minutes - suny erie documents/2017_08_31... · 2017-08-15 · 10. susan swarts, trustees’ vice...

Committee Meeting: Curriculum and Student Success Date: June 20, 2017 at 10:30 a.m.

North Campus, Room G100

Committee Co‐chairs:

Susan M. Swarts and Todd P. Hobler

A t t e n d e e s : Committee Members: * denotes absence 1. Dr. Nora Clark, Vice President, Student Affairs 2. Dr. Erik D’Aquino, Vice President, Enrollment Management 3. Dr. Fabio Escobar, Vice Provost, IRAAP (Institutional Research, Assessment, Accreditation and Planning)* 4. Todd Hobler, ECC Trustee 5. Dr. Ed Holmes, Vice Provost, Liberal Arts 6. Rebecca Krakowiak, ECC Student Trustee and SGA President 7. Mike Pietkiewicz, Executive Vice President, Operations* 8. Jack Quinn, President* 9. Bill Reuter, Chief Financial Officer and Sr. VP of Administration and Finance* 10. Susan Swarts, Trustees’ Vice Chair and Committee Chair 11. Rick Washousky, Provost and Executive Vice President 12. PJ Wiles, Vice Provost, Health Sciences Guests: James M. Pasquill II, Director of International Programs, SUNY Office of Global Affairs Aimee Spahn, ECC Principal Counselor Nate Wallace, ECC Assistant Project Coordinator

Minutes

I. Call to order by Trustee Swarts at 11:34 a.m.

II. Review for approval of minutes from May 9, 2017 (attachment 1)- All were in favor of approval

III. Study Abroad Program presentation – VP Clark A. James M. Pasquill II, Director of International Programs from SUNY Office of Global Affairs,

was in attendance to present important information to the college as well as ECC’s Principal Counselor Amy Spahn and Assitant Project Coordinator, Nate Wallace who are currently working closely with the ECC Study Abroad initiatives and also with SUNY. Discussion regarding the best administrative structure to properly execute a Study Abroad Program. SUNY emphasized the need to have curriculums of Study Abroad programs approved my SUNY with a code assigned and tracked. Although SUNY believed ECC needs a presence to advise students on their graduation needs, on the business side of the issue, areas of cooperation definitely would exist between SUNY’s representative and ECC to help set up contracts and to find available trips throughout the country. ECC’s current opportunities and procedures were discussed, and it was stated that ECC is not protected from liability in the current structure. It was recommended that the current program cease operating until ECC Leadership determines the course of action which is either to not offer the programs or to get them in compliance. SUNY Representative Pasquill was also meeting with Deans of Academics as well as faculty currently offering Study Abroad. SUNY has a plan in place with policies, procedures and a marketing plan for ECC to adapt. SUNY has a consortium of colleges, that requires several hundred dollars for dues annually; and ECC could apply to the association for membership, with a benefit of one ECC staff member being able to participate in bi-annual meetings without charge.

Trustee Hobler requested creation of a Board of Trustee Policy with guidelines of how the process will be handled. Trustee Swarts would the policy and related information posted on college’s website.

IV. Standing agenda items

A. June BOT Consent and Curriculum and Student Success agenda items – were presented to committee by Provost Rick Washousky and Vice President Erik D’Aquino with descriptive discussion.

1. Middle Early College agreement with Buffalo Public Schools – Provost Washousky reported an agreement has been reached between ECC and Buffalo Public Schools for the Early Middle College for the time period of September 1, 2015 through August 31, 2019. The agreement includes $170,000 for the first three years and $90,000 for the fourth year.

2. An agreement for intercampus shuttle renewal was properly vetted, three vendors replied to the RFP and We Care Transportation was chosen at a cost not to exceed $205,000 per academic year.

B. ECC academic program submissions to SUNY – progress update – Provost Washousky 1. Northland Training Center Extension Center – Provost Washousky met with Provost

from Alfred State College. A joint agreement between ECC and Alfred State College has been made and will be presented to SUNY for approval. Approval is expected to be submitted at the August board meeting. Curriculum has been identified. There may be a delay for the center’s 2018 start date due to environmental issues at one of the buildings.

C. Student Activity and Athletics funding – VPs D’Aquino and Clark - Tabled D. Deans’ List Outcomes – comparison Fall 2014 to Spring 2017 (attachment 3) – Provost

Washousky - Students achieving Dean’s List status have been pretty consistent from Fall 2016 to Spring 2017. The percentage of City Campus students has increased, North Campus was down and South Campus led the way with the highest percentage of students. Distance Learning students have been added to this process. Trustee Hobler inquired how ECC compared to other community colleges and Provost Washousky will report back.

E. Life Experience Assessment Program (LEAP) – Student Instructions Form updated (attachment 4) - VP Escobar - Tabled

F. ECC Excels Task Forces updates [related three of the five (Access, Completion, Engagement, Operations, Success) areas]

1. Access – VP D’Aquino reported initiatives are on track. One initiative, identify students who would like to transfer, needed to be delayed to second year due to an Admissions Office upgrade to the application process.

2. Completion – Provost Washousky reported initiatives are on track and college is working on identifying gaps and closing out 2017 initiatives.

3. Success – Provost Washousky reported for VP Clark that initiatives are on track G. Applicant trends – VP D’Aquino reported there is a 1-percent increase in applicants, but a

2.5-percent increase in incomplete applications from last year. Acceptances are approximately 3-percent down but that will change as incomplete applications are completed. Discussion of strategies to complete applications. A Director of Marketing and Communications, Paula Sandy, was hired and VP D’Aquino will work with her concerning advertising/marketing efforts through the end of the summer. As of yet, the Excelsior Scholarship has had no impact on applications, but Financial Aid has had a significant increase in questions. Financial Aid has hired a RPT position so there will be a consistent customer service focus. Financial Aid in respect to General Studies students was discussed. Student Trustee Krakowiak inquired if it might be helpful to have the Director of Placement in the Career Resource Center provide a standing report to this committee.

H. Retention data – VP Escobar-Tabled

https://myecc.ecc.edu/academicaffairs/EVPAA/2017%2006%2029%20Agenda%20of%20CSS%20Items.pdf

V. Old business A. Career and Success Training (CAST) update with statistics on ECC graduation

rates of clients – Chief Diversity Officer/AVP Darley Willis was Tabled B. Financial Aid Required Courses Implementation status – VP D’Aquino reported that ECC

must communicate with students if they are not in compliance with the required government imposed guidelines. ECC operations must change and Financial Aid is working closely with ITS. In the future, a new ERP system will be added which will help students with compliance.

C. General Studies students will need to determine their program of study after their first semester at the latest. There is little time for a student to explore options due to the constraints of financial aid and SUNY requirements. The two new Deans of Liberal Arts will work to address the status of the General Studies students and if they are in compliance.

D. Middle States Commission on Higher Education (MSCHE) Periodic Review Report status –Provost Washousky reported the report was submitted and staff did a great job. ECC anticipates a reply at the latest in November. A new review will then be upcoming.

E. Narrative for CSS committee was discussed with suggestions made. F. Starfish data on risk factors, response and timeliness to flags raised - VP D’Aquino, VP Escobar

- Tabled

VI. New business A. Strategic Planning and Assessment software recommendation (attachment 5) – VP Escobar

- Tabled B. Tutor effect on student success, including Late Start students – VP D’Aquino-Tabled

VII. Meetings are Tuesdays from 10:30 to noon at City Campus in Room 172:

A. 2016-2017 meeting dates: Phone meeting on ______ , August 22

B. 2017-2018 anticipated first two meeting dates: September 19, October 17

VIII. Meeting adjourned at 11:30 a.m.

Attachment 3

ECC Dean's List History

City North South Distance Learning All

Semester

Students on

Dean's List

Enrollment

City

Percen

t

Students on

Dean's List

Enrollment

North

Percen

t

Students on

Dean's List

Enrollment

South

Percen

t

Students on

Dean's List

Enrollment

DL

Percent

Students on

Dean's List

Enrollment

All

Percen

t 2014 Fall 372 2,898 12.84% 870 5,908 14.73% 400 2,928 13.66% 1 316 0.32% 1,643 12,050 13.63%

2015 Spring 362 2,651 13.66% 761 5,327 14.29% 421 2,586 16.28% 6 300 2.00% 1,550 10,864 14.27%

2015 Fall 343 2,587 13.26% 905 5,566 16.26% 444 2,726 16.29% 5 396 1.26% 1,697 11,275 15.05%

2016 Spring 331 2,378 13.92% 777 5,096 15.25% 429 2,418 17.74% 8 418 1.91% 1,545 10,310 14.99%

2016 Fall 350 2,436 14.37% 791 5,237 15.10% 413 2,518 16.40% 11 489 2.25% 1,565 10,680 14.65%

2017 Spring 349 2,275 15.34% 690 4,645 14.85% 408 2,313 17.64% 48 459 10.46% 1,495 9,692 15.43%

Campus Percentage Bi-Annual Comparison

Attachment 4

Life Experience Assessment Program (LEAP) (Also known as: Prior Learning Assessment PLA)

STUDENT INSTRUCTIONS

The Life Experience Assessment Program (LEAP) is designed to help you reflect upon what you have learned in your life and

how that learning may be applied to a College degree. The purpose of the Program is to identify and document prior learning

in your experience and determine its applicability to your degree.

College credit can be granted only for verifiable college level learning acquired through life or work experience. The focal

point of the assessment process is the preparation of a Portfolio that contains evidence of learning. You will be responsible

for becoming familiar with the requirements of the degree of your choosing and for verifying that your learning applies to

that particular degree in the Portfolio. The Portfolio consists of documents that you prepare to demonstrate that certain

experiences have provided college-level learning.

The appropriate Department Chair will provide advisement and assistance during the preparation process, but you should

keep in mind that the responsibility for meeting deadlines and fulfilling the requirements for the Portfolio and the

assessment of the Portfolio remains with you. (Eligibility for LEAP review includes full-time matriculated students only.)

The following procedures will be used to process your request:

1. You will send a summary of your request for assessment of prior learning to the Department Chair via email,

including how many credits are being requested, and for what courses.

2. Once instructed by the Department Chair to proceed, you will follow the instructions in this document to prepare a

Portfolio (which can be in the form of an organized binder, or preferably an online packet of information sent via

email as a single attachment) including:

Section I – General Information

Section II – Resume

Section III – Statement of Request

Section IV – Professional Training

Section V – Other Learning Experiences

3. The Department Chair will review the request, and take the following steps:

a. Appoint two faculty assessors and any other individuals deemed appropriate department LEAP committee

who will be responsible for ensuring that the learning documented in the Portfolio is equivalent to credit

earned at the College, and can be applied toward a degree or certificate.

b. Forward the Portfolio to the department LEAP committee for review.

c. Coordinate meetings and provide advisement as necessary.

d. Notify student of the total amount due.

4. You are responsible for the cost of $70.00 for the first six credits (non-refundable) and $25.00 for each additional

approved credit hour. (It is your responsibility to hand carry payment to the appropriate campus Bursar Office.)

5. Upon receipt of the LEAP Committee Decision Form, the Academic Dean’s office will send a memo to the Registrar’s

office, and provide a written statement to you with the total amount of credits awarded, along with the Committee

Decision Form.

Life Experience Assessment Program Updated 5/19/2017 P a g e | 1

Life Experience Assessment Program (LEAP)

STUDENT PORTFOLIO INSTRUCTIONS

The purpose of the Portfolio is to provide the College a means to assess, evaluate and possibly assign academic credit for

your formal and informal learning. The amount of credit to be awarded will be determined by the evidence provided in the

Portfolio and demonstrated by examinations or other evaluation techniques outlined in the Portfolio.

Do not attempt to complete the Portfolio without discussing your intention with your Department Chair. Please read these

portfolio instructions carefully before beginning to prepare the Portfolio.

Section I – General Information

Fill-in all of the requested information in this section. The relationship of the credits to be awarded and your major are very

important to the LEAP committee. If you are undecided about your major, you should be able to explain in Section III how

your request for credit can apply to any Major at the College.

Listed are the requirements that must be met before credits are awarded:

1. You must be a matriculated student in the process of completing an academic semester.

2. Your Portfolio must provide documentation justifying your request for credit.

3. If you intend to receive a degree from Erie Community College, you must successfully complete a minimum of 30

hours of credit. Acceptance of transfer credits is the prerogative of the appropriate college academic department.


The Resume is intended to give a brief record of the experience and activities in which you have participated. This record will

provide an overview of your activities for the LEAP committee and should help you identify experiences from which you have

acquired demonstrable collegiate-level learning. (You may insert your own resume in place of this section in the packet.)

You may use additional sheets to list your employment history, military service and other experiences. This resume should be

brief BUT complete. Consequently, all your activities should be included in the list. Even if you are not seeking credit for

what you may have learned in a particular place of employment, it is important to the LEAP committee that they have your

complete background.


The LEAP committee needs to have a clear statement from you concerning precisely what you want. The following items

should be covered in your statement:

1. Why you are seeking credit for learning you have acquired in experiences prior to and external from Erie Community

College programs?

2. What experience will be the basis for your request?

3. Why should the LEAP committee favorably accept your request?

4. How do these experiences relate to your chosen degree program?

You should be familiar with your graduation requirements before attempting to prepare your statement.



The American Council of Education has evaluated a number of Professional Training Programs and has given

recommendations regarding the awarding of academic credit for courses within those programs. The Department Chair will

be able to help you identify these courses. All that will be required for you to do regarding these courses is to complete the

chart in Section IV. All other professional training activities will require further documentation.

Certificates for professional training provide an indicator of a level of learning; however, they do not, by themselves, provide

sufficient evidence of learning. Further supporting evidence must be presented. In order to further substantiate professional

training represented by certificates, you should submit specific information concerning course content. For each course

listed in Section IV for which you have received a certificate, also provide a course syllabus. This syllabus should include:

Course content, time (in hours) spent in the class, required readings, format of class, name of instructor, his title, what type

of tests (if any) were given and copies of the tests (if available).

You should include the certificate of any formal letter of completion that you received and a statement of what you learned

in each course.

If you have completed a professional training program that did not award certificates, you should provide the same

information as noted previously. In addition, it is important that the LEAP committee be able to contact someone (Personnel

Director, Training Supervisor, etc.) at your place of employment (or former employment) to receive any records they may

have kept. Thus, it is important that you give us this address and phone number.

Section V – Other Learning Experiences

After you have determined which experiences may be suitable for being considered for academic credit, place them in a

category as outlined in Section V of the Student Portfolio Form. For each experience, you should provide all of the following

information. The LEAP Committee requires as much documentation and justification as possible to determine if the level of

learning you have acquired in your experience is commensurate with college-level learning.

College-level learning may be identified in one or more of the following ways:

1. by relating your learning to subject areas traditionally taught in colleges;

2. by indicating that what you have learned is at a level of achievement equal to what is normally taught in college;

3. by comparing your learning with groups who have completed college-level work;

4. by relating you learning to a personal goal that might require college-level learning;

5. by identifying your learning as that normally acquired after one reaches adulthood;

6. by identifying your learning as that normally acquired after high school and expected for professional acceptance.


For each experience, you must provide written statements about the learning acquired and documentation concerning the

learning.

A. Statements

Your statements should be written so as to demonstrate the general applicability of what you have learned. This

general applicability should demonstrate how you are able to apply what you have learned to other situations.

A second element in your statement should be an ability to demonstrate the learning’s theoretical and practical

nature. Everyone has experiences, but not everyone learns from their experiences. This program requires an

understanding of the distinction between experience and learning. Learning acquired within experience entails an

ability to conceptualize and articulate what you have learned in the experience. College courses seek to provide a

theoretical understanding. You must be able to demonstrate that you have acquired more than just practical

mastery or competence in dealing with the material under consideration. To receive credit for your learning, you

should be able to demonstrate how to do something and why you are able to do what you do. Manual or practical

skill alone is not sufficient.

Your statements should be made with the recognition that an expert is going to evaluate your competence. In

addition, this competence must be related to your degree program. You should show the relationship. For example,

even though you may be an expert electrician and know how and why you wire circuits in prescribed ways, this

knowledge does not seem to apply to most degrees at ECC. Unless you can justify how this knowledge pertains to

the department you are matriculated in, say, our Industrial Technology or Information Technology Departments,

then your request may be rejected.

B. Documentation

All experiences will require some type of documentation. The purpose of the documentation is to provide sufficient

verification of the level of learning that you have acquired. Avoid the danger of either over-documenting or under-

documenting.

Section V includes examples of what you can use to provide evidence of your learning.

C. Other Credits

You might also obtain college credits for prior learning experience through equivalency exams (with minimum

passing scores), and/or successfully completed military courses. Click the links below for more information:

E CC’S PO LICIES ON EQUIVALENCY EXAMS

ACT (American College Testing)

AP (Advanced Placement)

CLEP (College-Level Examination Program)

IB (International Baccalaureate)

MILITARY CREDIT

See your campus Veterans Affairs office.


http://catalog.ecc.edu/content.php?catoid=11&navoid=398

http://catalog.ecc.edu/content.php?catoid=11&navoid=398

http://www.act.org/

http://www.act.org/

https://apstudent.collegeboard.org/home

https://apstudent.collegeboard.org/home

https://clep.collegeboard.org/exams

https://clep.collegeboard.org/exams

http://www.ibo.org/

http://www.ibo.org/

http://www.military.com/education/timesaving-programs/college-credit-for-military-experience.html

https://www.ecc.edu/veterans/


STUDENT PORTFOLIO

Section 1 – General Information

Name: Click here to enter text. Click here to enter text. Click here to enter text.

Last First Middle Initial

College ID: Click here to enter text. Phone: ( ) Click here to enter text.

Address: Click here to enter text.

City: Click here to enter text. State: Click here to enter text. Zip Code: Click here to enter text.

Major: Click here to enter text. Matriculated Dept.: Click here to enter text.

Day or Evening: Click here to enter text.

Number of Credits Requested: Click here to enter text.

Name of Courses Requested: Click here to enter text.

Privacy Act Statement

This college abides by the provisions of the Family Educational Rights and Privacy Act of 1974. Personal statements or evaluations provided by any individual as a part of this application do not become a part of the student’s permanent record.

The portfolio will be viewed only by those who have an official reason for doing so. Those who will or may view your portfolio include the appointed LEAP committee reviewers and approvers of the Life Experience Assessment Program. Any data that arises from portfolios will be in the aggregate only and will in no way be attributed to individuals. Students compiling exemplary portfolios may be asked to sign a voluntary waiver so that their portfolios may be viewed as examples.

Note: Students are also advised that they must not include materials in their portfolios which violate the legal and moral rights to privacy for individuals.



(You may insert your own resume in place of this section in the packet.)

High School(s) Attended

Name Location Year Graduated

Click here to enter text. Click here to enter text. Click here to enter text.



College(s) Attended

Name Location Year Graduated




Military

Branch Rank Unit Length of Service


Click here to enter text.





*Professional Organizations (List names, positions held and length of participation): Click here to enter text.

*Community Organizations (List names, positions held and length of participation): Click here to enter text.

*Foreign Travel (Countries, length of stay): Click here to enter text.

*Foreign Languages (speak, read, write): Click here to enter text.

*Hobbies: Click here to enter text.

*Awards and Citations: Click here to enter text.

*Publications: Click here to enter text.

*Employment: Click here to enter text.



Submit a general statement about what you are applying for and why you feel you are eligible.




BE SURE TO INCLUDE TRANSCRIPT OR DOCUMENTATION OF PROGRAMS COMPLETED

Employer & Location of Records for Program

Title of Training Program

Description of Program

Length of Program

Year Course of Subsection Titles

Grade (If Applicable)












































Section V – Other Learning Experience

Please mark the boxes below for each experience you are using as evidence.

PERSONAL / ARTISTIC ACCOMPLISHMENTS

PROFESSIONAL ACCOMPLISHMENTS

EDUCATION / TRAINING

EMPLOYMENT TRAVEL

□ Award(s), Community Service

□ Audiovisual Presentation(s) Given

□ Certificate(s), type and year obtained

□ Government Experience; political involvement

□ Conferences or Seminars attended, provide programs

□ Books Read, list of □ Award(s), Professional

□ Degree(s), college(s) attended, campus clubs and activities

□ Job Descriptions; description of tasks

□ Countries Visited, list of and evidence

□ Drawings, Paintings, Sculptures

□ Concepts Developed and Adopted, including evidence

□ Diploma, high school attended, accomplishments and clubs

□ Performance Evaluation(s)

□ Exhibits Visited, list of and evidence

□ Expert(s) Consulted

□ Corroboration Letters from superiors, peers, clients

□ Equivalency Exam(s), type, score, amount of credits requesting or granted

□ Performance Recognition

□ Foreign Languages Spoken, evidence of fluency

□ Hobbies

□ Machines Designed

□ License(s), type/year obtained and performance standards for acquiring or maintaining

□ Promotion Evidence

□ Landmarks Visited, list of and photographs

□ Independent Research

□ Patent(s) Obtained □ Training Notes and Materials

□ Ranking, Rating or Classification System, explanation of

□ Other Travel Evidence

□ Inventions □ Professional and/or Trade Organization Membership(s)

□ Military Training, include transcript

□ Reference Letters or Commendations

□ Music Written □ Proposal(s) Written □ Other Education □ Samples of Work

□ Organizational Experience

□ Published, Books or Papers

□ Other Training □ Other Employment History

□ Recordings Made

□ Published, Newspaper or Magazine Articles

Provide clear “evidence of prior learning” in your portfolio, including:

Exam scores

Lists

Letters

Samples

Statements

Copies of originals

Web links Photographs Whatever other method(s) necessary

□ Volunteer Experi- ence, list of, corroboration letter(s) from co- volunteers

□ Slide(s) / Document(s) Created

□ Other Personal Accomplishments

□ Speeches Given

□ Other Works or Designs

□ Writing Samples

□ Other Professional Accomplishments



LEAP COMMITTEE DECISION

Student Name: Click here to enter text.

College ID: Click here to enter text.

Major: Click here to enter text.

Signatures of LEAP committee and comments:

Name: Click here to enter text. Signature:

Date: January 00, 2017

Comments: Click here to enter text.

Name: Click here to enter text. Signature:

Comments: Click here to enter text.

YEAR and SEMESTER ECC CREDITS AWARDED: Click here to enter text.

ECC COURSE NO. TITLE NUMBER OF CREDITS





TOTAL CREDITS AWARDED: Click here to enter text.

TOTAL CREDIT HOUR FEE PAID: Click here to enter text.

Approved: Department Chair Signature

Copies: 1 Academic Dean 2 Bursar 3 Registrar 4 Student


Attachment 5

RFP Score Sheet Prepack Meal Proposal.xls

License Agreement for Planning and Assessment Software RFP Weighted Score Sheet

Curriculum and Student Success Committee Meeting June 20, 2017

Rating Factor

Weight

Respondent Name

Vendor 1 Vendor 2 Vendor 3 Vendor 4 Vendor 5

Score

Weighted

Score

Score

Weighted

Score

Score

Weighted

Score

Score

Weighted

Score

Score

Weighted

Score

Price Proposal 0.35 3 1.05 5 1.75 4 1.40 4 1.40 5 1.75

Prior Experience - e.g., history 0.13 3 0.39 3 0.39 5 0.65 4 0.52 3 0.39

Qualification 0.30 3 0.90 4 1.20 5 1.50 4 1.20 3 0.90

Reporting Capabilities 0.17 3 0.51 4 0.68 5 0.85 4 0.68 3 0.51

Recommendations from past and

current customers 0.05 4 0.20 0 0.00 4 0.20 3 0.15 2 0.10

1.00 3.05 4.02 4.60 3.95 3.65

Instructions:

Enter a score (0 to 5) in the each of the five evaluation criteria

boxes:

0

Totally unresponsive, does not meet minimum requirements.

1 Well below average, barely meets minimum requirements.

2 Slightly below average, meets minimum requirements.

3 Average, meets minimum requirements, exceeds minimum

requirements in some areas.

4 Above average, exceeds minimum requirements in many or all

5 Outstanding, far exceeds minimum requirements in most areas.

Review Committee: Review Date: 3/27/2017

minutes - suny erie documents/2017_08_31... · 2017-08-15 · 10. susan swarts, trustees’ vice...

Documents