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Missouri

Title Reference Guide

The IAA Vehicle Alternate Method of Disposal Guide is a proprietary document prepared solely for internal use by

Insurance Auto Auctions, Inc., its subsidiaries and affiliated entities (“IAA”). No part of this document is to be photocopied,

reproduced, stored in a retrieval system, transmitted electronically, or disclosed to a third party without prior written

consent of Diversified Services Administration or IAA Executive Management.

© 2013. Insurance Auto Auctions, Inc.

I N S U R A N C E A U T O A U C T I O N S

Last Updated 08/2013

Please direct any questions, comments, or corrections to IAA’s Title Solutions Team.

[email protected] Toll Free - 888-MY-TITLE (888-698-4853)


Table of Contents

Contact Information ................................................................................................................................................ 3 Title and Disposal Information ............................................................................................................................... 4

Standard Title Processing ................................................................................................................................... 4

DMV Title Fees .................................................................................................................................................. 4 Duplicate Title .................................................................................................................................................... 4

Additional Information ........................................................................................................................................... 5 Deceased Owner Requirements .......................................................................................................................... 5 Repossessed Vehicle ........................................................................................................................................... 5 Name Changes .................................................................................................................................................... 5

Owner Retain ...................................................................................................................................................... 5 Un-Recovered Theft............................................................................................................................................ 5

Alternate Disposal ............................................................................................................................................... 6 State Guidelines ...................................................................................................................................................... 7

Title Requirements by Vehicle Type .................................................................................................................. 7

Title Branding Guidelines ................................................................................................................................... 7 Determining the Correct Title Type .................................................................................................................... 8

Frequently Asked Questions ................................................................................................................................... 9

Is a copy of the written estimate needed to process the title? ............................................................................. 9

Can a title be processed without a lienholder’s release? ..................................................................................... 9 What type of PoA is required if the title is not signed? ...................................................................................... 9 What is required to correct a mistake that is made by the owner on the back of the title? ................................. 9

If an owner’s full name is listed, does he/she need to sign as listed on the face of the title? ............................. 9 Example Documents ............................................................................................................................................. 10

Missouri Title (Front) ....................................................................................................................................... 10 Missouri Title (Back) ........................................................................................................................................ 11 Missouri Form 5043 .......................................................................................................................................... 12

Glossary ................................................................................................................................................................ 13 Index ..................................................................................................................................................................... 15

Please note - This document is intended to cover most requirements for obtaining a negotiable, lien-free title. It

is not intended to replace motor vehicle department regulations or rulings. If you have title questions please

contact IAA’s Title Solutions Department ([email protected]).

mailto:[email protected]

I N S U R A N C E A U T O A U C T I O N SLast Updated 08/2013




Contact Information

IAA Website: http://www.iaai.com

Title Questions: IAA – Title Solutions

7835 Woodland DriveSuite 200Indianapolis, IN 46278Toll Free: 888-698-4853

FAX: 855-598-5198

[email protected]

IAA Location in Missouri:

Springfield

1155 North Eldon Building B

Springfield, MO 65803-5637

Phone: 417-863-8976

Fax: 417-865-5466

Auction: Friday 9:30 AM CT

Motor Vehicle Department:

Motor Vehicle Bureau

301 West High Street Room 370

Jefferson City, MO 65101

Phone: 573-526-3669

http://dor.mo.gov/

http://www.iaai.com/

mailto:[email protected]

http://dor.mo.gov/motorv/

http://dor.mo.gov/motorv/






Title and Disposal Information

Standard Title Processing

IAA will apply for the appropriate title in the Provider’s name. In order to initiate this process the vehicle

provider must supply the following documentation:

Properly Executed Title – Missouri is a title holding state for owners, however, the title could place

with the lienholder if initiated as ‘Mail to’ from seller. Owners must submit properly signed original

title. For lien files, provider must submit a notarized signed satisfaction of lien letter documenting

vehicle VIN, year, make and model, along with owner’s name. An unsigned title or mileage left blank

requires either two (2) Secure Missouri Power of Attorney form 5086 or one (1) Missouri Notarized

Power of Attorney form 4054

Lien Release (if applicable) – Lien to be satisfied and dated on the face only if released and dated or

include separate notarized lien termination statement on lienholder letterhead OR MO Lien release Form

4809 (notarized) with a vehicle description and owner’s name(s).

Odometer Disclosure – Odometer disclosure is required for vehicles less than ten (10) model years.

This can be accomplished on the title or with a separate odometer statement, signed by the owner.

Mileage should be stated with a verified reading and should not be an estimate or guess.

If IAA is not processing the title, please attach the properly executed sale document and any additional

required forms as outlined above to a coversheet with your selling instructions noted. Forward these

documents to the appropriate IAA Branch.

DMV Title Fees

Please contact your local IAA Branch or DMV for up-to-date fees.

Salvage title: $11.00

Duplicate title: $11.00

Abandonment title: Per contract fee

Junk Title: $ 2.50

Duplicate Title

With the owner’s cooperation, IAA can apply for a duplicate title.

IAA will need:

Two (2) Secure Missouri Power of Attorney forms (5086) or one (1) MO PoA 4054 (notarized)

Notarized Lien Release (if applicable). Copies are accepted

Title mistakes can be costly and can significantly delay the sale of salvage vehicles. Catching any errors before

the title paperwork goes to the auction can prevent title problems that will delay a vehicle’s sale by weeks or

even months.






Additional Information

Deceased Owner Requirements

Sole ownership – A probate court order must be submitted authorizing the administrator or executor to

transfer title. Must be a certified copy of the final order submitted to the court, the person appointed

must sign on behalf of the owner as personal representative, administrator etc. Also a copy of the death

certificate OR a copy of obituary.

Multiple owners on the Title - If with one owner is deceased, the remaining owners must sign the title

and a copy of the Death Certificate is needed.

Transfer on Death (ToD) on face of title – ToD signs as seller with a copy of the Death Certificate.

Per DMV – Missouri does not issue Tenants in Common

Repossessed Vehicle

Lienholder has title – A notarized Lien Release and notarized Affidavit of Repossession are needed

along with the title with Lienholder signed as seller. Representative signing as agent must state their

position with company.

Owner holds title – Lienholder gets a Repossession Title in their name. LH must sign as seller or

provide a signed and notarized PoA. Representative signing as agent must state their position with

company.

Name Changes

If the insured’s name is different than the name that appears on the title (i.e. different last name or

nickname instead of first name), a certified copy of the marriage license, certified copy of the complete

divorce decree showing name change, or certified court document stating legal name has changed may

be required in addition to the signed title. Please contact a Missouri branch if questions arise.

If name on title is completely different, this could be a situation where the owner purchased the vehicle

from someone and did not title it properly. In this scenario the owner will be required to pay sales taxes

and have the vehicle titled properly before it can be sold. Contact your local IAA branch or Title

Solutions for assistance in resolving these situations. Title Solutions requires written approval via email

or fax from provider before providing assistance

Owner Retain

See Form 5043

Un-Recovered Theft

The provider is required to obtain a salvage title in their name because the provider will need proof of

ownership if the vehicle is recovered.






Can obtain a Prior Salvage title once recovered and inspected by State Police.

Alternate Disposal

Abandonment with Proceeds (if claim has been paid) – If the Provider is unable to obtain a negotiable

title, they can request an abandonment with proceeds with a written notification on Provider letterhead

stating the claim has been paid and requesting the abandonment title process. The letter should include

current owner(s) and lienholder information. For more information please contact the Springfield IAA

branch. The abandonment is processed on behalf of the provider, a salvage or junk title will be issued in

providers name & proceeds will go to provider – Provider must submit proof of payment as required by

the DMV

HB 428 (08/28/2013): Letter of Guarantee on LH letterhead and Proof of payment to LH will suffice. LR not required. & copies of letters and green cards sent to owner(s)/Lien holders are needed by branch to process abandonment title

No option for disposal if claim has not been paid






State Guidelines

Title Requirements by Vehicle Type

Vehicle Type Titled Note

Passenger vehicles Yes

ATVs Yes

Boats Yes Outboard motors are titled. Any boat, regardless of size,

with a motor (trolling, outboard or inboard) must be titled.

If a boat is under 12’ and powered solely by oars it is not

required to be titled

Commercial trucks (i.e. tractor trailers) Yes

Farm Equipment No

Manufactured and mobile homes Yes

Motor Homes and RV’s Yes

Motorcycles Yes 50cc and over

Off-road vehicles No Sell on bill of sale if Mule or Gator

Snowmobiles No Sell on bill of sale

Trailers Yes

Title Branding Guidelines

Salvage Title

Salvage titles are required for vehicles seven (7) model years of age or newer if vehicle

is damaged with a cost to repair/reconstruct exceeding 80% of pre-damaged fair market

value. The total cost of repairs to rebuild or reconstruct the vehicle excludes hail damage

Clear Title

If the vehicle is more than seven (7) years old it can be sold with a clear title






Determining the Correct Title Type

Missouri Salvage Title Flow Chart






Frequently Asked Questions

Is a copy of the written estimate needed to process the title?

A copy of the estimate is not required to process the title.

Can a title be processed without a lienholder’s release?

No. If a lien is listed on the face of the title, the lienholder must provide a separate notarized lien termination on

lienholder letterhead or MO form 4809(notarized). Document must include a vehicle description and owner’s

name(s).

What type of PoA is required if the title is not signed?

If the Lienholder holds the title then you will need a Secure Missouri PoA form and the lienholder must be

listed as the ‘mail to’ on the face of the title. If the owner forgot to sign the title then you would use the

notarized PoA 4054.

What is required to correct a mistake that is made by the owner on the back of the title?

If there is an error on the title please contact the branch to determine if an affidavit of correction will suffice or

if a duplicate title is required. If the title was assigned to the wrong purchaser a duplicate title will be required.

An affidavit of correction will not be sufficient. Please contact the branch for more specific situations.

If an owner’s full name is listed, does he/she need to sign as listed on the face of the title?

The signature should match exactly as the name is listed on the face of the title.

Example: John P. Doe / John P Doe. Note that this is NOT signed John Doe or J. Doe or Mr. Doe.






Example Documents

Missouri Title (Front)






Missouri Title (Back)






Missouri Form 5043






Glossary

Term Definition

Affidavit of Correction A notarized form that can correct certain errors made by an owner on the title.

Appraisal Written estimate detailing damage and replacement costs for a vehicle. Also known as an

Estimate of Repair.

Date of Loss Date accident occurred or vehicle was stolen.

Duplicate Title A duplicate title is a replacement title obtained through the state title processing agency

(Ex. DMV, MVD, BMV). When a duplicate title is issued the original title becomes void.

Electronic Title

Some states are now using E-Titles especially when there is a Lienholder listed. An E-

Title is held in the title possessing agency’s system until the Lienholder releases the lien.

The title is then printed and mailed out to the specified party.

Exceeds Mechanical

Limits (EML)

Exceeds Mechanical Limits is an option on most titles that is selected when the vehicle

has travelled more miles than the odometer can register. Many older vehicles are limited

to 99,999.9 mile odometer reading. When the vehicle exceeds the odometer’s mechanical

limits traveling past 100,000.0 miles, the vehicle has exceeded its mechanical limit for

the odometer. This option is rarely selected on newer vehicles since most odometers now

register up to 999,999 miles.

Lien Release When a lien has been perfected on a vehicle the state requires the lienholder to release the

lien indicating that the lien has been satisfied before ownership of the vehicle can be

transferred. Lien releases are typically executed by having the lienholder sign and date

the face of the title or by providing a separate notarized lien termination statement on the

lienholder’s letterhead. If a separate statement is used the statement should include a

description of the vehicle including; VIN, year, make, model, and the owner’s name(s).

Lienholder can also add or remove electronic liens by accessing the state’s database. A

paper title will automatically be mailed to address of the lienholder’s discretion if the lien

is active or to the vehicle owner if it is a title holding state. Vehicle owner holds the title

and the lienholder has filed a lien through via mailed application.

Not Actual Mileage

(NAM)

Not Actual Mileage is an option on most titles that allows the owner to indicate that

mileage shown on the odometer is not a true representation of the mileage of the vehicle.

This can happen on some vehicles when the odometer or the vehicles engine control unit

(ECU) is replaced, or when the odometer or its related systems are damaged or

inoperable.

Odometer Disclosure Odometer disclosure is required for vehicles less than 10 model years. This can be

accomplished on the title or with a separate odometer statement signed by the owner.

Mileage should be stated with a verified reading and should not be an estimate or guess.

Owner The name listed on the front of the title. It usually states Owner or Legal Owner.






Glossary

Owner Retain Any vehicle deemed a total loss by the provider that the owner elects to retain ownership

of. Most states will require that the title is converted into some form of salvage title.

Rules regarding who is responsible for transferring the title vary by state.

Power of Attorney (PoA) Legal document that allows the appointed person/Provider to sign title, application, or

any other documents related to the vehicle listed on the form on behalf of the owner.

Properly Executed Title Title that is properly signed by owner and lienholder, which has released lien if

applicable.

Provider Provider, charity, or individual selling the vehicle through IAA

Repair Estimate Written appraisal detailing estimated repair cost of damage and replacement cost for a

vehicle. Also known as a Damage Appraisal

Sale Document Document that was used to sell the vehicle at an IAA auction. (bill of sale, clear title,

salvage title, certificate of destruction, junk title, scrap title etc.)

Salvage Title Titles are branded Salvage on ANY vehicles that fall into the salvage branding criteria

for each specific state. Most states consider a vehicle to be deemed salvage if it is 10

model years of age or newer that has been stolen or has been deemed uneconomical to

repair by the provider. (See Title Branding Guidelines for more details on this state.)

These vehicles are issued a salvage title and may be subject to repair and re-inspection.

Title Problems Title paperwork received by IAA that is not correct or incomplete and requires additional

documents or information before the title can be processed and vehicle can be sold.

Title Solutions A specialized and exceptionally knowledgeable service by IAA that provides innovative

and prompt solutions for your toughest title problems.

Total Loss Any vehicle that has been deemed uneconomical to repair by the provider.

Un-Recovered Theft Any vehicle that has been stolen and not recovered.






Index

A

Affidavit of correction .......................................... 13

Affidavit of Correction ......................................... 13

Alternate disposal.................................................... 6

Appraisal ......................................................... 13, 14

ATV ........................................................................ 7

B

Boat ......................................................................... 7

Boats ....................................................................... 7

C

Commercial truck.................................................... 7

D

Death certificate ...................................................... 5

Deceased owner ...................................................... 5

Duplicate title .................................................... 4, 13

Duplicate Title .................................................. 4, 13

E

EML ...................................................................... 13

Exceeds mechanical limits (EML) ........................ 13

F

Farm equipment ...................................................... 7

Farm Equipment...................................................... 7

L

Lien release ....................................................... 4, 13

M

Manufactured and mobile homes ............................ 7

Motorcycle .............................................................. 7

Motorcycles............................................................. 7

N

NAM ..................................................................... 13

Name changes ......................................................... 5

O

Odometer disclosure ......................................... 4, 13

Owner Retained .................................................... 14

P

PoA ................................................................... 9, 14

Power of attorney (PoA) ........................... 4, 5, 9, 14

T

Title fees.................................................................. 4

Trailers .................................................................... 7

U

Un-recovered Theft ............................................... 14