MIS

Developed by :Ms.Sapna Yadav , Sr.Lecturer , SCERT

What is MIS ?

Management Information System

MANAGEMENT INFORMATION SYSTEM

A Management information system (MIS) provides information that organizations require to manage themselves efficiently and effectively.

Five Primary Components of MIS : Computer systems for managing 1)Hardware2)Software 3) Data (information for decision making), 4) Procedures (design , development and documentation), and 5) People (individuals, groups, or organizations). 

Management information systems are distinct from other information systems because they are used to analyze and facilitate strategic and operational activities.

Total 54,000 employees working in more than different field units

(1008 schools, 29 zones, 13 districts, 5 Regions and various

Branches at HQ )

In such a huge setup, timely communication with the field units

dissemination of information to field units compilation of data from

field units and effective monitoring of the functioning of the units

becomes the most challenging tasks transparency and

accountability in the system is often a casualty if the traditional

system of governance is followed.

In fact, maintaining proper information about the 50,000

employees, More than 17 lakh students in the manual system

would be herculean task prone to errors and transmission losses.

Need of MIS

Achievements of Awards By E-Governance

The Department has won awards for e-governance from the

ministry of Information and Technology as under

In 2005 ,it got Golden icon award

In 2006 ,it got Bronze icon award

In 2007,it got two awards Golden Icon award , Silver icon award

In 2008, it got Indian Express award

MIS has led to :-

Effective, reliable and faster means of communication and

information dissemination

Effective means of information and data complication from

schools with no transmission loss/error.

Transparent means of posting and transfer of teachers which

keeps need of the students at top most priority .

Comprehensive database of 17 lakh students with facility for

updating their status (Promotion/Marksheet/drop-out/NSO)

which can be used for multiple purposes like allocation of

budget to schools, Post- fixation, existing requirement of

furniture etc.

Allocation of budget to and in monitoring of expenditure

incurred by almost 1000 DDOs in the Directorate.

Monitoring of court cases and ensuring that requisite action

is taken in time .

Monitoring of more than 1000 EORs being carried out in the

schools.

Facilitating and streamlining the process of admissions of

children from MCD schools to Directorate of Education

Schools as also direct admission.

Increased transparency all activities of the directorate and

accountability of all officers of directorate.

Self Enforcement Mechanism

Every Module has an Enforcement

Mechanism to ensure Universal

compliance. For most of the

modules, some mandatory form

serves as an Enforcement

Mechanism. However, in some

cases, an entirely new form has

been devised for the soul purpose

of serving as Monitoring

Mechanism.

For Example, Employee Module has Payroll generation as

Enforcement Mechanism so that Payroll of an employee can be

generated if all the particulars including Name, Date of Birth,

Place of Posting, Post etc. are correctly filled.

For Finance Module, Sanction Order has been devised as an

Enforcement Mechanism.

For Court Module, issue of Online BTF serves as an Enforcement

Mechanism.

For Student Module, issuance of Mark sheet by Online generation

only is the Enforcement Mechanism.

Online Modules implemented

Online Attendance (Employee and Student)

Post Fixation Finance Payroll File Track Court Cases Vigilance APAR Estate Student Online Admissions MIS Mail VKS DISE PERSONAL(EIS) MDM

Online Modules implemented

SSA Sanitary Napkins ACR Guest Teacher Student Welfare Scheme

(post metric SC/OBC/Minority) SSA Intervention SSA Recruitments Promotion OF PGT/TGT Authentication Module SMC School Inspection Fee Review Committee EWS Health Module Link Paper Track AERU

S.No. Module Name Description

1Employee

Information System(EIS)

Employee Information System (EIS) is concern to all points that are counted in directorate of Education’s Employee service life. These points can be like Joining, Relieving, Transfer, Promotion, Demotion, Retirement and monitors the track of service life of employee

2 Payroll

The module maintains all type of activities of Student like Student Admission through Plan and Non Plan admission, Allocation of School, Student Attendance, Student SLC, Co-Curricular Activities, Online marks entry including Unit Test and Term end exam, Online Term end Result etc

3 School Plant

The Module Keeps the information of files originate at various Branches/Districts and also handles dispatch, receive, search, part file, merging of files, generate File slip whole dispatch track of file and close files. Dispatch file moves from one branch to another branch

S.No. Module Name Description

4 Finance

Subhead Creation, Head Creation, Scheme Creation, Budget Allocation by Authorized Branch (Planning and Budget Branch), Fund Allocation, Sanction order, Disbursal order Finance Module includes budget allocation for every financial year for various available schemes

5 Payroll

Payroll System is involved in making various salary/other bills of all the employees whose salary are drawn from Directorate of Education, Govt. of NCT, Delhi. Payroll is available at different logins: Director, Branch, District, Estate, Zone, and all the government schools.

6 School PlantSchool Plant contains the information about PFC,SHERU and other various school information.

7 EOR

Its work relating to the Extra Ordinary maintenance/repairs of school buildings and surrounding areas etc. where schools submit their maintenance/repairs request to PWD/DSIIDC.

8 ACRAnnual confidential report is meant for the Principal ,Vice principal ,Teachers, Assistant teachers, Librarians , Lab assistants work report.

S.No. Module Name Description

9 Court

The Module keeps the information of files regarding the developments of all the court cases of Directorate of Education Delhi. All the entries like Branch name, Case No., Nature of Court, Pairy officer, case type, Petitioner, judge, Respondent names could be entered.

10 VigilanceThe Module keeps the information of files regarding the vigilance complaints on the employee of Directorate of Education.

11 AERU

This Module basically use to take Recognitions of New School (belongs to Society) from Directorate of Education their Shifting Upgrading for this purpose avail different level ie. District ,Zone,RD,ACT Branch and Director

12 Library Library Module manages all information regarding Books available in a particular school library.

13 Mid Day MealIn this Module, we manages the information regarding Free-meals which is given to all student of Government schools.

S.No.Module Name Description

14 DISEThis module contains each and every detail like student enrollment, teacher post, student result, school Building detail etc of all registered school in Delhi

15 VKSThis Module contain the information of all Delhi Govt. school's allotted funds to Head of school then how it wil be distributed.

16 CEPWith this module, we maintain and possess the data regarding 'Implementation of COMPUTER EDUCATION PROJECT' in all schools.

17 MIS MailMIS Mail System, as the name pronounces, is about the mailing system of our Education Department through which all school and branches communicate online.

18 Attendance In this module, attendance information of all Ministerial-staff is maintained.

19Student

Attendance

In this module, we contain the information regarding attendance of all students for our Government schools.

S.No. Module Name Description

20 Paper TrackThrough which this module, all the paper work which includes Diary-dispatch work as well as all manual paper work, is maintained.

21Transfer-Posting

Time to time Transfer and posting in between Government schools of all staff for the Department is processed and maintained there in this module.

22 SSAThrough which this module, all the work status related to UEE-Mission is maintained.

23 SEMISThis module contain the information of all schools having secondary & higher secondary using a structured DATA CAPTURE FORMAT.

24 8th Survey Data entry for SIF-1,SIF-2,VIF at Dist Level

25School

Inspection School inspection in all govt. School.

26 GIS

GIS programming is basically comprises of location and plotting of all Directorate schools, RD’s office, DD’s office and all other concern department on MAP.

27 PFCIn this module post creation of all govt school teacher.

IMPORTANT POINTS TO BE TAKEN CARE :Always open the MIS through Internet

Explorer

When you entered the school please check first:◦Circular◦Order ◦Mail◦SMS

IMPORTANT POINTS TO BE TAKEN CARE :

For composing any mail required Employee id and Password.

Please change your password Frequently

For Employee data correction link is available at school login

THANKSSpecial thanks to MIS Lab for Data