: Cr Jensen That Crs McGorman and Morris are nominated as alternative delegates to the Development Assessment Panel RESOLUTION 2013-11-08 CARRIED 7/0
3.8 Delegates: Museum Committee
Moved: Cr Ford Seconded: Cr Homewood That Cr Morris and the CEO are nominated as delegates to the Museum Committee. RESOLUTION 2013-11-09 CARRIED 7/0
4. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil
5. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC
4.1 Public Question Time
Nil
4.2 Address by Members of the Public
Sgt Trevor Douglas addressed Council on law and order issues and alcohol restrictions.
6. APPLICATIONS FOR LEAVE OF ABSENCE Crs Ford and McGorman sought leave for the Ordinary Meeting on 6 December 2013. Moved: Cr Homewood Seconded: Cr Minney The Cr McGorman is granted leave of absence for the Ordinary Meeting on 6 December 2013 RESOLUTION 2013-11-10 CARRIED 7/0 Moved: Cr Homewood Seconded: Cr McGorman The Cr Ford is granted leave of absence for the Ordinary Meeting on 6 December 2013. RESOLUTION 2013-11-11 CARRIED 7/0
7. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil
8. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
7.1 Minutes of the Ordinary Meeting held on 4 October 2013
COUNCIL RESOLUTION
Moved: Cr Homewood Seconded: Cr Jensen That the minutes of the Ordinary Meeting held on 4 October 2013 as circulated be confirmed as a true and correct record of proceedings. RESOLUTION 2013-11-12 CARRIED 7/0
9. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION The President welcomed Works Manager Paddy O'Brien as a new employee of the Shire.
10. PETITIONS Nil
11. DECLARATIONS OF INTEREST Cr Dowden declared a financial interest in Item 13.6.
12. BUSINESS DEFERRED FROM PREVIOUS MEETING Nil
13. REPORTS
13.1 Monthly Report - Chief Executive Officer
File: AD-REP Officer: Geoff Brooks - CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013
Voting Requirements Simple Majority Current Personnel Based on the Organisation Structure, personnel as at 1 November 2013 are as follows:
Administration Chief Executive Officer Geoff Brooks
Finance Manager Maureen Murat
Administration Manager Vacant
Finance Assistant Helga Goerigk
Administration Assistant Ronella Kelly
Customer Service Officer Amber Seivwright
Library Officer Vacant
Relief Library Officer Bruce Greene (Casual)
Tourism Promotions & Development Officer
Karen Morrissey
Youth & Community Events Officer
John McKrill (Casual) Kylee Mollentze (Casual) Meleisha Exon (Casual)
Works Department Works Manager Patrick O'Brien
Works Supervisor Peter Lethborg (Acting)
Works Leading Hand Vacant
Plant Operator Noel Curley
Neville Kelly
Gardener/Labourer Brian Hawkins
John Yates
Clint Brown (Casual)
Cleaner Sophie Singh
Kathy Shaw
Swimming Pool Manager JJ Amella
Caravan Park Manager Bill Moses Kate Hutchison
Ranger Contract Peter Smith
EHO/Building Surveyor Contract Bill Atyeo
Grant Writing & Administration Services
Contract Empress Administration
Financial & Accounting Services
Contract RSM Bird Cameron
The CEO advised that in accordance with normal practice that the Shire Administration Office would close for the period 24 December 2013 to 1 January 2014 inclusive. It was expected that one or two outside staff would work during this period.
Aerodrome Statistics for the Bluey Osmond Aerodrome for 2012/2013 and YTD are as follows:
BLUEY OSMOND AERODROME STATISTICS 2012/2013
MONTH Landings Revenue
($) Inbound Outbound
Revenue ($)
Total Revenue
($)
July 89 11,589 903 885 13,491 25,080
August 84 12,429 955 967 14,503 26,932
September 76 12,943 842 846 12,359 25,302
October 86 13,344 899 885 13,461 26,805
November 91 13,699 946 987 14,586 27,961
December 79 12,433 793 814 12,125 24,558
January 89 12,968 921 892 13,929 26,897
February 90 13,466 869 862 10,387 23,853
March 89 14,441 989 999 15,000 29,441
April 89 14,317 1,049 967 15,212 29,529
May 101 16,768 1,164 1,181 17,983 34,751
June 102 16,084 1,226 1,202 18,877 34,961
TOTAL 1,065 164,481 11,556 11,487 171,913 336,394
BLUEY OSMOND AERODROME STATISTICS 2013/2014
MONTH Landings Revenue
($) Inbound Outbound
Revenue ($)
Total Revenue
($)
July 105 17,168 1,235 1,247 18,981 36,149
August 109 15,934 1,147 1,180 18,087 34,021
September 99 14,850 1,064 1,042 16,574 31,424
October
November
December
January
February
March
April
May
June
TOTAL 313 47,952 3,446 3,469 53,642 101,594
Public Library Patronage statistics for the Library for 2012/2013 & YTD are as follows:
PUBLIC LIBRARY STATISTICS 2012/2013
MONTH Patrons Enquiries Issues ILL's Internet Access
Revenue ($)
July 125 26 37 3 39 45
August 92 25 34 8 66 138
September 72 59 20 11 35 75
October 85 38 12 13 29 47
November 85 54 51 7 47 55
December 63 15 2 0 45 105
January 43 32 37 0 22 40
February 47 4 7 0 11 20
March 62 3 0 1 26 44
April 26 0 6 3 12 15
May 102 44 14 1 62 114
June 55 6 10 1 34 112
TOTAL 857 306 230 48 428 810
PUBLIC LIBRARY STATISTICS 2013/2014
MONTH Patrons Enquiries Issues ILL's Internet Access
Revenue ($)
July 89 1 15 0 45 104
August 96 3 4 4 42 171
September 76 4 8 2 20 36
October
November
December
January
February
March
April
May
June
TOTAL 261 8 27 6 107 311
In discussion it was agreed that on a trial basis the Library would be opened on Wednesday afternoon from 1:00pm to 4:30pm instead of from 9:30am to 1:00pm.
Memorial Swimming Pool Statistics for the Swimming Pool for 2012/2013 and YTD are as follows:
MEMORIAL SWIMMING POOL STATISTICS 2012/2013
MONTH Adult Child School Total Revenue
($)
July
August
September
October 168 565 55 788 0
November 252 491 152 895 0
December 290 542 30 862 0
January 697 1,101 0 1,798 0
February NA NA NA NA 0
March 299 444 120 863 0
April
May
June
TOTAL 1,706 3,143 357 5,206 0
Fitness Centre Statistics for the Fitness Centre for 2012/2013 and YTD are as follows:
FITNESS CENTRE STATISTICS 2012/2013
MONTH Activity (Hours) Memberships
Patrons Revenue
($) Month % Week Month Annual
July
August
September
October
November
December
January
February
March 26 16 - 4 8 35 891
April 60 11 - 3 3 77 382
May 34 6 3 7 0 34 311
June 38 7 1 4 0 55 135
TOTAL 158 10 4 18 11 201 1,719
FITNESS CENTRE STATISTICS 2013/2014
MONTH Activity (Hours) Memberships
Patrons Revenue
($) Month % Week Month Annual
July 39 7 7 3 0 47 153
August 41 7 4 11 1 45 863
September 43 8 1 6 0 42 199
October
November
December
January
February
March
April
May
June
TOTAL 123 7 12 20 1 134 1,215
Caravan Park Statistics for the Caravan Park for 2012/2013 and YTD are as follows:
CARAVAN PARK STATISTICS 2012/2013
MONTH
Cabins (8) (Ensuite)
Cabins (9) (No Ensuite)
Sites (36) Visitors
Revenue ($)
Nights % Nights % Nights %
July 129 52 33 13 716 64 1192 26,292
August 64 26 119 43 655 59 1030 30,231
September 150 63 264 98 649 60 947 39,905
October 160 65 85 30 309 28 506 20,471
November 163 68 151 56 174 16 286 21,359
December 111 48 10 4 152 14 212 11,958
January 135 54 29 10 123 11 412 12,288
February 143 63 75 11 79 8 192 15,824
March 66 27 28 10 19 2 121 12,773
April 55 22 37 14 78 7 102 17,098
May 101 41 24 9 491 44 634 21,565
June 58 24 49 18 505 47 862 22,704
TOTAL 1,335 46 1,069 27 4,646 28 5,577 252,468
CARAVAN PARK STATISTICS 2013/2014
MONTH
Cabins (8) (Ensuite)
Cabins (9) (No Ensuite)
Sites (36) Visitors
Revenue ($)
Nights % Nights % Nights %
July 91 37 120 43 711 64 1,246 36,773
August 64 26 100 36 674 60 996 29,190
September 80 33 98 37 623 58 844 30,453
October
November
December
January
February
March
April
May
June
TOTAL 235 32 318 39 2,008 61 3,086 96,416
Animal Control Statistics for Ranger services for the YTD are as follows:
RANGER STATISTICS 2013/2014
MONTH Enquiries Licenses Seizures Impounds Complaints Revenue
($)
July 4 2 4 0 0 45
August NA 1 1 0 1 18
September 6 1 4 1 0 90
October
November
December
January
February
March
April
May
June
July
August
TOTAL 10 4 9 1 1 153
I attended Mount Magnet on Monday 9, Monday 16 and Tuesday 17 September 2013. Patrols were conducted of the townsite and surrounding areas and license enquiries made. Registration files were checked for compliance and updated to include the new registration period. Cat registration files were checked for compliance.
Visitor Centre Patronage statistics for the Visitor Centre for 2011-2012 and YTD are as follows:
VISITOR CENTRE STATISTICS 2012/2013
MONTH
Visitors (Total)
Visitors (Museum)
Museum Entry
Revenue ($)
Visitor Centre
Revenue ($)
Commission ($)
Adult Child Adult Child
July 553 22 318 14 835 2,785 251
August 663 3 292 0 1,460 2,115 236
September 508 21 224 6 1,120 4,994 729
October 243 19 132 11 660 876 250
November 71 14 48 14 240 1,851 244
December 49 3 20 2 100 59 197
January 1 0 1 0 5 0 0
February 34 0 31 0 155 2,846 483
March 28 0 21 0 105 659 139
April 103 8 48 4 225 2,557 461
May 249 9 109 5 545 1,667 324
June 333 1 145 0 725 1,359 239
TOTAL 2,586 91 1,280 56 6,175 20,768 3,553
VISITOR CENTRE STATISTICS 2013/2014
MONTH
Visitors (Total)
Visitors (Museum)
Museum Entry
Revenue ($)
Visitor Centre
Revenue ($)
Commission ($)
Adult Child Adult Child
July 637 25 296 19 1,480 2,470 387
August 664 11 305 3 1,525 3,206 596
September 592 3 248 1 1,240 1,757 363
October
November
December
January
February
March
April
May
June
TOTAL 1,893 39 849 23 4,245 7,433 1,346
Grants Grant applications for the financial year 2013-2014 are as follows:
Status Close Date Project Grant Grant
Amount Total Cost Result
Submitted 31/03/2013 Mount Magnet Bush Fire Brigade 1 Appliance Bay Facility
Local Government Grants Scheme $38,500 $43,500 Successful
Submitted 22/02/2013 Rectifying Runway Deformities Regional Airport Development Scheme $ 25,000 $ 50,000 Pending
Submitted 22/02/2013 Replace Wind Indicator & Lighting Regional Airport Development Scheme $ 7,500 $ 15,000 Pending
Submitted 22/02/2013 Replace Cones and Gables Regional Airport Development Scheme $ 10,000 $ 20,000 Pending
Submitted 22/02/2013 Install Non-Potable Water Supply to Terminal Building
Regional Airport Development Scheme $ 7,500 $ 15,000 Pending
Submitted 22/02/2013 Extend Apron Regional Airport Development Scheme $ 75,000 $ 150,000 Pending
Submitted 29/05/2013 Mount Magnet CCTV System National Crime Prevention Fund $ 23,156 $ 39,789 Unsuccessful
Submitted N/A Mount Magnet Seniors Centre Community Spaces (Lotterywest) $ 25,480 $ 77,480 Pending
Submitted 28/06/2013 Mount Magnet Seniors Centre Building Multicultural Communities (Dept Immigration & Citizenship)
$ 26,000 $ 77,480 Successful
Submitted N/A Recreation Precinct & Skatepark Upgrade
Community Spaces (Lotterywest) $ 22,000 $ 929,100 Pending
EOI Submitted
27/09/2013 Recreation Precinct & Skatepark Upgrade
Mid West Investment Plan (Mid West Development Commission)
$ 228,160 $ 929,100 Pending
Submitted 27/09/2013 Recreation Precinct & Skatepark Upgrade
Community Sporting & Recreational Facilities (Department of Sport & Recreation)
$ 281,064 $ 929,100 Pending
COUNCIL RESOLUTION
Moved: Cr Homewood Seconded: Cr Ford That Council receives the Chief Executive Officer’s report. RESOLUTION 2013-11-13 CARRIED 7/0
13.2 Monthly Report - EHO/Building Surveyor
File: AD-REP Officer: Bill Atyeo – EHO/Building Surveyor Amended by: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 I was in attendance at the Shire from 14 to 18 October 2013. BUILDING PERMITS There were Nil (0) Building Permit issued in this timeline. Statistics
The statistics as required by the ABS and WorkSafe, and others were submitted at the end of each month as is required, and all referral agencies and Organisations advised.
Demolition licenses
There were Nil (0) Demolition Permit issued during this period. GENERAL MATTERS
Issuing new Lease over Lot 400 on Deposited Plan 174609 - Mount Magnet: The Department of Lands has advised Council in a letter that they are in the process of issuing a new lease pursuant to Section 79 of the Land Administration Act 1997 over Lot 400 on Deposited Plan 174609 to the existing Lessee (expired Lease 1126881) for a term of 21 years for the purpose of "Single Men Quarters". To facilitate the issue of the above Lease Council has been requested to provide the Department with any comments/objection Council may have. To this end I have drafted the following letter to be signed by the CEO and forwarded to them. “Thank you for your letter dated the 17th September 2013 in regards to the application for the issuing of a new lease to the existing Lessee of Lot 400 for the purposes of “Single Men Accommodation”. You are advised that the Shire of Mount magnet has a new Town Planning Scheme Number 2 under which the subject land has been rezoned (re-classified) to “Short Stay Accommodation” (SSA). This zoning classification does not permit a commercial business as a food business to be established on the Lot. This re-zoning does not adversely affect the use of the Land as it has been and actually ensues that the land can continue to be utilised as before, bringing the zoning into line with the use as in the past, and with the changes to ownership, the use was contra to the Town Planning Scheme. However, there are issues that Council would need the current lessee to finalise before it could sanction the re-issue of the lease to the current lessee. The current lessee has made a number of changes to the buildings without finalising a number of compliance issues required and which have been pointed out to the lessee for some years with no response from the lessee. The following matters still need to be finalised with Council:
1. Layout Plans of the Site: Council requires a full layout plan of the camp professionally drawn which
clearly indicates the placement of all accommodation units on the Lot, as constructed drawings of all the services provided to the units (all plumbing and drainage, electrical, and sewerage disposal, and placement/provision of all fire safety appliances which will include existing fire hydrants and hardwired smoke detectors to units as required by law).
2. Certifications: The lessee is to provide written certification from a suitably qualified and
registered person that all plumbing works and electrical services to all of the units are in full compliance with all the relevant legislation applicable within the state of Western Australia.
3. Provision of En-suites to some rooms: The lessee altered some units to include en-suites but failed to isolate the
ablution areas as required. The lessee was requested to alter this by providing walls and automatic exhaust ventilation to the ablutions area, which I believe has not been done.
Given the above outstanding issues in regards to this allotment Council would object to the issuing of a further lease until such time as they are addressed to the satisfaction of Council and observance of the relevant legislative requirements. Please contact Mr Bill Atyeo on 0409981144 or email [email protected] if you have any questions in relation to this matter.” There have been a number of issues that have not been addressed and it is hoped with the support of the Department that they will be.
Lot 175 Attwood Street – Pooling of Effluent It is noted and I have reacted to the non-action of the Department in addressing this issue. It appears that all the “players” in this are all blaming one another for it not being done. It was noted that the blocked drain has been fixed (finally). The effluent is treated before disposal and so the risks to health are minimal. However the pooling of effluent on the footpath is contra to the legal conditions for the installation of such systems and must be disposed of on the property and not permitted to pass outside the boundaries of the allotment. This matter was again referred to the Department and it was stated that the following week the plumber would be in attendance and would fix the problems which would mean the re-positioning of the irrigation system to the ATU. Again this would be further checked.
Lot 251 Priestley Street – Defective ATU There have been a number of complaints lodged in regards to the failure of the pump at the premises listed. There was inaction by the Department of Housing in regards to complaints lodged through their system over time. I contacted the Department on the matter and it was stated that the plumber and electrician would attend the following Monday and have the matter cleared up once and for all.
I also pointed out that the solar hot water system had not operated since winter and that this was not acceptable. This matter it was stated would also be addressed, along with the replacement of lids to the ATU which have been defective for some time and had not been replaced due to non-delivery of new lids. Again this situation will be monitored.
Council Development of Lot in Watson Street Time was spend assessing the Lot in Watson Street that has been earmarked for
the addition of two units for the Shire staff accommodation. A number of issues were discussed with the CEO and these were then relayed to the successful tenderers with many points to be clarified and discussed further with them.
Caravan Park Toilets Discussions took place between Mr Peter Teakle and followed by discussions
with the plumber in regards to septic tanks and leach drains. It was decided that the current drains with a little re-designing would be adequate for the time being and that new tanks would need to be installed as the lack of fall in the drains had resulted in problems with drainage in the past.
Mount Magnet Swimming Pool I inspected the pool and its facilities and found the water quality and surrounds
now present a well-designed and better layout for supervision, plus the water quality is well within the required quality standards.
One area of concern with the new toilet facilities is the already presence of a
build-up of calcium or scale on the floor tiles around the inside tap that is used for washing down the facilities. If this continues to build-up then the area will become ugly and look as though the facilities are not being cleaned adequately.
This will need to be addressed in the very near future, and solutions incorporated
to ensure that this does not occur. This will be researched and addressed. Thus ends my report to Council.
W.V.Atyeo (M.E.H.A.A.) Principal Environmental Health Officer Building Surveyor
COUNCIL RESOLUTION
Moved: Cr Ford Seconded: Cr Minney That Council receives the EHO/Building Surveyor’s report. RESOLUTION 2013-11-14 CARRIED 7/0 The CEO referred to concerns raised by Cr Morris with respect to the safety of mosquito fogging and advised that advice from Mr Atyeo had been sought.
13.3 Monthly Financial Report to 31 September 2013
File: FI-REP Officer: Travis Bate – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application To consider the Financial Reports for the period ending 31 September 2013, attached. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity
reporting on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for
an additional purpose under section 6.8(1)(b) or (c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the
month to which the statement relates; (d) Material variances between the comparable amounts referred to in
paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.
(2) Each statement of financial activity is to be accompanied by documents containing- (a) an explanation of the composition of the net current assets of the month to
which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-
regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local
government. (3) The information in a statement of financial activity may be shown –
(a) According to nature and type classification, (b) By program; or (c) By business unit.
(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –
(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or
(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and
(b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value,
calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.
(6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]
Comment A monthly financial report is to be presented to Council at the next Ordinary Meeting following the end of the reporting period. Statement of Financial Activity
Significant Accounting Policies
Graphical Representation
Net Current Funding Position
Cash and Investments
Major Variances
Budget Amendments
Receivables
Grants and Contributions
Cash Backed Reserves
Capital Disposals and Acquisitions
Trust Consultation Travis Bate - Accountant - RSM Bird Cameron Bradley Solly - Accountant - RSM Bird Cameron Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
COUNCIL RESOLUTION
Moved: Cr Homewood Seconded: Cr Minney That the Financial Report for the period ending 31 September 2013 be received. RESOLUTION 2013-11-15 CARRIED 7/0
13.4 Accounts for Payment
File: FI-APAY Officer: Maureen Murat - Finance Manager Amended By: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application Accounts for payment totalling $ 272,648.13 Represented by- EFT’s 4003 to 4090 $ 245,074.54, Municipal Account Cheques 13371 to 13380 $ 27,573.59 Municipal Account Total $ 272,648.13 Background Nil Comment Nil Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr McGorman That Council note the payment of accounts for payment totalling $ 272,648.13 Represented by- EFT’s 4003 to 4090 $ 245,074.54, Municipal Account Cheques 13371 to 13380 $ 27,573.59 Municipal Account Total $ 272,648.13 RESOLUTION 2013-11-16 CARRIED 7/0
13.5 2012/2013 Annual Report and Audited Financial Statements
File: FI-AUDT Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application To adopt the 2012/2013 Annual Report and Audited Financial Statements. Background The Shire of Mount Magnet 2012/2013 Annual Report which was considered by the Audit Committee on 4 October 2013 is provided under separate cover. Included in the Annual Report is the 2012/2013 Annual Financial Statements audited by Chartered Accountants Anderson, Munro and Wyllie. Current Position Following acceptance of the 2012/2013 Annual Report by Council the availability of the report will be advertised in accordance with Section 5.55 of the Local Government Act. Section 5.27 of the Act requires that the Annual Electors Meeting is held within 56 days from the date of adoption of the Annual Report. On this basis the Annual Electors Meeting is scheduled to take place at 5.30pm on 6 December 2012 following the Ordinary Meeting. The Council Christmas party will follow the Electors Meeting with all present being invited to attend. Consultation Mid West Financial Anderson Munroe and Wyllie Statutory Environment Local Government Act 1995 Part 5 Division 5 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority
COUNCIL RESOLUTION
Moved: Cr Homewood Seconded: Cr Ford That Council adopts the 2012/2013 Shire of Mount Magnet Annual Report and Audited Financial Statements. RESOLUTION 2013-11-17 CARRIED 7/0
Prior to consideration of Item 13.6 Cr Dowden left the meeting due to a financial interest declared under Item 11.
13.6 Midwest Vanadium Pty Ltd – Youanmi Road – Road Access and Maintenance Deed
File: AL-AGR 063 Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application To authorise the Deputy President and CEO to negotiate and execute an extension of the current Youanmi Road – Road Access and Maintenance Deed with Mid West Vanadium Pty for a period of twelve months from 1 December 2013 and to affix the Common Seal. Background At the Ordinary Meeting on 1 March 2013 Council resolved as follows: “That Council authorises the Deputy President and CEO to negotiate and if appropriate, execute a road access agreement for the Youanmi Road with Mid West Vanadium Pty Ltd based on the technical assessment by Greenfield Technical Services for the purpose of transporting 200,000 tonnes of Magnetite over a twelve month period commencing 1 April 2013. As a result of the above resolution a Road Access and Maintenance Deed was executed by both parties on 14 May 2013. Key features of the Deed are:
Term – 6 months trial from the commencement date or 200,000 tonnes whichever comes first. (Commencement date 1 June 2013, Term expected to expire 1 December 2013 as less than 200,000 tonnes have been transported).
Road Maintenance – The responsibility of Mid West Vanadium to be carried out to standards developed by Greenfield Technical Services and specified in the Deed.
Security Deposit - $450,000 held by Council in Trust to rectify breaches of the Deed.
Inspections – By Greenfield Technical Services as required at the Company’s cost.
Preparation of Deed – By McLeods Barristers and Solicitors at the Company’s cost.
Community Benefit Fund - $120,000 pa payable by the Company to the Shire in the event that the Deed is extended or renewed.
A copy of the Deed is available on request. Current Position As provided in the Deed, Mid West Vanadium Pty Ltd are expected to formally seek an extension of the Road Access and Maintenance Deed for a further six or twelve months form 1 December 2013. Consultation McLeods Barristers and Solicitors
Statutory Environment Section 9.49A (1) Local Government Act 1995 Road Traffic Act 1974 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
COUNCIL RESOLUTION
Moved: Cr Ford Seconded: Cr McGorman That Council authorises the Deputy President and CEO to negotiate and execute an extension of the current Youanmi Road – Road Access and Maintenance Deed with Mid West Vanadium Pty for a period of up to twelve months from 1 December 2013 and to affix the Common Seal. RESOLUTION 2013-11-18 CARRIED 6/0 Cr Dowden rejoined the meeting following consideration of Item 13.6. At 4:00pm following consideration of Item 13.6 the meeting adjourned. Moved: Cr McGorman Seconded: Cr Jensen That the meeting adjourn. RESOLUTION 2013-11-19 CARRIED 7/0 Moved: Cr Homewood Seconded: Cr Minney That the meeting recommence. RESOLUTION 2013-11-20 CARRIED 7/0
13.7 West Australian Draft State Aviation Strategy
File: CP-AERO Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application To note the WA Draft State Aviation Strategy issued by the Department of Transport in August 2013 and to consider its potential impact on operations at the Mount Magnet Aerodrome. Background By letter of 7 October 2013 Council has been invited to comment on the West Australian Draft Aviation Strategy. The executive summary of the Draft Strategy is attached with the full version available on Department of Transport web site www.transport.wa.gov.au. The Draft Strategy deals predominately with Perth and the larger regional airport such as Albany, Geraldton, Port Headland, Newman and Karratha. Current Position With respect to operations at the Mount Magnet Aerodrome the following strategies, which may have a future impact, have been included in the draft:
Planning – The State Government “will seek to establish a policy and regulatory framework for master planning of local government owned major regional airports within a State wide network aviation context”. For these airports a complying master plan will be a prerequisite for Regional Airport Development Scheme (RADS) funding. Comment - The development of a master plan for Mount Magnet Aerodrome is recommended over the next year or so and a master plan is expected to become a regulated requirement within the next five years for smaller regional airports with Regular Passenger Transport (RPT) services.
Regulated Route Review – Mount Magnet is a regulated route where one operator (Skippers) has the sole right to provide an RPT service at an agreed level. The current arrangement is in place until 27 February 2016 at which time both the Department of Transport and the RPT operator may exercise a five year renewal option. The Draft Strategy indicates that the “Department of Transport will conduct a mid- term regulated route review, to be completed by February 2014, and recommend to the Minister for Transport whether to exercise the additional up to five year option to renew the existing Deeds for Albany, Esperence, Carnarvon, Kalbarri, Monkey Mia, Leinster, Wiluna, Meekatharra, Mount Magnet, Leonora, Laverton and Exmouth. Comment - Over the years Council’s position has been that the ongoing status of Mount Magnet as regulated route is important to ensure the availability of an RPT service.
RADS Review – A review of the RADS funding arrangements was conducted in parallel with the development of the Draft Strategy. The Draft Strategy document indicates “The amendments to RADS are intended to better prioritise projects in a way that maximises benefits to regional communities and ensures that RADS funding is directed where it is most needed, especially to regional RPT airports that do not have sufficient passenger throughput to make them financially self sustaining. Comment - The outcome of this review is encouraging and will hopefully result in ongoing RADS funding support for significant Mount Magnet Aerodrome projects such as the extension of the apron and resealing of the main runway.
Charter Operations – The Draft Strategy refers to possible legislative changes by the Civil Aviation Safety Authority (CASA) that would allow charter operators to convey paying members of the public in addition to Fly In Fly Out (FIFO) workers. The Draft Strategy advises “The State Government will undertake further assessment of these changes as they become known but supports the amalgamation of charter and RPT in principal”.
Comment - Whilst these legislative changes are not expected in the short term it
is considered that regulated RPT services should be always maintained in the event of a downturn in the mining industry that results in the cessation of FIFO charter operations.
Consultation Nil Statutory Environment Transport Co-Ordination Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
COUNCIL RESOLUTION
Moved: Cr Jensen Seconded: Cr Homewood That Council notes issues raised in the West Australian Draft State Aviation Strategy. RESOLUTION 2013-11-21 CARRIED 7/0
13.8 Code of Conduct
File: CR- GEN Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Meeting Date: 1 November 2013 Application Request for Council to adopt the Code of Conduct (For Council Members, Committee members and Staff) Background Council last reviewed the Code of Conduct in October 2011 following the Ordinary Elections. Current Position Council is required is required to review its Code of Conduct within twelve months after each ordinary election day and make such changes to the code as it considers appropriate. A copy of the current code of conduct is attached. Consultation Nil Statutory Environment Local Government Act Section 5.103 (2). Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
COUNCIL RESOLUTION
Moved: Cr Minney Seconded: Cr Homewood That Council adopt the Code of Conduct without amendment. RESOLUTION 2013-11-22 CARRIED 7/0
14. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil
15. NOTICE OF MOTIONS FOR THE NEXT MEETING Nil
16. CONFIDENTIAL BUSINESS Nil
17. LATE AGENDA ITEMS Nil
18. ELECTED MEMBER MATTERS Cr McGorman
Requested that the Works Manager ensures that the Shire Bus fuel problems are rectified.
Cr Homewood
Highlighted the damage being caused to the Mount Farmer Road by trucking operations from the Western Queen Mine
Cr O'Brien
Confirmed the importance of maintaining a vehicle licensing and inspection service in Mount Magnet.
Cr Ford
Highlight problems caused by lack of a sufficient water supply at the Oval and in the Main Street. In discussion it was agreed that sourcing water from the May Flower pit located at the north/eastern end of town will be investigated.
Requested that broken glass in Carroll and Attwood Streets is cleaned up. Cr Jensen
Advised that external funding for the connection of power at the Race Course was being investigated.
19. NEXT MEETING Special Meeting of Council Friday 15 November 2013 commencing at 1:00pm
to consider tenders for the Caravan Park new Amenities Building.
Ordinary Meeting of Council Friday 6 December 2013 commencing at 1:00pm
20. CLOSURE OF MEETING The meeting closed at 5:35pm.