minutes ordinary meeting of council 18 ......2016/11/18 · shire of mount magnet minutes of the...
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MINUTES ORDINARY MEETING OF COUNCIL
18 NOVEMBER 2016
TABLE OF CONTENTS
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................ 2
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ...................... 2
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ................ 2
4. PUBLIC QUESTION TIME ............................................................................................. 2
5. APPLICATIONS FOR LEAVE OF ABSENCE .............................................................. 2
6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS............................................... 2
7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS ................................. 3
7.1 Minutes of the Ordinary Meeting held on 21 October 2016 ............................... 3
8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION ............ 3
9. PETITIONS....................................................................................................................... 3
10. DECLARATIONS OF INTERESTS ................................................................................ 3
11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS ............................................ 3
12. REPORTS ......................................................................................................................... 4
12.1 Review Delegations of Authority to Chief Executive Officer ............................ 4 12.2 Fees and Charges Amendment – Effluent Disposal Charges ............................. 9 12.3 Ranger Services for Three (3) Years to 30 June 2020 ...................................... 11 12.4 Ramelius Community Benefit Fund Applications – Meenangu Wajarri
Aboriginal Corporation ..................................................................................... 12 12.5 Council Meeting Dates ..................................................................................... 18 12.6 Works Manager's Report to 18 November 2016............................................... 20 12.7 Plant Replacement - 2016 - Purchase of Used Loader ..................................... 22 12.8 Plant Replacement - 2016 - Community Bus ................................................... 23 12.9 Accounts for Payment to 31 October 2016 ....................................................... 24 12.10 Financial Activity Statement to 31 August 2016 .............................................. 28 12.11 Financial Activity Statement to 30 September 2016 ........................................ 58 12.12 2015/2016 and 2016/2017 Statistics (For Information Only) ........................... 59
13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................ 66
14. NOTICE OF MOTIONS FOR NEXT MEETING ......................................................... 66
15. CONFIDENTIAL BUSINESS........................................................................................ 66
16. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING .............. 66
17. ELECTED MEMBER MATTERS ................................................................................. 66
18. NEXT MEETING ........................................................................................................... 66
19. CLOSURE OF MEETING ............................................................................................. 66
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Shire of Mount Magnet
Minutes of the Ordinary Meeting of Council - 18 November 2016 at 1:00PM. Council Chambers, 90 Hepburn Street, Mount Magnet
Preamble
"The Mount Magnet Shire Council embraces the Heritage of the land on which we meet. Council pays respect to the Elders and Ancestors of this land. Council acknowledges the Culture forever embedded with the Custodians of this Country"
1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Shire President, Cr Jorgen Jensen, opened the meeting at 1.02PM.
2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Present: Cr Jorgen Jensen (Presiding Person), Cr Jason
Homewood, Cr Eliz Morris, Cr Karen Williams, Cr Carole Minney and Cr Mary Ford.
Apologies: Cr Joe O’Brien Leave of Absence (Previously Granted): Nil. Also in attendance: Eddie Piper (Acting Chief Executive Officer)
and Patrick O'Brien (Works Manager). Members of Public: Geoff Schafer.
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil.
4. PUBLIC QUESTION TIME Nil.
5. APPLICATIONS FOR LEAVE OF ABSENCE Nil.
6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Elected Member Training (Meekatharra): Understanding Financial Reports and
Budgets - CLGF [24-Oct-2016]
Cr Carole Minney, Cr Jorgen Jensen, and Cr Karen Williams.
Elected Member Training (Meekatharra): Effective Community Leadership [25-
Oct-2016]
Cr Karen Williams.
Murchison Country Zone of WALGA (Cue): Water Quality Wild Dogs Meekatharra/Wiluna Road
Eddie Piper (Acting Chief Executive Officer), Cr Jorgen Jensen, Cr Eliz Morris, Patrick O'Brien (Works Manager), Cr Jason Homewood.
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7. CONFIRMATIONS OF MINUTES OF PREVIOUS MEETINGS
7.1 Minutes of the Ordinary Meeting held on 21 October 2016
COUNCIL RESOLUTION Moved: Cr Jason Homewood Seconded: Cr Carole Minney That the minutes of the Ordinary Meeting held on 21 October 2016 as circulated be confirmed as a true and correct record of proceedings. Resolution No. 2016-134 CARRIED 6/0
8. ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION Nil.
9. PETITIONS Nil.
10. DECLARATIONS OF INTERESTS Nil.
11. BUSINESS DEFERRED FROM PREVIOUS MEETINGS Nil.
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12. REPORTS
12.1 Review Delegations of Authority to Chief Executive Officer Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration To consider the delegated authority granted to the Chief Executive Officer. Background The Local Government Act 1995 (The Act) section 5.42 allows a local government to delegate to the Chief Executive Officer certain powers These delegations must be granted by an absolute majority of Council and Council may place restrictions of any delegation. The Act Requires under section 5:56(2) that “at least once every financial year delegations made under this Division are to be reviewed by the Delegator”. The Schedule of delegations was placed before Council at its meeting of 15
th April 2016 and
Council referred the matter to a later meeting. They have not been to any subsequent meeting. Comment The then Chief Executive Officer placed before Council a new schedule of delegations and recommended adopting these and revoking the then existing delegations. Council were not comfortable with the extensive schedule of delegations prepared by lawyers and laid the matter on the table for further consideration. The current Acting Chief Executive Officer, Eddie PIPER, has reviewed both schedules and recommends to Council that the current schedule (copy attached) is in order subject to a few modifications. The cost of the lawyer (approx. $7,000) was incurred in 2015/16 and will not impact on the current financial statements. The modifications referred to are as follows 1.p) Authority to appoint an Officer to act in the capacity of Chief Executive Officer, in
consultation with the Shire President, during absences of the Chief Executive Officer for periods of more than four (4) weeks.
1.s) Lodgement of caveats on land, after advising Council, where the rates are in arrears and
it is considered that the interests of Council should be protected, and the subsequent withdrawal of caveats once arrears of rates have been settled.
Explanatory note 2 b) the amount of $100,000 be reduced to $75,000. Consultation Council at a briefing session. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Absolute.
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COUNCIL RESOLUTION
Moved: Cr Jason Homewood Seconded: Cr Mary Ford That Council, in accordance with the Local Government Act 1995 section 5.42, note and endorse the Schedule of Delegations to the Chief Executive Officer, (as attached), with the following amendments and inclusions: 1. Delegation 1 p) insert after Officer in line 1 “in consultation with the Shire President” and
after the word Officer in line 2 “for periods of more than four (4) weeks”. 2. Delegation 1 s) Insert after land in line 1 “after advising Council” 3. Explanatory note 2. b) Change the amount from $100,000 to $75,000. Resolution No. 2016-135 CARRIED BY ABSOLUTE MAJORITY
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1. The following authorities be delegated to the Chief Executive Officer:
a) All day-to-day management of Council operations, including (but not limited to) the appointment and management of staff in accordance with the approved organisation structure and staff policies, staff remuneration and relocation expenses, approval of overtime, engagement of temporary or relief staff if required, attendance by Council staff at conferences and seminars and training courses, making private motor vehicle use arrangements with staff, reimbursement of expenses, and all other matters incidental thereto.
b) Purchasing supplies, services or assets in accordance with the budget and the Shire’s purchasing policies. This includes calling of tenders, and authority to accept tenders up to the value limit determined in paragraph 2 hereof.
c) Authorising payments to suppliers. d) Taking action (including legal action) to recover debts owed to the Shire. e) Disposing of surplus property, up to the value limit determined in paragraph 2 hereof. f) Appointment of consultants including (but not limited to) architects, valuers, planning
consultants, engineering consultants, and the like. g) The preparation and execution of documents in the exercise of other delegated
authorities, or to give effect to a resolution of the Council. h) Preparation and signing of correspondence. i) Obtaining from an appropriate solicitor such legal advice and opinions as is deemed
necessary in the exercise of the management of the local government. j) Approval of minor variations to contracts entered into by Council. k) Issuing of infringement notices and initiation of prosecutions on behalf of Council
under the Local Government Act 1995, Dog Act 1976, Health Act 1911, Bush Fires Act 1954, Litter Act 1979, Cemeteries Act 1986, Council's Local Laws and any other legislation in respect of which Council has an obligation or a duty of enforcement.
l) Appointment persons or classes of persons to be authorised persons for the purposes of performing particular functions as specified by the Chief Executive Officer. The appointments being those referred to in: i) Section 9.10 of the Local Government Act 1995. ii) Subdivision 2 of the Local Government Act 1995. iii) Section 9.13 of the Local Government Act 1995. iv) Sections 11 and 29 (1) of the Dog Act 1976. v) Part VI of the Health Act 1911 vi) The Litter Act 1976. vii) Section 38 of the Bush Fires Act 1954. viii) Regulation 6 of the Caravan Park and Camping Ground Regulations 1997. ix) The Food Act 2008.
m) Registration of an interest in any Native Title Claim affecting Council in order for Council to have sufficient interest to become a party to the Native Title Application.
n) Impounding of goods in accordance with Sections 3.39 to 3.48 of the Local Government Act 1995.
o) Disposal of any vehicles, animals or goods that have been impounded/seized/confiscated under the provisions of Section 3.47 and 3.58 of the Local Government Act 1995.
p) Authority to appoint an Officer to act in the capacity of Chief Executive Officer during absences of the Chief Executive Officer.
q) To exercise all of the powers and duties of the local government in respect to the powers of entry upon land as contained in Section 3.28 to 3.36 inclusive of the Local Government Act 1995.
r) Determining the date that a rate or service charge becomes due and payable in accordance with Section 6.50 of the Local Government Act 1995, and entering into an agreement in accordance with Section 6.49 of the Local Government Act 1995 for the payment of rates and service charges.
s) Lodgement of caveats on land where the rates are in arrears and it is considered that the interests of the Council should be protected, and the subsequent withdrawal of caveats once arrears of rates have been settled.
t) Consideration of claims against Council for property damage that do not exceed the insurance policy excess levels, and authority to accept or deny liability on behalf of Council.
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u) Reimbursement of reasonable expenses to members and staff incurred whilst attending authorised conferences, seminars and training courses and during other absences from the district on any business deemed necessary by the Chief Executive Officer.
v) Making submissions for grants and/or subsidies from State and Commonwealth Governments or other funding agencies, where: a project/service/activity has already been included in the annual budget or
forward capital works plan or long-term financial plan, and the grant funding (if the application is successful) will reduce the Shire’s own-source funding required to do something that the Council has already planned to be done; or
Where the grant applied for (with an approved budgeted input from the Shire, if required) will meet the full cost of an activity which is “core business” (or a statutory obligation) for the Shire.
w) Determining the occupancy and maintenance of staff accommodation. x) Approval of applications for the sale of liquor from property under the care, control
and management of the Council and approval of applications to consume liquor on property under the care, control and management of Council.
y) Making application to Main Roads WA for approval to install stop and give-way signs at such places as the Chief Executive Officer considers warranted, subject to any required approvals, installation of appropriate traffic regulatory signs at such places as the Chief Executive Officer considers necessary.
z) Temporary closure of any thoroughfare for any period not exceeding 3 months, and determination of applications for the temporary closure of roads for the purpose of conducting events in accordance with the Road Traffic (Events on Roads) Regulations 1991.
aa) Lodging of objections to the granting of mining tenements that may affect Council property. The Chief Executive Officer is further delegated authority to negotiate/impose appropriate conditions to be applied to the granting of any mining tenement in order to protect Council's interest in that property. Where the granting of a tenement may/will affect the interest of a third-party, other than the Council/Shire, the Chief Executive Officer is delegated authority to advise the Mines Department and applicant that the Shire approves the application in-principle on the condition that no other objections are received.
ab) In relation to the Local Government (Miscellaneous Provisions) Act 1960: i) Issuing Certificates of Classification of Buildings in accordance with Section
374C. ii) Issue a certificate which states that the subject building is in a dangerous state. iii) Shore up or otherwise secure a building, as well as providing a hoarding or fence
around the building to protect the public from danger. iv) Serve written notice upon the owner or the occupier of a building requiring that
the building be taken down, secured or repaired. v) Issue stop work notices pursuant to Section 401A where a breach of building
requirements is considered by the Chief Executive Officer to be of a magnitude sufficient to warrant issue of a notice.
vi) Withdraw stop work notices issued pursuant to Section 401A where the breach for which the notice has been issued is corrected to the satisfaction of the Chief Executive Officer.
vii) Issue of a demolition licence (Section 374A) to take down a building or a part of a building and such licence may be subject to such conditions as the Chief Executive Officer considers necessary for the safe and proper execution of the work.
ac) In relation to vehicle crossovers: i) Determination of applications for the construction of a crossing giving access
from a public thoroughfare to private land or a private thoroughfare serving the land and may agree to construct the crossing for the applicant.
ii) Giving notice to an owner or occupier of private land requiring the person to construct or repair a crossing from a public thoroughfare to the land or a private thoroughfare serving the land. If the person fails to comply with the notice the Chief Executive Officer is delegated authority to construct or repair the crossing and recover 50% of the cost of doing so as a debt due from the person.
iii) All other provisions of Local Government (Uniform Local Provisions) Regulations 1996, Regulation numbers 12 to 16 inclusive.
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ad) To act as the Chief Bush Fire Control Officer for the District. ae) Pursuant to subsection 17 (10) of the Bush Fires Act 1954, authority to vary the
prohibited burning times pursuant to subsections 17 (7) and (8) of the Bush Fires Act be delegated to the Shire President and Chief Bush Fire Control Officer (jointly).
2. The authorities delegated in paragraph 1 hereof are subject to the following conditions and limitations: a) All authorities in respect of purchasing, acquisition of properties, entering contracts,
appointment of staff, engagement of consultants etc. are subject to adequate provision being available within the Council's budget.
b) The Chief Executive Officer shall not purchase any goods or services where the value of the order exceeds $100,000.
c) The Chief Executive Officer shall not dispose of any property where the estimated value exceeds $2,000.
d) The disposal of impounded vehicles, animals and goods pursuant to subparagraph 1.o) above is subject to the calling of public tenders in accordance with Part 4 of the Local Government (Functions and General) Regulations. The Chief Executive Officer is authorised pursuant to Section 5.43 (b) of the Local Government Act 1995 to accept any tender up to the value of $1000. Tenders for amounts exceeding $1000 shall be referred to the Council for consideration.
e) Acceptance of claims against Council for property damage pursuant to subparagraph 1 s) above is limited to the value of Council's relevant insurance excess amount, and then only upon receipt of an appropriate release form.
f) In respect of the reimbursement of expenses relating to conferences, training courses etc. pursuant to subparagraph 1 u) above, expenses relating to a staff or elected member’s partner are not to be reimbursed unless authorised by Council policy or by a specific Council resolution that it is appropriate for a Councillor or staff member to be accompanied by another person.
g) In respect of submissions for grants made pursuant to subparagraph v) above, the undertaking for which grant funding is sought is to be in accordance with Council's established strategic objectives. Grants are not to be accepted unless any matching resources have been budgeted for, or acceptance of the grant has been authorized by the Council.
h) In determining the occupancy of staff accommodation, any Council dwellings not immediately required for staff accommodation may be rented to other parties, but only on a quarterly basis. Any non-staff tenancy or lease exceeding three months will require Council approval.
3. The Chief Executive Officer is not compelled to exercise these delegations on every occasion and retains the right to refer individual matters to the Council. The exercise of considerable judgment is therefore expected in the exercise of these delegations.
4. The Chief Executive Officer is to exercise these delegations fairly for the good government of the District, and in accordance with the Shire of Mount Magnet’s Code of Conduct, and the policies and decisions of the Council.
5. The Chief Executive Officer must cause records to be kept relating to the subdelegation of authorities as required by section 5.46 (1) of the Local Government Act 1995 and relating to the exercise of delegated authorities as required by section 5.46 (3) of the Local Government Act 1995.
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12.2 Fees and Charges Amendment – Effluent Disposal Charges Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration To consider amending the Fees and Charges for 2016/17, specifically effluent disposal charges. Background Council adopted a Schedule of Fees and Charges when adopting the 2016/17 annual budget. The Fees and Charges may be amended after adoption by resolution of Council and a local public notice as per the Local Government Act 1995 6.19. Comment The charge adopted by Council for the disposal of Effluent (sewerage) for Local Commercial and Industrial operations was set at $0.026 and Out of Town operators at $0.047. The Shire has a licence to operate the sewerage ponds and this licence restricts the Shire to receiving only 100,000 litres of effluent per annum. In previous years Council has exceeded that limit and the Department of Environmental Protection (DEP) issued a notice advising that continued excess could lead to problems. The ponds, in the opinion of Council officers, is quite capable of handling in excess to 100,000 litres, however DEP will not extend this limit. The Shire has received in excess of the limit in only 4 months of operation and must take steps to correct the current situation. Commercial and Industrial disposal accounts for 241,000 litres or 95% of the total of 252,500 litres to 2 November 2016. This is unacceptable as at this rate the annual disposal will exceed 750,000 litres and the Shire will expose itself to some action by the DEP. There is an application lodged by the Shire to amend to Shire’s Effluent Disposal Unit to a category 61 Waste and this, if granted, will undoubtedly raise the current limit. It appears the only corrective action available to Council is to make it less attractive to use the Shire’s Unit. The 241,000 litres to date is made up of local Commercial and Industrial 187,500 litres and Out of Town deliveries of 53,500 litres. Currently Local Commercial and Industrial is charged at $0.026 and Out of Town at $0.047. It is proposed to increase this charge, particularly to the Out of Town to encourage them to find an alternative. Consultation Bill Atyeo Council Environmental Health Officer. Policy Implications Nil. Financial Implications An upward adjustment will lead to increased revenue, however this is not the purpose of the increase charge. Strategic Implications Nil. Voting Requirements Absolute Majority.
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COUNCIL RESOLUTION
Moved: Cr Karen Williams Seconded: Cr Carole Minney That Council amend the Schedule of Fees and Charges 2016/17 by increasing Commercial and Industrial Effluent Disposal fee from $0.026 to $0.045 and Effluent Disposal – Collected outside the Shire of Mt Magnet from $0.047 to $0.10 and advise residents and users by a local public notice with seven (7) days notice with the new charges to be effective from 1
st
December 2016 and advise users of the facility by direct mail. Resolution No. 2016-136 CARRIED BY ABSOLUTE MAJORITY
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12.3 Ranger Services for Three (3) Years to 30 June 2020 Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration That Council authorise the Acting CEO to appoint Canine Control as Shire Ranger for the three (3) years to 30
th June 2020and to sign the necessary Agreement.
Agreement attached under confidential cover. Background Council currently engages Canine Control of Geraldton to act as Shire Ranger. This arrangement is in place until 30
th June 2017 and Council has the opportunity to further engage
that company until 30th
June 2020. Comment The Shire Ranger performs his duties in a professional manner and the Acting Chief Executive Officer believes Council should take up the offer of extending the engagement of the current Company. The letter of engagement is attached. The contract is $2,205 per month in year one and increasing by 5% each year. The current charge is $2,100. per month. Consultation Nil. Policy Implications Nil. Financial Implications Allowed in each year Budget. Strategic Implications Nil. Voting Requirements Simple.
COUNCIL RESOLUTION Moved: Cr Karen Williams Seconded: Cr Jason Homewood That Council authorise the Acting Chief Executive Officer to engage Canine Control for ranger services for the period 1
st July 2017 to 30
th June 2020 and to sign the Letter of
Engagement. Subject to: 1. Annual Review 2. Advise the Chief Executive Officer and Works Manager prior to scheduled visits. Resolution No. 2016-137 CARRIED 6/0
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12.4 Ramelius Community Benefit Fund Applications – Meenangu Wajarri
Aboriginal Corporation Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration To consider an application for a donation to assist the Meenangu Wajarri Aboriginal Corporation (MWAC) to purchase a trailer. Applicant’s Submission The application by the MWAC is in conformity with the Shire requirements. They are seeking assistance through the Fund to purchase a trailer The application is requested from the Ramelius Community Relief Fund. A copy of the application is attached. Background The Fund has been established to assist in these types of endeavours generally within the shire. The MWAC are based in Geraldton and indicate in the application that the trailer will support members in the Murchison and Gascoyne. Comment The applicants are based in Geraldton and obviously from the application cover the Murchison and Gascoyne districts. There are many local governments in the two areas which could contribute; however, they are requesting $1,500 from the fund which represents 33.3% of the project cost. The Acting Chief Executive Officer believes that it is unreasonable to request one (1) council to carry 33.3% of the cost and accordingly is recommending the $200 be offered to the MWAC. Consultation Nil. Policy Implications Nil. Financial Implications Currently the fund should hold $32,994.89 and the recommendation of the A/CEO is $200.00 which will reduce the probable current holding to $31,994.89. Strategic Implications Nil. Voting Requirements Simple.
COUNCIL RESOLUTION Moved: Cr Mary Ford Seconded: Cr Carole Minney That Council donate from the Ramelius Community Benefit Fund two hundred dollars ($200.00) to assist the Menahga Dajarra Aboriginal Corporation with the purchase of a trailer to support the Murchison and Gascoyne district. Resolution No. 2016-138 LOST 6/0
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12.5 Council Meeting Dates Officer: Acting Chief Executive Officer, Mr Eddie Piper Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration To review and amend as necessary Council meeting dates set at a meeting 23 October 2015. Background At its October 2015 meeting Council determined that it would meet on the 3
rd Friday of each
month except for December which would be the 2nd
Friday and there would be no meeting in January. Statutory Environment The Local Government Act 1995 Regulation 12(1) of the Local Government (Administration) Regulations requires a local government to give local public notice of the dates and times and place where it will hold its Council Meetings. This must be done at least once a year. Regulation 12(2) of the Local Government (Administration) Regulations 1996 requires that any change to the date, time or place of Council Meetings requires local public notice. Comment Council having set the meeting dates at the 3
rd Friday of the month is now finding that the
financial statements are not being presented in accordance with the Local Government Act 1995. The staff and the Shire Accountants, RSM, are having difficulty in producing these reports on time. This situation should be rectified in the near future, however it may be prudent to review the meeting dates to avoid any future problems. The Acting Chief Executive Officer believes it would be better to hold Council Meetings on the last Friday of each month except for the December meeting being on the 2
nd Friday and
that there be no meeting in January. Consultation Nil. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple.
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COUNCIL RESOLUTION
Moved: Cr Jason Homewood Seconded: Cr Karen Williams 1. That Council meeting dates, times and place for the 2017 calendar year be set as follows:
Friday 26
th February 2017 1.00pm Council Chambers
Friday 24th
March 2017 1.00pm Council Chambers Friday 28
th April 2017 1.00pm Council Chambers
Friday 26th
May 2017 1.00pm Council Chambers Friday 23
rd June 2017 1.00pm Council Chambers
Friday 28th
July 2017 1.00pm Council Chambers Friday 25
th August 2017 1.00pm Council Chambers
Friday 29th
September 2017 1.00pm Council Chambers Friday 27
th October 2017 1.00pm Council Chambers
Friday 24th
November 2017 1.00pm Council Chambers Friday 8
th December 2017 1.00pm Council Chambers
2. That the Acting Chief Executive Officer give local public notice of the change of meeting
dates. Resolution No. 2016-139 CARRIED 6/0
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12.6 Works Manager's Report to 18 November 2016 Officer: Works Manager, Mr Patrick O'Brien Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Flood Damage / Rural Roads Flood Damage works are currently being finalised on Iowna / Meeline – Narndee Rd,
Rn 25. Contractor is progressing to Murrum Access Rd 24 & Munbinia Access Rd 23. Maintenance Grading has been completed on Mt Farmer Rd 27, also completed Mount
Access Rd 62, Jumbulya Rd. Ramelius upgrade works on Wandarie – Merroe Rd 22, are in the final stages and
inspection for Rav permit with MRWA is expected shortly. Grid maintenance is scheduled for Kirkalocka Stn – southern entrance, also another
grid near Iowna Stn is to be repaired. RTR projects, two identified rural projects have been loaded & approved, enabling
ordering of some new replacement boundary grids. A further rural project & a street reseal in town is expected to be identified & loaded shortly, for submission approval.
Township Works in Progress Trenching & poly pipe install works to Federation Park Retic tanks has been
completed. Retic costings for Federation park are still be sought, also awaiting a cost indication of
pump upgrade. Litter control around town is always ongoing, sourcing additional anchor posts for
green wheelie bins, to be installed as required. Mosquito fogging is as required, ongoing. New shade sails have been received for playground equipment at Foster Park, install
ongoing. Vandalism of Chainmesh fence near old headmaster house, rear Foster park & chain
lock cut on back gate into RTC yard, all done with a pair of Boltcutters. Aerodrome Line marking, DOT Rads funding acquittal is ongoing. Memorial Pool Pool Toddler Upgrade works are ongoing, more investigation is required to finalise
RFQ. Waste Refuse Site Contractor is expected to excavate a new household rubbish pit at waste landfill. Council Properties New replacement split system unit have been installed at Lot 453 Jensen & works
depot crib room. New unit is expected for lounge area of Lot 452 Dowden. Solar HWS repairs are ongoing at Lot 225 B, Watson St, it would appear that the HWS
has been incorrectly installed from new, with plumbing requiring alterations. Caravan park has had minor electrical repairs & replacement of some Bathroom
exhaust fans, completed. Plant Maintenance Water Tanker repairs / relicense works are nearing completion, unit expected to be
pick up next week. UD Prime mover wheel alignment works are completed, expect to collect next week. Purchased a New Galvanised Tandem Box trailer, (as per plant budget) collected from
Perth whilst viewing loaders. Staff AUSCHEM course is expected in third week of November. Voting Requirements Simple Majority.
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COUNCIL RESOLUTION
Moved: Cr Mary Ford Seconded: Cr Karen Williams That the report of the Works Manager be received. Resolution No. 2016-140 CARRIED 6/0
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12.7 Plant Replacement - 2016 - Purchase of Used Loader Officer: Works Manager, Mr Patrick O'Brien Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration Council to consider proposed options to purchase a used low hour loader for utilisation within council’s annual roadworks program, as per 2016/2017 Plant Replacement schedule, (including Agenda item 12.5 - Budget adjustment – Plant Replacement Reserve, meeting date 21 October 2016). Applicant’s Submission The Works Manager has sought quotes from two recognised major machine suppliers, including two respective machine proposals from each. Background An additional loader is to be utilised within the Rural Roadworks Program to achieve retention of a greater portion of funding within house. Council’s existing loader is regularly utilised within the town site, and waste land fill requirements. Comment Quotes received are based on:-
Westrac - 1. Cat 950 H – 2011 model, 5366 Hours, (No Autolube), 500/12mth warranty - quoted
$ 135,000 Ex GST. 2. Cat 950 H - 2013 model, 5620 Hours, (Autolube ), 500hr/12mth warranty - quoted
$145,000 Ex GST. Komatsu - 3. Komatsu WA 320PZ – 6, 2012 model, 3363 Hours, (Autolube, quick coupler &
attachments), 1000hr/12mth warranty - quoted $145,000 Ex GST. 4. Cat 950 H - 2011 model, 4600/5000 Hours, (New Autolube TBF), no warranty –
quoted $149,500 Ex GST. Consultation Acting Chief Executive Officer, Mr Eddie Piper. Policy Implications Referred to Council as per Delegation. Financial Implications 2016/2017 Annual Budget. Strategic Implications Nil. Voting Requirements Simple Majority.
COUNCIL RESOLUTION Moved: Cr Jason Homewood Seconded: Cr Karen Williams That Council approves the purchase of Used Cat 950 H, 2013 model, 5620 hrs wheel loader from Westrac Equipment for quoted price $145,000 Ex GST. Resolution No. 2016-141 CARRIED 6/0
Minutes of the Ordinary Meeting of Council_18 November 2016 22 of 66
12.8 Plant Replacement - 2016 - Community Bus Officer: Works Manager, Mr Patrick O'Brien Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Matter for Consideration Council to consider replacement of existing 2006 Mitsubishi Rosa Community Bus - 25 seater, as per the 2016/2017 Plant Replacement Schedule. Applicant’s Submission Works Manager has sought three (3) comprehensive quotes from separate suppliers for a new replacement Community Bus with seating capacity ranging from twenty-one (21) to twenty eight (28). Background The existing 2006 Mitsubishi Rosa Community Bus is now ten (10) years old with an odometer reading of approximately 80,000 kilometres. The bus is in good condition with a small dent in the rear corner panel, (to be repaired under insurance). Comment The Quotes received are based on:- 1. Mitsubishi Rosa - 22 Seats - Automatic, quoted changeover $106,010.00 incl GST. 2. Toyota Coaster - 21 Seats - Automatic, quoted changeover $106,842.33 incl GST. 3. Higer - 28 Seats - Automatic, quoted changeover $126,993.80 incl GST.
It is intended to retain the proposed new bus for a period of five (5) years, to achieve a higher trade value, rather than current position of trading in a ten year old bus. Consultation Acting Chief Executive Officer, Mr Eddie Piper. Policy Implications Referred to Council as per Delegation. Financial Implications 2016/2017 Annual Budget. Strategic Implications Nil. Voting Requirements Simple Majority.
COUNCIL RESOLUTION Moved: Cr Jason Homewood Seconded: Cr Carole Minney That Council approve purchase of New Mitsubishi Rosa, 22 seat automatic, based on, increased warranty period offer included, minor additional accessories included and overall value for money for the changeover figure. Resolution No. 2016-142 CARRIED 6/0
Minutes of the Ordinary Meeting of Council_18 November 2016 23 of 66
12.9 Accounts for Payment to 31 October 2016 Officer: Finance Manager, Ms Maureen Murat Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Application Accounts for payment totalling $ 887,875.40 Represented by- EFT’s 7290 to 7382 $ 879,036.32 Municipal Account Vouchers 13513 to 13517 8,839.08 Municipal Account Total $ 887,875.40 Background Nil. Comment Nil. Consultation Nil. Statutory Environment Local Government Act 1995. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple Majority.
COUNCIL RESOLUTION Moved: Cr Jason Homewood Seconded: Cr Carole Minney That Council note the payment of accounts for payment totalling $887,875.40. Represented by- EFT’s 7290 to 7382 $ 879,036.32 Municipal Account Vouchers 13513 to 13517 8,839.08 Municipal Account Total $ 887,875.40 Resolution No. 2016-143 CARRIED 6/0
Minutes of the Ordinary Meeting of Council_18 November 2016 24 of 66
Voucher
NoDate Payee's Name Particulars Amount
Other Funds
Trust
EFT7290 03/10/2016 WESTNET PTY LTD Internet Account - 1/10/16 to 1/11/16 -479.64
EFT7291 04/10/2016 PIVOTEL SATELLITE PTY
LIMITED
Satellite Phone Account to 14/10/2016 -250.00
EFT7292 05/10/2016 DEAN CONTRACTING PTY
LTD
Flood Damage Works - Supply of Plant &
Operators - Cycle 17 - 04/07/16 to 17/07/16;
Cycle 19 - 01/08/16 to 14/08/16
-188210.00
EFT7293 05/10/2016 MALIBU NOMINEES PTY
LTD
Flood Damage Works - Works Supervisor -
Cycle 19 - 02/08/2016 to 15/08/2016
-8635.00
13513 11/10/2016 DOURADO RESOURCES Rates Refund -554.09
13514 11/10/2016 IRON WHEAL PTY LTD Rates Refund -401.62
EFT7294 11/10/2016 AERODROME
MANAGEMENT SERVICES
Airport Data - Listening - August 2016 -431.88
EFT7295 11/10/2016 ANGLO AUSTRALIAN
RESOURCES NL
Rates Refund -1285.27
EFT7296 11/10/2016 ATYEO'S ENVIRO HEALTH
SERVICES
EHO-B/S Attendance - 12/09/2016 to
16/09/2016
-6063.00
EFT7297 11/10/2016 BERESFORD ELECTRICAL
SERVICES
Caravan Park - Upgrade Power Outlets and
Main Switchboard - Stage 2 (Naughton St
Supply)
-31409.09
EFT7298 11/10/2016 CREATAVISION OUTBACK Visitor Centre Staffing - 27/06/16 to 29/09/16 -10125.50
EFT7299 11/10/2016 DRILLABIT PTY LTD Rates Refund -252.04
EFT7300 11/10/2016 FRONTLINE FIRE & RESCUE
EQUIPMENT
Bush Fire Brigade - Protective Equipment -3907.21
EFT7301 11/10/2016 GEOLOGICAL RESOURCE
SOLUTIONS PTY LTD
Rates Refund -287.24
EFT7302 11/10/2016 GERALDTON MOWER &
REPAIRS SPECIALIST
Parks & Gardens - Whipper Snipper -911.00
EFT7303 11/10/2016 GERALDTON MURCHISON
FREIGHT/LARRY LIPPLE
Freight -99.00
EFT7304 11/10/2016 LO-GO APPOINTMENTS Temporary Placement of Finance Officer -
12/09/2016 to 16/09/2016
-3234.66
EFT7305 11/10/2016 MOMAR AUSTRALIA PTY
LTD
Cleaning & Hygiene Supplies -1435.50
EFT7306 11/10/2016 MOUNT MAGNET MEATS WACRH After school Activities -38.95
EFT7307 11/10/2016 MT MAGNET WASTE
DISPOSAL
Town Rubbish Collection continuation as per
Agreement signed 16 April 2015 This purchase
-9020.00
EFT7308 11/10/2016 RIO TINTO EXPLORATION
PTY LIMITED
Rates Refund -2128.04
EFT7309 11/10/2016 STAPLES AUSTRALIA PTY
LTD
Maintenance of Lanier Photocopier - Travel -372.90
EFT7310 11/10/2016 SUN CITY PLUMBING Caravan Park - Repair Broken Sewer Pipe;
Remove Isolation Valve, Hook up Caravan &
New Hose Taps, Commission; Shire Office -
Supply & Install New Basin Wastes
-1554.03
EFT7311 11/10/2016 WA LOCAL GOVERNMENT
ASSOCIATION
Consultant - Professional Services - CEO
Recruitment Service
-13793.04
EFT7312 11/10/2016 WESFARMERS KLEENHEAT
GAS PTY LTD
Shire Properties - Yearly Facility Fees; Caravan
Park - Bulk LPG & Decant
-1606.29
EFT7313 11/10/2016 HORIZON POWER Visitor Centre/Mining & Pastoral Museum -
Electricity - 08/07/2016 to 06/09/2016
-4620.07
Direct 12/10/2016 PAYROLL PPE 11/10/2016 -34213.88
EFT7314 18/10/2016 MOUNT MAGNET
HISTORICAL SOCIETY INC
Museum Entry Fees & Consignment Stock
Sales to 30 September 2016
-10293.66
13515 21/10/2016 HORIZON POWER Electricity Accounts - Various -7417.30
13516 21/10/2016 COMMISSIONER OF POLICE Corporate Firearm Licence -Expiry 23/10/2017 -122.00
EFT7315 24/10/2016 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits -
August 2016
-350.68
EFT7316 24/10/2016 AUSTRALIA POST Postage -16.85
Ordinary Meeting of Council held on the18 November 2016
Confirmation in Respect of Accounts Authorised for Payment by the Chief Executive Officer
Minutes of the Ordinary Meeting of Council_18 November 2016 25 of 66
Voucher
NoDate Payee's Name Particulars Amount
Other Funds
TrustEFT7317 24/10/2016 BIOMAX Lot 226 Watson - Biomax Aerator -731.50
EFT7318 24/10/2016 BP Australia (RELIANCE
PETROLEUM/CENTREL PTY
LTD)
Fuel Account - September 2016 -213.36
EFT7319 24/10/2016 C J D EQUIPMENT PTY LTD MA 17 - Nissan UD - Gasket -50.73
EFT7320 24/10/2016 CANINE CONTROL Ranger Services - 19, 22 & 23 September 2016;
Additional Visit 08/07/2016
-5060.00
EFT7321 24/10/2016 CENTRAL REGIONAL TAFE Public Works - Training - Certificate III in
Rural Operations - Conduct Grader Operations,
Conduct Roller Operations & Secure Cargo
-3136.32
EFT7322 24/10/2016 DAVID GRAY & CO PTY
LIMITED
Chemicals - Thermal Fogging (Mosquito ULV)
20LT
-2574.00
EFT7323 24/10/2016 DEPARTMENT OF FIRE &
EMERGENCY SERVICES
2016/2017 ESL B Quarter 1 Contribution -11692.50
EFT7324 24/10/2016 GERALDTON MURCHISON
FREIGHT/LARRY LIPPLE
Freight -22.00
EFT7325 24/10/2016 INA EDWARDSON Reimbursement - Fuel & Flights -701.65
EFT7326 24/10/2016 IT VISION Annual Remote Rates Service - September -3633.66
EFT7327 24/10/2016 IXOM OPERATIONS PTY LTD Chlorine Gas - Monthly Service Fee -
September 2016
-81.84
EFT7328 24/10/2016 JR & A HERSEY PTY LTD Depot - Hardware -126.28
EFT7329 24/10/2016 KWIK KOPY PERTH CBD Stationery - Receipt Books -1151.54
EFT7330 24/10/2016 KICK SOLUTIONS Stationery - Museum Entry Tickets -684.00
EFT7331 24/10/2016 LANDGATE Mining Tenement & GRV Schedule -110.30
EFT7332 24/10/2016 MIDWEST VETERINARY
CENTRE
Animal Control - Vet Consultation -149.96
EFT7333 24/10/2016 MOUNT MAGNET RACE
CLUB
Advertisement - Race Book - Meeting 17
September 2016
-70.00
EFT7334 24/10/2016 MT MAGNET WASTE
DISPOSAL
Town Rubbish Collection - September 2016 -9020.00
EFT7335 24/10/2016 OZOWNED SUPPLIES &
SERVICES
Recreation Centre - Carpet Cleaning -110.00
EFT7336 24/10/2016 PARMELIA HILTON PERTH LG Week - Councillors - Accommodation &
Meals
-9296.85
EFT7337 24/10/2016 PUBLIC LIBRARIES WA PLWA Membership 2016/2017 -110.00
EFT7338 24/10/2016 SIGMA CHEMICALS Pool - Hydrochloric Acid -134.11
EFT7339 24/10/2016 THE LUSCOMBE SYNDICATE Hygiene Supplies & Consumables -752.27
EFT7340 25/10/2016 AIRPORT LINEMARKING
AND MAINTENANCE
SOLUTIONS
Airport - Repaint All Line Markings on
Runway, Taxiway & Apron - 06/09/16 to
08/09/16
-29425.00
EFT7341 25/10/2016 AUSTRALIA POST Postage - September 2016 -710.20
EFT7342 25/10/2016 CHILD SUPPORT AGENCY Payroll Deductions -1498.86
EFT7343 25/10/2016 DEAN CONTRACTING PTY
LTD
Flood Damage Works - Supply of Plant and
Operators - Cycle 19 - Adjustment
-385.00
EFT7344 25/10/2016 MURCHISON HARDWARE Hardware Account - September 2016 -358.80
EFT7345 25/10/2016 TOTALLY WORKWEAR -
GERALDTON
Administration - Staff Uniforms -134.42
EFT7346 25/10/2016 DEAN CONTRACTING PTY
LTD
Flood Damage Works - Supply of Plant and
Operators - Cycle 20 - 15/08/2016 to
28/08/2016
-212355.00
EFT7347 25/10/2016 MALIBU NOMINEES PTY
LTD
Flood Damage Works - Works Supervisor -
Cycle 20 - 16/08/16 to 29/08/16
-18370.00
Direct 26/10/2016 PAYROLL PPE 25/10/2016 -26433.59
EFT7348 30/10/2016 AMPAC DEBT RECOVERY Rates - Recovery Expenses -82.50
EFT7349 30/10/2016 BERESFORD ELECTRICAL
SERVICES
Federation/Foster Park - Supply and Install
Double 10amp Power Points for Water Pump
-5519.00
EFT7350 30/10/2016 GRANTS EMPIRE Fixed Solar Speed Monitor Display Signs -
Road Safety Community Grant Application -
Payment 1 of 2
-990.00
Ordinary Meeting of Council held on the18 November 2016
Confirmation in Respect of Accounts Authorised for Payment by the Chief Executive Officer
Minutes of the Ordinary Meeting of Council_18 November 2016 26 of 66
Voucher
NoDate Payee's Name Particulars Amount
Other Funds
TrustEFT7351 30/10/2016 LO-GO APPOINTMENTS Temporary Placement of Finance Officer -
19/09/2016 to 23/09/2016 & 26/09/2016 to
30/09/2016
-7710.49
EFT7352 30/10/2016 MOUNT MAGNET MEATS WACRH Activities 13/10/2016 -37.00
EFT7353 30/10/2016 MT MAGNET POST Printing & Stationery Supplies -179.57
EFT7354 30/10/2016 MURCHISON J GROCERIES
PTY LTD
IGA Account - Consumables -280.05
EFT7355 30/10/2016 PERTH SAFETY PRODUCTS
PTY LTD
Signage - Town Streets & Rural Roads -746.90
EFT7356 30/10/2016 RSM Accounting Services - September 2016;
Additional Work - Budget Workshops &
Meeting Attendance
-15697.75
EFT7357 30/10/2016 TELSTRA Mobile Phone Account - 07/09/16 to 06/10/16 -234.01
EFT7358 31/10/2016 AERODROME
MANAGEMENT SERVICES
Airport - Landing Data - August 2016 -85.64
EFT7359 31/10/2016 AMP LIFE LIMITED Superannuation Contributions -130.45
EFT7360 31/10/2016 AUSTRALIAN SUPER Superannuation Contributions -1725.98
EFT7361 31/10/2016 CR C MINNEY Meeting Fees - September 2016 -365.00
EFT7362 31/10/2016 CHILD SUPPORT AGENCY Payroll Deductions -1563.60
EFT7363 31/10/2016 DEAN CONTRACTING PTY
LTD
Flood Damage Works - Supply of Plant and
Operators - Cycle 21 - 29/08/2016 to
11/09/2016
-122512.50
EFT7364 31/10/2016 FORTY WINKS Caravan Park - Mattresses & Manchester; Lot
161- Beds/Manchester
-2940.00
EFT7365 31/10/2016 GERALDTON MOWER &
REPAIRS SPECIALIST
Honda Lawnmower - Catcher Bags -230.00
EFT7366 31/10/2016 CR J JENSEN President's Allowance, Meeting Fees & Travel -
September 2016
-2022.33
EFT7367 31/10/2016 CR J P O'BRIEN Meeting Fees - September 2016 -365.00
EFT7368 31/10/2016 JUST CRACKIN'S QUARTER
HORSE STUD
Animal Control - Boarding Dogs -480.00
EFT7369 31/10/2016 CR K A WILLIAMS Meeting Fees - September 2016 -365.00
EFT7370 31/10/2016 LO-GO APPOINTMENTS Relief Staff - Temporary Placement of Finance
Officer - 03/10/16 to 06/10/16
-2663.82
EFT7371 31/10/2016 MALIBU NOMINEES PTY
LTD
Flood Damage Works - Works Supervisor -
Cycle 21 - 30/08/2016 to 12/09/2016
-8713.65
EFT7372 31/10/2016 CR M E MORRIS Meeting Fees - September 2016 -365.00
EFT7373 31/10/2016 CR M FORD Meeting Fees - September 2016 -365.00
EFT7374 31/10/2016 MOTOR TRADES ASSN Superannuation Contributions -1083.00
EFT7375 31/10/2016 MT MAGNET POST Photocopying Paper -499.00
EFT7376 31/10/2016 OPTIMUM CORPORATE
SUPER
Superannuation Contributions -1601.88
EFT7377 31/10/2016 CR R J HOMEWOOD Deputy President's Allowance, Meeting Fees &
Travel - September 2016
-1377.94
EFT7378 31/10/2016 TOLL EXPRESS Freight -149.74
EFT7379 31/10/2016 TOLL IPEC PTY LTD Freight -95.88
EFT7380 31/10/2016 VIDGUARD SECURITY
SYSTEMS
Visitor Centre, Pool, RTC, Office, Lot 43 & Lot
226 - Security Monitoring Fees
-522.50
EFT7381 31/10/2016 WA LOCAL GOVERNMENT
ASSN
Provide CEO Recruitment Service - Expenses &
Advertising
-6311.25
EFT7382 31/10/2016 WA LOCAL GOVT SUPER Superannuation Contributions -16716.73
13517 31/10/2016 MOUNT MAGNET SOUTH
LIMITED
Rates Refund -344.07
Municipal Fund 887,875.40-$ 0.00Trust Fund Accounts 0.00 0.00Loan Capital Accounts 0.00 0.00Trading Fund Accounts 0.00 0.00Other Fund Accounts 0.00 0.00TOTAL 887,875.40-$ 0.00
CHAIR 18 November 2016
Ordinary Meeting of Council held on the18 November 2016
Confirmation in Respect of Accounts Authorised for Payment by the Chief Executive Officer
Minutes of the Ordinary Meeting of Council_18 November 2016 27 of 66
12.10 Financial Activity Statement to 31 August 2016 Officer: Finance Manager, Ms Maureen Murat Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016 Application To consider the Financial Reports for the period ending 31 August 2016. Financial Activity Statement Report – s.6.4 1. A local government is to prepare each month a statement of financial activity reporting
on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – a. Annual budget estimates, taking into account any expenditure incurred for an
additional purpose under section 6.8(1)(b) or (c); b. Budget estimates to the end of the month to which the statement relates; c. Actual amounts of expenditure, revenue and income to the end of the month to which
the statement relates; d. Material variances between the comparable amounts referred to in paragraphs (b) and
(c); and (e) The net current assets at the end of the month to which the statement relates.
2. Each statement of financial activity is to be accompanied by documents containing- a. an explanation of the composition of the net current assets of the month to which the
statement relates, less committed assets and restricted assets; b. An explanation of each of the material variances referred to in sub-regulation (1)(d);
and c. Such other supporting information as is considered relevant by the local government.
3. The information in a statement of financial activity may be shown – a. According to nature and type classification, b. By program; or c. By business unit.
4. A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – a. presented to the council –
(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or
(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and
b. recorded in the minutes of the meeting at which it is presented. 5. Each financial year, a local government is to adopt a percentage or value, calculated in
accordance with AAS 5, to be used in statements of financial activity for reporting material variances.
6. In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]
[35. Repealed in Gazette 31 Mar 2005 p. 1050.] Comment A monthly financial report is to be presented to Council at the next Ordinary Meeting following the end of the reporting period. Statement of Financial Activity: Significant Accounting Policies. Graphical Representation. Net Current Funding Position. Cash and Investments. Major Variances. Budget Amendments.
Receivables. Grants and Contributions. Cash Backed Reserves. Capital Disposals and Acquisitions. Trust.
Minutes of the Ordinary Meeting of Council_18 November 2016 28 of 66
Consultation Travis Bate - Accountant - RSM Bird Cameron. Statutory Environment Local Government Act 1995 Section 6.4 Financial Report. Financial Management Regulations 34 & 35. Policy Implications Nil. Financial Implications Nil. Strategic Implications Nil. Voting Requirements Simple Majority.
COUNCIL RESOLUTION Moved: Cr Carole Minney Seconded: Cr Jason Homewood That the Financial Report for the period ending 31 August 2016 be received. Resolution No. 2016-144 CARRIED 6/0
Minutes of the Ordinary Meeting of Council_18 November 2016 29 of 66
SHIRE OF MOUNT MAGNET
MONTHLY FINANCIAL REPORT
For the Period Ended 31 August 2016
LOCAL GOVERNMENT ACT 1995
LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996
TABLE OF CONTENTS
Compilation Report
Monthly Summary Information
Statement of Financial Activity by Program
Statement of Financial Activity By Nature or Type
Statement of Capital Acquisitions and Capital Funding
Statement of Budget Amendments
Note 1 Significant Accounting Policies
Note 2 Explanation of Material Variances
Note 3 Net Current Funding Position
Note 4 Cash and Investments
Note 5 Budget Amendments
Note 6 Receivables
Note 7 Cash Backed Reserves
Note 8 Capital Disposals
Note 9 Capital Acquisitions
Note 10 Rating Information
Note 11 Grants and Contributions
Note 12 Trust
Minutes of the Ordinary Meeting of Council_18 November 2016 30 of 66
THE POWER OF BEING UNDERSTOODAUDIT | TAX | CONSULTING
RSM Australia Pty Ltd is a member of the RSM network and trades as RSM. RSM is the trading name used by the members of the RSM network. Each member of the RSM network is an independent accounting and consulting firm which practices in its own right. The RSM network is not itself a separate legal entity in any jurisdiction.
RSM Australia Pty Ltd ACN 009 321 377 atf Birdanco Practice Trust ABN 65 319 382 479 trading as RSM
Liability limited by a scheme approved under Professional Standards Legislation
RSM Australia Pty Ltd
Level 1, 12 Bayly Street Geraldton WA 6530PO Box 61 Geraldton WA 6531
T +61 (0) 8 9920 7400F +61 (0) 8 9920 7450
www.rsm.com.au
Compilation Report
To the Council
Shire of Mount Magnet Scope
We have compiled the accompanying special purpose financial statements for the period ended 31 August 2016.
The specific purpose for which the special purpose financial report has been prepared is to provide information relating to the financial performance and financial position of the Shire that satisfies the information needs of the Council and the Local Government Act 1995 and associated regulations.
The responsibility of the Shire
The Shire is solely responsible for the information contained in the special purpose financial report and have determined that the accounting policies used are consistent and are appropriate to satisfy the requirements of the Council and the Local Government Act 1995 and associated regulations.
Our responsibility
On the basis of information provided by the Shire, we have compiled the accompanying special purpose financial statements.
Our procedures use accounting expertise to collect, classify and summarise the financial information, which the Management provided, into a financial report. Our procedures do not include any verification or validation procedures. No audit or review has been performed and accordingly no assurance is expressed.
To the extent permitted by law, we do not accept liability for any loss or damage which any person, other than the Shire of Mount Magnet, may suffer arising from negligence on our part. No person should rely on the report without having an audit or review conducted.
This report was prepared for the benefit of the Council of the Shire of Mount Magnet and the purpose identified above. We do not accept responsibility to any other person for the content of the report.
Minutes of the Ordinary Meeting of Council_18 November 2016 31 of 66
Page 2 of 2
It has been advised to the Shire of Mount Magnet that there is a variance of $50 between the Trust Asset and the Trust Liability account.
Note – Year End Adjustments
The budget upload has not been completed, due to this the monthly summary information has not been completed. This will be fixed in the following months once the budget has been uploaded.
Signed at GERALDTON RSM Australia Pty Ltd Chartered Accountants
Date 11 November 2016
Minutes of the Ordinary Meeting of Council_18 November 2016 32 of 66
Cash and Cash Equivalents
as at period end
Unrestricted 320,921$
Restricted 1,857,755$
2,178,676$
Receivables
Rates 446,609$
Other 178,990$
625,599$
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
Shire of Mount MagnetMonthly Summary InformationFor the Period Ended 31 August 2016
-1,000
-500
0
500
1,000
1,500
2,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Am
ou
nt
$ (
'0
00
s)
Liquidity Over the Year (Refer Note 3)
2014-15
2015-16
2016-17
Current62%30 Days
11%
60 Days23%
90+Days4%
Accounts Receivable Ageing (non- rates) (Refer Note 6)
0
10
20
30
40
50
60
70
80
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
% C
olle
cte
d
Rates Receivable (Refer Note 6)
Month 2015-16
Month 2016-17
2
Minutes of the Ordinary Meeting of Council_18 November 2016 33 of 66
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
Shire of Mount MagnetMonthly Summary Information
For the Period Ended 31 August 2016
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
Buildings
Plant & Equipment
Furniture & Equipment
Roadworks
Other Infrastructure
Capital Expenditure Program YTD (Refer Note 9)
Actual Budget
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000
Leave Reserve
Airport Reserve
Building Reserve
Plant Reserve
Community Bus Reserve
Road Reserve
Infrastructure Reserve
CLGF Recreation Precinct/Youth Centre
Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)
Actual YTD Closing Balance
Budget Closing Balance
3
Minutes of the Ordinary Meeting of Council_18 November 2016 34 of 66
Revenues
Expenditure
Comments
This information is to be read in conjunction with the accompanying Financial Statements and notes.
For the Period Ended 31 August 2016
Shire of Mount MagnetMonthly Summary Information
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
5,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Am
ou
nt
$ (
'00
0s)
Month ending
Budget Operating Expenses -v- YTD Actual (Refer Note 2)
Budget 2016-17
Actual 2016-17
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Am
ou
nt
$ (
'00
0s)
Month ending
Budget Operating Revenues -v- Actual (Refer Note 2)
Budget 2016-17
Actual 2016-17
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Am
ou
nt
$ (
'00
0s)
Month ending
Budget Capital Expenses -v- Actual (Refer Note 2)
Budget 2016-17
Actual 2016-17
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunA
mo
un
t $
( '0
00
s)Month ending
Budget Capital Revenue -v- Actual (Refer Note 2)
Budget 2016-17
Actual 2016-17
4
Minutes of the Ordinary Meeting of Council_18 November 2016 35 of 66
Var. $
(b)-(a)
Var. %
(b)-(a)/(a) Var.Note
Operating Revenues $ $ $ $ %Governance 18,400 900 1,236 336 37.33% General Purpose Funding - Rates 10 1,212,648 0 0 0General Purpose Funding - Other 1,723,404 419,246 429,566 10,320 2.46% Law, Order and Public Safety 12,650 150 160 10 6.67% Health 1,100 0 733 733Education and Welfare 60,000 0 0 0Housing 26,500 4,417 3,896 (521) (11.80%)Community Amenities 121,300 1,450 4,604 3,154 217.52% Recreation and Culture 117,900 2,467 13,034 10,567 428.33% Transport 398,666 125,266 103,090 (22,177) (17.70%)Economic Services 315,700 71,937 98,004 26,067 36.24% pOther Property and Services 43,000 7,167 1,908 (5,259) (73.38%)
Total Operating Revenue 4,051,268 633,000 656,231 23,231Operating ExpenseGovernance (387,902) (73,746) (35,921) 37,825 51.29% pGeneral Purpose Funding (235,380) (39,200) (1,940) 37,260 95.05% pLaw, Order and Public Safety (105,776) (20,555) (17,697) 2,858 13.90% Health (51,300) (7,783) (4,879) 2,904 37.31% Education and Welfare (68,676) (11,821) (10,553) 1,268 10.73% Housing (211,076) (37,534) (25,977) 11,557 30.79% Community Amenities (327,083) (54,091) (36,288) 17,803 32.91% Recreation and Culture (933,054) (150,757) (86,972) 63,785 42.31% pTransport (1,344,166) (218,266) (172,971) 45,295 20.75% pEconomic Services (1,077,744) (181,861) (117,635) 64,226 35.32% pOther Property and Services (11,416) (52,523) (276,947) (224,424) (427.29%) q
Total Operating Expenditure (4,753,573) (848,137) (787,780) 60,357
Funding Balance AdjustmentsAdd back Depreciation 1,172,800 195,467 195,467 0 0.00%
Adjust (Profit)/Loss on Asset Disposal 8 39,300 0 0 0Adjust Movement Deferred Pensioner
Rates 0 0 (713)Net Cash from Operations 509,795 (19,670) 63,205 83,588
Capital Revenues
Grants, Subsidies and Contributions 11 5,671,370 746,089 304,675 (441,415) (59.16%) qProceeds from Disposal of Assets 8 50,500 0 0 0
Total Capital Revenues 5,721,870 746,089 304,675 (441,415)Capital ExpensesLand and Buildings 9 (439,720) (34,500) (30,482) 4,018 11.65% Plant and Equipment 9 (372,500) (3,000) 0 3,000 100.00% Furniture and Equipment 9 (9,000) 0 0 0Infrastructure - Roads 9 (4,686,475) (686,971) (576,596) 110,375 16.07% pInfrastructure - Other 9 (1,141,988) (29,680) (20,332) 9,348 31.50%
Total Capital Expenditure (6,649,683) (754,151) (627,410) 126,741
Net Cash from Capital Activities (927,813) (8,062) (322,736) (314,674)
FinancingTransfer from Reserves 7 575,181 413,806 413,906 100 0.02% Repayment of Debentures 13 (39,538) (15,008) (15,008) 0 0.00% Transfer to Reserves 7 (315,536) (71,111) (75,856) (4,745) (6.67%)
Net Cash from Financing Activities 220,107 327,687 323,042 (4,645)
Net Operations, Capital and Financing (197,911) 299,955 63,511 (235,731)
Opening Funding Surplus(Deficit) 3 199,285 199,285 36,015 (163,270) (81.93%) q
Closing Funding Surplus(Deficit) 3 1,374 499,240 99,526 (399,001)
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
SHIRE OF MOUNT MAGNETSTATEMENT OF FINANCIAL ACTIVITY
(Statutory Reporting Program)For the Period Ended 31 August 2016
YTD
Budget
(a)
YTD
Actual
(b)
Annual
Budget
5
Minutes of the Ordinary Meeting of Council_18 November 2016 36 of 66
Var. $
(b)-(a)
Var. %
(b)-(a)/(a) Var.Note
Operating Revenues $ $ $ $ %Rates 10 1,212,648 0 0 0Operating Grants, Subsidies and 0 Contributions 11 1,949,620 492,145 489,881 (2,265) (0.46%)Fees and Charges 681,100 110,067 145,465 35,398 32.16% pInterest Earnings 71,900 8,120 20,885 12,765 157.20% Other Revenue 136,000 22,667 0 (22,667) (100.00%)
Total Operating Revenue 4,051,268 632,999 656,231 23,232Operating ExpenseEmployee Costs (1,660,971) (286,435) (304,542) (18,107) (6.32%)Materials and Contracts (1,252,353) (192,916) (219,135) (26,219) (13.59%) qUtility Charges (260,860) (43,474) (33,427) 10,047 23.11% Depreciation on Non-Current Assets (1,172,800) (195,466) (195,467) (1) (0.00%)Interest Expenses (14,234) (5,054) 1,096 6,150 121.69% Insurance Expenses (106,975) (73,523) (9,046) 64,477 87.70% pOther Expenditure (246,080) (51,267) (27,259) 24,008 46.83% Loss on Disposal of Assets 8 (39,300) 0 0
Total Operating Expenditure (4,753,573) (848,135) (787,780) 60,355
Funding Balance AdjustmentsAdd back Depreciation 1,172,800 195,466 195,467 1 0.00%
Adjust (Profit)/Loss on Asset Disposal 8 39,300 0 0 0Adjust Movement Deferred Pensioner
Rates 0 0 (713)Net Cash from Operations 509,795 (19,670) 63,205 83,588
Capital Revenues
Grants, Subsidies and Contributions 11 5,671,370 746,089 304,675 (441,415) (59.16%) qProceeds from Disposal of Assets 8 50,500 0 0 0
Total Capital Revenues 5,721,870 746,089 304,675 (441,415)Capital ExpensesLand and Buildings 9 (439,720) (34,500) (30,482) 4,018 11.65% Plant and Equipment 9 (372,500) (3,000) 0Furniture and Equipment 9 (9,000) 0 0Infrastructure - Roads 9 (4,686,475) (686,971) (576,596) 110,375 16.07% pInfrastructure - Other 9 (1,141,988) (29,680) (20,332) 9,348 31.50%
Total Capital Expenditure (6,649,683) (754,151) (627,410) 123,741
Net Cash from Capital Activities (927,813) (8,062) (322,736) (317,674)
FinancingTransfer from Reserves 7 575,181 413,806 413,906 100 0.02% Advances to Community Groups 0 0 0Repayment of Debentures 13 (39,538) (15,008) (15,008) 0 0.00% Transfer to Reserves 7 (315,536) (71,111) (75,856) (4,745) (6.67%)
Net Cash from Financing Activities 220,107 327,687 323,042 (4,645)
Net Operations, Capital and Financing (197,911) 299,955 63,511 (238,731)
Opening Funding Surplus(Deficit) 3 199,285 199,285 36,015 (163,270) (81.93%) q
Closing Funding Surplus(Deficit) 3 1,374 499,240 99,526 (402,001)
Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.
This statement is to be read in conjunction with the accompanying Financial Statements and notes.
SHIRE OF MOUNT MAGNETSTATEMENT OF FINANCIAL ACTIVITY
(By Nature or Type)For the Period Ended 31 August 2016
Annual
Budget
YTD
Budget
(a)
YTD
Actual
(b)
6
Minutes of the Ordinary Meeting of Council_18 November 2016 37 of 66
1. SIGNIFICANT ACCOUNTING POLICIES
(a) Basis of AccountingThis statement comprises a special purpose financial report which has been prepared in accordance
with Australian Accounting Standards (as they apply to local governments and not-for-profit entities),
Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have beenconsistently applied unless stated otherwise.
Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non-current assets, financial assets and liabilities.
Critical Accounting EstimatesThe preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses.
The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.
(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in this statement.
In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.
All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 12.
(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.
(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.
(e) Goods and Services TaxRevenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).
Receivables and payables are stated inclusive of GST receivable or payable.The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.
Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operatingcash flows.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
7
Minutes of the Ordinary Meeting of Council_18 November 2016 38 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(f) Cash and Cash EquivalentsCash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.
Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.
(g) Trade and Other ReceivablesTrade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.
Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets.
Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.
(h) InventoriesGeneralInventories are measured at the lower of cost and net realisable value.
Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.
Land Held for ResaleLand held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development.Finance costs and holding charges incurred after development is completed are expensed.
Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.
Land held for sale is classified as current except where it is held as non-current based on Council’s intentions to release for sale.
(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.
Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
8
Minutes of the Ordinary Meeting of Council_18 November 2016 39 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.
Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:
Buildings 50 to 100 yearsFurniture and Equipment 4 to 10 yearsPlant and Equipment 5 to 15 yearsSealed Roads and StreetsFormation not depreciatedPavement 50 yearsSealBituminous Seals 20 yearsAsphalt Surfaces 25 yearsGravel RoadsFormation not depreciatedPavement 50 yearsGravel Sheet 12 yearsFormed Roads (unsealed)Formation not depreciatedPavement 50 yearsFootpaths - slab 40 yearsSewerage Piping 100 yearsWater Supply Piping and Drainage Systems 75 years
(k) Trade and Other PayablesTrade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.
(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:
(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.
(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
9
Minutes of the Ordinary Meeting of Council_18 November 2016 40 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.
After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.
Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.
Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.
(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.
Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.
(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
10
Minutes of the Ordinary Meeting of Council_18 November 2016 41 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(p) Nature or Type Classifications
RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges.
Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.
Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of noncurrent assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.
Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.
Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees.
Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.
Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.
Employee CostsAll costs associate with the employment of a person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.
Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.
Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.
For the Period Ended 31 August 2016
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
11
Minutes of the Ordinary Meeting of Council_18 November 2016 42 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(q) Nature or Type Classifications (Continued)
InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.
Loss on asset disposalLoss on the disposal of fixed assets.
Depreciation on non-current assetsDepreciation expense raised on all classes of assets.
Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.
Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.
(r) Statement of Objectives
In order to discharge its responsibilities to the community, the Shire has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.Based upon feedback received from the community the vision of the Shire is:
(s) Reporting Programs
Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:
GOVERNANCEThis includes those income and expenses relating to Councillors, and Council's Governance role,and a portion of Administration which cannot be reliably allocated or linked to other programs.
GENERAL PURPOSE FUNDINGThis includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on Investments. It also includes expenses related to Rating functions.
LAW, ORDER, PUBLIC SAFETYIncludes items of Bushfire prevention actions; Ranger services & Animal control; SES Items as wellas supervision, related costs & enforcement of Local Laws.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
12
Minutes of the Ordinary Meeting of Council_18 November 2016 43 of 66
1. SIGNIFICANT ACCOUNTING POLICIES (Continued)
(s) Reporting Programs (Continued)
HEALTHInvolves food inspection, control and licensing of food outlets, food hygiene and promotion,Mosquito Control & other Health issues including Aboriginal Health.
EDUCATION AND WELFAREThe program includes Prizes/Donations applicable to School events & certain Youth relateditems.
HOUSINGThis mainly involves the Pensioner Units; Staff Housing has generally been allocated to specificprograms.
COMMUNITY AMENITIESThis includes rubbish/Sanitaion collection & disposal items; Flood Mitigation works; TownPlanning; Public Toilets & Cemeteries.
RECREATION AND CULTUREPublic Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardensitems; The Recreation/Physical Activities Officer & related expeses; The Recreation Centre &Oval; other Recreation items; Library operations; as well as TV & Radio broadcasting.
TRANSPORTMaintenance & Construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;Verge & tree maintenance; large plant & machine replacements.
ECONOMIC SERVICESTourism operations; Building control matters; Community Development Officer & Caravan Park.
OTHER PROPERTY & SERVICESPrivate works; Administration; Public works overheads, Plant operating costs & various other Unclassified Services. This section also includes Administration costs in gross terms, whichhave then been reallocated to the other Functions/Programs via an allocation system known as Activity Based Costing.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
13
Minutes of the Ordinary Meeting of Council_18 November 2016 44 of 66
Note 2: EXPLANATION OF MATERIAL VARIANCES
Reporting Program Var. $ Var. % Var.Timing/
Permanent Explanation of VarianceOperating Revenues $ %Economic Services 26,067 36.24% p Timing Increased Caravan Park Revenue
Operating ExpenseGovernance 37,825 51.29% p Timing ABC AllocationsGeneral Purpose Funding 37,260 95.05% p Timing ABC AllocationsRecreation and Culture 63,785 42.31% p Timing ABC Allocations & Plant RecoveryTransport 45,295 20.75% p Timing ABC Allocations & Plant RecoveryEconomic Services 64,226 35.32% p Timing ABC Allocations & Plant Recovery
Other Property and Services (224,424) (427.29%) q Permanent ABC Allocations, Plant Recovery, Employee Costs
Capital Revenues
Grants, Subsidies and Contributions (441,415) (59.16%) q Timing Flood Damage Reimbursements
Capital ExpensesInfrastructure - Roads 110,375 16.07% p Timing Refer Note 9
Note 2: EXPLANATION OF MATERIAL VARIANCES
Nature & Type Var. $ Var. % Var. Explanation of VarianceOperating Revenues $ %Fees and Charges 35,398 32.16% p Timing Increased Caravan Park Revenue
Operating ExpenseMaterials and Contracts (26,219) (13.59%) q Timing Insurance Re-AllocationsInsurance Expenses 64,477 87.70% p Timing Insurance Re-Allocations
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
14
Minutes of the Ordinary Meeting of Council_18 November 2016 45 of 66
Note 3: NET CURRENT FUNDING POSITION
Current
Last Years
Closing
This Time Last
Year
Note 31 Aug 2016 30 June 2016 31 Aug 2015 $ $ $
Current AssetsCash Unrestricted 4 320,921 152,684 790,617Cash Restricted 4 1,857,755 2,195,804 2,145,822Receivables - Rates 6 482,732 596,888 388,454Receivables - Sundry Debtors 6 184,712 805,124 84,146Deferred Pensioners Rate 6 0 0 44,458Provision for Doubtful Debts - Rates (36,124) (36,124) (36,124)Provision for Doubtful Debts - Sundry Debtors (5,722) (5,722) (5,722)Inventories 5,817 5,294 5,305MRVC - Deposit 0
2,810,092 3,713,948 3,416,957
Less: Current LiabilitiesSundry Creditors (635,956) (1,332,629) (148,297)Payroll Clearing Liability (5,638) (5,638) 0GST Liability 79,256 103,876 22,296PAYG Witholdings (61,408) (18,673) (21,850)
Payables (623,745) (1,253,064) (147,850)Provisions (229,065) (229,065) (206,652)
(852,810) (1,482,129) (354,502)
Less: Cash Reserves 7 (1,857,755) (2,195,804) (2,145,822)
Net Current Funding Position 99,527 36,015 916,632
Comments - Net Current Funding Position
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
Positive=Surplus (Negative=Deficit)
-1,000
-500
0
500
1,000
1,500
2,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Am
ou
nt
$ (
'0
00
s)
Note 3 - Liquidity Over the Year2016-17
2015-16
2014-15
15
Minutes of the Ordinary Meeting of Council_18 November 2016 46 of 66
Note 4: CASH AND INVESTMENTS
Interest Unrestricted Restricted Trust Total Institution MaturityRate $ $ $ Amount $ Date
(a) Cash DepositsMuni Bank Account 0.00% 215,347 215,347 CBA N/ACash on Hand 0.00% 1,380 1,380 N/A N/A
(b) Term DepositsReserve Fund - Account 2.67% 1,857,755 1,857,755 CBA 29/08/2016Trust Account 0.00% 8,530 8,530 CBA N/ATrust Account - Cash Deposit 2.90% 409,405 409,405 CBA 06/07/2016Cash Deposit Account 1.70% 104,694 104,694 CBA N/A
Total 321,421 1,857,755 417,934 2,597,110
Comments/Notes - Investments
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
16
Minutes of the Ordinary Meeting of Council_18 November 2016 47 of 66
Note 5: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)
GL Account
Code Description Council Resolution Classification
Non Cash
Adjustment
Increase in
Available Cash
Decrease in
Available Cash
Amended
Budget Running
Balance $ $ $ $
Budget Adoption Opening Surplus 1,373Permanent ChangesOpening surplus adjustment 1,373
1,373
0 0 0
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
17
Minutes of the Ordinary Meeting of Council_18 November 2016 48 of 66
Note 6: RECEIVABLES
Receivables - Rates Receivable 31 Aug 2016 YTD 31 Aug 2015 Receivables - General Current 30 Days 60 Days 90+Days$ $ $ $
$ $ Receivables - General 114,155 20,456 42,108 7,994Opening Arrears Previous Years 450,577 450,577Recovery Costs 37,402 38,162Provision for Doubtful Debts (5,722) (36,124)
Levied this year 0 0 Total Receivables General Outstanding 184,712
Interest outstanding 82,810 74,577Legal Charges 0 0Excess on rates 384 311Back Rates 13/14 3,002 3,206 Amounts shown above include GST (where applicable)Back Rates 14/15 0 0Admin Instalment Interest 13 0Instalment Surcharge 52 52Medical Service Fee 272 272Domestic Sanitation 20,462 16,101Sanitation Commercial 7,336 5,649Sanitation Pensioner Disc 1,357 1,082ESL Penalty Interest 3,855 0Emergency Levy 14,490 12,420Less Collections to date (133,558) (133,373)Equals Current Outstanding 482,732 432,912
Net Rates Collectable 482,732 432,912% Collected 29.64% 27.29%
Comments/Notes - Receivables General
Comments/Notes - Receivables RatesInstalment Payment dates -1st Instalment due 30/09/20162nd Instalment due 25/11/20163rd Instalment due 27/01/20174th Instalment due 30/03/2017
This balance excludes the non current deferred pensioners rates of $49,211
NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 31 August 2016
SHIRE OF MOUNT MAGNET
0
10
20
30
40
50
60
70
80
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
% C
olle
cte
d
Note 6 - Rates Receivable
2015-16
2016-17
Current62%
30 Days11%
60 Days23%
90+Days4%
Note 6 - Accounts Receivable (non-rates)
18
Minutes of the Ordinary Meeting of Council_18 November 2016 49 of 66
Note 7: Cash Backed Reserve
2016-17
Name Opening Balance
Budget
Interest
Earned
Actual
Interest
Earned
Budget
Transfers In
(+)
Actual
Transfers In
(+)
Budget
Transfers Out
(-)
Actual
Transfers Out
(-)
Transfer out
Reference
Budget
Closing
Balance
Actual YTD Closing
Balance$ $ $ $ $ $ $ $ $
Leave Reserve 36,665.30 83 241 25,000 36,749 61,907Airport Reserve 167,402.18 392 1,102 0 167,794 168,504Building Reserve 518,428.73 1,217 3,413 0 519,645 521,842Plant Reserve 134,250.29 317 884 36,300 134,567 171,434Community Bus Reserve 44,811.09 108 295 0 (3,865) 41,055 45,106Road Reserve 164,188.10 383 1,081 0 164,571 165,269Infrastructure Reserve 705,804.49 1,658 4,673 100 (9,583) 697,879 710,578Housing Construction Reserve 4,035.56 0 0 (328) (4,036) 3,708 0CLGF Recreation Precinct/Youth Centre 420,218.82 2,767 0 (34,156) (409,870) 386,063 13,115
2,195,805 4,158 14,456 0 61,400 (47,932) (413,906) 2,152,031 1,857,755
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
Leave Reserve Airport Reserve Building Reserve Plant Reserve Community BusReserve
Road Reserve InfrastructureReserve
HousingConstruction
Reserve
CLGF RecreationPrecinct/Youth
Centre
Note 7 - Year To Date Reserve Balance to End of Year Estimate
Budget Closing Balance
Actual YTD Closing Balance
19
Minutes of the Ordinary Meeting of Council_18 November 2016 50 of 66
Note 8 CAPITAL DISPOSALS
Cost Accum Depr Proceeds
Profit
(Loss)
Annual Budget
Profit/(Loss)
Actual
Profit/(Loss) Variance Comments$ $ $ $ $ $ $
Plant and Equipment
0 0 0 0 0 0 0
Comments - Capital Disposal/Replacements
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
Actual YTD Profit/(Loss) of Asset Disposal
Disposals
Amended Current Budget YTD 31 08 2016
20
Minutes of the Ordinary Meeting of Council_18 November 2016 51 of 66
Note 9: CAPITAL ACQUISITIONS
Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $
Property, Plant & Equipment0 0 0 0 Land 10,000 310 (9,690)0 0 0 0 Buildings 429,720 30,171 (399,549)0 0 0 0 Plant & Equipment 372,500 0 (372,500)0 0 0 0 Furniture & Equipment 9,000 0 (9,000)0 0 0 00 0 0 0 Infrastructure0 0 0 0 Roadworks 4,686,475 576,596 (4,109,879)0 0 0 0 Parks, Gardens & Reserves 216,346 10,312 (206,034)0 0 0 0 Airports 36,750 0 00 0 0 0 Other Infrastructure 888,892 10,020 (878,872)
0 0 0 0 Capital Totals 6,649,683 627,408 (5,985,525)
Comments - Capital Acquisitions
Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $
Lot 452 Dowden Place - Aquire land 10,000 310 (9,690)
0 0 0 0 Capital Totals 10,000 310 (9,690)
Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $
Lot 452 Dowden Place - Upgrade 10,000 1,006 (8,994)Lot 453 Jensen Close - Upgrade 4,500 0 (4,500)Lot 460 Jensen Close - Hot Water System 2,000 0 (2,000)Lot 151 Hepburn Str - Bathroom Upgrade 10,000 0 (10,000)Lot 226 Watson Str - Hot Water System 7,000 0 (7,000)Pensioner Unit - Bathroom Upgrade 5,000 0 (5,000)Rubbish Tip Improvements 20,000 0 (20,000)Recreation Centre - Upgrades 20,000 0 (20,000)Conservation Works - RTC Building (library/Meeting Room) 85,600 0 (85,600)Conservation Works - RTC Building (Drainage) 25,000 0 (25,000)Museum - Land Extension 5,000 120 (4,880)Depot - Concrete Floor & Pit 40,000 0 (40,000)Caravan park - Upgrade Power Outlet 52,620 29,045 (23,575)Caravan Park - Limestone Security Fence 10,000 0 (10,000)Caravan Park - Disabled Selfcatering Unit 80,000 0 (80,000)Caravan Park - External Painting (9, 10) 3,000 0 (3,000)Caravan Park - Upgrade Ablution Block 30,000 0 (30,000)Caravan Park - 2 Car Garage 8,000 0 (8,000)Shire Office - Archive Storage 12,000 0 (12,000)
0 0 0 0 Capital Totals 429,720 30,171 (399,549)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
0 Community Bus 125,000 0 (125,000)0 Trailer Galv 8x5 4,000 0 (4,000)0 Other Plant 17,000 0 (17,000)0 4x4 Dual Cab - Town Supervisor 46,000 0 (46,000)0 4x2 Single Cab - Gardener 40,000 0 (40,000)0 Water Tanker 25,000 0 (25,000)0 Ride-on Mower 10,000 0 (10,000)0 4' Pump and Diesl Generator 20,000 0 (20,000)0 Diesel Tank and Pump 2,000 0 (2,000)0 Pressure Washer 3,500 0 (3,500)
Loader 80,000 0 (80,000)0
0 0 0 0 Capital Totals 372,500 0 (372,500)
ContributionsLand
Current Budget This Year
ContributionsBuildings
Current Budget This Year
ContributionsPlant & Equipment
Current Budget This Year
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
Contributions InformationSummary Acquisitions
Current Budget
21
Minutes of the Ordinary Meeting of Council_18 November 2016 52 of 66
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
0 Caravan Park Computer 2,000 0 (2,000)0 Admin Computers 4,000 0 (4,000)0 Admin Office Chairs 3,000 0 (3,000)0 0
0 0 0 0 Capital Totals 9,000 0 (9,000)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
Municipal FundedWANDRRA Flood Damage 4,121,825 576,596 (3,545,229)RRG - Cue - Paynesville Road 186,000 0 (186,000)RTR - Rural Road Consideration 300,000 0 (300,000)RTR - Town Street Reseal 36,650 0 (36,650)Hepburn Street - Reticulation Investigation 20,000 0 (20,000)Town Entry Speed Alert Monitors 22,000 0 (22,000)
00 0 0 0 Capital Totals 4,686,475 576,596 (4,109,879)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
Federation/Foster Park - Irrigation 30,000 0 (30,000)Anzac Memorial Gardens - Power Pole 10,000 5,274 (4,726)Recreation Precinct & Skate Park - Flagpoles, welcome sign, park bench 16,346 5,038 (11,308)Basketball courts - Reseal 100,000 0 (100,000)Running Team Track Upgrade 60,000 0 (60,000)
0 0 0 0 Capital Totals 216,346 10,312 (206,034)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
0 Airport - Entry Statement 10,000 0 (10,000)0 Airport - Line Markings 26,750 0 (26,750)0 0 00 0
0 0 0 0 Capital Totals 36,750 0 (36,750)
Grants Reserves Borrowing Total Budget Actual
Variance
(Under)Over$ $ $ $ $ $ $
Shire Office - CCTV Camera 4,223 0 (4,223)ANZAC Hall - CCTV Camera 10,243 0 (10,243)Recreation Centre - CCTV Camera 10,243 0 (10,243)Caravan Park - CCTV Camera 20,000 0 (20,000)Swimming Pool - Leisure Pool 540,650 550 (540,100)Regional Visitor CentreSustainability 245,000 0 (245,000)Visitor Centre - Business Plan 20,000 9,341 (10,659)Visitor Centre - Accreditation 8,533 0 (8,533)Town Entry Statements 30,000 0 (30,000)Tourism & Area Promotion 0 129 129
0 0 0 0 Capital Totals 888,892 10,020 (878,872)
ContributionsRoads
Current Budget This Year
ContributionsFurniture & Equipment
Current BudgetThis Year
ContributionsOther Infrastructure
Current Budget This Year
ContributionsParks, Gardens & Reserves
Current Budget This Year
ContributionsAirports
Current Budget This Year
22
Minutes of the Ordinary Meeting of Council_18 November 2016 53 of 66
Note 10: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Budget Budget Budget Budget$ of Value Revenue Rates Rates Revenue Rate Interim Back Total
Properties $ $ $ $ $ Revenue Rate Rate RevenueRATE TYPE $ $ $ $Differential General RateGRV Urban 0.1011 237 1,681,687 0 0 0 0 170,091 0 0 170,091GRV Boogardie/Lennonville 0.1011 0 0 0 0 0 0 0 0 0 0GRV Single Persons Quarters 0.1847 6 316,888 0 0 0 0 58,544 0 0 58,544GRV Commercial 0.1155 15 568,396 0 0 0 0 65,661 0 0 65,661GRV Industrial 0.1155 23 206,788 0 0 0 0 23,888 0 0 23,888UV Rural/Pastoral 0.0670 18 593,162 0 0 0 0 39,718 0 0 39,718UV Prospecting 0.3129 50 104,469 0 0 0 0 32,684 0 0 32,684UV Exploration 0.3129 29 143,882 0 0 0 0 45,015 0 0 45,015UV Mining 0.3129 86 2,232,255 0 0 0 0 698,381 0 0 698,381UV Gold Mining 0.3129 0 0 0 0 0 0 0 0 0 0 Sub-Totals 464 5,847,527 0 0 0 0 1,133,982 0 0 1,133,982
MinimumMinimum Payment $GRV Urban 413 61 57,248 0 0 0 0 25,193 0 0 25,193GRV Boogardie/Lennonville 138 6 120 0 0 0 0 828 0 0 828GRV Single Persons Quarters 775 1 0 0 0 0 0 775 0 0 775GRV Commercial 472 3 950 0 0 0 0 1,416 0 0 1,416GRV Industrial 472 5 7,588 0 0 0 0 2,360 0 0 2,360UV Rural/Pastoral 413 2 6,200 0 0 0 0 826 0 0 826UV Prospecting 468 52 51,687 0 0 0 0 24,336 0 0 24,336UV Exploration 468 14 11,339 0 0 0 0 6,552 0 0 6,552UV Mining 468 32 19,381 0 0 0 0 14,976 0 0 14,976UV Gold Mining 468 3 1,095 0 0 0 0 1,404 0 0 1,404 Sub-Totals 179 155,608 0 0 0 0 78,666 0 0 78,666
0 1,212,648UV Pastoral ConcessionPensioners RebateAmount from General Rates 0 1,212,648Ex-Gratia Rates 0Specified Area Rates Totals 0 1,212,648
Comments - Rating Information
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
23
Minutes of the Ordinary Meeting of Council_18 November 2016 54 of 66
Program/Details Grant Provider Approval 2016-17 Variations 2016-17 Operating Capital Recoup StatusGL Additions Amended Received Not Received
Budget (Deletions) Budget
(Y/N) $ $ $ $ $ $ $GENERAL PURPOSE GRANTS
LGGC Financial Assistance Grant Government of WA Yes 1,337,277 1,337,277 1,337,277 333,278 1,003,999LGGC Local Road Grant Government of WA Yes 305,227 305,227 305,227 75,354 229,874DFES - ESL Commission DFES 4,000 4,000 4,000 4,000
LAW, ORDER, PUBLIC SAFETYFire Prevention Grant DFES Yes 10,150 10,150 10,150 10,150CCTV Cameras WAPOL 11,314 11,314 11,314 11,314
EDUCATION & WELFARENEW - Grant - Youth Strategy Lotterywest Yes 0 0 0 0 0
RECREATION AND CULTURERecreation Precinct/Children's Playground Lotterywest Yes 53,900 53,900 53,900 53,900Conservation Works - RTC Building (Library/Meeting Room)Lotterywest Yes 85,600 85,600 85,600 85,600Conservation Works - RTC Building (Drainage)Lotterywest 25,000 25,000 25,000 25,0002017 Astro Rocks Fest Tourism WA Yes 15,000 15,000 15,000 7,000 8,000Swimming Pool - Community Pool Revitalisation ProgramDept Sport & Recreation 32,000 32,000 32,000 32,000Swimming Pool - Construction of a New Leaisure PoolDept Sport & Recreation Yes 250,000 250,000 250,000 250,000Running Team Track Upgrade MDC 50,000 50,000 50,000 50,000
TRANSPORTMRWA Direct Grant MRWA Yes 72,266 72,266 72,266 72,266 0Street Lighting Subsidy Grant MRWA Yes 8,400 8,400 8,400 8,400RTR - Rural Road Consideration Department Infrastructure & Transport Yes 300,000 300,000 300,000 300,000RTR - Town Street Reseal Street Department Infrastructure & Transport Yes 36,647 36,647 36,647 36,647RRG - Wondinong Cue Road MRWA Yes 124,000 124,000 124,000 124,000
WANDRRA Flood Damage Contribution WANDRRA Yes 4,439,096 4,439,096 4,439,096 304,675 4,134,422
Flood Damage - Water Bores WANDRRA Yes 37,438 37,438 37,438 37,438
Airport - Repaint Aerodrome Markings RADS Yes 13,375 13,375 13,375 13,375
Airport - Rectify Runway Lighting RADS Yes 0 0 0 0
ECONOMIC SERVICESRegional Visitor Centre Sustainability Grant Royalties for Regions 245,000 245,000 245,000 245,000
Other Property & ServicesEnergy Grants Credit Scheme 5,600 5,600 5,600 757 4,843
OTHER CONTRIBUTIONS, REIMBURSEMENTS AND DONATIONSOther Governance Revenue Contribution 3,000 3,000 3,000 3,000Other Governance Revenue Reimbursement 200 200 200 200MRVC - Reimbursement Revenue Reimbursement 7,000 7,000 7,000 7,000Community Benefit Fund Contribution 60,000 60,000 60,000 60,000Staff Housing - Reimbursements Reimbursement 2,500 2,500 2,500 2,500Anzac Hall - Reimbursement Revenue Reimbursement 0 0 0 0Library Revenue Donation 0 0 0 0Library Revenue Reimbursement 100 100 100 100Community Events Revenue Donation 1,000 1,000 1,000 1,000Community Events Revenue Reimbursement 0 0 0 0Recreation Center and Oval - Contributions Contribution 45,000 45,000 45,000 45,000Transport - Reimbursement Revenue Reimbursement 0 0 0 0Visitor Centre - Reimbursement Revenue Reimbursement 100 100 100 100WACRH Contribution - Community Development OfficerContribution 22,800 22,800 22,800 22,800Admin - Sundry Reimbursement Reimbursement 18,000 18,000 18,000 1,226 16,774Public Works - Reimbursement Revenue Reimbursement 0 0 0 0Other Property Revenue Reimbursement 0 0 0 0
TOTALS 7,461,290 0 7,461,290 1,789,920 5,671,370 794,555 6,826,435
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016Note 11: GRANTS AND CONTRIBUTIONS
24
Minutes of the Ordinary Meeting of Council_18 November 2016 55 of 66
Note 12: TRUST FUND
Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:
Opening
Balance Amount AmountClosing Balance
Description 1 Jul 16 Received Paid 31-Aug-16$ $ $ $
Future Directions Committee 390 0 0 390Mt Magnet Chamber of Commerce 924 0 0 924Safer WA Committee 549 0 0 549Other Deposits 7,267 1,700 (500) 8,467Mt Magnet Gold Pty Ltd 406,498 2,907 0 409,405Murchison Region Vermin Cell 0 0 0 0Community Benefit Fund 0 0 0 0
415,628 4,607 (500) 419,734
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
25
Minutes of the Ordinary Meeting of Council_18 November 2016 56 of 66
13. INFORMATION ON BORROWINGS(a) Debenture Repayments
Principal New Principal Principal Interest01-Jul-16 Loans Repayments Outstanding Repayments
Particulars Actual Budget Actual Budget Actual Budget$ $ $ $ $ $
Loan 38 71,130 0 0 0 71,130 71,130 0 4,568
Loan 39 - Museum Construction 171,616 0 15,008 15,008 156,608 156,608 5,054 9,666
242,746 0 15,008 15,008 227,738 227,738 5,054 14,234
All debenture repayments were financed by general purpose revenue.
(b) New Debentures
No new debentures were raised during the reporting period.
SHIRE OF MOUNT MAGNETNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY
For the Period Ended 31 August 2016
26
Minutes of the Ordinary Meeting of Council_18 November 2016 57 of 66
12.11 Financial Activity Statement to 30 September 2016 Officer: Finance Manager, Ms Maureen Murat Amended By: Nil Disclosure of Interest: Nil Meeting Date: 18 November 2016
COUNCIL RESOLUTION Moved: Seconded: That the Financial Report for the period ending 30 September 2016 be received. CARRIED/LOST The Financial Activity Statement to 30 September 2016 report was not available for consideration by the Council.
COUNCIL RESOLUTION Moved: Cr Karen Williams Seconded: Cr Carole Minney That the Item be withdrawn. Resolution No. 2016-145 CARRIED 6/0
Minutes of the Ordinary Meeting of Council_18 November 2016 58 of 66
12.12 2015/2016 and 2016/2017 Statistics (For Information Only)
2015/2016 Bluey Osmond Aerodrome Statistics
Month Landings Revenue Inbound Outbound Revenue Total
Revenue July 49 7,643 402 406 6,464 14,107 August 47 7,610 362 363 5,800 13,410 September 53 8,139 366 366 6,089 14,228 October 54 7,771 435 412 7,045 14,816 November 50 7,417 386 390 6,455 13,872 December 47 6,572 344 339 5,681 12,253 January 44 6,670 382 367 6,230 12,900 February 50 6,958 398 375 6,430 13,388 March 53 7,726 361 370 6,082 13,808 April 49 8,205 402 384 6,537 14,742 May 50 7,516 379 409 6,555 14,071 June 51 7,042 391 390 6,496 13,539 Total 597 89,269 4,608 4,571 75,864 165,134
2016/2017 Bluey Osmond Aerodrome Statistics
Month Landings Revenue Inbound Outbound Revenue Total
Revenue July 42 6,966 399 427 6,871 13,837 August 45 6,228 432 321 6,896 13,124 September 35 6,671 442 453 7,445 14,116 October * * * * * * November December January February March April May June Total 122 19,865 1,273 1,277 21,211 41,077 *October statistics were not received prior to finalisation of month end.
Minutes of the Ordinary Meeting of Council_18 November 2016 59 of 66
2015/2016 Public Library Patronage Statistics
Month Patrons Enquiries Issues Ill's Internet Revenue July 74 280 30 31 20 85 August 58 195 28 41 15 79 September 72 190 46 14 21 69 October 71 51 15 25 8 35 November 62 37 31 20 6 30 December 48 65 25 9 3 10 January 46 90 11 16 3 14 February 51 209 12 15 1 16 March 57 90 23 14 10 62 April 75 42 18 18 4 19 May 84 215 15 34 6 23 June 79 442 8 22 14 120 Total 777 1,906 262 259 111 562
2016/2017 Public Library Patronage Statistics Month Patrons Enquiries Issues Ill's Internet Revenue July 75 108 42 15 5 12 August 93 136 38 26 7 18 September 103 131 50 36 5 44 October 72 71 41 28 12 28 November December January February March April May June Total 343 446 171 105 29 102
Minutes of the Ordinary Meeting of Council_18 November 2016 60 of 66
2015/2016 Fitness Centre Statistics
Month Activity (Hours) Memberships
Patrons Revenue Month % Week Month Annual
July 48 9 2 3 0 37 115 August 35 6 2 11 0 29 376 September 91 17 4 4 1 76 531 October 107 19 4 3 0 97 140 November 82 15 4 6 0 80 287 December 56 10 3 2 0 56 96 January 22 4 2 2 0 30 87 February 30 5 9 6 0 30 287 March 23 4 5 4 0 38 158 April 23 53 4 1 0 23 147 May 39 7 10 8 0 38 336 June 30 5 0 3 0 39 104 Total 586 13 49 53 1 573 2,664
2016/2017 Fitness Centre Statistics
Month Activity (Hours) Memberships
Patrons Revenue Month % Week Month Annual
July 8 1 1 3 0 8 102 August 22 4 2 5 0 32 191 September 20 4 4 5 0 24 213 October 40 7 1 4 0 52 155 November December January February March April May June Total 90 4 8 17 0 116 661
Minutes of the Ordinary Meeting of Council_18 November 2016 61 of 66
2015/2016 Caravan Park Statistics
Month Cabins (8) (Ensuite)
Cabins (9) (No Ensuite)
Sites (36) Visitors Revenue
Nights % Nights % Nights % July 120 48 58 21 743 67 1,368 39,202 August 117 47 30 11 729 65 1,219 34,749 September 126 53 34 13 582 54 1,108 35,183 October 124 50 28 10 294 54 648 24,963 November 72 30 29 11 72 12 243 11,204 December 89 36 29 10 49 4 334 14,215 January 3 12 5 8 62 6 319 12,900 February 61 26 7 3 56 5 202 8,677 March 114 46 35 13 148 13 334 19,831 April 126 53 68 25 377 35 717 29,252 May 137 55 31 11 566 51 845 29,075 June 114 48 57 21 562 52 1,023 29,039 Total 1,203 42 411 13 4,240 35 8,360 288,290
2016/2017 Caravan Park Statistics
Month Cabins (8) (Ensuite)
Cabins (9) (No Ensuite)
Sites (36) Visitors Revenue
Nights % Nights % Nights % July 183 74 57 20 751 67 1,539 45,318 August 176 71 56 20 863 77 1,389 43,629 September 165 44 35 13 835 77 1,527 43,584 October 148 38 46 4 380 17 731 25,016 November December January February March April May June Total 366 63 148 18 2,449 74 4,455 132,531
Minutes of the Ordinary Meeting of Council_18 November 2016 62 of 66
2015/2016 Visitor Centre Statistics
Month Visitors (Total)
Visitors (Museum)
Museum Entry
Revenue
Visitor Centre
Revenue Commission
Adult Child Adult Child July 901 54 400 29 2,000 2,847 528 August 919 10 372 8 1,880 3,063 720 September 783 42 334 42 1,670 2,311 454 October 238 15 115 9 595 614 116 November 150 0 30 0 155 242 34 December 56 0 21 0 125 539 118 January 130 0 30 0 140 287 73 February 197 0 8 0 43 287 73 March 119 4 21 2 126 368 37 April 259 22 50 4 266 695 129 May 311 8 87 4 526 590 64 June 381 14 143 5 618 958 132 Total 4,444 169 1,611 103 8,144 12,801 2,478
Minutes of the Ordinary Meeting of Council_18 November 2016 63 of 66
2016/2017 Visitor Centre Statistics
Month
Visitors (Total)
Visitors (Museum)
Visitors (Museum) Concession
Museum Entry Revenue
Visitor Centre Revenue
Commission
Adult Child Adult ($10)
Adult ($6)
Child ($3)
Adult ($5)
Child ($2)
July 945 87 0 287 0 110 41 2,354 2,419 400 August 934 21 0 364 0 27 8 2,335 2,733 627 September 977 89 0 419 0 9 53 2,665 2,448 595 October 378 23 89 70 6 23 12 1,467 716 210 November December January February March April May June Total 3,234 220 89 1,140 6 169 114 8,821 8,316 1,832
Minutes of the Ordinary Meeting of Council_18 November 2016 64 of 66
2015/2016 Ranger Services Statistics
Month Enquiries Licenses Seizures Impounds Complaints Revenue July 2 6 3 1 4 661 August 0 8 2 0 1 - September 0 15 2 0 1 363 October 3 21 3 0 1 510 November 0 20 0 0 0 1,371 December 0 1 3 0 0 10 January 2 0 56 0 2 - February 3 3 46 2 0 125 March 3 4 34 0 0 295 April 4 2 0 0 1 100 May 2 1 5 2 0 229 June 2 4 5 2 0 530 Total 21 85 159 7 10 4,194
2016/2017 Ranger Services Statistics Month Enquiries Licenses Seizures Impounds Complaints Revenue July 1 1 0 4 3 160 August 1 0 5 0 0 - September 1 0 0 2 1 - October 4 1 4 0 0 50 November December January February March April May June Total 7 2 9 6 4 210 I attended Mount Magnet on Saturday 8, Wednesday 12 and Thursday 13 October 2016: Patrols were conducted of the townsite and surrounding areas and license enquiries made.
Registration files were checked for compliance. One unwanted cat was handed in by its owner for destruction. A dog that had been impounded remained unclaimed and so was destroyed. Another dog was handed in for destruction. A Form 6 was issued on Thursday 29 September, and as there had been no further contact
made by the owners of the dog and the time for the objection had expired, the dog was destroyed.
The first round of firebreak inspections were conducted. I also attended Mount Magnet on Sunday 23, Thursday 27 and Friday 28 October 2016: Patrols were conducted of the townsite and surrounding areas and license enquiries made.
Registration files were checked for compliance. Several inquiries regarding registration fees and charges was dealt with. An error in fees
and charges was rectified. The owner of a dangerous dog that had been seized following an attack on another dog
was served with a Form 6 notice which advised her that she needed to contact the Shire within a certain period of time. The owner failed to make any contact at all with either the Shire or myself. The dog was euthanaised. The City of Greater Geraldton has been advised of this incident as the dog had outstanding offences in Geraldton.
Minutes of the Ordinary Meeting of Council_18 November 2016 65 of 66
13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil.
14. NOTICE OF MOTIONS FOR NEXT MEETING Cr Carole Minney Town Entry Statements.
15. CONFIDENTIAL BUSINESS
Nil.
16. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING Nil.
17. ELECTED MEMBER MATTERS Councillor Eliz Morris Suggested that the Library be moved into the
Youth Centre until the building is repaired.
Councillor Carole Minney Advised Council that the pharmacy may be closing.
Councillor Karen Williams Seniors Week: Requested Council Comments be
out 1 week after Council Meetings.
President Jorgen Jensen Sought volunteer interest from community with community flags.
Greater support for 3 nursing staff in town also discussed at Murchison Country Zone of WALGA (Cue).
18. NEXT MEETING Audit Committee/Electors Meeting: Friday 9 December 2016 commencing at 12.30PM. Ordinary Meeting of Council: Friday 9 December 2016 commencing at 1.00PM.
19. CLOSURE OF MEETING There being no further business, the President declared the meeting closed at 3.15PM.
Minutes of the Ordinary Meeting of Council_18 November 2016 66 of 66