mission statement for professional development in school ... pd handbook-nov2015.pdf ·...

NM/LP-S: mp LEU USW 2009 Policies of District Committee/May 2015 2

Mission Statement for Professional Development in School District #71 & Joint PD Committee 3

Frequently Asked Questions & Answers 4

Policies of the District PD Committee 6

The School Contact Person (PD Rep) 7

Self-Directed PD Ideas 8

PD Forms 9

Uses for Personal PD Funds 10

SD71 Teacher Personal Professional Development Reimbursement Form 11

Travel and Expense Claim Form 12

SD71 Teacher Purchase of IT Devices with PD Funds - Guidelines 13

LSA Reimbursement Form 14

Self-Directed PD Form 15

Self-Directed PD Form (Summer Days only) 16

Application for Personal PD Funds (Teacher hired after Sept. 30th) 17


Through professional development, members of the educational community collaborate to develop a climate and structure for individual, staff, and district growth. Principles that support the Mission Statement:

o Provision of quality educational programs for our students is the goal of professional development

o Members of the educational community value professional development

o Time and resources are critical components for successful professional development

o Individuals, groups, and staffs receive support through professional development

to pursue their identified professional growth goals

o members of the educational community are life long learners who reflect on their practice

To empower educators through opportunities,

which are engaging and professionally rewarding.


Q: How much PD money is put into my account each year? A: $125.00 if you are hired by September 30th. Teachers hired after September 30th must submit a ‘Teacher Hired After September 30th’ form in orders to receive their pro-rated amount. The pro-rated amount = the numbers of months you are working in the school year, x $12.50. This form must be submitted to the PD Chair at the CDTA office within 30 days of start of contract.

Q: How much is in my PD account at this moment?

A: Email the PD Chairperson at [email protected] or the PD Secretary at [email protected].

Q: How do I get a reimbursement?

A: After completion of your workshop or purchase, submit the “Personal PD Reimbursement” form with your

receipts attached to the PD Chairperson via the CDTA office. IT Reimbursements also need an IT Device

Guideline form submitted. IT Reimbursements received before the 15th of the month will be processed at the

end of the month.

Q: Which form do I use?

A: There are three forms: 1) Personal PD Reimbursement Form – used for one receipt i.e. PD books, workshops, supplies, IT purchases 2) Travel & Expense Form – this is used for travel expenses i.e. meals, km, ferry, hotel rooms, etc. 3) IT Device Guideline Form – this is to make sure that you understand the employer portion of CPP and EI will be correctly deducted off your purchase. This must be included with reimbursement form & receipt copy.

Q: What is the cost of a TOC for the day? A: The cost of a TOC for the day can be as high as $400.00.

Q: Why and when do I need to fill out a Self-directed form?

A: The Self Directed form is used to know your whereabouts for emergency purposes. The PD Chair also reads over each self-directed form to collect data on what areas teachers are interested in growing professionally. This form should be submitted to your school PD Rep one week before the PD Day.

Q: How do I get reimbursed for IT devices?

A: Send a Personal PD Reimbursement form and an IT Device form with a copy of your receipt to the CDTA office. Remember this is paid through the Payroll Dept. (once a month) and is considered taxable income. The PD Chair will approve the purchase and then the PD Secretary will forward to payroll for reimbursement. If approved by mid-month it should be repaid in your last month’s pay. If your paperwork arrives after mid-month it should be repaid the following end of month pay. Additional taxes, CPP & EI will be deducted. The reimbursement will be on your end of month pay and will be shown on the earnings side of your paycheque.

mailto:[email protected]



Q: What happens to my PD money when I retire or leave the district?

A. The funds that are still in your account go back into the overall PD fund for the following year. Q: When do I go on the AMS to record an absence?

A: Anytime you are leaving the District on your workday you will need to record it on the AMS – even if you do not require a TOC. If you require a TOC and you are using your personal PD money, please record the absence under Personal PD Money. If it is on a PD Day, please book your TOC under Out of District/3rd Party/Other.

Q: Who is on the Joint PD Committee? A: The Joint PD Committee consists of the PD Chair, 5 teachers, 1 Elementary AO, 1 Secondary AO, 1 District Representative and 1 Trustee. The PD Chair and Teacher positions are filled on a yearly basis at the CDTA spring general meeting.

Q: How do I get an LSA (Local Specialists Association) started in our district? A: Please email the PD secretary [email protected] and she will forward you the forms. Q: What can I do for self-directed PD? A: Please see the list of appropriate self-directed activities on page ---. If you are unsure of whether an activity is PD or not, please ask your school PD Rep or email the PD Chair [email protected]




The District Professional Development Committee encourages teachers to consider and adhere to the following policy guidelines when engaged in professional development activities.

a) Attendance:

It is expected that teachers will attend professional development activities on designated days, whether school or district-based.

Professional development activities are voluntary when they occur beyond the hours of instruction.

Teachers attending professional development activities are encouraged to share their resources and information with colleagues. .

b) Budgeting and Fund Allocation:

Each year the District Committee sets the budget based on the total amount of money generated through the Board and member contributions. The District Committee is responsible for:

1) Administering the PD fund 2) Funding District PD days 3) Funding LSAs 4) Managing personal PD accounts


Each school should elect or appoint a professional development representative. The school Representative should make an effort to do the following:

1) Be committed to PD in the school and convey the important of PD to their colleagues. - Please collect Self-Directed forms the week before a PD day. Have the school Principal initial the forms and then store them in a file folder in the office. After the PD Day send forms to the PD Chair.

2) Publicize workshops in the school in which other teachers are welcome to participate.

3) Be familiar with the funding procedures and forms as well as policy around PD.

- Please remind those returning to work or hired after September 30th to apply for Personal PD Funds within 30 days of returning/beginning work.

4) Attend PD Network Meetings and pass on PD information to colleagues.


Many ways to grow professionally:

1. Participate in a Teacher Inquiry project, individually or in a group 2. Attend a conference/workshop locally, regionally/provincially/regionally/ nationally/internationally 3. Attend a workshop/conference or summer institute/course 4. Becoming a facilitator, and give a workshop locally, regionally, or provincially 5. Begin/continue university studies, either on-line or as a member of a cohort 6. Form/join a teacher research group 7. Job-shadow in a related work situation 8. Actively participate in a professional organization/network 9. Mentor a teacher 10. Read professional literature 11. Reflect, discuss and research with other professionals 12. Share with colleagues what you found at a conference/workshop 13. Watch professional videos, webinars, Ted Talks, etc. 14. Work with a colleague to discuss, observe and critique a lesson/program (peer coaching) 15. Write professional articles for your local’s newsletter, your PSA’s publication/teacher news magazine.


Realizing that professional development will have a positive impact on student learning, and that the use of personal professional development funds is an individual, professional choice, appropriate uses of PD funds include the following:

Attendance at workshops, including registration fees, TOC costs, and travel, meals, accommodation. (As set by SD71 standards)*

PSA/LSA memberships Professional journals, books, audio, visuals, software, activities, materials - used by teachers to promote

Professional growth Release time and costs related to:

Visitations to other classrooms/schools Research or action research Training, courses, tuition fees and textbooks for educational courses Self-directed study Collaboration/unit planning/program development

Time & support for developing assessment, evaluation, reporting tools, though not for reporting itself Child care costs when PD occurs on a non-working day of the teacher purchase of hardware: laptops, desktops, tablets (including iPads), netbooks and pads-type devices first aid courses

IF NOT LISTED ABOVE PLEASE CONTACT THE PD CHAIR Any items purchased become the property of the teacher. Inappropriate use of personal professional development funds include books, software, etc. which have personal or curricular rather than professional application. FYI - Hardware purchases are considered a taxable benefit by Canada Customs and Revenue. An IT Device Guidelines form must accompany this form when purchasing hardware.

Professional development is a process of continuous growth, through involvement in programs, services and activities designed to enable teachers, both individually and collectively, to learn and

grow professionally in order to enhance teaching and learning.


Name: _____________________ Date: __________ School: ______________________ (Please print)

I am requesting reimbursement in the amount of $ ___________ for _________________

_____________________________________________ Date __________________

Describe how this professional development will enhance or influence your teaching practice:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Charge to my Personal PD account at the CDTA office.

Please make my cheque reimbursement by:

IT Purchase – done by Teacher Payroll

I will pick up at CDTA office (phone # __________________)

School Inter-office mail School: _________________________

Please mail to my home address: _________________________

_________________________

Teacher Signature _______________________

Approval PD Chair ________________________

** Please attach receipts


The Joint Professional Development Committee endorses teachers in SD71 to use any or all of their personal PD

funds for the purchase of hardware: laptops, desktops, tablets (including iPads), netbooks and pads-type devices,

and reaffirms the purchase of software and IT devices that are instructional in nature (e.g. language instruction,

type-to-learn programs, etc.)

PD Funds may not be directed towards:

computer peripherals (printers, cables, etc.)

iPhone or smartphone plans

maintenance/parts costs associated with any technology purchased with PD funds

In purchasing an electronic device, teachers acknowledge that:

Only purchase of new technology will be reimbursed

The District assumes no liability for any device purchased with personal PD funds

(this includes lost or stolen devices)

The District will not provide any IT support in the form of software, additional hardware, maintenance, etc.

o Furthermore, the IT department will not connect personal devices to the SD server infrastructure until a

BYOD protocol is in place AND there is assurance security will not be compromised.

As the District does not require the purchase of electronic devices by teachers through professional development funds,

the pro-d funds spent on the device will be deemed as a taxable benefit - under Canada Revenue Agency guidelines and

taxable at the appropriate rate as per the teacher’s income. The taxable benefit will be included on their T4 slip. For

certainty, this requirement was confirmed with our financial statement auditors.

All claims must be submitted to Michelle Prior at the CDTA office and reimbursement will be done through the Payroll

Dept. - taxes, CPP & EI will be deducted. The reimbursement will come at the end of the month shown on the earnings

side of your pay cheque.

*Please submit this form along with your Personal PD Reimbursement form and a copy of your receipt

I _________________________________ acknowledge that I have read the above guidelines

and agree to a 7.25 % CPP & EI coverage off my Pro-D reimbursement.


LSA Name: ______________________________ Date:__________________

Please reimburse ________________________ in the amount of $___________ for

______________________________________________ on (date) ____________

The event was ______________________________________________________.

Please attach list of names of those who attended

and forward request to Pro-D Chair at the CDTA office.

________________________________

LSA Signing Officer

* This form is used when you are requesting reimbursement for snacks or an honoraria for a

guest speaker, etc. Be sure to attach receipts.


Professional development is a process of continuous growth, through involvement in programs, services and activities designed to enable teachers, both individually and collectively, to learn and grow professionally in order to enhance teaching and learning. This form recognizes the teacher’s request to practice self-directed professional development on a district-wide

and/or school-based day, when the school has no planned activities, or when the teacher's attendance is not essential

for the planned activity.

Name(s):______________________________________________________________________________________

School: ________________________________ Phone:____________________ Date: ______________________

Activity Planned: _________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Describe how this Professional Development will enhance your learning or student learning: ____________________

________________________________________________________________________________________________

________________________________________________________________________________________________

Location for Activity: ______________________________________________________________

A/O Initials ____________

Date Received by School PD Rep: __________________________________________

** PD Rep Checklist:

Collect from staff one week prior to PD Day.

Double check that everything is filled out on the form

Please keep in a folder in your mailbox on the PD Day in case of emergency

Please send originals to the PD Secretary after the PD day


Professional development is a process of continuous growth, through involvement in programs, services and activities designed to enable teachers, both individually and collectively, to learn and grow professionally in order to enhance teaching and learning. This form recognizes the teacher’s request to practice self-directed professional development on a district-wide

and/or school-based day, when the school has no planned activities, or when the teacher's attendance is not essential

for the planned activity.

Name(s):______________________________________________________________________________________

School: ________________________________ Phone: ____________________ Date: ______________________

Activity Planned: _________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Describe how this Professional Development will enhance your learning or student learning:____________________

________________________________________________________________________________________________

________________________________________________________________________________________________

Location for Activity: ______________________________________________________________

A/O Initials ____________

Date Received by School PD Rep: __________________________________

September PD Days

Form needs to be given to your PD Rep no later than end of June Several names can go on one form if you are attending the same workshop Please remember to sign-in

If you are doing professional development out-of-district on one or both of these days, please

have this form signed by the presenter or facilitator at your workshop and hand in to your PD

Rep upon your return.

Name: ______________________________________ Date: _____________________


This includes teachers returning from leave who were not on the roles as of Sept. 30th

(i.e. mat leave, sick leave or just hired on).

TO: PD Chairperson

I understand that there are PD funds available to teachers hired after September 30th.

I, ________________________________, hired on ______________________

Request that a personal PD account be opened for me for the school year __________.

_________________________________ (Signature) (Date)

_________________________________ (School PD Rep) (Date)

_________________________________ (School)

_________________________________ (PD Chair, PD Committee) (Date)

FOR OFFICE USE ONLY - FORWARD TO CDTA OFFICE

$_________________ has been deposited into your personal professional development

account. This amount has been pro-rated at $12.50 per month from your return date.

mission statement for professional development in school ... pd handbook-nov2015.pdf ·...

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