mn_minutes_pcg meeting

minutes

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PROJECT: BNZ Harbour Quays Building Reinstatement

MEETING TYPE: PCG MEETING # 41

Date: 12 June 2014

Time: 10:00 11:00am

Location: BNZ Harbour Quays Building L1.P3.M11

Attendees: Stephen Horn (SH) Property Manager BNZ

Aaron Shapcott (ASH) Project Manager BNZ

Carey Chambers (CC) BNZ Building Facilities Manager Darroch

Neville Hyde (NH) Corporate Advisor CentrePort

Neil Hatfield (NHF) Facilities Manager CentrePort

Jacquie Hill (JQH) Manager Property & Facilities CentrePort

Craig Mills (CM) Technical Director AECOM

Scott Pemberton (SP) Project Manager FCC

Matt Lander (ML) Technical Director Structures Beca

David Pugh (DP) Associate Principle Jasmax

Mattias Nilsson (MN) (Chair) Project Lead Impact

Apologies: Phil McDowall (PM) Operations Manager FCC

Chris Martin (ChM) Associate Building Service Beca

Tony Sutherland (TS) Director RLB

Alex Gray (AG) Project Manager (L5 P1 & P3 Rebuild) Impact

Garth Palmer (GP) Project Director Impact

Circulation: All of the above plus

Nick Wareham (NW) GM Property & Infrastructure CentrePort

Jo Long (JL) Executive Assistant CentrePort

Allan Barclay (AB) National QS Manager FCC

John Hale (JH) Consultant FCC

Tim Hooson (TH) Principal Jasmax

Mark Cottis (MC) Manager Aquaheat

Omri Ash (OA) Manager Frank Miller

Peter Wright (PW) Manager Wormald

Tim Wittermans (TW) Manager Forman

Ashton How (AH) Director Vaico

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Milton How (MH) Director Vaico

Caleb How (CH) Vaico

Patrick Breen (PB) Technical Director Building Service Beca

Bruce Curtain (BC) Architectural Manager Opus

Vivienne Radcliffe (VR) Senior Architect Jasmax

Purpose of Meeting:

No. OWNER Date

1.00 INTRODUCTIONS

2.00 MINUTES OF PREVIOUS MEETING

2.01 The meeting agreed that the minutes of the 29 May 2014 meeting were a true and accurate record of that meeting.

Note

Actions from previous minutes

2.02 (2.02) FF&E O&M Manuals Draft manuals been issued to BNZ for comments. Final version will have the positions of the last FF&E items correctly identified. BNZ to provide comments.

BNZ Ongoing

2.03 (2.03) Aurecon CA04 & CA36 CAN 151 & 152 have been issued to Aurecon for comments. CM to

DL Ongoing

2.04 (2.04) Construction Contract Draft contract been prepared by Kensington Swan and issued to Impact and CPL for comments. Impact to provide various requested information to enable finalization of Contract.

Impact 17/06/14

2.05 (2.05) L6P2 Plant Room Meeting held with Beca and outcome is there are further investigation work with trade contractor to close out some 1983 compliance issues. Gas pipe in plantroom shall be braced and solution is imminent. Once gas pipe and 1983 issues resolved 2009 review will be discussed with the parties. Beca to issue design for the gas pipe to enable Impact to instruct the works.

Beca 17/06/14

2.06 (2.06) Caf Extraction FCC to provide a budget estimate for the BWIC with Aquaheats mechanical installation.

FCC 17/06/14

2.07 (3.02) Machine Room Aurecon to review and provide comments on Becas suggested solution to the Machine room. CM advised URS and Aurecon with BNZ are

DL Ongoing

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reviewing the Machine Room and will provide direction shortly.

2.08 (2.08) L5 P1 Acoustics issue BNZ has instructed the works to proceed. Jasmax is liaising with Forman to get the engineers approval that the acoustic treatment to the back of the ceiling tiles.

Jasmax 17/06/14

2.09 (2.12) L1P1 Re Gas Storage FCC advised they have gone back to Vaico re VAV bracing design. Impact advised that Vaico engineers are currently reviewing latest proposal.

Vaico 17/06/14

2.10 (2.13) UPS Rooms BNZ and FCC to agree the methodology of works to enable the 10 day Change Request period to commence and a date for start and completion can be determined.

FCC/BNZ 17/06/14

2.11 (3.18) Public Atrium Timber Inserts NH advised that this is being reviewed internally by CPL.

CPL Ongoing

2.12 (3.12) L5P1 Cable Routes Revised route was found and CI issued. However, since this further steel bracing has been installed and is not in anticipated position. Revised cable route will need to be found. This will be done once all steel bracing has been installed.

FCC/Beca 20/06/14

3.00 PROGRESS UPDATE

Impact

3.01 Project programme Rev 7 L5 P1 & P3 dated 10 June 2014 (attached) indicate that we are currently on programme to meet the 16 October 2014 date.

Note

3.02 MN advised that the revision 7 has been updated and added tasks around the BNZ Change Request period and the 3 month notice period for overseas expertise to undertake Whole Sale move back into Harbour Quays.

Note

3.03 MN requested that BNZ provides input in regards to the move back process and activities and durations of these to enable FCC and Impact to accommodate within the programme especially the data cabling which needs to take place prior to ceiling grid is installed.

BNZ 19/06/14

3.04 MN highlighted risk of additional Unistrut bracing equipment required following Beca inspection that got a 6 to 8 week lead-in time. FCC and trades are currently

FCC 20/06/14

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investigating what additional bracing is available and what reasonable might be required. Once this taken place Impact will make a recommendation in conjunction with FCC and Beca to advise if additional bracing should be ordered to mitigate any risk to the programme.

Fletcher

3.05 External Works Thermosash has ordered the new glassing pane and method statement is being developed with Metro Glass for installation of the new pane. Works will be carried out during the week.

Note

3.06 Partitions P3 is near completion with painting underway. There are a few glass walls to be completed.

Note

3.07 Partitions P1 is progressing with existing walls being rebuilt to achieve seismic bracing requirements. Resolution of FDF room and auto door to be completed by Jasmax and Beca.

Note

3.08 Ceilings P3 ceiling bracing has been completed with secondary support stopped. This is due to that installation of the 2nd support is causing access issues for Aquaheat and Frank Miller to enable them to install their services bracing. This is not affecting the overall programme only the sequencing of the works.

Note

3.09 Ceilings P1 is on target to be completed by the 18 June 2014 which will release the services bracing. The P1 is taking much longer than P3 due to congestion of services and the time it takes to erect a platform to install the bracing.

Note

3.10 Services alterations are continuing to enable services bracing to commence next week. Delivery of Unistrut seismic bracing equipment is due on 16th and we been told by trades that this is on track.

Note

3.11 SP advised that the trades have confirmed they are on track to meet the programme. Beca is providing quick turn around on queries which assists in resolving any pinch points.

Note

Beca

3.12 Please refer to attached Beca PCG report for Beca update. Note

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Jasmax

3.13 L5 P1 Roof Penetration details have been provided by Jasmax. However, there may be an alternative route that is in-line with the original philosophy of the building which does not require a roof penetration. FCC is investigating if an alternative duct route can be found to the outside via the louvers on the east side of L5 P1.

FCC 13/06/14

3.14 L5 P1 Partitions Revised FDF room wall detail was discussed and Impact to issue Jasmax drawings to BNZ for comments.

Post Minute Note:

Drawings issued to BNZ and DL on 12 June 2014 by Impact.

Note

CPL

3.15 NH queried if the cause of the glass failure in Pier 3 has been determined. SP advised that it has not formally been determined but looks like it is an inclusion. FCC to set aside the glass for testing.

FCC

DL/BNZ

3.16 CM is on leave for 5 weeks as of 7 July 2014. CM and MN to agree ball park figure for the June 2014 claim. MN to set up a meeting.

Note

4.00 KEY DECISIONS REQUIRED BY CPL & BNZ

4.01 Discussed above.

5.00 NEXT TIME AND MEETING

5.01 Next PCG Meeting is on 26 June 2014 at 10.00am. Meeting will take place in Meeting Room L1.P3.M11.

All 12/06/14

5.02 Meeting closed at 10:40am Note

ID Task Name Duration Start Finish %

Complete

1 LEVEL 5 PIER 1 & 3 REBUILD 191 days 27/01/14 24/10/14 60%

2 Design Phase 191 days 27/01/14 24/10/14 60%

3 Partitions & Internal Layout Workstream 0 days 31/01/14 31/01/14 100%

4 Partitions instructed into Project 0 days 31/01/14 31/01/14 100%

5 Ceiling Design & Bracing Workstream 8 days 14/02/14 25/02/14 100%

6 Finalise Options Study 1 day 14/02/14 14/02/14 100%

7 BNZ Review 7 days 17/02/14 25/02/14 100%

8 BNZ Direction as to Level of Design to be Achieved, 1:25, 1:100

or 1:500

0 days 25/02/14 25/02/14 100%

9 In Ceiling Services - NZS 4219: 2009 Worsktream 54 days 27/01/14 11/04/14 100%

10 Completion of Mapping Exisiting Services by Beca 9 days 27/01/14 7/02/14 100%

11 Beca Design of In Ceiling Services Bracing 20 days 10/02/14 7/03/14 100%

12 In Ceiling Services Recommendation Report Issued 0 days 7/03/14 7/03/14 100%

13 OPUS Peer Review 15 days 10/03/14 28/03/14 100%

14 BNZ/Aurecon Review Report & Design 5 days 31/03/14 4/04/14 100%

15 Provide All Written Confirmations (Engineers) 5 days 7/04/14 11/04/14 100%

16 Buildability Review of Ceiling & In-Ceiling Services 18 days 26/02/14 21/03/14 100%

17 Mark Out Ceiling Bracing on site by FCC 1 day 26/02/14 26/02/14 100%

18 Review of Ceiling Bracing On Site with Beca and FCC 1 day 27/02/14 27/02/14 100%

19 Summary of Findings and issue CAN on Impact on Ceiling

Braces and Services.

1 day 28/02/14 28/02/14 100%

20 Review Ceiling Bracing Impact on Services Bracing 5 days 10/03/14 14/03/14 100%

21 BNZ Review of Exceptions Report 5 days 3/03/14 7/03/14 100%

22 Comments Received from BNZ 0 days 7/03/14 7/03/14 100%

23 Review of BNZ Comments in Conjunction with Aurecon. 10 days 10/03/14 21/03/14 100%

24 Reach Agreement on Exception Report with BNZ 0 days 21/03/14 21/03/14 100%

25 Review of Heating Loads and Cooling Requirements 39.5 days 17/02/14 11/04/14 100%

26 Beca to review occupation and heating loads. 30 days 17/02/14 28/03/14 100%

27 Beca to issue findings to CPL/BNZ with design

recommendations.

15 days 7/03/14 4/04/14 100%

28 CPL/BNZ Review Recommendation 5 days 4/04/14 11/04/14 100%

29 Building Consent Application 21 days 4/04/14 6/05/14 100%

30 Amend Building Consent and Submit to WCC 1 day 4/04/14 4/04/14 100%

31 Period with WCC 20 days 7/04/14 6/05/14 100%

32 Granted Consent 0 days 6/05/14 6/05/14 100%

33 Construction Phase 180.6 days 3/02/14 16/10/14 44%

34 Internal Fitout 95.75 days 3/02/14 19/06/14 91%

35 Demolition of existing partitions and ceilings 15 days 3/02/14 24/02/14 100%

36 Fabrication of Steel Posts 15 days 11/02/14 3/03/14 100%

37 Partitions & Internal Layout 45 days 4/03/14 19/06/14 85%

38 Ceiling Bracing Installation 62 days 28/03/14 25/06/14 85%

39 FCC Submit Price for Bracing & Ceiling 11 days 28/03/14 11/04/14 100%

40 Recommendation Report to CPL/BNZ 11 days 14/04/14 30/04/14 100%

41 CPL/BNZ Approval to Procced 11 days 1/05/14 15/05/14 100%

42 Place Steel Order 0 days 15/05/14 15/05/14 100%

43 Lead In time for Steel 3 days 16/05/14 20/05/14 100%

44 Fabrication and Delivery To site P3 7 days 21/05/14 30/05/14 100%

45 Fabrication and Delivery to Site P1 & P2 7 days 29/05/14 6/06/14 100%

46 Installation of Steel Ceiling Bracing Pier 3 10 days 30/05/14 12/06/14 95%

47 Installation of Steel Ceiling Bracing Pier 1 10 days 5/06/14 18/06/14 40%

48 Installation of Steel Ceiling Bracing Pier 2 - Programme Room 5 days 19/06/14 25/06/14 0%

49 Bracing Installation to NZS 4219: 2009 Services 64.6 days 16/05/14 14/08/14 23%

50 Order & Deliver Materials 21 days 16/05/14 16/06/14 85%

51 Install Bracing Pier 1 25 days 16/06/14 21/07/14 0%

52 Install Bracing Pier 3 25 days 4/07/14 8/08/14 0%

53 Inspections & Remedial Works Pier 1 3 days 21/07/14 24/07/14 0%

54 Inspections & Remedial Works Pier 3 2 days 8/08/14 12/08/14 0%

55 Producer Statements 2 days 12/08/14 14/08/14 0%

56 Additional Heating and Cooling Plant Order & Installation 55 days 23/05/14 7/08/14 25%

57 Finishing & Completion Trades 49.6 days 8/08/14 16/10/14 0%

58 Install Ceiling Grid Pier 1 10 days 8/08/14 21/08/14 0%

59 Install Ceiling Grid Pier 3 10 days 12/08/14 26/08/14 0%

60 Decoration of Partitions 12 days 12/08/14 28/08/14 0%

61 Install Services (Grills, Boots & Lights) & Sprinkler Droppers 10 days 26/08/14 9/09/14 0%

62 Installation of Ceiling Grid CT Clips 5 days 9/09/14 16/09/14 0%

63 Inspection of Services Install and Ceiling Hangers 2 days 16/09/14 18/09/14 0%

64 Install Ceiling Tiles Piers 1 & 3 Concurrent 7 days 18/09/14 29/09/14 0%

65 Install Carpet Tiles To Pier 1 & 3 3 days 29/09/14 2/10/14 0%

60%

60%

31/01

31/01

100%

14/02

100%

25/02

100%

100%

100%

7/03

100%

100%

100%

100%

100%

100%

100%

100%

100%

7/03

100%

21/03

100%

100%

100%

100%

100%

100%

100%

6/05

44%

91%

100%

100%

85%

85%

100%

100%

100%

15/05

100%

100%

100%

95%

40%

0%

23%

85%

0%

0%

0%

0%

0%

25%

0%

0%

0%

0%

0%

0%

0%

0%

0%

27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27

Feb Mar Apr May Jun Jul Aug Sep Oct Nov

BNZ REINSTATEMENT WORKS PROGRAMME - L5 PIER 1 & 3 INCLUDING REMAINING AREAS - REV 7 - 10 June 2014

Page 1

ID Task Name Duration Start Finish %

Complete

66 Clean Carpet in Piers 1 & 3 3 days 29/09/14 2/10/14 0%

67 Commissioning of Building Services 13 days 29/09/14 16/10/14 0%

68 Commisssioning Lights 5 days 29/09/14 6/10/14 0%

69 Balancing the HVAC 6 days 29/09/14 7/10/14 0%

70 Defects Rectification 10 days 2/10/14 16/10/14 0%

71 Sign Offs 10 days 2/10/14 16/10/14 0%

72 Inspections 3 days 2/10/14 7/10/14 0%


74 Compile all Documentation 2 days 13/10/14 15/10/14 0%

75 Handover to BNZ 0 days 16/10/14 16/10/14 0%

76 BNZ Relocation 70 days 18/07/14 24/10/14 0%

77 BNZ to Book Relocation Specialists (Overseas Resourse) 0 days 18/07/14 18/07/14 0%

78 BNZ Move Back to Habour Quays (Labour Weekend) 0 days 24/10/14 24/10/14 0%

79 LEVEL 5 PIER 2 - PROJECT ROOM 21 days 25/06/14 24/07/14 0%

80 Completion of ceiling Bracing Installation (Task 46 above) 0 days 25/06/14 25/06/14 0%

81 Install Ceiling Grid 5 days 26/06/14 2/07/14 0%

82 Install Services (Grills, Boots & Lights) & Sprinkler Droppers 5 days 3/07/14 9/07/14 0%

83 Installation of Ceiling Grid CT Clips 1 day 10/07/14 10/07/14 0%

84 Install 2nd Fix Services (AV, Smokes, Sounders, Speakers, etc) 2 days 11/07/14 14/07/14 0%

85 Inspection of Services Install and Ceiling Hangers 1 day 15/07/14 15/07/14 0%

86 Install Ceiling Tiles 1 day 16/07/14 16/07/14 0%

87 Clean Carpet 1 day 17/07/14 17/07/14 0%

88 Sign Offs 7 days 16/07/14 24/07/14 0%

89 Inspections 3 days 16/07/14 18/07/14 0%



92 Ready for BNZ to Occupay 0 days 24/07/14 24/07/14 0%

93 LEVEL 3 PIER 2 - MACHINE ROOM 54.25 days 15/05/14 30/07/14 22%

94 Aurecon & URS to provide comments on VAICO Design & Beca

Recommdeation

15 days 15/05/14 18/06/14 65%

95 Beca & Vaico to Review Comments 10 days 18/06/14 2/07/14 0%

96 BNZ Change Request Period 10 days 2/07/14 16/07/14 0%

97 Installation of Agreed Solution (Beca CAN-XXX) 5 days 16/07/14 23/07/14 0%

98 Sign Offs 5 days 23/07/14 30/07/14 0%

99 Inspections 1 day 23/07/14 24/07/14 0%




103 LEVEL 3 PIER 2 - UPS ROOMS 66 days 10/04/14 14/07/14 64%

104 Beca Design Issued to FCC & Trades for review 0 days 10/04/14 10/04/14 100%

105 FCC & Trades to Review and Submitt Comments/Alternative 35 days 10/04/14 30/05/14 100%

106 Beca to Review Comments from FCC 5 days 2/06/14 6/06/14 100%

107 Beca to Issue Revised Drawings for Construction 2 days 9/06/14 10/06/14 100%

108 BNZ Change Control Period 10 days 11/06/14 24/06/14 0%

109 Installation of Bracing to UPS ROOM (Weekend Works) 9 days 25/06/14 7/07/14 0%

110 Sign Offs 5 days 8/07/14 14/07/14 0%

111 Inspections 1 day 8/07/14 8/07/14 0%




115 LEVEL 1 PIER 1 - PACKET ROOM 17 days 19/06/14 11/07/14 0%

116 BNZ Change Request Period 10 days 19/06/14 2/07/14 0%

117 Alteration of Sprinklers by Wormald 2 days 3/07/14 4/07/14 0%

118 Sign Offs 5 days 7/07/14 11/07/14 0%

119 Inspections 1 day 7/07/14 7/07/14 0%




123 LEVEL 1 PIER 1 - GAS ROOM 37 days 5/05/14 24/06/14 29%

124 Aquaheat Submitted Alternative to VAICO for Review. 0 days 5/05/14 5/05/14 100%

125 VAICO to Agree or Provide Alternative Solution 5 days 29/05/14 11/06/14 80%

126 Aquaheat to complete installation 4 days 12/06/14 17/06/14 0%

127 Sign Offs 5 days 18/06/14 24/06/14 0%

128 Inspections 1 day 18/06/14 18/06/14 0%




0%

0%

0%

0%

0%

0%

0%

0%

0%

16/10

0%

18/07

24/10

0%

25/06

0%

0%

0%

0%

0%

0%

0%

0%

0%

0%

0%

24/07

22%

65%

0%

0%

0%

0%

0%

0%

0%

30/07

64%

10/04

100%

100%

100%

0%

0%

0%

0%

0%

0%

14/07

0%

0%

0%

0%

0%

0%

0%

11/07

29%

5/05

80%

0%

0%

0%

0%

0%

24/06

27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27

Feb Mar Apr May Jun Jul Aug Sep Oct Nov

BNZ REINSTATEMENT WORKS PROGRAMME - L5 PIER 1 & 3 INCLUDING REMAINING AREAS - REV 7 - 10 June 2014

Page 2

BNZ Reinstatement PCG Report 12 June 2014

Date: 11 June 2014

Beca // 11 June 2014 // Page 1 5277230 // NZ1-9103076-2 0.2

Beca Project Activities to Date

Carried out structural visual inspection of the building post 21 July 13, 16 Aug 13, and 20 Jan 14 eqs.

Completed a more detailed inspection of building for struct damage. Advised on structural repairs.

Established methodology for inspections and upgrade to4219:2009 and lessons from Chch Eq.

Completed NZS 4219 compliance inspections. Commenced Defects inspections of 4219:2009 Fire Eng Consent docs issued to Impact 11th Nov.

Progress This Fortnight

Attended PCG/Level 5 meeting. CAN156 UPS room Level 3, Pier 2 - Seismic Bracing to

Services - Response to Fletcher CTC0201

CAN157 Internal Partition Works and Ceiling Bracing - Level 5 Pier 1 and 3 - Response to Aurecon Site Report 29 and 30

CAN158 Level 5, Piers 1 and 3: Movement allowance at sprinkler heads

CAN159 Seismic Bracing of Building Services - Level 5 Pier 1 and 3 - Response to Contractor Queries 09/06/2014

CAN 160 P1, L5 Cable Tray CAN 161 Pier 1&3, L5 - Kitchen Extract Bracing

Connections

CAN 162 Seismic Bracing of Building Services - Level 5 Pier 1 and 3 - Response to Contractor Queries 10/06/2014

CAN163 Level 5 Pier 1 and 3 - Tethering of Services 10/06/2014 Provided response to under desk PC heat

load email 07/05/2014 from Aaron (BNZ).

Planned Activities for Next Fortnight

Attend PCG/Level 5 meeting. Ongoing Vaico Peer review. Ongoing Level 5 partition installation construction

monitoring

Issue Plantroom Gas Seismic Bracing Design P2 / L5 Project Room Exceptions Schedule P2 / L3 Machine Room Exceptions Schedule Plantroom Compliance & Recommendations Give eng advice on VAV htg coil replace on L5, P1 & 3 CANs Generated - CANs 01-163

Decisions & Information Required Description Req

by Action

by Note

Response to CAN 150, re use of flexi duct in place of solid duct.

asap BNZ / Aurecon

None

Vaico Peer Review Progress = not in Vaicos scope

= reviewed but not closed

= closed

Pier 1 Pier 2 Pier 3

Level 5

Plantroom

Level 5 Level 5

Level 4 Level 4 Level 4

Level 3 Office Mach /Gas

UPS

Level 3


Office pack Level 1 Level 1

Ground Mail Part. Ground

4219:2009 Exceptions Reports = not inspected

= inspected report issued

= Exceptions report issued

Pier 1 Pier 2 Pier 3

Level 5

Plantroom

Level 5 L 5


Level 3 Office mach ups

Level 3


Office pack Level 1 Level 1

Ground Mail Part

Beca Team Discipline Name Contact Details

Job Director Patrick Breen

[email protected] 0274 483 101

Beca Job Manager & Structural lead

Matt Lander


Building services lead Chris Martin


Fire Engineer Paul Williams

[email protected]

Note other engineers will assist the core team above.

mn_minutes_pcg meeting

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