mm finance sap in ioc
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SAP Management TrainingSAP Management Training
AtAt
RHQRHQ
on 22.10.10on 22.10.10
Y R ChaurasiaY R Chaurasia
DGM(IS)DGM(IS)
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Typical MM process Organization structure
Master data
Purchasing process
Inventory Process External Services
Key reports
Table of contents
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Goods / Service
Receipt
PO / call-up
Created
Invoice
VerificationRequirement
RFQ
Contract
Invoice
PO
Delivery
PM/ PSPM/ PSPayment
A typical MM cycle
RFQ
MRPMRP
MRPMRP
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Company Codes
Plants
Storage Locations
Organisational Structure
IOCLClient
9060 9061
REVN SURP INSR T001
Panipat Ref
9060
Mathura Ref
9050
9050
9050
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Company codes Panipat Ref 9060
PlantsMathura ref
9050Panipat Ref
9060/9061
Mathura Ref 9050
Purchasing
OrganizationHCP NHVT SERV
Organization structure
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COMPANY CODE
� Lowest level organization and independent unit where auditableBalance Sheet is prepared
� Periods, postings, currencies, document types, number rangesand master data are driven by company code
� Transactional processing between Company codes requires thataffiliates be set up as customers & vendors to initiate inter-company stock transfers and perform related inter-companyeliminations.
� Most other major hierarchy elements are related to company code(Plant, Sales Organization, )
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Plant
Each entity is a manufacturing unit
AND / OR
Each entity holds inventory
AND
Inventory is valuated at each entity level
AND / OR
MRP run will be carried out at each entity level
AND / OR
Each entity is excise registered
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S torage Location
o Materials are physically received / located
o Inventory is managed on quantity basis
o Inventory is not valuated
o Physical inventory verifications is carried out
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S torage Location used ± contd.
� REVN ± Maintenance items
� AFCN - Project Leftover
� SURP - Surplus material
� SCRP - Scrap Materials
� INSR - Insurance Spares
� ESRN - Engineering Services Reserved Material
� TAND ± Turnaround Maintenance material
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Purchasing Organization
An organizational unit responsible for procuring materials and servicesneeded for an organization
Negotiates prices and delivery conditions with the vendor
3 Purchasing Organizations for IOCL
NHVT (Non-Hydrocarbon Item Purchases)
HCP (Hydrocarbon Product Purchases)
SERV (Service Purchases)
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Masters in MM
Material Master
Vendor Master
Service Master
Excise Master
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Purchasing
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Contract
Purchase
OrganisationNHVT
Plant
Release
Order (PO)
Purch.
Org. NHVT
Plant 9270
Release
Order (PO)
Purch.
Org. NHVT
Plant 9250
Release
Order(PO)
Purch.
Org. NHVT
Plant 9220
Centrally Agreed Contract
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I ntegration with F I
Account assignment :Blank => Standard Purchase of Material for Stocking in
Inventory
K => Purchase where the cost is directly charged off to a
cost center. Hence there is no Stock in Inventory.
F => Purchase where the cost is directly charged off to an
Order.
Tax code
This assigns value to Excise duty, Sales tax/ VAT / service tax and also
determines weather material / service is CENVATable
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Inventory Management
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Integration with FI in Goods movement
Interface with FI Module
Accounting documents are
created automatically:
Stores Control Account
3411401014
GR/IR Clearing A/c
2410410000
QI Unrestricted GR BlockedStock
types
Goods Receipt
Vendor
Goods Issue
ScrapConsumptionCost centre
Asset
Project
Sales order Sampling
Movement
type
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Interface with Excise / VAT / service tax
Purchase Order
Invoice Verification
Excise Invoice
Verification
Excise Invoice Capture
Goods Receipt (101 or 105)
50% CENVAT Credit on
Capital Good CENVAT
for CVD
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K ey reports for Monitoring
& controlling
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IMPORTANT REPORTS-MM Module
1. Plant Analysis Stock ± MC.1
2. Stock on Posting date ± MB5B
3. List Displays of Purchase Requisitions ± ME5A
4. Surplus Stock for PR Material ± YMR 120
5. Purchasing Documents for Material ± ME2M
6. Purchasing Documents per Vendor ± ME2L
7. Purchase Order Price History ± ME1P
8. List of PO¶s with Values exceeding given Amounts ± YMR 137
9. List PO ± Single tender or by Quotation comment ± YMR 141
10. Report for Non Moving/ Slow Moving ± MCYG
11. Service Report ± AC06 / YM108 / ML53
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Inventory Analysis ± MC.1
9050, 4.08-6.08
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Group wise Inventory- MC.1
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Non moving Analysis - MCYG
Select
exception
fromdropdown
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Surplus Check For Indented Materials
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Contract Monitoring ± ME3M
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Material Price History ± ME1P
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Material Price History ± ME1P
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Single Tender Purchases ± YMR141
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High Value PO ± YMR137
Scrolling right would give
Value of PO and whether PO
is created w.r .t. Contract / RFQ
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High Value PO ± YMR137
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New Developments
The following new developments have been carried out:� Mass closure of PRS ( YMC185 )
� Mass closure of PO ( YMC 151 )
� Vendor creation/Extension request online ± ( YMC186/ YMC188)
� Report for claim of CENVAT on common input ( YMR190)
� Auto Printing of Reminder letters to Vendors ( YMR 176)
� PDF Format for RFQ/PO ( Materials and Services both)
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Plant Maintenance ModulePlant Maintenance Module
Arun PatraArun Patra
CMCM--ISIS
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PM Module ± Location Analysis (MCI3)
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PM Module ± Location Analysis
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PM Module ± Location Analysis
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PM Module ± Location Analysis
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PM Module ± Location Analysis
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PM Module ± Location Analysis (A Segment)
PM M d l Li t F ti l L ti
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PM Module ± List Functional Locations(IH01- Structural View)
PM M d l Li t F ti l L ti
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PM Module ± List Functional Locations(IH01- Structural View)
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PM Module ± Location Analysis
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PM Module ± Location Analysis
PM Mod le Maintenance Plan Sched le
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PM Module ± Maintenance Plan Schedule(IP24)
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PM Module Maintenance Plan Schedule
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PM Module ± Maintenance Plan Schedule(IP19 ± Graphical view)
PM Module Maintenance Plan Schedule
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PM Module ± Maintenance Plan Schedule(IP24)
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PM Module ± Damage Analysis (MCI5)
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PM Module ± Damage Analysis (MCI5)
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PM Module ± Damage Analysis (MCI5)
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Project Systems ModuleProject Systems Module
Arun PatraArun Patra
CMCM--ISIS
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PS Module ± Investment Program - NPL
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PS Module ± Investment Program - NPL
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PS Module ± Investment Program - NPL
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PS Module ± Investment Program - PLN
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PS Module ± Investment Program - PLN
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PS Module ± Investment Program - PLN