mission statement - brazosport college · student needs, creating a dynamic learning environment,...

Mission Statement Brazosport College exists to improve quality of life by providing associate and baccalaureate degree programs, academic transfer programs, job-skills training, and cultural enrichment in an efficient and cost-effective manner. The board, faculty and staff are committed to student success by responding to student needs, creating a dynamic learning environment, exceeding expectations, and enriching our community. March 21, 2013 Board of Regents Brazosport College Members of the Board: A regular meeting of the Brazosport College Board of Regents is scheduled for Monday, March 25, 2013, at 6:30 p.m., in Room 104, following a Pre-Board dinner in the Brazosport College Corporate Learning Center, located in Lake Jackson, Texas. The agenda is as follows: 1. Roll Call 2. Invocation 3. Administration of Oath of Office to Board Member. The Oath of Office for the recently appointed Position 4 Board member will be administered to Dr. Jane Leidlein by the Chair of the Board. 4. Approval of Minutes February 18, 2013 5. Communications None 6. Audience to Patrons and Petitions 7. Informational Reports a. Enrollment Reports.

(1) Community Education Courses. The Director, Community Education, reports the following enrollment for the Community Education Program for February 2013:

February 2011 2012 2013 Students - Month 998 1,120 749 Students - YTD 1,338 1,440 1,079

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(2) Center for Business/Industry Training. The Director, Center for Business/Industry Training, reports the following enrollment and participant hours for February 2009-2013:

2009 2010 2011 2012 2013 5 Year Average

Participant Enrollment Month 902 1,224 1,920 1,513 1,128 1,337 Year to Date 1,507 2,053 2,576 2,054 2,131 2,064 Participant Hours Month 4,115 11,359 24,801 18,871 15,471 14,923 Year to Date 7,650 18,998 32,398 25,885 28,146 22,615

b. Report of Taxes Collected. On pages 18-21 is a report of taxes collected for the month of

February 2013.

c. Report of Unfilled Positions. The Vice President, Human Resources, on page 22, reports on vacant positions that are currently being advertised.

d. Approval of New Teachers for Community Education Programs. The Director, Community Education, reports on page 23 on two new teachers for the Community Education Program.

The President, under authority granted by the Board, has approved this recommendation.

e. Fund Development Report. On pages 24 and 25, the Associate Vice President, Institutional Advancement, reports on fund development activities of the Brazosport College Foundation for the months of February and March 2013.

f. Microcomputer Bid. Sample computers from potential vendors will be evaluated by the Technology Committee during the month of April and a recommendation to the Board regarding microcomputer purchases will be presented at the May Board meeting.

g. Endowment and Investment Policies. The endowment and investment policies have been reviewed by staff and the Investment Advisor. No changes are anticipated in these policies and they will be presented for reaffirmation by the Board at the May meeting.

h. Community Education 2013 Summer Schedule. On pages 26-28, the Director, Community Education, recommends the Summer 2013 Community Education Schedule.

The President, under authority granted by the Board, has approved this recommendation. i. Budget Calendar. The budget preparation for 2013-2014 is underway and provided below is the corrected calendar that shows actions leading to the approval of the budget and the tax rate required to fund it. Please note that a budget study session is now planned.

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Date and Time Action Responsibility June 17, 2013 – 5:30 p.m. Budget Study

Session/Proposed Budget Vice President,

Administrative Services & CFO

August 5, 2013 – 5:30 p.m. Public Meeting to consider budget and discuss tax rate*

Brazosport College

August 12, 2013 Notice of Public Hearing and Tax Increase

County (7-days in advance)

August 19, 2013 – 5:30 p.m.

1st Public Hearing to consider tax rate

Brazosport College

September 3, 2013 – 5:30 p.m. 2nd Public Hearing to consider tax rate

Brazosport College

September 5, 2013 Notice of Tax Revenue Increase published

County (7 days in advance)

September 16, 2013 – 6:30 p.m. Meeting to adopt tax rate Brazosport College *If proposed rate tax rate will exceed the rollback rate or the effective tax rate (whichever is lower), take record vote, and schedule public hearing.

j. Budget Update. Budget Managers have submitted their requests to their respective Executive Council member for review and approval. Revenue calculations for tuition, fees and other campus-based activities are consistent with the Sustainability Model. The Estimated Values from Brazoria County Appraisal District are expected around the end of May and by mid-June, the State Funding should be approaching completion. With the last two pieces in place we will be ready for a budget study session at the time of the June Board meeting. k. 2013 Career Fair. Brazosport College will host its annual Career Fair on Tuesday, March 26,

2013, for approximately 1,700 juniors from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny Independent School Districts. A variety of activities designed to provide career and educational information will be provided through this cooperative effort among Brazosport College, the ISD's, business, industry, and civic organizations. This year we will be celebrating the 20th anniversary of this very unique and exciting event.

l. 2013 Board of Trustees Institute. The 2013 Board of Trustees Institute (BOTI) is scheduled for March 28-30, 2013, in Santa Fe, New Mexico. The 2013 BOTI, supported by the Houston Endowment Inc. and the Greater Texas Foundation, provides a continuing opportunity to convene with participating Achieving the Dream community college board members, presidents, and chancellors from Texas. The invitation is for two board members and the college president. As of February 8, 2013, Board Member Harry Koester, Jr. and Dr. Millicent Valek, President, will attend.

m. Gator Day and Gator Grab Auction. The annual Gator Grab Auction is scheduled for Thursday, April 11, 2013, from 10:00 a.m. - 1:00 p.m., in the Student Pavilion. The event is to raise funds for scholarships and is held in conjunction with Gator Day which is sponsored by Student Life. n. 2013 Employee Recognition Dinner. The 2013 Employee Awards Recognition Dinner will take place on Friday, April 19, 2013, at 6:30 p.m., in the Corporate Learning Center. Board of Regent members and their guests are invited to attend the annual event.

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o. Distinguished Student Awards Ceremony. Brazosport College annually recognizes 20 students, who through a college-wide nomination process, are selected as distinguished students. The 2012-2013 Distinguished Student Awards Ceremony will be held April 23, 2013, at 12:30 p.m., in The Clarion. p. Counselor/Administrator Dinner. The rescheduled annual Counselor/Administrator Dinner is Thursday, April 25, 2013, at 6:00 p.m., at the Dow Academic Center. The dinner and program provide a way for the College to show appreciation for the work the local ISD administrators and counselors do to assist their students with planning their college career at BC and/or taking dual credit or concurrent courses. Board of Regents members are invited as guests of the College.

q. The 4th Annual Women’s Health Conference. The 4th annual Women’s Health conference will be held on May 1, 2013, in the Dow Academic Center from 8:00 a.m. to 4:00 p.m. Tickets are available in the Community Education office, online, or at the door on the day of the event.

r. 15th Annual Foundation Challenge Golf Tournament. The 15th Annual Foundation Challenge Golf Tournament is scheduled for Friday, May 3, 2013, at The Wilderness in Lake Jackson, Texas. The community based committee is co-chaired by Dave Lezak and Gerald Andrews. The tournament will begin at 12:30 p.m. with a shotgun start. Lunch will be served prior to the start and an awards dinner will be held immediately following the tournament. The tournament proceeds will benefit the scholarship program of the BC Foundation.

s. 2013 Commencement. Commencement exercises for the 2012-2013 academic year are scheduled for Saturday, May 11, 2013, in the Dow Academic Center. In order to accommodate the increasing number of graduates and their families, two ceremonies are scheduled for 10:00 a.m. and 2:00 p.m. Mr. Al Olvera, 2013 Distinguished Alumnus, will serve as commencement speaker for both ceremonies. The awarding of Byron Sadler with the first Brazosport College Honorary Associate Degree, Associate in Letters, will take place at the 2:00 p.m. ceremony. Each ceremony will have a reception for graduates immediately following. The college will host a lunch for faculty, staff, platform guests, and board members between the ceremonies in Gator Hall. t. Community Education Graduation. Community Education Graduation ceremonies for students

completing Adult Basic Education and Workforce Programs will be held on Thursday, May 16, 2013, at 6:00 p.m., in Gator Hall. u. Resignation. Under authority granted by Board Policy DDA (Local), the President has accepted the written notice of resignation from: Patty Sayes, Director, Marketing and Communications, effective March 1, 2013 v. ACCT Leadership Congress 2013. The 44th Annual ACCT Leadership Congress is scheduled for October 2-5, 2013, in Seattle, Washington. The theme for the Congress is Society Demands, Community Colleges Deliver: Moving the Needle. Registration for the conference is to be made through Serena Andrews, Associate Vice President, Institutional Advancement.

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w. Construction Update. � Programming and basic drawings for the Welding Center are about 95% complete � Programming and basic drawings for renovations to L and M Wings are about 85%

complete x. Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy. It was suggested that a number of Board policies be included for review as part of each monthly agenda. Questions regarding the referenced policies may be addressed to the President prior to the meeting for clarification and/or discussion. This policy is presented for the Board’s information. ACCOUNTING CDB INVENTORIES (LEGAL) The College District shall account for all personal property as defined by the comptroller under Government Code 403.272. At all times, the property records of the College District must accurately reflect the personal property possessed by the system or institution. Gov’t Code 403.2715(c)

PROPERTY The chief executive officer of the College District shall designate one MANAGER or more property managers. The property manager shall maintain the records

required and be the custodian of all personal property possessed by the College District. Gov’t Code 403.2715(d)

PROPERTY The College District may transfer any personal property of the state in its TRANSFER possession to another state agency, including another institution of higher

education or a university system, with or without reimbursement. When personal property in the possession of one state agency, including the College District, is transferred to the possession of another state agency, including another institution of higher education or a university system, the transfer must be reported immediately to the comptroller by the transferor and the transferee on the forms prescribed. Gov’t Code 403.278

STATE AUDITOR The state auditor, based on a risk assessment and subject to the legislative audit committee's approval of including the examination in the audit plan under Government Code 321.013, may periodically examine property records or inventory as necessary to determine if controls are adequate to safeguard state property. Gov’t Code 403.273(h)

LIABILITY A person is pecuniarily liable for the loss sustained by the state if: 1. College District property disappears as a result of the failure of the head of the College District, property manager, or College District employee entrusted with the property to exercise reasonable care for its safekeeping;

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2. College District property deteriorates as a result of the failure of the head of the College District, property manager, or agency employee entrusted with the property to exercise reasonable care to maintain and service the property; or 3. College District property is damaged or destroyed as a result of an intentional wrongful act or of a negligent act of any state official or employee.

The liability may attach on a joint and several basis to more than one person in a particular instance.

Gov’t Code 403.275

APPLICABILITY Except as provided by this policy, Government Code Chapter 403, Subchapter PROPERTY L does not apply to a college district. Gov’t Code 403.2715(b) ACCOUNTING STATUTES 8. Reports/Presentations

a. President’s Report

� Aspen Ceremony � Legislative Update � College Update

9. Unfinished Business a. DOA (Local). Board policy DOA (Local) has been revised by legal counsel and is presented for the Board’s consideration. Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting.

This policy is presented for second reading.

EMPLOYEE WELFARE DOA FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (LOCAL) DEFINITION Sexual harassment is defined as unwelcome advances, requests for sexual favors,

or other sexual conduct, either verbal or physical, or any conduct or other offensive unequal treatment of an employee, student, or group of employees or students that would not occur but for their sex, when:

1. The advances, requests, or conduct have the effect of interfering with performance of duties or studies or creating an intimidating, hostile, or otherwise offensive work or academic environment;

2. Submission to such advances, requests, or conduct is explicitly or implicitly a term or condition of an individual's employment or academic achievement or advancement; or

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3. Submission to or rejection of such advances, requests, or conduct is used as a basis for employment or academic decisions.

PURPOSE AND It is the policy of Brazosport College to promote employment SCOPE practices that provide a work environment where fairness, equality, and mutual respect are valued. The purpose of this policy is to define prohibited harassment and to establish procedures for investigating and remedying claims. This policy governs employee conduct in all College workplaces and vehicles, during business travel, and in any other location where College business is conducted, regardless of whether the property is owned or leased by the College. This policy applies to all employees regardless of classification, contract status, length of employment, or full-time or part-time status. PROHIBITED Employees shall not engage in conduct constituting sexual harassment. CONDUCTS The College District shall investigate all allegations of such harassment

and shall take appropriate disciplinary action against employees found to engage in such harassment.

Employees shall not engage in conduct constituting harassment as defined in this policy. Whether conduct violates this policy will be determined by looking at all the circumstances, including whether the conduct was verbal, physical, or both; whether the behavior was offensive or threatening and intimidating; and whether the acts were

isolated and infrequent. DEFINITION OF "Harassment" as used in this policy refers to verbal and/or physical HARASSMENT conduct (i) that is severe or pervasive, (ii) that is based on the AS USED IN individual's sex, pregnancy, race, national origin, color, religion, age, POLICY disability, or genetic status, and (iii) that it unreasonably interferes with the individual's work or academic performance or that it creates an intimidating, hostile, or offensive environment. This definition

specifically includes, but is not limited to, the following types of harassment: (1) Harassment based on sex or pregnancy. Sexual harassment includes, but is not limited to, unwelcome sexual advances, unwelcome requests for sexual favors, unwelcome verbal comments of a sexual nature, and physical contact or touching of a sexual nature. Conduct is unwelcome when it is not solicited by an individual and is regarded by him or her as unwanted or offensive. Sexual harassment is wrongful regardless of whether the parties are of the same sex or of the opposite sex. A violation of this policy occurs when: 1. Submission to such conduct is explicitly or implicitly made a term or condition of employment, instruction, or participation in other college activities;

2. Submission to or rejection of such conduct is used as a basis

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for personnel or academic decisions that affect the individual who has been subjected to sexual advances; and/or 3. Such conduct has the effect of interfering with the individual's work or academic performance or creating an intimidating, hostile, or offensive work or learning environment.

(2) Harassment based on race, national origin, or color. Racial slurs, nicknames, and derogatory innuendos relating to race, national origin, or color are prohibited. Harassing verbal or physical conduct, directed at a person because of his race, national origin, or color, is prohibited. Harassment of employees because they are immigrants, speak another language, or have a foreign accent is prohibited. (3) Harassment based on disability, genetic status, age, or religion. Slurs,

nicknames, and derogatory innuendos relating to a person's religion, religious affiliation, religious apparel, age, disability, or need for accommodation may constitute unlawful discrimination. Harassing verbal or physical conduct, directed at a person because of his religion, age, disability, or genetic status, is prohibited.

EMPLOYEE Employees who are subjected to conduct in violation of this policy AND are encouraged to report the conduct at the earliest possible stage, SUPERVISORY before the conduct becomes severe or pervasive, so that the College OBLIGATIONS can take appropriate action to remedy the offensive conduct. A delay in reporting may impair the College’s ability to investigate or to take corrective action. Supervisors and administrators who receive a complaint of harassment shall take prompt and appropriate action reasonably necessary to ensure compliance with this policy. At a minimum, the supervisor or administrator shall as expeditiously as possible report the occurrence to the vice president of human resources or his or her designee. Supervisors and administrators may counsel employees about appropriate and inappropriate behavior in the workplace and may issue appropriate directives to ensure compliance with this policy. COMPLAINT An employee or student who believes he or she has been or is being PROCESURE subjected to any form of sexual harassment as defined above shall bring the matter to the attention of the dean, human resources or immediate supervisor, or associate dean of students in accordance with the College District's grievance policy [see DGBA(LOCAL) or FLE(LOCAL)]. However, no procedure or step in that policy shall have the effect of requiring the employee or student alleging such harassment to present the matter to a person who is the subject of the complaint.

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COMPLAINT When an employee believes that he or she has been subjected to RESOLUTION conduct prohibited by this policy, the individual is encouraged to inform the alleged offender that the conduct in question is unwelcome or offensive. If this approach is unsuccessful or not feasible, the individual may pursue informal or formal means of resolution. An employee may seek advice or information on matters related to this policy without having to lodge a formal complaint. Employees may seek informal guidance by contacting the Human Resources Department. Formal complaints shall be in writing and shall describe all incident(s) considered by the complainant to be harassing. Complaints shall identify any relevant dates or witnesses. If the alleged offender is a student, the aggrieved employee should address the written complaint to the dean of students or to the vice president of human resources. If the alleged offender is an employee, the aggrieved employee should address the written complaint to the vice president of human resources or the appropriate vice president or associate vice president in his/her area. Under no circumstances shall the aggrieved employee be required to present his or her complaint to the person who is the subject of the complaint. If the complaint is against the vice president of human resources, the complaint shall be filed with the College president. If the complaint is against the College president, the complaint shall be filed with the Board of Regents. The board or its designee shall take appropriate action to investigate the complaint and to impose an appropriate sanction, if necessary. The board may employ an outside investigator if necessary. The vice president of human resources or other impartial person designated by the College shall investigate the allegations and prepare a report with appropriate findings and conclusions. The College Administration shall determine disposition and imposition of a penalty, if any. It would be appropriate for the Board to approve the revisions. 10. New Business a. United Way. In order for Brazosport College to participate in the local United Way campaign, the Board of Regents must exercise its option to do so. This action provides local Boards the option of choosing not to participate in the State Employee Charitable Campaign (SECC). On page 29 is a communication from the Vice President, Human Resources, recommending participation in the United Way of Brazoria County.

It would be appropriate for the Board to exercise its option not to participate in the SECC for the 2013 campaign.

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b. Community Education Tuition and Fees for Summer 2013. On page 30 is a communication from the Director, Community Education, recommending tuition and fees for state-funded Community Education Courses.

The President recommends approval of these fees as presented.

It would be appropriate for the Board to approve this recommendation.

c. Proposed Registration Fee Changes. It is recommended that the $25 late fee and the $10 add fee be removed from the schedule of fees. Also recommended is the establishment of an invoice fee (equal to one hour of in-district tuition) to be charged to students who default on their Tuition Installment Payment Plan. The combined effect of these changes is anticipated to be revenue neutral.

It would be appropriate for the Board to remove the late and add fees and establish an invoice fee.

d. Modifications to the Tuition Installment Payment Plan. It is recommended that the Tuition Installment Payment Plan be allowed to operate through the end of the first week of class and that our agent be allowed to increase the balance due from the student. Currently the Plan does not operate during the first week of classes when course adds/drops take place and the Plan is only allowed to decrease the balance due from the student.

It would be appropriate for the Board to authorize the modifications to the Tuition Installment Payment Plan.

e. Tax Abatement, The Dow Chemical Company, Reinvestment Zone No. 18. On pages 31-50 is an application for tax abatement from Dow for a proposed new manufacturing plant to manufacture polyolefins and elastomers, chemical intermediates used in the manufacture of downstream chemical products, (Project Alpha). The estimated cost of improvements is $822 million and the project is expected to create 50+ permanent jobs. The abatement period requested is a Seven Year, 100% abatement. The commencement date is requested to begin January 1, 2015.

It would be appropriate for the Board to consider this application for tax abatement and authorize the President to execute the abatement contract.

f. Tax Abatement, The Dow Chemical Company, Reinvestment Zone No. 18. On pages 51-70 is an application for tax abatement from Dow for a proposed new manufacturing plant to manufacture polyolefins and elastomers, chemical intermediates used in the manufacture of downstream chemical products (Project Beta). The estimated cost of improvements is $846 million and the project is expected to create 50+ permanent jobs. The abatement period requested is a Seven Year, 100% abatement. The commencement date is requested to begin January 1, 2015.

It would be appropriate for the Board to consider this application for tax abatement and authorize the President to execute the abatement contract.

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g. Tax Abatement Assignment and Revision Request, The Dow Chemical Company, Reinvestment Zone No. 15. On pages 71-72 is a Modification to Tax Abatement Agreement for the Dow Chemical Company Reinvestment Zone No. 15, to assign the abatement contract from The Dow Chemical Company to a newly formed joint venture company, Dow-Mitsui Chlor-Alkali, LLC, and modification to begin this abatement effective January 1, 2013. The amendment start date is the result of a shorter than anticipated construction timeline and this facility is now expected to begin operations during the 2013 calendar year.

It would be appropriate for the Board to consider this application for Tax Abatement Assignment and Revision Request and authorize the President to execute the Assignment and Revision Request Agreement.

h. Mission Statement. At the annual Board Workshop, the Mission Statement was discussed, and several revisions were proposed. Chair Carolyn Johnson asked staff to present suggestions for review at a subsequent meeting. Below is the current Mission Statement, and one with revisions. This is presented for first reading.

Current Mission Statement: Brazosport College exists to improve quality of life by providing associate and baccalaureate degree programs, academic transfer programs, job skills training, and cultural enrichment in an efficient and cost effective manner. The board, faculty and staff are committed to student success by responding to student needs, creating a dynamic learning environment, exceeding expectations, and enriching our community.

Suggested Mission Statement: Brazosport College transforms lives by providing associate and baccalaureate degree programs, academic transfer programs, job skills training, and cultural enrichment in a cost effective and sustainable manner. The board, faculty and staff are committed to student success by responding to student needs, creating a dynamic learning environment, exceeding expectations, and enriching our community.

i. Personnel.

Faculty Contracts. The following faculty members were recommended for the contractual status indicated by the appropriate division chairs and the Senior Vice President, Academic and Student Affairs:

Tenure Track Appointments One-year Contracts

Faculty Member

Current Appointment

Recommended Appointment

Dr. Xiao Li Fourth Annual Fifth Annual Diane Ruscito Fourth Annual Fifth Annual

The President recommends approval of these individuals’ contracts, and it would be appropriate for the Board to approve these contracts.

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Tenure As per Board Policy DDB (LOCAL), tenure track faculty members who have received five consecutive annual appointments shall be eligible to be considered for a tenure appointment. Each of the faculty listed below have been recommended by their supervisor and the Senior Vice President, Academic and Student Affairs for a tenure appointment.

The following faculty members are eligible for tenure. Each has been recommended for a tenure appointment by his supervisor and the Senior Vice President, Academic and Student Affairs:

Faculty Member Teaching Discipline Dr. Calin Agut Mathematics Ioana Agut Mathematics Robert Lewis Drafting Dr. Kirby Lowery Chemistry and Chemical Process Technology Christopher Mezzino Law Enforcement Dr. Clifford O’Neal Biology Carrie Pritchett History Allison Weathers Associate Degree Nursing Christine Webster Early Childhood Development

The President recommends approval of these individuals’ appointments, and it would be appropriate for the Board to approve these tenure appointments. Non-Tenure Track Appointments One-year Contracts

Faculty Member

Current Appointment

Recommended Appointment

Jay Barr Second Annual Third Annual Molly Brauhn Third Annual Fourth Annual Dr. Barry Foster Second Annual Third Annual Cassandra Gonzalez First Annual Second Annual Jeremy Jurgens Second Annual Third Annual Sonia Nimtz Second Annual Third Annual Janena Norris Third Annual Fourth Annual Dr. Karen O’Brien Third Annual Fourth Annual Kelley O’Neal Fourth Annual Fifth Annual Stephen Reckner Fourth Annual Fifth Annual Karen Rowland Third Annual Fourth Annual Lisa Schaubroeck First Annual Second Annual Dr. Isaiah Schauer Second Annual Third Annual David Sysma Third Annual Fourth Annual *Nicole Tunmire One-year

Contract

One-year Contract

*Contingent upon receipt of grant funding.

The President recommends approval of these individuals’ contracts, and it would be appropriate for the Board to approve these annual contracts.

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j. Financial Report and Bills Paid. The financial report for February 2013 is included as a separate exhibit. It is recommended that the Board accept the financial report and approve the bills paid. Should additional information or explanations be desired, please contact me. Sincerely, Millicent M. Valek President :sdg

REGULAR MEETING, February 18, 2013

Board of Regents Brazosport College February 18, 2013

The Board of Regents met in regular session on Monday, February 18, 2013, at 6:30 p.m., in Room 104, in the Brazosport College Corporate Learning Center, located in Lake Jackson, Texas. The following regents were present: Carolyn Johnson Sharon Rogers Joe C. Greer, Jr. Jerry Hinojosa Harry F. Koester, Jr. Lucilla Henderson Robert Perryman John R. Gilbert The following staff members were present: Dr. Millicent Valek Fred J. Scott Dr. Herb Miles Anne Bartlett Dr. Lynda Villanueva Dr. Ken Tasa Patty Sayes Also present were: Ginger Wooster, Brazosport College Carrie Pritchett, Brazosport College Jo Greathouse, Brazosport College Cathie Hanson, Brazosport College Ron Parker, Brazosport College Nicole Tunmire Trent Tomlinson Open Session Chair Carolyn Johnson called the meeting to order at 6:30 p.m. Sharon Rogers gave the invocation. Harry F. Koester, Jr. moved that the minutes of January 22, 2013, be approved as presented. Lucilla Henderson seconded the motion. Sharon Rogers moved that the minutes of February 1-2, 2013, be approved as presented with changes. Joe C. Greer, Jr. seconded the motion. The motions passed unanimously. Communications None

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Audience to Patrons and Petitions None Scheduled Information Items a. Enrollment Reports

(1) Credit Courses. Headcount/contact hour enrollment for the Spring 2013 semester was as follows: 2009 2010 2011 2012 2013* 5 Year

Average Regular Credit Enrollment

3,460 3,685 4,249 4,194 4,175 3,953

Total Contact Hours 561,520 631,172 713,416 685,888 666,752 651,749

Bachelor’s of Applied Technology**

71 77 71 79 91 78

*Uncertified headcount **Students in Upper Division only (unduplicated) (2) Dual Credit and Concurrent Enrollment Report. The Registrar’s Office reported the following dual credit and concurrent enrollment for Spring 2013:

High School 2012 Headcount

2013 Headcount*

Angleton 218 178 Brazosport 116 91 Brazoswood 403 486 Columbia 175 133 Sweeny 156 155 Other Schools (includes home school) 67 43 Total Dual Credit and Concurrent 1,135 1,086

*Uncertified headcount (3) Community Education Courses. The Director, Community Education, reported the following enrollment for the Community Education Program for January 2013.

January 2011 2012 2013 Students – Month 340 320 330 Students – YTD 340 320 330

(4) Center for Business/Industry Training. The Director, Center for Business/Industry Training, reported the following enrollment and participant hours for January 2013.

2012 2013 Enrollment for Month 541 1,003 Enrollment Year-to-Date 541 1,003

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Participant Hours for Month 7,014 12,675 Participant Hours Year-to-Date 7,014 12,675

b. Report of Taxes Collected. The report of taxes collected for the month of January 2013 was included in the agenda.

c. Report of Unfilled Positions. The Vice President, Human Resources, reported in a

communication included in the agenda, on vacant positions that were currently being advertised.

d. Approval of New Teachers for Community Education Programs. Under the authority granted by the Board, the President approved five new teachers for the Community Education Program as recommended by the Associate Vice President, Industry & Community Resources, in a communication included in the agenda.

e. Approval of Adjunct Credit Teachers Spring, 2013. Under the authority granted by the Board, the President has approved part-time teachers in the credit program for Spring 2013, as recommended by the Vice President, Academic & Student Affairs, in a communication included in the agenda.

f. Fund Development Report. The Associate Vice President, Institutional Advancement,

reported in a communication included in the agenda on fund development activities for the months of January and February 2013.

g. Conflict of Interest. New Conflict of Interest forms were at each Board member’s place and needed to be signed and notarized. The new forms came directly from our policy BBFA (LEGAL) maintained by the Texas Association of School Boards and replaced the forms signed at the January 2013 Board meeting. The new form incorporates what constitutes Substantial Interest. A sample of the blank form was included in this agenda. h. Budget Calendar. The budget preparation for 2013-2014 is underway and the following

calendar shows actions leading to the approval of the budget, and the tax rate required to fund it.

Corrected Agenda Item Proposed Calendar for 2013-2014 Budget and Tax Rate Meetings

Date and Time Action Responsibility

April 15, 2013 – 5:30 pm Budget Study Session prior to the regular Board Meeting

Preliminary Budget & Sustainability Model

Vice President, Administrative Services &

CFO

June 17, 2013 – 5:30 pm Budget Study Session/Proposed Budget

Vice President, Administrative Services &

CFO August 5, 2013 – 5:30 pm Public Meeting to consider

budget and discuss tax rate* Brazosport College

August 12, 2013 Notice of Public Hearing and Tax Increase


August 19, 2013 – 5:30 pm 1st Public Hearing to Brazosport College

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consider tax rate

September 3, 2013 – 5:30 pm 2nd Public Hearing to consider tax rate

Brazosport College

September 5, 2013 Notice of Tax Revenue Increase published


September 16, 2013 – 6:30 pm Meeting to adopt tax rate Brazosport College i. Counselor/Administrator Dinner – Change of Date. Due to a scheduling conflict, the annual Counselor/Administrator Dinner was rescheduled for Thursday, April 25, 2013, at 6:00 p.m., at the Dow Academic Center. The dinner and program provide a way for the College to show appreciation for the work that local ISD administrators and counselors do to assist their students with planning their college career at BC and/or taking dual credit or concurrent courses. Board of Regents members were invited as guests of the College. j. Brazosport College Foundation Scholarship Luncheon. The Brazosport College Foundation Scholarship Luncheon for 2012-2013 is scheduled for Tuesday, March 5, 2013, at Noon in the Dow Academic Center. The event features scholarship recipients and donors to the scholarship programs for both the college and the foundation. Mr. John Lubke, Integrity Mortgage Group, is the sponsor for this event. Invitations will be sent to members of the Board of Regents and their guest.

k. 2013 Career Fair. Brazosport College will host its annual Career Fair on Tuesday, March 26, 2013, for approximately 1,700 juniors from the Angleton, Brazosport, Columbia-Brazoria, Danbury, and Sweeny Independent School Districts. A variety of activities designed to provide career and educational information will be provided through this cooperative effort among Brazosport College, the ISD’s, business, industry, and civic organizations. This year we will be celebrating the 20th anniversary of this very unique and exciting event. l. 2013 Board of Trustees Institute. The 2013 Board of Trustees Institute (BOTI) is scheduled for March 28-30, 2013, in Santa Fe, New Mexico. The 2013 BOTI, supported by the Houston Endowment Inc. and the Greater Texas Foundation, provides a continuing opportunity to convene with participating Achieving the Dream community college board members, presidents, and chancellors from Texas. The invitation is for two board members and the college president. As of February 8, 2013, Board Member Harry Koester and Dr. Millicent Valek, President, will attend. m. Gator Day and Gator Grab Auction. The annual Gator Grab Auction is scheduled for

Thursday, April 11, 2013, from 10:00 a.m. – 1:00 p.m. in the Student Pavilion. The event is to raise funds for scholarships and is held in conjunction with Gator Day which is sponsored by Student Life.

n. 2013 Employee Recognition Dinner. The 2013 Employee Awards Recognition Dinner will take place on Friday, April 19, 2013, at 6:30 p.m., in the Corporate Learning Center. Board of Regent members and their guests are invited to attend the annual event. o. Distinguished Student Awards Ceremony. Brazosport College annually recognizes approximately 20 students, who through a college-wide nomination process, are selected as distinguished students. The 2012-2013 Distinguished Student Awards Ceremony will be held April 23, 2013, at 12:30 p.m., in The Clarion.

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p. 15th Annual Foundation Challenge Golf Tournament. The 15th Annual Foundation Challenge Golf Tournament is scheduled for Friday, May 3, 2013, at The Wilderness, in Lake Jackson, TX. The community based committee is co-chaired by Dave Lezak and Gerald Andrews. The tournament will begin at 12:30 p.m. with a shotgun start. Lunch will be served prior to the start and an awards dinner will be held immediately following the tournament. The tournament proceeds will benefit the scholarship program of the BC Foundation. q. 2013 Commencement. Commencement exercises for the 2012-2013 academic year are scheduled for Saturday, May 11, 2013, in the Dow Academic Center. In order to accommodate the increasing number of graduates and their families, two ceremonies are scheduled for 10:00 a.m. and 2:00 p.m. Mr. Al Olvera, 2013 Distinguished Alumnus, will serve as commencement speaker for both ceremonies. The awarding of Byron Sadler with the first Brazosport College Honorary Associate Degree, Associate in Letters, will take place at the 2:00 p.m. ceremony. Each ceremony will have a reception for graduates immediately following. The college will host a lunch for faculty, staff, platform guests, and board members between the ceremonies in Gator Hall. r. Construction Update. Floor Plans and Elevations are complete for the Welding Center, interior renovations to L and M wings, and the exterior of L and M wings.

s. Emergency Plan Update. Presentations are being made to departmental size groups to refresh information contained in the Emergency Preparedness Manual and the Emergency Checklists. Gary Dicks, Mike Geerdes, and Officer Andra Whittingslow are making the presentations to make certain all employees know their responsibilities in the event of an emergency. It is expected that all college personnel will attend one of these presentations.

t. Policy Review. At the Board Workshop on February 13-14, 2009, Regents initiated a systematic review of Board policy. It was suggested that a number of Board policies be included for review as part of each monthly agenda. Questions regarding the referenced policies may be addressed to the President prior to the meeting for clarification and/or discussion.

This policy was presented for the Board’s information.

ACCOUNTING CDA FINANCIAL REPORTS AND STATEMENTS (LEGAL) FINANCIAL The system of accounting for and reporting the financial activities of ACCOUNTING the College District: AND REPORTING

1. Must be consistent with state financial laws;

2. May not misrepresent the nature, scope, or duration of the financial activities of the College District; and

3. May follow the statutory standards in Government Code Chapter 2264 when other accounting bases conflict with state law.

Gov’t Code 2264.051

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College districts shall report expenditures in the uniform manner required by the comptroller pursuant to Government Code Chapter 2101. Gov’t Code 2101.035(h) The College district shall submit its audited annual financial report to the Coordinating Board by January 1st of each year. 19 TAC 13.62

FINANCIAL Not later than November 20 of each year, the College District shall REPORTS submit an annual financial report regarding the College District’s use of appropriated money during the preceding fiscal year to:

1. The governor;

2. The comptroller;

3. The Legislative Reference Library;

4. The state auditor; and

5. The Legislative Budget Board.

The College District’s annual financial report must include a detailed statement of all assets, liabilities, and fund balances, including: 1. Cash on hand and on deposit in banks and accounts in the state treasury; 2. The value of consumable supplies and postage; 3. The value of the College District's inventory of movable equipment and other fixed assets; 4. All other assets; 5. An itemization of the investments, bonds, notes, and other securities owned by any special funds under the College District's jurisdiction, including the amount and value of the securities; 6. All money due the College District from any source; 7. All outstanding commitments of the College District, including amounts due for services or goods received by the College District; 8. A summary by source of all revenue collected or accruing through the College District; 9. A summary of all appropriations, expenditures, bona fide encumbrances, and other disbursements by the College District; and

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10. Any other financial information requested by the comptroller. Gov’t Code 2101.011(b)-(c); Education Code 51.005

ANNUAL The Board shall be responsible for the preparation of an annual FINANCIAL financial statement showing total receipts from each fund, itemized STATEMENT according to source (i.e., taxes, grants of state money, gifts); showing total

disbursements, itemized according to nature of expenditures; and showing the balance on hand in each fund at the close of the fiscal year. Local Gov’t Code 140.005

PUBLICATION The Board President shall submit this statement to a daily, weekly, AND FILING or biweekly newspaper published within the boundaries of the College

District. If no such newspaper is published in the College District, copies of the financial statement shall be submitted for publication in a newspaper in each county in which the College District is located in more than one county, however, publication may be in any newspaper having a general circulation in the College District. If no newspaper is published in the county, publication shall be in a newspaper in an adjoining county.

Publication shall be made within 150 days after the close of the fiscal year

and in accordance with the required accounting method. Local Gov’t Code 140.006 STATE A College District is required to cooperate with and provide EXPENDITURE information to the comptroller as necessary to implement and DATABASE administer the state expenditure database. The College District is not

required to record information or expend resources for the purpose of computer programming or other additional actions necessary to make information reportable under this section. Gov’t Code

403.024(g)--(h) Each college district that maintains a generally accessible Internet site or for

which a generally accessible Internet site is maintained shall include a link on the college district’s Internet site to the state expenditure database. Gov’t Code 2054.126

PUBLICATION OF The College District shall post on its Internet Web site a copy of the FINANCIAL College District's financial transactions to the extent necessary to TRANSACTIONS provide for each payment drawn from money appropriated from the state general revenue fund or received as student tuition or fee payments:

1. The amount of the payment; 2. The date of the payment; 3. A brief description of the purpose of the payment; and 4. The name of the payee.

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A college district may comply by providing on the college district's Internet Web site an easily noticeable direct link, the purpose of which is clearly identifiable, to an Internet Web site maintained by the comptroller that provides information concerning the college district that is similar to the information required above. Education Code 51.9741

Reports/Presentations

a. Phi Theta Kappa Annual Report. Officers of the Brazosport College Phi Theta Kappa Honor Society provided an overview of the organization’s accomplishments and activities for 2012.

c. President’s Report. 1. Student Success Initiatives 2. Legislative Update 3. College Update

Unfinished Business a. DGBA (Local). Robert Perryman moved that the Board approve the additions or revisions to Board policy DGBA (Local) as presented. Harry F. Koester, Jr. seconded the motion. The motion passed unanimously. Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting. PERSONNEL-MANAGEMENT RELATIONS: DGBA EMPLOYEE COMPLAINTS (LOCAL)

The grievance policy provides a formal means for processing the matters

defined as a formal grievance. Occasionally an employee will have a concern or a problem that does not fit within the definition of a formal grievance but deserves the attention of the administration and should be heard. For the most part, these concerns are of an administrative nature, which can be resolved through an informal process without involvement of the Board. Although the following list is not made by way of limitations, concerns that fall within these specific areas may be brought to the administration's attention through the following process.

Concerns are any and all items that do not fall within the College District’s formal grievance policy definition of a grievance. The content or ratings received in employee performance evaluations, performance reviews, and termination of employment as provided by Board policy shall be regarded as a concern. Employee concerns of the nature described above may first be presented to the employee's immediate supervisor. If the matter is not resolved to the employee's satisfaction by the immediate supervisor, the employee may discuss the matter with the appropriate successive administrator until the employee has been satisfied or after the College President or designee has met with the employee. Employee concerns that are presented through this informal process shall terminate with the College President or designee with no appeal to the Board. However, employees

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who continue to have an unresolved concern may appear before the Board under the policy for hearing of citizens.

The College President shall be authorized to develop procedures for hearing employee problems and complaints and to establish such committees as deemed necessary to ensure the orderly due process for employees with complaints.

PURPOSE The College District shall receive, process, and resolve employee complaints fairly, equitably, and promptly. All College District employees shall be free to make use of the established complaint procedures without fear of prejudice, discrimination, restraints, coercion, or reprisal of any nature.

DEFINITIONS As used in this policy, the word or term:

1. "College" shall mean a public community or junior college district.

2. "President" shall mean the chief administrator of the College District.

3. "Dean vice president or associate vice president" shall mean the administrator of the College District in charge of the division in which an employee works, i.e. dean vice president, administrative services and CFO; provost and dean vice president, academic and student affairs; dean associate vice president, industry and community resources; and dean vice president, human resources, and associate vice president, institutional advancement.

4. "Employee" shall mean any person employed by the college.

5. "Complaint" shall mean a dispute or disagreement alleging a violation or

misapplication of a specific Board policy or a specific administrative procedure, which is related to wages, hours, or conditions of work of the complainant. The definition of ‘complaint’ shall also include disputes or disagreements involving specific allegations of discrimination in employment based upon sex, color, race, age (if 40 years or older), religion, national origin, or disability, pregnancy, marital status, or veteran’s status, or based upon the exercise of the First Amendment rights or other rights conferred by statute. A complaint must establish that the employee has suffered individual harm and must establish the existence of an available remedy.

6. "Immediate supervisor" shall mean the administrator or employee of the College District who regularly supervises the day-to-day work of an employee.

7. "Complainant" shall mean the employee bringing the complaint.

8. Working day shall mean any day on which the administrative office of the College District is open.

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EXCLUSIONS This policy does not apply to harassment complaints based on sex, race, color, religion, age, disability, or other protected status. Employees with harassment complaints shall file their complaints in accordance with Board Policy DOA (LOCAL).

The dismissal or nonrenewal of an employee shall not be subject to this

complaint procedure except when an employee makes specific factual allegations that the termination was in violation of the employee's constitutional or civil rights and the College District does not otherwise provide for a termination hearing. [See DMB (Local)]

REPRESENTATION The employee filing a complaint or any employee who is the subject of a complaint may be represented at his or her own expense by a fellow employee, attorney, person, or an organization that does not claim the right to strike. The College District may be assisted in processing complaints as it deems appropriate.

GENERAL General provisions and considerations in processing employee PROVISIONS complaints are as follows: 1. Complaints shall be heard in informal administrative conferences. 2. All the time limits stated in the complaint procedure are working days.

All time limits may be extended by mutual consent. 3. Should a decision not be rendered within the time limits provided for in

the complaint procedure, the employee may immediately proceed to the next step of the procedure.

4. The complaint shall be considered settled if the decision of any step is

not appealed within the given time limit or mutually agreed extension thereof.

5. At each step of the formal complaint procedure the person(s) hearing the

complaint shall determine whether the allegation states a complaint as defined under this policy.

6. Costs of any complaint shall be paid by the party incurring them. The

employee may call witnesses at the employee's own expense.

7. All complaints arising out of an event or series of events must be addressed in one complaint. An employee is precluded from bringing separate or serial complaints arising from an event or series of events previously complained of.

INFORMAL General Rule: Any employee having a complaint shall first discuss it with the Dean vice

president, human resources and Payroll or employee's immediate supervisor within fifteen 15 working days of the time when the complainant first knew,

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or should have known, of the decision or action causing the complaint. The employee is not entitled to representation at this informal level. If the complaint is not settled to the employee's satisfaction, or if the Dean vice president, human resources and Payroll or immediate supervisor fails to or refuses to discuss the complaint within fifteen 15 working days, the employee shall present the complaint in accordance with Level One.

LEVEL ONE To file a formal complaint at Level One, the employee must present a signed

complaint that contains sufficient detail to identify and clarify the basis of the complaint, must state the individual harm suffered by the employee because of the decision or action being complained, must explain the describe any efforts made to resolve the complaint informally, and must specify the relief sought by the employee. If the employee has a representative, the representative's name, address, and telephone number shall also be included. All documentation shall be attached to the complaint.

The following procedures must be adhered to in processing a complaint: 1. The employee must file the Level One complaint Wwithin 15 working

days of the immediate supervisor's decision or refusal to discuss the complaint., tThe employee shall present the complaint in writing to the appropriate Dean vice president, associate vice president, or vice president, human resources on a form approved by the college. The vice president, associate vice president or vice president, human resources Dean shall schedule a meeting within 15 working days with the employee, discuss the complaint with the employee and the employee's representative, if any, and render a decision in writing 15 working days after the meeting.

Although most grievances will be resolved within 15 working days of

the filing of the Level One complaint, additional time may be needed depending on the scope and complexity of the grievance and the availability of witnesses and evidence. If more than 15 days will be needed for the official hearing the grievance to gather information pertaining to the issues presented in the grievance, the official shall notify the employee in writing how much additional time reasonably will be needed to respond to the grievance.

LEVEL TWO 2. In the event the decision of the appropriate dean vice president or

associate vice president or other official does not satisfy the employee, within 15 working days after receipt of the decision, the employee may appeal in writing to the College President. After receiving the decision and a copy of the complaint, the President shall promptly schedule a meeting with the employee, discuss the complaint with the employee and the employee's representative, if any, and render a decision in writing within 15 working days after the meeting. The meeting with the College President shall be based on the complaint record developed at Level One and no new evidence shall be accepted by the President.

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LEVEL THREE 3. If the decision of the College President is not satisfactory to the employee, the employee may, within 15 working days after receipt of the decision, appeal the complaint to the Board. The request shall be submitted to the College President in writing at least three days before the agenda for the meeting is prepared. The request shall include an outline of the problem and describe efforts at a statement that the employee has met with the supervisors at the informal level Levels One and Level Two to resolve the grievance. Upon timely receipt of the request the College President shall place the matter on the agenda of the Board meeting to allow theat employee or his or her representative to address the Board. The hearing before the Board shall be based on complaint record developed at Levels One and Two, and no new evidence shall be received by the Board. Each side shall be entitled to make oral arguments based on the complaint record within time restrictions as established by the Board.

EXECUTIVE If the complaint involves the appointment, employment, evaluation, SESSION reassignment, duties, discipline, or dismissal of the employee, it will be

heard in executive session unless the employee requests it to be public. If the complaint involves complaints or charges about another employee, it will be heard in executive session unless the other employee requests it to be public.

BOARD'S OPTIONS The Board Chairman may set reasonable time limits on complaint

presentation. The Board shall listen to the complaints but it is not required necessarily to respond or take any action on the matter, at its sole discretion.

New Business

a. Consideration and Action to Fill Board Member Vacancy. Sharon Rogers moved that the Board consider the appointment of Dr. Jane Leidlein to fill the vacancy created by the resignation of Dr. Lillian Lockett. Lucilla Henderson seconded the motion. The motion passed unanimously.

b. Bids for New Welding Lab Equipment Under JET Equipment Grant. Upon recommendation of the President, Joe C. Greer, Jr. moved that the Board approve the bid of TWSCO/Praxair for the purchase of new welding lab equipment under JET Equipment Grant. Harry F. Koester, Jr. seconded the motion. The motion passed unanimously. c. DOA (Local). Board policy DOA (Local) has been revised by legal counsel and is presented for the Board’s consideration. Board policy provides that additions or revisions to policies are to be presented at one meeting and adopted at a subsequent meeting.

This policy was presented for first reading.

EMPLOYEE WELFARE DOA FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION (LOCAL) DEFINITION Sexual harassment is defined as unwelcome advances, requests for sexual favors,

or other sexual conduct, either verbal or physical, or any conduct or other

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offensive unequal treatment of an employee, student, or group of employees or students that would not occur but for their sex, when:

1. The advances, requests, or conduct have the effect of interfering with performance of duties or studies or creating an intimidating, hostile, or otherwise offensive work or academic environment;

2. Submission to such advances, requests, or conduct is explicitly or implicitly a term or condition of an individual's employment or academic achievement or advancement; or 3. Submission to or rejection of such advances, requests, or conduct is used as a basis for employment or academic decisions.

PURPOSE AND It is the policy of Brazosport College to promote employment SCOPE practices that provide a work environment where fairness, equality, and mutual respect are valued. The purpose of this policy is to define prohibited harassment and to establish procedures for investigating and remedying claims. This policy governs employee conduct in all College workplaces and vehicles, during business travel, and in any other location where College business is conducted, regardless of whether the property is owned or leased by the College. This policy applies to all employees regardless of classification, contract status, length of employment, or full-time or part-time status. PROHIBITED Employees shall not engage in conduct constituting sexual harassment. CONDUCTS The College District shall investigate all allegations of such harassment

and shall take appropriate disciplinary action against employees found to engage in such harassment.

Employees shall not engage in conduct constituting harassment as defined in this policy. Whether conduct violates this policy will be determined by looking at all the circumstances, including whether the conduct was verbal, physical, or both; whether the behavior was offensive or threatening and intimidating; and whether the acts were

isolated and infrequent. DEFINITION OF "Harassment" as used in this policy refers to verbal and/or physical HARASSMENT conduct (i) that is severe or pervasive, (ii) that is based on the AS USED IN individual's sex, pregnancy, race, national origin, color, religion, age, POLICY disability, or genetic status, and (iii) that it unreasonably interferes with the individual's work or academic performance or that it creates an intimidating, hostile, or offensive environment. This definition

specifically includes, but is not limited to, the following types of harassment: (1) Harassment based on sex or pregnancy. Sexual harassment includes, but is not limited to, unwelcome sexual advances, unwelcome requests for sexual favors, unwelcome verbal comments of a sexual nature, and physical contact or touching of a sexual nature. Conduct is unwelcome when it is not solicited by an

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individual and is regarded by him or her as unwanted or offensive. Sexual harassment is wrongful regardless of whether the parties are of the same sex or of the opposite sex. A violation of this policy occurs when: 1. Submission to such conduct is explicitly or implicitly made a term or condition of employment, instruction, or participation in other college activities;

2. Submission to or rejection of such conduct is used as a basis for personnel or academic decisions that affect the individual who has been subjected to sexual advances; and/or 3. Such conduct has the effect of interfering with the individual's work or academic performance or creating an intimidating, hostile, or offensive work or learning environment.

(2) Harassment based on race, national origin, or color. Racial slurs, nicknames, and derogatory innuendos relating to race, national origin, or color are prohibited. Harassing verbal or physical conduct, directed at a person because of his race, national origin, or color, is prohibited. Harassment of employees because they are immigrants, speak another language, or have a foreign accent is prohibited. (3) Harassment based on disability, genetic status, age, or religion. Slurs,

nicknames, and derogatory innuendos relating to a person's religion, religious affiliation, religious apparel, age, disability, or need for accommodation may constitute unlawful discrimination. Harassing verbal or physical conduct, directed at a person because of his religion, age, disability, or genetic status, is prohibited.

EMPLOYEE Employees who are subjected to conduct in violation of this policy AND are encouraged to report the conduct at the earliest possible stage, SUPERVISORY before the conduct becomes severe or pervasive, so that the College OBLIGATIONS can take appropriate action to remedy the offensive conduct. A delay in reporting may impair the College’s ability to investigate or to take corrective action. Supervisors and administrators who receive a complaint of harassment shall take prompt and appropriate action reasonably necessary to ensure compliance with this policy. At a minimum, the supervisor or administrator shall as expeditiously as possible report the occurrence to the Vice President of Human Resources or his or her designee. Supervisors and administrators may counsel employees about appropriate and inappropriate behavior in the workplace and may issue appropriate directives to ensure compliance with this policy. COMPLAINT An employee or student who believes he or she has been or is being PROCESURE subjected to any form of sexual harassment as defined above shall bring the matter to the attention of the dean, human resources or immediate

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supervisor, or associate dean of students in accordance with the College District's grievance policy [see DGBA(LOCAL) or FLE(LOCAL)]. However, no procedure or step in that policy shall have the effect of requiring the employee or student alleging such harassment to present the matter to a person who is the subject of the complaint. COMPLAINT When an employee believes that he or she has been subjected to RESOLUTION conduct prohibited by this policy, the individual is encouraged to inform the alleged offender that the conduct in question is unwelcome or offensive. If this approach is unsuccessful or not feasible, the individual may pursue informal or formal means of resolution. An employee may seek advice or information on matters related to this policy without having to lodge a formal complaint. Employees may seek informal guidance by contacting the Human Resources Department. Formal complaints shall be in writing and shall describe all incident(s) considered by the complainant to be harassing. Complaints shall identify any relevant dates or witnesses. If the alleged offender is a student, the aggrieved employee should address the written complaint to the dean of students or to the vice president of human resources. If the alleged offender is an employee, the aggrieved employee should address the written complaint to the vice president of human resources or the appropriate vice president or associate vice president in his/her area. Under no circumstances shall the aggrieved employee be required to present his or her complaint to the person who is the subject of the complaint. If the complaint is against the vice president of human resources, the complaint shall be filed with the College president. If the complaint is against the College president, the complaint shall be filed with the Board of Regents. The board or its designee shall take appropriate action to investigate the complaint and to impose an appropriate sanction, if necessary. The board may employ an outside investigator if necessary. The vice president of human resources or other impartial person designated by the College shall investigate the allegations and prepare a report with appropriate findings and conclusions. The College Administration shall determine disposition and imposition of a penalty, if any. d. Personnel.

(1) Upon the recommendation of the President, Lucilla Henderson moved that the Board approve the following staff members for one-year contracts for the period September 1, 2013 to August 31, 2014. Sharon Rogers seconded the motion. The motion passed

unanimously.

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Brian Commons Ms. Linda McConnell* Ms. Carrie Streeter Mr. Frank Hickl Mr. David Shaw Dr. Lynda Villanueva

*Subject to receipt of external funding.

(2) Upon the recommendation of the President, Robert Perryman moved that the Board approve the following staff members for two-year contracts for the period September 1, 2013 to August 31, 2015. Joe C. Greer, Jr. seconded the motion. The motion passed unanimously.

Ms. Serena Andrews Mr. Robert Holcombe** Mr. Phil Robertson Ms. Anne Bartlett Ms. Julie Littlefield Ms. Patricia Sayes Mr. Terry Comingore Dr. Susan McCormick Mr. Fred Scott Mr. Gary Dicks Dr. Herb Miles Ms. Rebecca Shawver Ms. Heather Dodge** Ms. B. J. Owens Ms. Cindy Ullrich Ms. Sara Garska Mr. Ron Parker Ms. Tami Wisofsky Mr. William Hallums Dr. David Preston Ms. Ginger Wooster Ms. Cathie Hanson Mr. Arnold Ramirez Ms. Kay Wright

**Annual contract length is for ten and one-half months. Beginning and/or ending dates are contingent upon local school district’s calendars and continuation of the shared counselor partnership between Brazosport College and local school district(s).

(3) Upon the recommendation of the President, Lucilla Henderson moved that the Board approve the following staff member for a one-year contract for the period October 1, 2013, to September 30, 2014. Jerry Hinojosa seconded the motion. The motion passed unanimously.

Dr. Janice Goines *Subject to receipt of external funding

**Annual contract length is for ten and one-half months. Continuation is contingent upon local school district calendars and continuation of the shared counselor partnership between Brazosport College and local school district(s). e. Financial Report and Bills Paid. Upon the recommendation of the President, Harry F. Koester, Jr. moved that the Board accept the financial statement as presented in a separate exhibit, and approve the bills paid for January 2013. Joe C. Greer, Jr. seconded the motion. The motion passed unanimously. The meeting adjourned at 7:35 p.m.

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___________________________________ __________________________________ Carolyn Johnson Sharon Rogers Chair Vice Chairman ___________________________________ Dr. Millicent M. Valek Secretary

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March 26, 2013 Career Fair8:00 a.m, BC Central & The Corporate Learning Center

March 28, 2013 Phi Theta Kappa Induction Ceremony6:00 p.m., Clarion

March 29, 2013 Spring HolidayCollege Closed

April 2, 2013 Lila Downs7:30 p.m., The Clarion

April 11, 2013 Gator Day & Gator Grab Auction10:00 a.m. - 1:00 p.m., Student Pavilion

April 13, 2013 Klassical Kids Concert7:30 p.m., The Clarion

April 14, 2013 Brazosport College & Community Wind Ensemble2:30 p.m., The Clarion

April 15, 2013 April Board of Regents Meeting6:30 p.m., The Corporate Learning Center, Room 104

April 16, 2013 Pinkalicious, The Musical9:30 a.m. & 6:00 p.m., The Clarion

April 18, 2013 Women's Lecture Luncheon - Anne Chao11:00 a.m., Dow Academic Center

April 18 - 20, 2013 Drama Production: Rumors8:00 p.m., Seidule Drama Theatre

April 19, 2013 Employee Recognition Dinner6:30 p.m., Corporate Learning Center

April 20, 2013 Casey Abrams w/ GCIC Directors' Band7:30 p.m., The Clarion

April 23, 2013 Distinguished Student Awards12:30 p.m., The Clarion

April 24, 2013 Blood Drive8:00 a.m. - 2:00 p.m., Student Pavilion

April 25, 2013 Blood Drive2:30 p.m. - 7:00 p.m., Student Pavilion

April 25, 2013 Jane Monheit & Mark O'Connor Workshop5:00 p.m., The Clarion

April 25, 2013 Counselor/Administrator Dinner6:00 p.m., Dow Acedemic Center

April 25 - 27, 2013 Drama Production: Rumors8:00 p.m., Seidule Drama Theatre

April 26, 2013 Jane Monheit & Mark O'Connor Concert7:30 p.m., The Clarion

April 28, 2013 Brazosport Young Peoples Chorus2:30 p.m., The Clarion

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