mm liv unplanned delivery cost

PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENTUNPLANNED DELIVERY COST IN LOGISTICS INVOICE VERIFICATION

CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007 Author(s): Siemens Pakistan

Document Number Document Number unplanned delivery cost.doc/001 Document Date 17 November, 2007

Version History Version Number 01 / 001 Version Date 17 November, 2007 NA Summary of Changes Ref: Minutes of Review NA

unplanneddeliverycost.doc/001

CONFIDENTIAL Page2 Version001

TABLE OF CONTENTS1. LEGEND ..................................................................................................................... 5 2. TRANSACTION ACCESS PATH ............................................................................... 62.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6

3. COMPANY CODE ...................................................................................................... 73.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ........................................................................................................................ 7

4. HEADER TAB - BASIC DATA: INVOICE DATE & POSTING DATE ....................... 84.1. REQUIRED USER INPUT ......................................................................................................... 8 4.2. SAP SCREEN SNAP .............................................................................................................. 8 4.3. DESCRIPTION ........................................................................................................................ 8

5. HEADER TAB - BASIC DATA: SUPPLIER'S INVOICE AMOUNT .......................... 95.1. REQUIRED USER INPUT ......................................................................................................... 9 5.2. SAP SCREEN SNAP .............................................................................................................. 9 5.3. DESCRIPTION ........................................................................................................................ 9

6. HEADER TAB - BASIC DATA: INPUT TAX CODE ................................................ 106.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ...................................................................................................................... 10

7. ALLOCATION DOCUMENT .................................................................................... 117.1. REQUIRED USER INPUT ....................................................................................................... 11 7.2. SAP SCREEN SNAP ............................................................................................................ 11 7.3. DESCRIPTION ...................................................................................................................... 11



8. HEADER TAB - DETAILS ........................................................................................ 138.1. REQUIRED USER INPUT ....................................................................................................... 13 8.2. SAP SCREEN SNAP ............................................................................................................ 13 8.3. DESCRIPTION ...................................................................................................................... 13

9. HEADER TAB - BASIC DATA: INVOICE AMOUNT ............................................... 149.1. REQUIRED USER INPUT ....................................................................................................... 14 9.2. SAP SCREEN SNAP ............................................................................................................ 14 9.3. DESCRIPTION ...................................................................................................................... 14

10. SIMULATE INVOICE .............................................................................................. 1510.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION .................................................................................................................... 15

11. ANALYZE ACCOUNTING ENTRIES & POST ...................................................... 1611.1. REQUIRED USER INPUT ..................................................................................................... 16 11.2. SAP SCREEN SNAP .......................................................................................................... 16 11.3. DESCRIPTION .................................................................................................................... 16



1. Legend

ICONSCreate (F5) Change (F6) Display (F7) Copy (Shift+F9) Delimit (Shift+F1) Delete (Shift+F2) Overview (Shift+F8) Cancel (F12) Save (Ctrl+S) Back (F3) Exit (Shift+F3) Cancel screen (F12)

EXPLANATION

EXAMPLES

EXPLANATIONThe field is mandatory - it must be filled in order to proceed



2. Transaction Access Path2.1. Required User InputAccess the Transaction screen.

2.2. SAP Screen Snap

2.3. DescriptionTo Post a Logistics Invoice, you can access the transaction via following path: Logistics --> Materials Management --> Logistics Invoice Verification --> Document Entry --> Enter Invoice (MIRO) Alternatively, you can directly access the transaction by typing the transaction code in the command field: MIRO



3. Company Code3.1. Required User InputMaintain Company Code number in the pop-up field and press 'Enter' key.


3.3. DescriptionAs you enter the screen, you may be asked for the Company Code you are working for.



4. Header Tab - Basic Data: Invoice date & Posting date4.1. Required User InputGo to Header Tab - Basic Data & Maintain the Invoice Date & Review the Posting date and change if required.


4.3. DescriptionInvoice Date: This field represents the original date of issuance of Invoice. The date which is stamped on the supplier's invoice document. Posting date: This date in this field is the date in which the accounting entry is to be recorder in FI CO.



5. Header Tab - Basic Data: Supplier's Invoice Amount5.1. Required User InputGo to Header Tab - Basic Data & Maintain the Amount Field


5.3. DescriptionThis field holds the Total amount of the supplier Invoice (inclusive of all taxes) which is verified against the purchase order and the Goods receipt line item amounts.



6. Header Tab - Basic Data: Input Tax Code6.1. Required User InputGo to Header Tab - Basic Data & Maintain Tax code field by selecting appropriate tax code from the drop down list.


6.3. DescriptionThe tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities. A number of input tax codes are defined for PTCL (starting with letter Y). There are calculation procedures and G/L accounts defined in the system for each tax code. These help in calculating and posting of tax amount is appropriate accounts, which eventually helps you in preparing the tax returns.



7. Allocation Document7.1. Required User InputAt Item Level, Select Document Category: Purchase Order/Scheduling Agreement Maintain the document number of the Purchase Order & Press 'Enter' key.


7.3. DescriptionSpecifies the document category to which the invoice refers. You can allocate the Invoice to any of the following document categories: Purchase Order Delivery Note Bill of Lading Service Entry Sheet Vendor



When you enter the application again, the system suggests the last document type that you chose. In PTCL, generally you will use the document category, Purchase Order



8. Header Tab - Details8.1. Required User InputGo to Header Tab - Details & Enter the amount in field 'Unpl. Del. Csts'


8.3. DescriptionThe Unplanned Delivery cost is the cost which is identified at the time of Invoice arrival only. To incorporate such invoices you need to enter them in a special field, Unplanned delivery cost in Details tab.



9. Header Tab - Basic Data: Invoice Amount9.1. Required User InputMaintain 'Amount' field.


9.3. DescriptionThe total invoice amount along with the unplanned delivery cost is maintained here.



10.

Simulate InvoiceRequired User Input

10.1.

Click on the 'Simulate' button.

10.2.

SAP Screen Snap

10.3.

Description

Simulate function is for you to analyze the accounting entries before posting so that any issues / inconsistencies can be identified.



11.

Analyze Accounting Entries & PostRequired User Input

11.1.

Analyze accounting entries. Click on 'Post' button.

11.2.

SAP Screen Snap

11.3.

Description

As the invoice is simulated, the accounting entries are displayed with all necessary details. any warning / errors are also affected and the final balance (variance between the matching documents) is also displayed. Further, the traffic light signal is updated according to the situation. Notice that the, unplanned delivery cost is distributed among the line items proportionally. By default, the system is configured to post all such unplanned costs on materials (proportionally). However, for the cases where there is not sufficient stock coverage, the amount will be posted as a price



difference to a separate GL account automatically.



mm liv unplanned delivery cost

Documents

user input

sap screen snap

header tab basic data

input tax code

doc001 document date

version date

invoice date posting

header tab details