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The MobileEntrepreneur

OBJECTIVE Improve the business effectiveness of today’s entrepreneurs by providing guidance and practical help with:

•establishing a mobile working life•wireless applications •mobile technology, tools & techniques•usage protocols and a code of ethics

CONTENT1.Introduction

2.Tech Tools

3.Protocols, Standards, Code of Ethics

4.Human Resource Management

5.Virtual Meetings & VideoConferencing

6.Security

7.Branding

8.Virtual Offices

1. INTRODUCTION Now have at least 4 working generations – Veteran Baby Boomers, Generation X, Generation Y and Digital Natives. Each has shown evolutionary movement in their way of doing business from the most conventional way to a new, virtual model. Much of this development is due to the evolution and optimization of communication systems. The cell phone, Blackberry, PDA and wireless technology allow mobility and are making the fixed location workplace unnecessary for many.

2. TECHNOLOGY TOOLSHardware: Telephone VoIP, Smartphone, Tablet, iPad, PC, Laptop

Software:

• Gmail,• Skype,• Sistema de mensajería de texto whats App,• GotoMyPC,• EverNote,• mint.com,• NeoBudget

2. TECHNOLOGY TOOLS

Gmail is a free, advertising-supported email service provided by Google. Users may access Gmail as secure webmail, as well as viaPOP3 or IMAP4 protocols. Gmail was launched as an invitation-only beta release on April 1, 2004. and it became available to the general public on February 7, 2007, though still in beta status at that time. The service was upgraded from beta status on July 7, 2009, along with the rest of the Google Apps suite.

The service allows users to communicate with peers by voice using a microphone, video by using a webcam, and instant messaging over the Internet. Phone calls may be placed to recipients on the traditional telephone networks. Calls to other users within the Skype service are free of charge, while calls to landline telephones and mobile phones are charged via a debit -based user account system. Skype has also become popular for its additional features, including file transfer, and videoconferencing.

WhatsApp Messenger is a proprietary, cross-platform instant messaging application for smartphones. In addition to text messaging, users can send each other images, video, and audio media messages. The client software is available for Android, BlackBerry OS, iOS; Series 40, Symbian (S60); and Windows Phone.

http://www.gotomypc.eu/remote_access/pc_remote_access

GoToMyPC enables fast, easy and secure remote access to a Mac or PC from any web browser.

•Work on your office computer from home.•Travel anywhere and work remotely.•Never go without your files, programs and email.•Connect on the go from your tablet or phone.

Build knowledge. Share ideas. Get things done.• Successful businesses are built on the knowledge of every team member. Evernote Business gives your company the tools to collect, discover and share the ideas, research and know-how that create an effortlessly productive workplace.

http://evernote.com/business/

http://evernote.com/intl/es/video/

Your financial life, all in one place

Mint pulls all your financial accounts into one place. Set a budget, track your goals and do more with your money, for free!

Mint believes money is for living. So they work to make everything simple and streamlined. Sign up takes less than five minutes, then Mint automatically pulls all your financial information into one place, so you can finally get the entire picture.

https://www.mint.com/what-is-mint

Use the envelope method to track your spending and stick to a budget.

Access your budget anywhere• You'll be able to view and manage your budget on any computer with a modern web browser.

Prepare for the unexpected• Save a little from each paycheck to create an emergency fund for unexpected expenses.

Import from your bank• Save hours of data entry by uploading transactions from your bank.

Methodically destroy debt• Use our debt reduction worksheet to help create a strategy for getting out of debt.

http://www.youtube.com/watch?v=lmDTqQdSlTk

3. Protocols, Standards, Code of Ethics • Impact our reputation.

• Comply with applicable laws and avoid behaviors that harm our image and how we are perceived by customers, partners or people in general.

• Fosters character and demonstrates multicultural awareness and business culture.

TELEPHONE: THE FIRST IMPRESSION• It is important to answer the telephone by the second ring.

• Give a proper greeting.

• It is your responsibility to return a call promptly after receiving word of a missed call.

• Smile when talking.

• Do not cover the phone during the call.

• Try not to put the other person on hold..

RING TONE • Think about what the ringtone says about you.

• If you are embarrassed by your ringtone in certain situations (trains, office, when you're visiting your mother), then you almost certainly have made the wrong choice. Choose a different ringtone.

SILENCERemember that your phone has the functions of vibration or silence. Use It!!

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SUGGESTIONS FOR USING THE PHONE • Do not make calls to people from inappropriate places; a call from a bathroom is very unpleasant.

• Bluetooth headsets are great in the car (they are safe and legal).

• If you are expecting an important call when meeting someone socially, explain at the outset that you will have to take the call, and apologize in advance. Otherwise, apologize and retire somewhere private to make or receive the call.

• Isolate yourself from noise or distractions that might interfere with your conversation..

• Avoid talking publicly about intimate issues, using foul language or being rude.

• During the call avoid having anything in your mouth that hinders communication (cigarettes, candy, gum, drinks, etc..).

• Although you may have a smartphone, it can be beneficial to have a small notebook and pen to take notes.

SUGGESTIONS USING THE PHONE

BASIC CODE OF CONDUCT FOR TEXT MESSAGES

• Short messages and instant messaging.

• Do not cancel an appointment with a text message. 

• Formal written communication should never be replaced by a text message.

• Never send a condolence message by text.

• Avoid using confusing language and abbreviated text as the recipient may not understand. (lol, omg, rofl)

• You can omit conventional greetings and farewells.

4. HUMAN RESOURCE MANAGEMENT

• Remote monitoring• Distant work teams • Virtual Meetings and Video Conferences• Economic and energy savings

Helps you:• Find and eliminate the waste of time• Understand what is happening at work• Track your projects to bill customers• Fully automatic - no data entry• Available for Windows, Mac, Linux, Android & iPhone

http://desktime.com

TIME DESKREMOTE MONITORING

5. Virtual Meetings & VideoConferencing

• Virtual meetings take place over the Internet, where individuals, partners or employees attend through their computer without physically traveling to the meeting.

VIRTUAL MEETING PROTOCOL • The first thing to understand when conducting a virtual meeting is that it is not

really a virtual meeting at all. • The meeting is real, the activity is real, and the importance of the results are real.• This is a real meeting that happens to take place in a virtual environment.• Consider the processes that take place:

o Before meetingo During the meetingo After the meeting.

BEFORE THE MEETING:The place to conduct the meeting.

1. Technology? Does everyone have the necessary resources?

2. Who are the participants and how will they be invited?

3. What time will the meeting be, and are there participants in different time zones?

4. What language will be spoken during the meeting?

5. Do you make and answer questions during the meeting, or after?

6. What materials will participants need? How will they be sent? Email? Fax? Overnight Delivery?

DURING THE MEETING

1. Try to call or arrive a few minutes early.

2. Introduce all participants.

3. Follow the agenda.

4. Be accurate, use examples to ensure understanding, recap and summarize.

5. Refer to the slide number or page number if you are using a presentation previously sent.

6. Direct questions to each participant instead of saying "Are there any questions?"

7. Listen to the views of all participants.

AFTER THE MEETING1. The meeting does not end as soon as participants hang up or log off.

2. Sending notes shortly after the meeting helps ensure that everyone has the same understanding of what happened and what will happen next.

3. Well documented decisions and action items with clear deadlines help people understand how to proceed once they have been disconnected or dismissed from the meeting.

4. Considering that people may be located in different time zones, the more you can help people to be successful, the more willing and able they will be to attend future meetings and take on additional responsibilities.

ADVANTAGES OF VIDEO CONFERENCING AND VIRTUAL MEETINGS

• Economic • Time-saving• Maximize resources• Improved quality of life

The use of videoconferencing is an efficient and dynamic communication that goes beyond the traditional voice call. It incorporates much richer visual communications and participation.

ADVANTAGES OF VIDEO CONFERENCING AND VIRTUAL MEETINGS

Applications and Services3G Video Conferencing

• Offers the possibility to partners, employees or users to initiate and / or participate in videoconference from any location.

• Videoconferencing 3G multimedia communications ubiquity allows "face to face" communication and a more effective exchange of information, it increases productivity, and helps resolve issues quickly, including questions and doubts.

• Excellent visual collaboration system for global sales meetings, job interviews or for the promotional launch of a product or service.

3G Mobile Phone Video Conference Requirements

• The 3G Phone or Aircard

• Built-in Camera

• Data Plan

• Video Conferencing Client

6. Security

Computer security has three main goals:

• Confidentiality

• Integrity

• Availability

Basic Computer Security Methods

• Limit computer access to "safe" users.

• Peripherals can block any "unsafe" activity.

• Firewall and antivirus software.

Security

• What is cyber security?

• What are the risks?

• What can you do?

What can you do?• Hacker, attacker, or intruder 

• Malicious code 

• Vulnerability

The Internet is Public• It’s accessible and contains a wealth of information

• Has become a popular resource for communicating, for researching topics, and for finding information about people

• You are not really anonymous when you are online

• Once online, you can be accessed by a world of strangers…and remember, you have no idea what they might do with that information.

Guidelines when publishing information on the Internet

• View the internet as a novel, not a diary 

• Be careful what you advertise 

• Realize that you can't take it back 

• Before you publish something on the Internet, determine what value it provides and consider the implications of having the information available to the public – forever!

Why do you need a password?• Choose a good password (numbers & letters).

• Don't use passwords that are based on personal information.

• Don't use words that can be found in any dictionary of any language.

• Develop a mnemonic for remembering complex passwords.

• Use both lowercase and capital letters.

• Use a combination of letters, numbers, and special characters.

• Use passphrases when you can.

• Use different passwords on different systems.

Why do you need a password?• How to protect your password.

• Minimize the access other people have to your information.

• Lock your computer when you are away.

• Disconnect your computer from the Internet when you aren't using it. 

• Evaluate your security settings often.

What other steps can you take?

• Protect your computer against power surges and brief outages. 

• Back up all of your data. 

7. BRANDING

A company or a person with a strong business identity and a good position in the market will be a steady source of income and safe in the long term – reputation, good name, identity.

Professional Image• Tools that can make a difference in your market:

o The Mission, Vision and Values of your company

o The value of your word

o Business cards and other advertising

o Design and layout of your website

o Virtual Offices

o Social Network

THE WHY AND THE VALUE OF VIRTUAL OFFICES

BACKGROUND

• Entrepreneurs who work alone are increasing every day

• Currently 58% of small business owners work from home

• More attractive for women entrepreneurs

• Companies can make some fixed infrastructure costs, variable and dependent

on the number of employees

8. VIRTUAL OFFICES• A company requires between 200 and 250 sq ft of office space per employee.

• Every day more people are working remotely.

• How much is spent on a simple change of address for your office?

• Change of address (business cards, stationery, stamps, TIME) can be expensive

• A virtual office can save money.

CO-WORKING• Co-working (co-work) allows freelancers, entrepreneurs and SBs from different sectors to share workspace, both physical and virtual, to develop their professional projects independently, while encouraging joint projects.

CO-WORKING BENEFITSRESULTS OF A RECENT SURVEY ON VIRTUAL OFFICES OR Co-working SPACES:

• 92% of respondents said their social circle had increased significantly.

• 80% said their business had grown its network.

• Reported a 75% increase in productivity.

• 86% said that their isolation has decreased.

• 96% of respondents said that community is an important value among members in their co-working space.

• 74% of people know all or many of the names of their companions in the co-working space.

Responses to the question"What do you like most about your

virtual office?"81% said they liked the people61% said their virtual office was the best place to work46% said that price was the most important element68% said they had no plans to leave their work area17% said they would stay for at least one year

SOCIAL PLATFORMS• Social platforms are increasingly used by companies and institutions

• Review profiles of prospective employees, customers or partners

• Facebook and Twitter let you get a sense of the environment, friendships, tastes and interests of the candidates.

• For this reason, we must be careful with the information we share in these social spaces and properly handle privacy settings.

• Check the privacy settings on Social Media

• Create a personal profile and avoid mixing other professional information

• Browse search results of our names in Google

Thank You