PRESENT:

CITY OF PRINCE ALBERT

EXECUTIVE COMMITIEE REGULAR M.EETtNG

MINUTES

M'ONOAY, JUNE 17, 4:04P.M. COUNCIL CHAMBER, CITY HALL

Mayor Greg Dionne Councillor Charlene MiUer Councillor Terra Lennox-Zepp Councillor Evert Botha Councillor Don Cody Councillor Dennis Ogrodnick Coundllor Blake Edwards Councillor Dennis Nowoselsky Councillor Ted Zurakowski

Sherry Person , City Clerk Jim Toye, City Manager Kris Olsen, Acting Fire Ch.ef Wes Hicks, Director of Public Works Mitchell J. Holash, Q . C, City Solicitor Kiley Bear, Communications Manager Ken Leclaire, Director of Corporate Services Cheryl Tkachuk, D'irector of Financial! Services Tim Yeaman, Acting Director of Community Services Craig Guidinger, Director of Planning and Development Services

1. CALL TO ORDER

Councillor D. Cody, Chairperson, called the meeting to order.

Page 1 of 7 Monday, June 17, 2019 Executive Committee Regular Meeting

2. APPROVAL OF AGENDA

0158. Moved by: Mayor G. Dionne

That the Agenda for th·is meeting be approved , as presented , and , that the presentations, delegations and speakers listed on the Agenda be heard when call.ed forward by the Chair.

CARRIED

3. DECLARATION OF CONFLICT OF INTEREST

4. ADOPTION OF MINUTES

01159 . Moved by: Councillor C. Mil'ler

That the Minutes for the Executive Committee Public and lncamera Meetings held May 27, 2019, be taken as read and adopted.

CARRIED

5. DELEGATIONS

6. CONSENT AGENDA

6.2 Infrastructure Investment Consulting Services -The City of Calgary (CORR 19-61)

That CORR 19-61 be received as information and filed .

6.3 Pedestrian Bridges Request for Proposal (CORR 19-62)

That CORR 19-62 be received as information and filed .

6.8 May 22, 2019 Management Committee Meeting Minutes (MIN 19-39)

That MIN 19-39 be received and information and fil'ed.

0160. Moved by: Council.lor D. Ogrodnlck

That the Consent Agenda Item Nos. 6.2, 6.3 and 6.8 be received as information and referred, as •irndicated.

CARRIED

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6.1 World Refugee Campaign (CORR 19-60)

0161. Moved by: Councillor T. Lennox-Zepp

That The City join the World Refugee Campaign for the June 20, 2019 , World Refugee Day.

CARRIED

6.4 Invoke Grandfather Clause - Appeal Board Decision - 23 - 11 1h Street West

(CORR 19-65)

0162. Moved by: Councillor T. Lennox-Zepp

That CORR 19-65 be received and referred to the Planning and Development Services Department for review and report .

CARRIED

6.5 June 2019 Updated Status on Capital Projects (RPT 19-319)

0163. Moved by: Councillor T. Lennox-Zepp

That RPT 19-319 be received as information and filed.

CARRIED

6 .6 April 2019 Accounts Payab'le Payments (RPT 19-305)

0164 .. Moved by: Councillor E. Botha

That the Financial Services Department forward a report providing the following for consideration by members of Council to an upcoming, meetirng :

1. Details of Payables for the following Vendors:

a. Vendor No. 23 - Danger Sandblasting & Painting 2009 ltd . -$33.757.50;

b. Vendor No. 39- Rock It Boy Entertainment - $15,000;

c. Vendor No. 42- Madikale Touring Inc. - $13 ,750 ;

d. Vendor No. 44- B A Robinson Co. Ltd . - $13,530.73;

e. Vendor No. 57- RCMP "K" Division F.S.S. B.- $10,364.08;

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f. Vendor No. 64- Auto Rescue Towing - $9,335.82;

g. Vendor No. 86- Hotel California- $4,675;

h. Vendor No. 108- Humpty's Family Restaurant- $2,836.05;

1. Vendor No. 109- The Second City Canada Inc. - $2,825;

J. Vendor No. 134-101299842 Saskatchewan Ltd.- $1,890;

k. Vendor No. 156- Corix Water Products Inc.- $980.12; and,

J. Vendor No. 252- 101290873 Saskatchewan Ltd.- $240; and,

2. Number of Mastercards circulated by the City for each Department.

CAiRRIED

6.7 May 22, 2019 Destination Marketing Levy Advisory Committee Meeting Minutes (MIN 19-37)

0165. Moved by: CounciUor E. Botha

That MIN 19-37 be received and information and filed.

CARRIED

7. REPORTS OF AO'MINIISTRATION & COMMITTEES

7.1 Administration Matters and Bylaw Review (RPT 19-132)

Verbal Presentation was provided by Sherry Person, City Clerk.

0166. Moved by: Mayor G. Dionne

1. That the following be forwarded to an upcoming City Council meeting for consideration:

a. That Bylaw No. 13 of 2019 be g,iven three (3) readings;

b. That the amending Purchasing Policy be approved;

c. That the Legal Documentation Execution Policy No. 36 be rescinded; and,

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d. That the amending Management Committee Terms of Reference which includes the Mandate, Policy Areas and Delegated Authori1ty of the Committee, be appmved;

2. That Administration develop the policy statements identified in City Council Resolution No. 0049 dat~d January 22, 2018 , regarding Proj,ect Budget Contingencies into a formal City Policy for all project budgets for consideration by members of Council at an upcoming meeting; and,

3. That Administration forward a Performance Monitoring Protocol for the City Manager, City Clerk and City Sol ~icitm identified within the Administration Bylaw to an upcoming Management Committee meeting for consideration.

CARRIED

7.2 2019 "We're All Ears" Customer Service Report (RPT 19-300)

7.2.11 2019 Te,lephone Etiquette Report (RPT 19-302)

Verbal Presentation was provided by Ken Leclaire, Director of Corporate Servioes.

0167. Moved by: Councillor B. Edwards

That the following be forwarded to an upcoming City Council meeting for consideration:

1. That Administration conduct a comprehensiv·e Customer Service Audit on The City every two (2) years to ensure the City is providing its res,idents with a high level of service and the results be fo.rwarded to members of Council; and,

2. That Administration! pmvide an update regarding~ the imprlementation of the Customer Service Strategy for review in September, 2019.

CARRIED

7.3 2018 Ann.ual Report (RPT 19-310)

PowerPoint Presentation was provided by Kiley Bear, Communications Manager.

()168. Moved by: Mayor G. Dionne

That IRPT 19-301 be rece'ived as information and filed.

CARRIED

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7.4 Traffic Light Ma'nte 1nance Position (RPT 19-276)

Verba!l Presentation was provided by Jeff Da Silva, Engineering Services Manager

0169. Moved by: Councillor T. Lennox-Zepp

That a new permanent position in the Transportat:ion and Traffic Division for Traffic Light Maintenance, !Repair and Construction be included in the 2020 budget deliberations for consideration .

CARRIED

7.5 15- 1st Avenue West- Courtney Parking Lot Option (RPT 119-297)

Verbal Presentation was provided by Jeff Da Silva , Engineerin9 Services Manager.

0170. Moved by: Counci.llor T. Lennox-Zepp

That the fo'llowing be forwarded to an upcoming City Council meeting for consideration :

1. That Administration proceed with the proposed improvements to the Courtney Parking Lot on 1st Avenue West, as outlined in RPT 19-297; and,

2. That the construction of temporary surfacing of the Courtney Parking Lot on 1st Avenue West, in the amount of $37,000, be funded from the 2019 Operations Budget Surplus.

CARRIED

7.6 Riverbank History Storyline Project (RPT 19-314)

PowerPoint Presentation was provided by Judy Macleod Campbelt, Arts and Culture Coordinator.

0171 . Moved by: Council'lor T. Lennox-Zepp

That the following be forwarded to an upcoming City Council meeting for consideration :

That the Riverbank History Storyline concept, as outlined in RPT 19-314, be approved .

CARRIED UNANIIMOUSL Y

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8. UNFINISHED BUSINESS

9. ADJOURNMENT-5:50P.M.

0172 . Moved by: Councillor T. Zurakowski

That this Commi.ttee do now adjoum.

0 CARRIED

--,-~_.._..- v~

MINUTES ADOPTED THIS 22N° DAY OF JULY, A.D. 2019.

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