MISSISSIPPI PUBLIC SCHOOL ASSET MANAGEMENT MANUAL Prepared by The Department of Property Ross Campbell, Director OFFICE OF THE STATE AUDITOR STACEY PICKERING, AUDITOR First Issued, March 1997

The Office of the State Auditor does not discriminate on the basis of race, religion, national origin, sex, age or disability.

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FOREWORD The Department of Property is an integral part of the organization of the Office of the State Auditor under the administration of State Auditor Stacey Pickering. It is the responsibility of the Department of Property to assure that state statutes, regulations and procedures are followed in regard to accountability of fixed assets. This manual was developed for public school districts in Mississippi, to assist property managers. Our desire is for this manual to be indispensable in the operation of efficient, responsive fixed asset management. It is the responsibility of each school district to account for each item of property. It is prescribed that each school district conduct a property inventory annually. This Mississippi Public School Asset Management Manual is to be used as a reference document, and its intended purpose is to assist property managers in maintaining an effective property system. Revisions will be provided as rules and procedures are updated. Any suggestions for improvement which can be incorporated in future revisions of this manual will be welcomed. Additional information can be obtained by calling the Property Department at (601) 576-2712.

ROSS CAMPBELL Director of Property