minutes ordinary meeting of council 14 december …€¦ · ordinary meeting of council 14 december...

MINUTES

ORDINARY MEETING OF COUNCIL

14 DECEMBER 2012

Ordinary Meeting of Council 14 December 2012 of 33

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................ 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ..................................... 3

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 3

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC ........................ 3

4.1 Public Question Time ................................................................................................. 3 4.2 Address by Members of the Public ............................................................................. 3

5. APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 3

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ........................................................... 3

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING .................................................... 4

7.1 Minutes of the Ordinary Meeting held on 23 November 2012 ..................................... 4

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION .............................. 4

9. PETITIONS .............................................................................................................................. 4

10. DECLARATIONS OF INTEREST ............................................................................................. 4

11. BUSINESS DEFERRED FROM PREVIOUS MEETING ........................................................... 4

11.1 Mount Magnet Strategy and Town Planning Scheme No 2 ......................................... 4

12. REPORTS ............................................................................................................................... 9

12.1 Monthly Report - Chief Executive Officer .................................................................... 9 12.2 Monthly Report - Works Manager ............................................................................. 18 12.3 Accounts for Payment .............................................................................................. 22 12.4 Integrated Planning and Reporting ........................................................................... 25 12.5 Lot 618 Moses Street Industrial Land - Subdivision .................................................. 27 12.6 Mining and Pastoral Museum - Entry Charge ........................................................... 29 12.7 Ordinary Meetings of Council – 2013 Meeting Dates ................................................ 30

13. -MOTIONS OF WHICH PREVIOuS NOTICE HAS BEEN GIVEN .......................................... 32

14. NOTICE OF MOTIONS FOR THE NEXT MEETING .............................................................. 32

15. CONFIDENTIAL BUSINESS .................................................................................................. 32

16. LATE AGENDA ITEMS .......................................................................................................... 32

16.1 Mainstreet And Recreation Centre Master Plans ...................................................... 32

17. ELECTED MEMBER MATTERS ............................................................................................ 33

18. NEXT MEETING .................................................................................................................... 33

19. CLOSURE OF MEETING ...................................................................................................... 33


SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 14 December 2012 at 1:00pm

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The meeting commenced at 7:00pm.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

President Cr Ashley Dowden Attendance

Member Cr Greg Scott Member Cr Jason Homewood Member Cr Wendy McGorman Member Cr Jorgen Jensen Chief Executive Officer Mr Geoff Brooks

Member Cr Robby Davis Leave of Absence

Member Cr Kevin Brand Apologies

Member Cr Bob Ford Member Cr Will Scott

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC 4.1 Public Question Time Nil 4.2 Address by Members of the Public Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE Nil

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil


7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 7.1 Minutes of the Ordinary Meeting held on 23 November 2012

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr Homewood That the minutes of the Ordinary Meeting held on 23 November 2012 as circulated be confirmed as a true and correct record of proceedings. RESOLUTION 2012-12-01 CARRIED 5/0

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION Nil

9. PETITIONS Nil

10. DECLARATIONS OF INTEREST Nil

11. BUSINESS DEFERRED FROM PREVIOUS MEETING 11.1 Mount Magnet Strategy and Town Planning Scheme No 2 File: TP-PCOM Officer: W.V. Atyeo – PEHO/BS Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To allow Council to make a decision in regard to a submission that was received following the advertising of the proposed new Shire of Mount Magnet Town Planning Strategy and Town Planning Scheme No 2. The following report was prepared by Mr Paul Bashall in response to the one submission from the Department of Mines and Petroleum following the advertising period. Background Local Planning Strategy and Town Planning Scheme No 2 were advertised as required by legislation. During the advertising period Council received only one submission. The submission (see Attachment) was from the DMP (Department of Mines and Petroleum) and covered several topics.


These are outlined in the attached Schedule. Four of the six parts of the submission relate to the local planning strategy; however they are still contained in the Schedule for completeness. These parts require the Strategy document to be updated as recommended in the Schedule. There are two main issues raised in the submission concerning the Scheme that require discussion.

1. Deletion of ‘Industry – mining’ from Table 1 – Zoning Table

This request is very irregular but has been submitted as the DMP considers that the responsible authority for determining mining applications is the DMP - not the Council. Table 1 needs to list all the uses included in the dictionary of defined words and expressions (of the Model Scheme Text). The table provides a guide for the permissibility of various uses in each zone, and as such needs to remain complete. However it is agreed that the Scheme should better indicate that the authority for approving mining activities does not rest with the Council but with the DMP (under the provisions of the Mining Act). Item 3 of the attached Schedule refers. The text proposed will need to be more closely examined by the WA Planning Commission as it is likely to be required by every other subsequent scheme that the DMP comments on. Recommendation Insert new footnote to Table 1 – Zoning Table in the Scheme Text with an asterisk against the use class ‘Industry – mining’ as follows; “* Notwithstanding the permissibility of ‘Industry – mining’ in the Scheme all mining activities will be determined by the Department of Mines and Petroleum in accordance with the Mining Act.”

2. Moses Street Light Industry

The Moses Street area is already zoned Light Industry. Figure 1 shows an extract from the existing Scheme and the proposed Scheme (No 2). The DMP has permitted mining operations to the west of the Townsite on land that has been designated Parks and Recreation since 1991 when the Scheme was gazetted. The aim of this original designation was to provide a degree of warning to mining operators that the land was in close proximity to a Townsite, and that impacts of mining operations on sensitive uses could be significant. Although the DMP has the power and authority to approve any mining operation it likes, there is an obligation – where there is a potential conflict with a planning issue – to consult at an officer level or ministerial level where appropriate.


It appears as though there has been no consultation in the approval of the open pit mining operations west of the Townsite such that the mining approvals may now impact the further development of the existing industrial area west of Moses Street. FIGURE 1 EXISTING SCHEME (No 1) PROPOSED SCHEME No 2

Source: PLANWEST and DoP DMP has requested that this area be re-designated/designed to maintain a distance of about 250 from the potential pit edge (140 metres from the Townsite boundary). This distance equates to the rear (western boundary) of the existing developments on the west side of Moses Street. DMP suggests that replacement land, to make up for the loss of this development area, could include land south of the existing development on both sides of Moses Street, and extended southwards of the existing Council Depot site in Richardson Street. In September 2012 a subdivision application was submitted to the WA Planning Commission to subdivide the subject land. In November 2012 the WA Planning Commission issued a subdivision approval for the proposal subject to - amongst other conditions – a notification being placed on the titles advising of the potential impacts of the mining operations nearby. A footnote suggests that consideration could be given in the draft local planning strategy to relocate the industrial area to an alternative location. In view of the advanced stage of the Strategy and Scheme this action is not recommended now, however the Council may be prepared, in consultation with the DMP, to consider such allocations in the future. Recommendation That the DMP submission be dismissed as the WA Planning Commission has issued a subdivision approval for the subject land (Ref 146707 dated 23 November 2012).

Current Position Following consideration of the submission from the DMP the next step in the adoption of the new Planning Scheme is for Council to write to the WA Planning Commission in response to the issues raised by the Department.


Consultation Chief Executive Officer – Shire of Mount Magnet Planning Commission (by Mr Paul Bashall) Department of Mines and Petroleum Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr G. Scott That Council resolves to; • adopt recommendations as outlined in the Schedule of Submissions; • adopt the Shire of Mount Magnet Local Planning Scheme No 2, as amended in

accordance with the Schedule of Submissions, for final approval. • adopt the Shire of Mount Magnet Local Planning Strategy, as amended in accordance

with the Schedule of Submissions. • Request that the WA Planning Commission recommends to the Minister for Planning

the final approval of the Shire of Mount Magnet Local Planning Scheme No 2. RESOLUTION 2012-12-02 CARRIED 5/0


SHIRE OF MOUNT MAGNET - SCHEDULE OF SUBMISSIONS RECEIVED LOCAL PLANNING SCHEME NO. 2 – ADVERTISED AUGUST 2012

No Source Contact Issue Submission Comments Recommendation 1 Department of

Mines and Petroleum, 100 Plain St, East Perth WA 6004

Elias Peiris 92223533 Warren Ormsby 92223571

1 Update of statistics and figure of background report

Agreed that statistics and figures be included in background report of Strategy

Insert statistics and figures into Strategy

2 Insert brief discussion of Geoheritage site as defined by Director of Geological Survey of WA

Not previously known about, but to be included

Insert Geoheritage discussion into Strategy

3 Delete ‘Industry – mining’ use class from Zoning Table as it can mislead readers to indicate that Council approves mining activities

Cannot delete ‘Industry – mining’ but add new footnote to Table 1 – Zoning Table as follows; ‘Notwithstanding the permissibility of ‘Industry – mining’ in the Scheme all mining activities will be determined by the Department of Mines and Petroleum in accordance with the Mining Act’.

Insert new footnote to Table 1 – Zoning Table in the Scheme Text with an asterisk against the use class ‘Industry – mining’ as follows; “* Notwithstanding the permissibility of ‘Industry – mining’ in the Scheme all mining activities will be determined by the Department of Mines and Petroleum in accordance with the Mining Act.”

4 Scheme and Strategy needs to identify existing resource extraction sites (construction materials) in order that they be protected.

DMP has advised that there are none on Crown land. Council has none on other lands.

Noted

5 The undeveloped part of the Moses Street industrial area in Mount Magnet Townsite is too close to the open cut mining operations west of the Townsite.

This area is already zoned industrial and has a current subdivision approval over the land.

That the submission be dismissed due to the existing statutory planning framework and the recent WA Planning Commission subdivision approval over the subject land.

6 Delete 2 strategies relating to minimizing impacts of mining on urban uses and rehabilitation of used mining areas

DMP considers these factors are already covered by the Mining Act. It was agreed that the strategies should stay but DMP will redraft the strategies.

Insert revised strategies into the Strategy


12. REPORTS 12.1 Monthly Report - Chief Executive Officer

File: AD-REP Officer: Geoff Brooks - CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012

Voting Requirements Simple Majority

Current Personnel

Based on the Organisation Structure, personnel as at 23 November 2012 are as follows: Administration Chief Executive Officer Geoff Brooks Finance Manager Maureen Murat Administration Manager Vacant Finance Assistant Helga Goerigk Administration Assistant Ronella Kelly Customer Service Officer Cobie Coumbe Library Officer Amber Seivwright Tourism Promotions &

Development Officer Karen Morrissey

Youth & Community Events Officer

John McKrill

Works Department Works Manager Jon Jones Works Supervisor Vacant Works Leading Hand Peter Lethborg Plant Operator Vacant Noel Curley Neville Kelly Labourer/Gardener Clayton Gilbert Vacant Cleaner Sophie Singh Kathy Shaw Swimming Pool Manager JJ Amella Caravan Park Manager Phil Bell Ranger Contract Peter Smith EHO/Building Surveyor Contract Bill Atyeo Grant Writing and Administration Services

Contract Empress Administration

The Administration Office, Library and Visitor Centre will be closed between Christmas and New Year for the period 24 December 2012 to 1 January 2013 inclusive.

Christmas Leave Arrangement


Airport

Statistics for the Bluey Osmond Airport for financial year 2011-2012 and YTD are as follows:

BLUEY OSMOND AIRPORT STATISTICS 2011 - 2012

MONTH Landings Income Inbound Outbound Income Total Income

July 54 $7,947 113 133 $1,680 $9,627 August 67 $8,276 247 181 $1,927 $10,203 September 64 $8,080 330 301 $2,109 $10,189 October 85 $11,823 398 373 $1,360 $13,183 November 83 $10,999 410 424 $1,535 $12,534 December 78 $10,844 408 388 $829 $11,673 January 71 $10,552 413 421 $1,004 $11,556 February 67 N/A 421 421 N/A N/A March 82 $23,659 876 880 $41,469 $65,128 April 73 $11,309 839 805 $11,956 $23,265 May 72 $9,493 941 950 $13,753 $23,246 June 78 $11,186 869 878 $12,705 $23,891 TOTAL 874 $124,168 6,265 6,155 $90,327 $214,495

BLUEY OSMOND AIRPORT STATISTICS 2011 - 2012

MONTH Landings Income Inbound Outbound Income Total Income

July 89 $11,589 903 885 $13,491 $25,080 August 84 $12,429 955 967 $14,503 $26,932 September 76 $12,943 842 846 $12,359 $25,302 October 86 $13,344 899 885 $13,461 $26,805 November 88 $13,375 946 987 $14,586 $27,961 December January February March April May June TOTAL 423 $63,680 4,545 4,570 $68,400 $132,080


Public Library

Patronage statistics for the Library for the financial year 2011-2012 & YTD are as follows:

PUBLIC LIBRARY STATISTICS 2011 - 2012

MONTH Patrons Enquiries Books Borrowed

Interlibrary Loans

Internet Access Income

July 101 16 63 2 33 $82.80 August 80 61 57 3 44 $98.00 September 98 82 71 11 25 $92.20 October 108 139 63 8 46 $113.00 November 116 107 77 6 30 $78.95 December 68 7 48 2 31 $69.10 January 85 21 90 4 28 $91.20 February 93 38 78 28 51 $208.50 March 161 52 48 10 96 $226.00 April 115 282 68 4 58 $120.10 May 119 100 68 9 56 $129.50 June 103 21 51 1 59 $194.50 TOTAL 1247 926 782 88 557 $1,503.85

PUBLIC LIBRARY STATISTICS 2012 - 2013

MONTH Patrons Enquiries Books Borrowed

Interlibrary Loans

Internet Access Income

July 125 26 37 3 39 $117.60 August 92 25 34 8 66 $155.00 September 72 59 20 11 35 $130.00 October 85 38 25 13 29 $118.50 November 85 54 51 7 47 $158.60 December January February March April May June TOTAL 459 202 167 42 216 $679.70


Memorial Swimming Pool

Statistics for the Swimming Pool for the financial year 2011-2012 and YTD are as follows:

MEMORIAL SWIMMING POOL STATISTICS 2011 - 2012

MONTH Adult Child School Total Total Income

July August September October 81 273 NA 354 $510.00 November 337 406 88 831 $1,108.50 December 492 612 21 1,125 $1,564.00 January 443 621 9 1,073 $1,376.00 February 327 499 505 1,331 $1,286.50 March 234 237 97 568 $1,086.00 April May June TOTAL 1,914 2,648 720 5,282 $6,931

MEMORIAL SWIMMING POOL STATISTICS 2012 - 2013

MONTH Adult Child School Total Total Income

July August September October 168 565 55 788 0 November 252 491 152 895 0 December January February March April May June TOTAL 420 1056 207 1683 $ -

Note: The Memorial Swimming Pool opened on Friday 5 October 2012.


Caravan Park

Statistics for the Caravan Park for the financial year 2012 – 2013 are as follows:

CARAVAN PARK STATISTICS 2012-2013

MONTH Cabins (8) (Ensuite)

Cabins (9) (No Ensuite) Sites (36) Total

Visitors Total

Income Nights % Nights % Nights % July 129 52% 33 13% 716 64% 1192 $26,292 August 64 26% 119 43% 655 59% 1030 $30,231 September 150 63% 264 98% 649 60% 947 $39,905 October 160 65% 85 30% 309 28% 506 $20,471 November 163 68% 151 56% 174 16% 286 $21,458 December January February March April May June TOTAL 666 55% 652 48% 2,503 45% 3,961 $138,357


Visitor Centre

Patronage statistics for the Visitor Centre for the financial year 2011-2012 and YTD are as follows:

VISITOR CENTRE STATISTICS 2011 - 2012

MONTH Visitors (Total) Visitors (Museum) Museum Visitor % Museum Entry Income

Visitor Centre Sales Commission Adult Child Adult Child Adult Child

July August September October November December January February March April 174 23 117 9 69% 82% N/A $154.80 TBA May 400 5 254 2 63% 40% N/A $392.80 TBA June 433 0 260 10 60% 0% N/A $315.05 TBA TOTAL 1,007 28 631 21 64% 40% N/A $862.65 TBA

VISITOR CENTRE STATISTICS 2012 - 2013

MONTH Visitors (Total) Visitors (Museum) Museum Visitor % Museum Entry Income

Visitor Centre Sales Commission Adult Child Adult Child Adult Child

July 553 22 318 14 57% 63% $835.00 $2,785.25 $251.45 August 663 3 292 0 44% 0% $1,460.00 $2,114.80 $236.38 September 508 21 224 6 44% 28% $1,120.00 $4,994.45 $728.55 October 243 19 132 11 54% 57% $660.00 $875.60 $250.11 November 71 14 48 14 67% 100% $240.00 $1,851.05 $243.65 December January February March April May June TOTAL 2,038 79 1014 45 53% 50% $4,075.00 $12,621.15 $1,710.14


Grants

Statistics for Empress Administration for the financial year 2011-2012 are as follows:

GRANTS STATISTICS 2012-2013 - EMPRESS ADMINISTRATION

Project Grant Grant Amount

Total Cost Status Close

Date Result

Development of Recreation Centre Use Master Plan

CSRFF – Small Grant (DSR) $11,195 $22,390 Submitted NA Successful

Upgrade Irrigation System to Town Oval

CSRFF – Small Grant (DSR) $27,210 $54,420 Submitted NA Successful

Upgrade to Children’s Swimming Area

CSRFF – Annual Grant (DSR) $80,000 $240,000 Submitted NA Pending

Upgrade Recreation Centre, Youth Centre and Skatepark

CSRFF – Forward Planning Grant (DSR) $400,000 $800,000 Submitted NA Pending

Community/ School Pathway Regional Bicycle Network (DoT) Approx $12,000

$25,000 Submitted 26/10/2012 Pending

Conservation of Rural Transaction Centre

Conservation of Cultural Heritage (Lotterywest)

Approx $40,000

$80,000 Submitted 02/11/2012 Pending

Conservation of Shire Office Conservation of Cultural Heritage (Lotterywest)

TBA TBA Submitted 02/11/2012 Pending

Fitness Equipment Small Grant Scheme (MWDC) $10,000 $17,146 Submitted On Going

Successful

Upgrade to Children’s Swimming Area

Mid-West Investment Plan (MWDC) $80,000 $240,000 EOI Submitted

NA Unsuccessful

Upgrade Recreation Centre, Youth Centre and Skatepark

Mid-West Investment Plan (MWDC) $400,000 $801,500 EOI Submitted

NA Pending

Development of Main Street Master Plan

Residual Funding (MWDC) $7,500 $26,640 Submitted NA Successful

Caravan Park Amenities Upgrade Tourism Industry Regional Development Fund (Dept Resources, Energy & Tourism)

$250,000 $675,640 Submitted 14/12/2012 Pending


Ranger

Ranger statistics for the year to date are as follows:

RANGER ATTENDANCES MONTH Comment February • Patrols conducted of town site and surrounding areas.

• Licence enquiries were made. • Granites checked, no campers present. • Registration files were checked for compliance and updated. • Three (3) unwanted dogs destroyed. • One (1) complaint regarding car bodies was resolved.

March • Patrols conducted of town site and surrounding areas. • Licence enquiries were made. • Two (2) unwanted dogs destroyed. • Two (2) huskies were to be licensed. • Attended as an additional visit at the request of the Works Manager.

This was as a result of a complaint received from Gold Squad Police. They reported three Husky dogs (3) tied to a sea container with no water or shade. I attended the address and the dogs had been relocated. Four (4) infringements issued, all three (3) dogs registered.

• One (1) complaint from the local police was dealt with, as a result one tick infested dog was destroyed with the owner's consent.

• One (1) complaint was dealt with regarding fire hazardous material at 12 Jones Street.

• One (1) canine complaint was made regarding a nuisance husky dog at the school, as a result the owner was issued with an infringement notice and the dog was registered.

April • Patrols conducted of town site and surrounding areas. • Licence enquiries were made. • Two (2) unwanted dogs destroyed. • Trapping was conducted at the Caravan Park and several feral cats

were caught and destroyed. • Enquiries regarding the Brockman’s campsite are continuing. • Attended Mount Magnet as an additional visit at the request of the

Works Manager. This was regarding a vicious dog attack o a young boy. A report was forwarded to the CEO regarding the matter. As a result, one unregistered dog was destroyed with the owner’s consent.

• Two (2) complaints were dealt with, one regarding an abandoned vehicle and the other a fire hazard.

May • Patrols conducted of town site and surrounding areas. • Licence enquiries were made. • One (1) unregistered dog was handed in for destruction as well as a

litter of six (6) pups. • Registration files were checked for compliance. • Five (5) complaints were dealt with. • There were no other outstanding complaints.

June • Patrols conducted of town site and surrounding areas. • Licence enquiries were made. • Trapping conducted, three (3) unregistered dogs trapped and

destroyed. • Registration files were checked for compliance. • Trapping conducted around town. • Five (5) complaints were dealt with. • No outstanding complaints.


July • Patrols conducted of town site and surrounding areas. • Patrols conducted of the Granites. No illegal campers were sighted. • Licence enquiries were made. • Two Dogs were handed in for destruction. • One complaint was dealt with.

August • Patrols conducted of town site and surrounding areas. • Patrols conducted of the Granites. No illegal campers were sighted. • Licence enquiries were made. • One registered dog was impounded and returned to the owner. • Three (3) unwanted dogs were handed in for destruction. • Enquiries are continuing regarding camping on Boogardie Station. • There were no outstanding complaints reported.

September • Patrols conducted of town site and surrounding areas. • Patrols conducted of the Granites. No illegal campers were sighted. • A Firebreak Order Notice was prepared and forwarded to the CEO for

ratification at the next Ordinary Meeting of Council. • Patrols were conducted of the Race Course for the Annual Race

Meeting. • Three (3) unwanted dogs were handed in for destruction with the

owner's consent. • There were no new complaints.

October • Attended Mount Magnet on Tuesday 9 and Wednesday 10 October. • Patrols were conducted of the town site and surrounding areas. • License enquiries made • Attended a brief meeting with the CEO and Works Manger. • No new incidences were reported. • Arrangements were made for fire break inspections to be carried out on

the 18 October 2012. • Two (2) unwanted dogs were handed in for destruction. • 95mm Wrap-Strap animal licensing tags were supplied for the years

2017 to 2020. November • I attended Mount Magnet on Friday 2 and Saturday 3 November 2012

as an additional visit at the request of the CEO. • Dog registrations were conducted in the front of the IGA store on

Saturday. • Three complaints were dealt with. • I returned to Mount Magnet on Wednesday 7 November 2012. On this

visit, patrols were conducted of the townsite and surrounding areas and license enquiries made. Four complaints were dealt with.

• I also attended Mount Magnet on Tuesday 27 and Thursday 29 November 2012. Patrols were conducted of the townsite and surrounding areas and license enquiries made.

• Granites were checked for illegal campers. Registration files were checked for compliance.

• There were no outstanding complaints regarding dog issues but several other matters were dealt with.

December

COUNCIL RESOLUTION Moved: Cr Homewood Seconded: Cr McGorman That Council receives the Chief Executive Officer’s report. RESOLUTION 2012-12-03 CARRIED 5/0


12.2 Monthly Report - Works Manager File: AD-REP Officer: Jon Jones – Works Manager Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Voting Requirements Simple Majority ROAD WORKS/MAINTENANCE & GRADING - COMPLETED Mount Farmer Road Maintenance and form-up grade corrugated sections.

Reshape off camber corners. Clean and clear runoff drains. SLK 0.00 – 15.50 (Boolgardie Station gate) Shire works Estimated completion 7th December 2012

Town Streets Sign/guidepost replacement (continuing) Wynyangoo – Wondinong Road Re-alignment

Realignment of 2 x road works projects at SLK 47.00 and SLK53.55 respectively. (R2R/Council funded) Road earthworks portion completed by contractor

Hy-Brazil Access Road Light maintenance grade carried out by shire works Repair creek crossing

ROAD MAINTENANCE /GRADING - COMMENCED Wynyangoo – Wondinong Road Re-alignment

Realignment of 2 x road works projects at SLK 47.00 and SLK53.55 respectively. (R2R/Council funded) Cattle grid installation and fence reinstatement to be carried out mid December. Re – instate and make good Wynyangoo Rd & Cue Paynesville Rd blowouts caused by heavy cartage immediately following cattle grid installation by contractor.

Mount Farmer Road Re-form and Re-sheet

Mount Farmer Road Re-form and Resheet – SLK 27.5 – 31.Works commenced by contractor (RRG/Council funded) Estimated completion 7th December 2012. Note: Heavy rain delayed completion by two days.

ROAD MAINTENANCE/GRADING - PLANNED Richardson Street (Hill Fifty Rd)

Carry out bitumen surface and edge repairs.

Town Streets (General) Verge backfill repairs (continuing)

Wondinong - Paynseville Road

Install Guide posts/signage

Mount Farmer Road Attwood Street

Carry out light maintenance grade - sections Carry out bitumen surface repairs & traffic island crossover asphalt surfacing

Laurie Street Carry out bitumen surface repairs Lennonville Road Carry out patching and edgebreak repairs to bitumen

section Watson Street Carry out traffic island crossover asphalt surfacing Wynyangoo/Wondinong Road Realignment -

Install delineators to new cattle grid Install guide posts/signage to both project alignments

Mount Farmer Road Re-form and Resheet –

Re-instate road signage/delineators

Urban Roads Reseal/Repair Program

Prepare scope of works and invite quotes to carry out urban bitumen re-seal program


Unsealed Rural Roads – Establish Bores and Soaks

Invitation to supply written quote sent to drilling companies for 150mm bores Harrington Drilling and NDRC Invited to re quote new specification.

Wynyangoo – Wondinong Road (SLK 47.00 – Wondinong Station)

Carry out light maintenance grade (subject to suitable rainfall)

Cue Paynseville Road (0.00 – Wondinong Station)

Carry out light maintenance grade (subject to suitable rainfall)

TOWN MAINTENANCE Town Gardens, Lawns, Parks and Oval – maintenance carried out as per week/fortnight program. Litter and broken glass removed from streets, reserves and laneways – ongoing. Weed spraying carried out - town site, cemetery, museum, pump stations – ongoing. Town Streets and Laneways – Whippersnip grass growth on street verges and traffic islands Sweeping Town CBD with Shire Sweeper. Refuse Site – Waste burial and site maintenance twice weekly Monday and Friday Empty Tourist Loop Rd + Aerodrome Bins and Litter pick surrounds including The Granites Building, Plumbing, Air-conditioning and Electrical maintenance carried out as required OTHER WORKS - COMPLETED Waste Disposal Site – Remove loose paper – ongoing Clear grass growth along northern fenceline Townsite Weed control - Carry out general herbicide weed control (ongoing weed control program) Federation Park – Plumber to install Anti Vandal Drink Fountain - completed Assist Dental Surgeons with Caravan and Car + transport to Airport Footpath across Berimala Ck adjacent to Naughton Street concrete work completed. Rural Transaction Centre – Scope of works and initiation to quote sent to suitable builder to stabilize foundations/stumps. Scope of works and initiation to quote sent to suitable builder to repair flooring Roses – Both Main Street and Rural Transaction Centre Weed/trim/dead head/fertilize and treat for aphid activity Fire Control – Assist with Cue fire 19th November and Boogardie fire 27th and 28th November 2012. Watson Street illegal litter/rubbish heaps – rubbish heaps have been cleared from bushland at the south end of Watson Street. Assist loading fencing and equipment for MRVC contract as needed Oval Water Supply Dam – re-attach alternate bore water supply line to pre-existing pipe work and allow topping up of dam from Watson St bore. Currently manual valve in place - Investigate method of automating this supply. Water supply to stables retained. Drainage maintenance – lift drain covers and clear built up debris in all drains down Hepburn Street BMX Track – extension and improvement completed. Naughton Street dual use footpath - concrete work completed. To be completed - • Clean up and place rock ballast downstream side of path crossing. (Subject to access

due to flooding) • Place light rock backfill with gravel pack stabilization between kerb and path up

embankment to prevent scouring (Shire to complete mid December) • Install Bicycle barriers on both sides of creek crossing. Oval Lights - Quote sourced to repair vandalised oval lighting globes, lamps and lenses. Advise received to date is that the existing lamps are no longer available.


A preliminary examination of all lighting towers shows severe corrosion at the bases. Lighting towers do not meet current electrical standards. The electrical contractor has been asked to provide a pre – budget cost to replace lighting towers. Clear private lots of debris – Fire prevention Clear/slash shire owned lots as per fire prevention requirements Reticulation – repair vandalised sprinklers as necessary Street Trees – Suitable contractor engaged and completed power line tree clearing last week of October Mosquito control – Public notices advising of mosquito fogging placed on notice boards. Fogging commenced. First fog of town-site Friday 30th December between 7:00 & 8:00pm PLANNED WORKS Waste Disposal Site – Hand pick windblown litter and bury (commenced) Grade internal roads and Tipping access areas. Straighten and re-tie perimeter fence were loose/broken or fallen Federation/Foster Park – Prepare scope of works and invite quotes for reticulation improvements. Naughton Street Berimala Creek Crossing – Place rock and gravel pack fill at back of kerb Basketball Courts – Repair Perimeter Fencing Electrician to install timer for court lights Clear and level dirt build – up around court edges Carry out repair to court surface – surface cracking and delamination Aerodrome – Carry out Runway 16/34 Light repairs as required. Quote from qualified electrical technician being sourced. Remove to ground level dying tree outside terminal (tree is dropping dead limbs) Carry out service and repair to wind-mill Remove windrowed debris Poison rabbits in vicinity of aerodrome Organise and carry out maintenance works to reflect items listed in CASA audit and recommendations report. – Remove grass clumps along runway edges - commenced Place fine gravel, water bind and compact against runway edges - commenced Place fine gravel, water bind and compact against cement hardstand Spray weed re-growth on runway strips Rock-pick runway strips Town Oval – Carry out Sprinkler maintenance – remove, clean filters, and replace at specified level. (on hold until filtration unit installed) Repair vandalised lighting Engage Reticulation contractor to carry out “Reticulation Upgrade to Town Oval” RSL Memorial – Clean scale from memorial stone work Pool – Change out recirculation pump with refurbished unit (subject to quote) Prepare “Scope of Works” and Invite quotes to: 1. Repair and Seal Ballast Tank. (held off until off season 2013 & new financial year) 2. Remove Circulation pump and install supplied refurbished unit - subject to contractor availability Engage contractor to construct “Pram Ramps” at Richardson Street footpath junctions Engage contractor to repair sections of broken kerbing at locations in town site Foster Park – Remove playground shade sail for repairs (vandalised) Staff Housing/Public Buildings/Pensioner Unit – develop program and arrange upgrades and repairs (awaiting for full cost assessment to be returned from builder) Urban Roads Street Numbering System – Arrange for house numbers to be painted onto kerb.


Naughton Street Dual Use Path - Clean up and place rock ballast downstream side of path crossing. (Subject to access due to flooding) Place light rock backfill with gravel pack stabilization between kerb and path up embankment Naughton St Dual use pathway cont. - to prevent scouring (Shire to complete mid December) Install Bicycle barriers on both sides of creek crossing Clear private lots of debris (Fire prevention) – clear old shell depot by hand as agreed TOOLBOX MEETINGS/TRAINING Works Department Toolbox/Safety Meeting December 2012 Managers Works Meetings – Attend meetings as required Durack Institute on the job training – Wednesday 21st Nov 2012. Tractor operation assessment carried out for employee Clayton Gilbert. JB Training - White Card Assessment – All current works employees and Works formally assessed and gained White Card. (offered free of charge) JB Training - Loader Operation Certificate – Three works employees carried out formal training and assessment for front end loader operation. (offered free of charge) PLANT Westrac engaged to assess and complete mechanical and condition report of Grader after assisting fire control – report/estimated repair cost received Westrac engaged to assess and complete mechanical and condition report of Loader after assisting fire control Fogger – new fogger commissioned and active

COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Homewood That Council receives the Works Manager’s report. RESOLUTION 2012-12-04 CARRIED 5/0


12.3 Accounts for Payment File: FI-APAY Officer: Maureen Murat - Finance Manager Amended By: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application Accounts for payment totalling $540,767.72 Represented by- EFT’s 3315 to 3364 $491,248.10 Municipal Account Cheques 13307 to 13317 $49,519.62 Municipal Account Total $540,767.72 Background Nil Comment Nil Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION Moved: Cr G. Scott Seconded: Cr Jensen That Council note the payment of accounts for payment totalling $540,767.72 Represented by: EFT’s 3315 to 3364 $491,248.10 Municipal Account Cheques 13307 to 13317 $49,519.62 Municipal Account Total $540,767.72 RESOLUTION 2012-12-05 CARRIED 5/0


List of Accounts submitted to the Ordinary Meeting of Council held on 23 November 2012. Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer.

Voucher No Date Payee’s Name Particular Amount of

Payment Other Funds Trust

DIRECT 01/11/2012 PAYROLL PPE 30/10/2012 -34898.03 EFT3315 01/11/2012 HILLSBOROUGH SUPER FUND Superannuation Contributions -1476.92 EFT3316 01/11/2012 WESTNET PTY LTD Admin - Internet Services

November 12 -504.54

13307 02/11/2012 HOST PLUS Superannuation Contributions -550.86 13308 02/11/2012 AMIST Superannuation Contributions -1117.47 13309 02/11/2012 AMP LIFE LIMITED Superannuation Contributions -514.24 13310 02/11/2012 SUNSUPER PTY LTD Superannuation Contributions -403.66 13311 02/11/2012 WA LOCAL GOVT SUPER PLAN

PTY LTD Superannuation Contributions -10611.55

EFT3317 08/11/2012 ANDERSON MUNRO & WYLLIE Final Audit Visit for Year Ended 30/06/12

-5880.88

EFT3318 08/11/2012 EMPRESS ADMINISTRATION Application - Regional Bicycle Network Payment 2 of 2; MWDC Small Grant - Fitness Centre Fitout Payment 1 of 2; Fitness Centre Fitout Payment 2 of 2; Application to Lotterywest through the Conservation of Cultural Heritage Grant - RTC - Payment 2 of 2

-1672.00

EFT3319 08/11/2012 IT VISION Renew SynergySoft & Universe Annual License Fees to 30/06/2013

-20350.00

EFT3320 08/11/2012 MIDWEST FINANCIAL Professional Services - September & October 2012

-10541.68

13312 09/11/2012 WATER CORPORATION Water Usage Accounts - Various -27735.85 EFT3321 12/11/2012 HORIZON POWER Town Street Lighting - September

2012 -4512.70

EFT3322 14/11/2012 HORIZON POWER Electricity Account -24.81 DIRECT 15/11/2012 PAYROLL PPE 13/11/2012 -30137.98 EFT3323 15/11/2012 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax

Credits - October 2012 -55.00

EFT3324 15/11/2012 ALEXANDER INSTALLATION SERVICE PTY LIMITED

Annual Service & Maintenance - Airconditioner Units; Lot 43 - Supply & Install Sensor Lights

-6238.00

EFT3325 15/11/2012 AUSRECORD Stationery Supplies -115.50 EFT3326 15/11/2012 AUSTRALIA POST Postage - October 2012 -185.14 EFT3327 15/11/2012 AUSTRALIA'S GOLDEN OUTBACK MMVC - Shire Editorial in the 2013

Australia's Golden Outback Holiday Planner

-2339.05

EFT3328 15/11/2012 BROADCAST AUSTRALIA Power Recovery - SBSTV -53.02 EFT3329 15/11/2012 BUNNINGS BUILDING SUPPLIES

PTY LTD Shire Office - Exterior Paint -65.43

EFT3330 15/11/2012 CALTEX SWAGMAN ROADHOUSE MOUNT MAGNET

Catering - Council Lunch; Family Weekend - Airborne Amusements - Meals

-385.10

EFT3331 15/11/2012 CANINE CONTROL Ranger Duties - 7 November; Additional Visit Friday 2 November, Saturday 3 November 12 - Dog Registrations; Licensing Tags

-3964.00

EFT3332 15/11/2012 COURIER AUSTRALIA Freight - Various -35.03 EFT3333 15/11/2012 DONGARA TREE SERVICE Tree Pruning plus Travel -9911.00 EFT3334 15/11/2012 EMPRESS ADMINISTRATION MWDC Application - Main Street

Master Plan - Payments 1&2 of 2; MWDC Small Grant-Fitness Centre Fitout-Payment 2 of 2; TIRF Grant Application-Caravan Park Upgrades-Payment 1 of 2

-1408.00

EFT3335 15/11/2012 GERALDTON FUEL COMPANY Bulk Diesel - 5000 Litres; AdBlue -7786.50 EFT3336 15/11/2012 GERALDTON LOCK & KEY

SPECIALISTS Airport Access Gates-Padlocks; Airport Terminal - Digital Lock

-1133.26

EFT3337 15/11/2012 GERALDTON MOWER & REPAIRS SPECIALIST

Whipper Snipper - Line Heads -417.60

EFT3338 15/11/2012 GREENFIELD TECHNICAL SERVICES

Professional Services - Engineering Consultant - Black Spot Project Cue-Paynesville Road; Update ROMAN database

-4441.25

EFT3339 15/11/2012 HILLSBOROUGH SUPER FUND Superannuation Contributions -1516.73 EFT3340 15/11/2012 JK PLUMBING GAS &

MAINTENANCE Federation Park - Supply and Install Anti Vandal Drink Fountain at Federation Park Mount Magnet

-3520.00


EFT3341 15/11/2012 LANDGATE Visitor Centre - Touring Maps; Mining Tenement Schedule; Title Search

-213.99

EFT3342 15/11/2012 MARKET CREATIONS Web Site - Content Management Contract - October 2012

-286.00

EFT3343 15/11/2012 METAL ARTWORK CREATIONS Office - Large Gold Framers Plaque - Opening Hours

-56.10

EFT3344 15/11/2012 MIDWEST SWEEPING CONTRACTORS

Sweeping of Town Streets -4113.45

EFT3345 15/11/2012 MT MAGNET WASTE DISPOSAL Town Rubbish Collection - October 2012

-9322.50

EFT3346 15/11/2012 MURCHISON MECHANICAL SERVICES

MA 3078 - Nuts & Bolts; 1CZS671 - Battery & Battery Terminal; MA 006/MA 029 - Tyre Repair; 1DOZ344 - 7 Pin Socket

-538.10

EFT3347 15/11/2012 NEXUS WA PTY LTD Freight - Various -123.81 EFT3348 15/11/2012 P.S. CHESTER & SON Upgrade Mount Magnet Swimming

Pool Facilities - Progress Claim No. 3

-256994.43

EFT3349 15/11/2012 PERFECT COMPUTER SOLUTIONS Computer Services - October -271.25 EFT3350 15/11/2012 PLANWEST WA PTY LTD Local Planning Scheme No. 2 -

Assessment of Submissions -3025.00

EFT3351 15/11/2012 RELIANCE PETROLEUM Fuel Account - October 2012 -786.60 EFT3352 15/11/2012 ROYAL LIFE SAVING SOCIETY

AUSTRALIA Pool - 2012/2013 Registration - Watch Around Water Fees

-70.00

EFT3353 15/11/2012 STAPLES AUSTRALIA PTY LTD Printing & Stationery Supplies; Photocopying Charges

-3249.74

EFT3354 15/11/2012 STEPHEN CARRICK ARCHITECTS PTY LTD

Shire Office/RTC - Professional Services - Conservation Works - Prepare Condition Report

-1650.00

EFT3355 15/11/2012 THE LUSCOMBE SYNDICATE Cleaning Supplies & Consumables -327.34 EFT3356 15/11/2012 TOLL EXPRESS MA2170 - Freight on Delivery from

Westrac 03/10/12 -18.17

EFT3357 15/11/2012 TOLL IPEC PTY LTD Freight - Various -1249.11 EFT3358 15/11/2012 WA FOOTBALL COMMISSION 2012 Auskick Football Packs x 30 -1290.00 EFT3359 15/11/2012 WELLINGTON ELECTRICAL TSM07 Watson Street Bore - Travel

to Mount Magnet with New Pole and Cabling and Re-instate Power to Pump Station; Airport - Annual Electrical Inspection; Lighting Repairs; Museum - Replace Faulty Light Switch; Pool - Supply 30m 3 phase Extension Lead; Bore Pump - Replace Faulty Flow Switch

-14102.35

EFT3360 15/11/2012 WESFARMERS KLEENHEAT GAS PTY LTD

Caravan Park - Bulk LPG & Bulk Decant

-264.30

EFT3361 15/11/2012 WESTSIDE PAINTING SERVICE Lot 460 Jensen Close - Paint Doors -616.00 EFT3362 15/11/2012 WINGZONE PTY LTD IGA Account - September &

October -842.08

EFT3363 15/11/2012 HORIZON POWER Town Street Lighting - October 2012

-4357.74

EFT3364 15/11/2012 TELSTRA Telephone Accounts - Various -3010.12 DIRECT 29/11/2012 PAYROLL PPE 27/11/2012 -30900.77 13313 30/11/2012 HOST PLUS Superannuation Contributions -367.24 13314 30/11/2012 AMP LIFE LIMITED Superannuation Contributions -343.40 13315 30/11/2012 SUNSUPER PTY LTD Superannuation Contributions -565.16 13316 30/11/2012 WA LOCAL GOVT SUPER PLAN

PTY LTD Superannuation Contributions -7019.95

13317 30/11/2012 WEST STATE SUPER Superannuation Contributions -290.24 MUNICIPAL FUND -$540,767.72 0.00

LOAN CAPITAL ACCOUNTS 0.00 0.00

TRADING FUND ACCOUNTS 0.00 0.00

OTHER FUND ACCOUNTS 0.00 0.00

TOTAL -$540,767.72 $ -


12.4 Integrated Planning and Reporting File: AD-IPR Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To update elected members on the implementation of Integrated Planning and Reporting requirements Background Under the Integrated Planning and Reporting Framework it is expected that local governments will meet new Plan for the Future requirements by 30 June 2013. As elected members are aware a Plan for the Future under Section 55.56 of the Local Government Act now consists of:

• Four year minimum. A Corporate Business Plan

• Prioritises strategies and activities. • Provides details of services, operations and projects including method of delivery and

estimated costs. • References asset management plans, finances and work force plans. • To be reviewed and update annually in conjunction with the statutory and four year

budget

• Ten year minimum A Community Strategic Plan

• Community aspirations, vision and objectives • Current and future resource capacity, demographic trends and strategic performance

measurement. • Strategic review required every two years. • Full review required every four years. Current Position

At the Ordinary Meeting on 22 June 2012 Council approved the 2012/2016 Corporate Business Plan and Four Year Budget. This followed a program of community consultation in May 2012 involving Mount Magnet District High School students, the Mount Magnet District High School Council, the Mount Magnet Seniors Group and an open forum that followed the Ordinary Meeting in May 2012.

Corporate Business Plan

As part of the Corporate Business Planning process a consultant has been engaged to prepare an asset management plan. A draft 2013/2017 Corporate Business Plan and Four Year Budget will be available for consideration early in the New Year.

In the first quarter of 2012 elected members discussed and had input into a draft Strategic Community Plan. This Plan will be updated and available for consideration with the Corporate Business Plan early in the New Year.

Strategic Community Plan

To provide an opportunity for further community input into Council’s next Corporate Business Plan and also the Strategic Community Plan meetings were held in October 2012 with Mount

Community Consultation


Magnet District High School students and the Mount Magnet District High School Council. On 14 November 2012 a community meeting was held at the school involving resident, parents and teachers. A further meeting will be arranged with the Mount Magnet Seniors Group and discussion on the community vision and aspirations for Mount Magnet is planned for the Meeting of Electors on 14 December 2012 following this Ordinary Meeting. Consultation Mount Magnet District High School students Mount Magnet District High School Council Community meeting 14 November 2012 with residents, parents and teachers Statutory Environment Section 55.56 – Local Government Act 1995 Regulations 19BA to 19D Local Government (Administration) Regulations 1996 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr McGorman That elected members note progress on the implementation of Integrated Planning and Reporting requirements. RESOLUTION 2012-12-06 CARRIED 5/0


12.5 Lot 618 Moses Street Industrial Land - Subdivision File: TP-INDL Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To note the approval by the Western Australian Planning Commission for the subdivision of seven lots in the Moses Street Light Industrial area and endorse an application under the Regional Development Assistance Program for financial assistance to develop the industrial blocks. Background Attached is a copy of the approval by the West Australian Planning Commission for the subdivision of Lot 607 in the Moses Street Light Industrial Area to create seven lots. The approval, which is valid for four years, is issued on the following conditions: • Provision of road access by the developer to the lots. • Provision of power and water by the developer to the lots. • Notation on the Certificate of Title regarding unavailability of sewage and proximity to

mining operations. Council’s Corporate Business Plan and Four Year Budget makes provision of $10,000 in 2012/2013 for subdivision approval and an indicative amount of $150,000 spread over the following two years for the provision of headworks. Financial assistance from LandCorp is envisaged in meeting these headworks costs. Current Position Prior to the commencement of construction work to create the subdivision the following preparatory steps are required: • Arrange a detailed survey of the site to enable the design of roads and drainage to be

carried out. • Arrange for the preparation of an engineering design including engineering drawings

and specifications to enable an estimate to be prepared for construction of the roads and drainage.

• Arrange for the preparation of an estimate for the provision of water to the requirements of the Water Corporation.

• Arrange for the preparation of an estimate for the provision of power to the requirements of the Horizon Power.

• Based on the estimated costs prepare and lodge a funding application under Regional Development Assistance Program for consideration by LandCorp in May 2013.

The stated objective of the Regional Development Assistance Program is the provision of funding assistance “to progress regional projects that do not break even, but are essential to supporting the revitalisation and growth of regional towns and centres”. Consultation Greenfield Technical Services Land West Urban and Rural Planning Consultants Statutory Environment Local Government Act 1995 – Part 3 Policy Implications Nil


Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION Moved: Cr G. Scott Seconded: Cr Homewood That Council notes the approval by the Western Australian Planning Commission for the subdivision of seven lots in the Moses Street Light Industrial area and endorses an application under the Regional Development Assistance Program for financial assistance to develop the industrial blocks. RESOLUTION 2012-12-07 CARRIED 5/0


12.6 Mining and Pastoral Museum - Entry Charge File: FI-BUDG Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To include the Mining and Pastoral Museum adult entrance charge in Council’s 2012/2013 Fees and Charges. Background At the Ordinary Meeting on 26 October 2011 Council agreed to return to the Historical Society the museum entry charge of $5.00 per adult for the purpose of “archival restoration”. Current Position To formalise this arrangement this entry charge of $5.00(including GST) needs to be included as part of Council’s 2012/2013 Fees and Charges. Consultation Nil Statutory Environment Local Government Act 1995, Part 6, Division 5, Subdivision 2. Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr McGorman That Council approves the inclusion of the museum entry charge of $5.00 per adult( including GST) in the 2012/2013 Fees and Charges. RESOLUTION 2012-12-08 CARRIED 5/0


12.7 Ordinary Meetings of Council – 2013 Meeting Dates File: CR-GEN Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To consider dates for Ordinary Meetings in 2013 Background Shire of Mount Magnet Ordinary Meeting dates are the fourth Friday of the month. On every second month these dates will clash with Mid West Development Commission Board Meetings with the result that the President, who has recently been appointed to the Board, will be unable to attend the Ordinary Meeting. Shire of Mount Magnet meeting dates as determined by Council to June 2013 are as follows: • Friday 22 February 2013 • Friday 22 March 2013 • Friday 26 April 2013 • Friday 24 May 2013 • Friday 28 June 2013 Mid West Development Commission Board Meeting dates for 2013 are as follows: Meeting dates for 2013 are as follows: • Thursday/Friday 21/22 February 2013 – Irwin • Friday 26 April – Geraldton • Thursday/Friday 27/28 June – Yalgoo • Friday 23 August Geraldton • Thursday/Friday24/25 October – Mingenew • Friday 13 December – Geraldton Consultation President Statutory Environment Local Government Act 1995 – Part 5 Subdivision 1 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority


COUNCIL RESOLUTION Moved: Cr Homewood Seconded: Cr Jensen That Ordinary Council Meeting dates for 2013 are determined the first Friday of every month (excluding January) at 1:00pm as follows: • 1 February 2013 • 1 March 2013 • 5 April 2013 • 3 May 2013 • 7 June 2013 • 5 July 2013 • 2 August 2013 • 6 September 2013 • 4 October 2013 • 1 November 2013 • 6 December 2013 RESOLUTION 2012-12-09 CARRIED 5/0


13. -MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

14. NOTICE OF MOTIONS FOR THE NEXT MEETING Nil

15. CONFIDENTIAL BUSINESS Nil

16. LATE AGENDA ITEMS 16.1 Mainstreet And Recreation Centre Master Plans File: FI-BUDG Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 14 December 2012 Application To approve a variation to the 2012/2013 Capital Works Program to fund the Mainstreet and Recreation Centre Master Plans. Background The 2012/2016 Corporate Business Plan and Capital Works Program make provision of $10,000 for the Preparation of a Mainstreet Master Plan and $10,000 for a Recreation Centre (Youth Centre) Master Plan. In August 2012 the following quotes were received for the preparation of both Master Plans on a concurrent basis: • CCS Strategic - $49,030 excluding GST • ABV/Chris Antill Planning and Urban Design - $55,370 excluding GST Both consultants have lodged comprehensive offers and are believed to be well capable of carrying out the work satisfactorily. It is proposed to engage CCS Strategic on the basis of their more competitive quote which has been confirmed as still current. In December 2012 grant funding as follows was approved: • Department of Sport and Recreation (CSRFF) - $11,195 – Recreation Centre Master

Plan • Mid West Development Commission - $7,500 – Mainstreet Master Plan On the basis of the above total available funding is $38,695 leaving a shortfall of $10,035. Budget Variation It is proposed that preparation of the Master Plans progress without delay and that the additional funding required is allocated through the coming budget review process as at 30 December 2012.


Consultation Nil Statutory Environment Local Government Financial Management Regulations 1996 – Regulation 33A Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr McGorman To approve a variation to the 2012/2013 Capital Works Program of $10,035 to fund the Mainstreet and Recreation Centre Master Plans. RESOLUTION 2012-12-10 CARRIED5/0 Moved: Cr G. Scott Seconded: Cr McGorman That the late agenda Item 16.1 is accepted. RESOLUTION 2012-12-11 CARRIED5/0

17. ELECTED MEMBER MATTERS Nil

18. NEXT MEETING 1 February 2013 at 1:00pm.

19. CLOSURE OF MEETING Meeting closed at 7:12pm.

minutes ordinary meeting of council 14 december …€¦ · ordinary meeting of council 14 december...

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