misso officer orientation · taken db1, taken java or tp1 understand basics of sql and html . tp...

- Spring 2018 -MISSO Officer Orientation

For Upcoming Fall 2018 Officers

Ag

en

da Message from President

Upcoming Events

Officer Orientation

Upcoming Events

MISSO Officer Elections

Thursday, April 26th

Room MH 160

5:30pm-8:00pm

Winners Announced at Rooftop Immediately After

Upcoming Events● Phillips 66 Case Competition-1st Round

○ Tuesday April 10th

○ 4:00 PM - 7:00 PM

● Alumni Mixer

○ Friday April 13th

○ 6:00 PM - 10:00 PM

○ Heights Bier Garten

● Bowling Social w/Pariveda and Cougar CS

○ Thursday April 19th

○ 5:30 PM - 8:00 PM

○ Student Center Game Room

● Paintball Social w/ HBSA and SPO

○ Sunday April 22nd

○ 1:00 PM - 4:00 PM

○ Urban War Zone Paintball

PresidentWilliam Arevalo

Message from President

MISSO Officer Orientation

GeneralRequirements

Points Needed to RunFreshman/Sophomores: 210

Juniors: 160

Seniors/Co-op Workers: 80

Requirements of an Officer

Attend retreat!

Attend Professional and Officer Meetings

Complete your deliverables on time

Interact and engage with members

Be a team player

Apr 22nd

Deadline to Sign-Up to run for Officer at

11:59PM (Points will be evaluated at this

time.)

Apr 22nd

Officer Deliverable Due

At 11:59PM

Apr 26th

Officer Elections

May 2nd

Officer Turnover(Date is subject to

change)

May 8th

Banquet! Get presented in front of

the entire organization and receive your New Officer Welcome Bag

Schedule

Tomorrow at 5PM - April 6th

● Sign-ups to Run for a position will become available

● Deliverables will be available to view and download

● www.misso.org

Media Relations OfficerAnnie Ngo

Duties & Responsibilities

● Schedule officer photos (group & individual)

● Capture members & officers at:

○ Professional meetings/workshops

○ Volunteer events

○ Socials

● Apply MISSO watermark to all photos & upload to

Facebook

● Create website banners for every event, update when

necessary

● Schedule LinkedIn headshots with members

Requirements

● Time● Own camera● Attend every meeting● Basic photography/editing skills● Communication skills, responds to emails promptly● Keep Google Drive organized/updated

Fundraising OfficerAlexander Nguyen

Duties & Responsibilities Responsibilities

● Organize & Execute at least 3 Bake Sales

● Keep track of committee member points, duties, and attendance

● Set food type, quantity, price, and markdown for profit

● Look for sponsorships, maintain rapport with donors

● Manage cash and financial integrity

Skills

● Build relationships with Committee Members

● Be flexible and open-minded

● Be responsive for feedback

● Know how to delegate tasks

Go Above and Beyond (Optional)

● Find new, exciting ways to fundraise

● Introduce new types of foods/drinks/businesses to Bake Sales

Member Relations OfficerCynthia Benavides


● Cat’s Back & Bauer Rush Week (4 days)○ Coordinate the event logistics and set up the

materials to have a successful booth○ Talk to potential members and represent the

organization to recruit new and old members to sign up and attend orientation

○ Email professors and coordinate officer’s schedule for in-class presentation

● Bulletin Board○ Contact marketing team or creation station to

design the bulletin board for the semester ○ Will need officer photos

○Mentorship Mixer○ Co-Host with Public Relations Officer to continue

MISSO’s mentorship program. ■ Be Creative

○ Work with Tech Officer to get sign up form online for members to sign up

○ Send request to Admin VP for a large room reservation

○ Estimation of 80+ in attendance○ Get with Marketing to promote this event as much as

possible!

Cat’s Back

Prep for Cat’s Back and Rush Week before

Classes Start

Rush Week Bulletin

Time variable based on when other

materials are ready

Orientations Mentorship Mixer

Work with Public Relations for this!

Ideal before Career Fair/Mixer

Marketing OfficerAzeema Momin

Duties & ResponsibilitiesTasks

● Event flyers (Rush week, Cat’s back, etc.)● Weekly social media posts● Weekly text alerts● Create facebook events● Member/Officer of the Week● Manage all social media (postings, promoting, etc)

Qualities to Have

● Creativity● Time management● Picture editing● Writing● Video editing● Patience● Responsiveness


Professional Development OfficerRubi Vasquez

Duties & Responsibilities● Organizing development events● Finding and scheduling workshop speakers ● External communication● Designing scholarship plan


Operations OfficerThomas Jou

• You must be a boss at managing your schedule.

• Communication/Negotiating skills

• You need to be able to handle stress. If not, you’ll die. Seriously.

• You have to be a LEADER. The role is A LOT harder than it seems – luckily, you will have a group of people available to help YOU and you need to know how to delegate responsibilities and manage the group.



1. Call and negotiate with restaurants and find the best deal

2. Run around and pick up the food from wherever and if supplies are needed, be sure to get those.

3. Manage and stay under budget

4. Work with your committee, they are your backbone. Take care of them.

5. Be sure to have enough food to feed all your children. Which requires lots of guesstimating. So also be like at least a little good at math.

6. Work with treasurer and controller because if not, they will kill you. And you die.

7. Make sure to have enough supplies.

Technology OfficerSimran Kaur

Duties and Responsibilities● �Maintain WordPress Website

○ Add/Remove Banners○ Create and modify pages/forms

● Maintain the MISSO CRM○ Updating membership status & Adding new members○ Adding events to CRM

● Utilize MISSO DB to provide reports, KPI’s etc.○ mySQL○ Points○ Creating events for CRM

● Manage MISSO Resume DB● MISSO Elections● Be available to solve issues that arise (Unexpected errors, Mistakes, Slow website Etc.)

�

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Requirements and Qualifications

● �Attend all meetings and sign in members for attendance● �Flexible schedule● �Willing to expand technical knowledge● Be able to know how to find solutions if/when issues occur

Recommendation

● Taken DB1, Taken Java or TP1● Understand Basics of SQL and HTML

TP Education OfficerDavid Vasco

Duties and Responsibilities

● Tutor members in TP coursework

● Coding Time sessions 2-3x per week

● Exam workshops 2-4x per semester

● Answer course questions in Slack

● Other misc. officer responsibilities

Skills Needed

● Front-end development knowledge

● Javascript, CSS, HTML, XML

● Public speaking (3 hour+ workshops)

● Ability to simplify complex problems


Java Education OfficerJulie Nghiem


● Create or have available resources to reference

● Coding Time

● Quiz & Exam Workshops

● Be available through Slack and email

● Form committee for additional help

Requirements

● Solid understanding of Java● Ability to communicate technical concepts● Leading study sessions● A passion for teaching


Database Education OfficerJulie Hess


● Create resources for students to study the material

● Coding Time

● Exam Workshops

● Answer Slack and email in timely fashion

● Solid understanding of DB concepts

● Ability to communicate technical concepts

● A passion for teaching and programming

TreasurerJuan Castillo


1. Create the semester budget for financial forecasting 2. Collect sponsorship checks and deposit them into MISSO account3. Keep record of all transactions that may take place4. Manage and maintain MISSO bank account, PayPal account and cash

box5. Prepare and organize finances for presidential audits6. Collaborate with Controller & Finance Team to ensure that proper

financial decisions are made7. Communicate effectively & be a team player!

•

•Have taken ACCT 2331 and ACCT 2332•Organized and good with numbers•Attend all MISSO events

RequirementSuggested Requirements

Public Relations OfficerLucy Tran

Skills & AbilitiesConsider this before running...For all officers:

● Attend 80% of all MISSO events● Keep members active and engaged

○ You have to make the first move● You have to wear your MISSO polo for ALL

professional meetings (change of laundry schedule)

● You are the FACE of MISSO! MISSO has 18 faces (Dr. Parks and 17 officers)

● You will have a SUPER FULL SCHEDULE! BEWARE!

Result of classes, work, MISSO, gym, and a semi personal life...

Duties & Responsibilities ● Socials: Consider venues that can be enjoyed by everyone. Be considerate of officers, and members schedule (ex: exams, quizzes…)

● Volunteering Events● Joint Events with Student Orgs,

Companies, and alumni

○ Park Day Volunteering Event (Optional)■ Clean Up at Hermann Park■ Organize food, schedule, waiver,

and etc. ● Mentorship Mixer: Co-Host with Member

Relations● TAILGATES! Please consider Alumni into

this:○ They have $$○ They love to party!!

As Public Relations:

● Team Lead: Marketing, Member Relations, Media, and Fundraising officers

○ Overseeing and support their activities● Officer Retreat Location● Alumni Relations: Be engage, informative, and

welcoming○ Monthly Newsletters- mailchimp○ Facebook invites- Alumni Group & MISSO pg○ Personal invites- FB messenger, texting, calling

● Alumni Mixer

“If Lucy can do it! You can too!”

Corporate Relations Officer Miguel Casanova


● Intermediary between MISSO and Companies

● Career Mixer● Professional Meetings● Team Lead (Operations,

Technology, PD)● Delegate Tasks to Officers

(Specifically Admin VP, Operations, PR)

● Networking

● Requirements:○ Effective & Efficient

Communication○ Proficient professional

writing skills○ Coordination○ Selfless Sacrifice

Administrative Vice PresidentMegan Chau

Duties● Room Reservation

● MISSO Polos, MISSO Member Polos, Name tags, MISSO t-shirts

● Banquet

● Note taking during meetings

● Team Lead for Education Officer

● Make schedule for education officers


Duties ExplainedRoom Reservation

● Reserve rooms for Professional Meetings● Reserve location for Career Mixer● Reserve rooms for coding time and officer

meetings

MISSO Polos, Name-tags, MISSO t-shirt

● Responsible for ordering MISSO Polos, Name-tags, and MISSO t-shirts with budget given

Coding time Schedule

● Schedule coding time with education officers schedule

Note Taker

● Take notes during the officer meetings● Send them to each officer

Banquet

● Find a venue for banquet● Set up a theme for the event● Make sure all purchases meet the budget

given


ControllerKrystal Punch

My suggestions...

● As soon as Corporate Relations officer confirms the events that the companies will attend and membership status, send out the invoices. Procrastination means a delayed waiting period for payments to MISSO.

● Send out an updated monthly report to officers so they know how much of their budget is available.

● After turnover, make sure you understand Quickbooks. This will make sending out the first invoice an easy task.

From this point on, all the positions require you to have been a former officer.

In the event that a former officer does not run for one of the following positions, it will be opened for all members to run.

Vice PresidentMegan Manceaux

Duties & ResponsibilitiesYOU NEED TO KNOW EVERYTHING MISSO

● Work with President to plan and pursue the strategic goals of the organization(Officer Retreat).

● Work with Finance team to create semester budget● “Oversee” the progress of the officer team● Order MISSO graduation stoles, and Officer cords● Send weekly MISSO Newsletter● Organize Team Meetings(Use Trello)● Organize and Plan Officer Orientation and Elections● Requirements: Be Organized and Willing to Help


● Carry out the mission statement of MISSO● Be the internal and external spokesperson for MISSO● Set expectation and example of the core values of MISSO● Inspire and motivate officer team and members● Create and communicate opportunities for members● Ensure compliance with the Center for Student Involvement and

Bauer● Take the next step in achieving MISSO’s vision● Act at the point of contact for Dr. Parks and fulfill his requests

Thank You!

misso officer orientation · taken db1, taken java or tp1 understand basics of sql and html . tp...

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