model no. dp-c406 / c306 / c266

English

Digital Colour Imaging Systems

Model No. DP-C406 / C306 / C266

Before operating this machine, please carefully read this manual and keep this documentation in a safe place for future reference.(Illustration shows optional accessories that may not be installed on your machine.)

Operating Instructions(For User Authentication)

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Operating InstructionsThe following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorised Panasonic dealer.

Accessories

Quick Reference GuideDescribes the basic procedures for each function, and introduces various settings for Copy function.

Operating Instructions (For Basic)Describes the overview of this machine.For a detailed explanation of functions, please refer to the Operating Instruction manuals included on two CD-ROMs as illustrated below.

Operating Instructions CDContains manuals with detailed information for Administrator Setup, User Setup, Copy, Facsimile/Internet Fax, Scan/Email, Print functions, Function Parameters, User Authentication, and Maintenance.

Document Management System CDContains the Panasonic Document Management System Application software, and manuals for the Panasonic Document Management System Application software.

Operating Instructions CD

Setup Guide For AdministratorDescribes how to set up the machine.

Setup Guide For UserDescribes how to install the printer driver and application software to client PC.

Copy FunctionDescribes how to make a Colour Copy with creative features.

Facsimile and Internet Fax Function(The Facsimile function is available when the optional G3 Fax Communication Board is installed.)Describes how to send/receive a Facsimile/Internet Fax, and describes the course of action to take when a trouble message appears, etc.

Scan and Email FunctionDescribes how to scan and how to send Email through the machine.

Print FunctionDescribes how to print using the Control Panel of the machine.

Function ParametersDescribes how to change the default settings of each function using the Control Panel of the machine.

User AuthenticationDescribes how to enable and use the User Authentication function.

Maintenance GuideDescribes how to maintain the machine, and the course of action to take when a problem message appears.

Document Management System CD

Application SoftwareDescribes how to use the application software.Ex: Printer Driver, Fax Driver, Quick

Image Navigator, Device Monitor/Device Explorer, Network Configuration and Address Book Editor

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ConventionsIconsThe following icons are used in this manual.

NotationThe following notations are used in this manual.

Icon Description

Indicates important information that must be read in detail.

Indicates reference information.

Notation Description

For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as “xxx”.Ex:Press the Start key and select “More Menus”.

ATTENTION

NOTE

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Table of Contents

Chapter 1 General Description

User Authentication ........................................................................................................... 5Job Tracking...................................................................................................................... 6RightFax Server................................................................................................................. 7

Chapter 2 Using Machine

Login Procedure (Using Copy/Fax/Scanner/Printer) ......................................................... 8Sending a Document via RightFax.................................................................................. 10

Chapter 3 Setting Machine

Authentication Setting...................................................................................................... 12Authentication Method Setting......................................................................................... 15ID Timeout Setting........................................................................................................... 17Auto Reset Time Setting.................................................................................................. 19Log-on Attempts Setting.................................................................................................. 21Lockout Time Setting....................................................................................................... 23Job Tracking Setting........................................................................................................ 25RightFax Server Setting .................................................................................................. 27

Chapter 4 Appendix

Administrator Login.......................................................................................................... 29Administrator Name and Password................................................................................. 31Description of Job Tracking Notice.................................................................................. 33

Chapter 1 G

eneral Description

1General Description

User AuthenticationThe User Authentication is a function to use devices under the management of a Windows® server. Users must be authenticated before using the functions of the machine (copying, faxing, scanning, and printing). The supported authentication protocol is NTLM v2 and Kerberos v5.

Users• Users log in to the device using their Windows account (user name and password).

System administrator• The system administrator can manage user accounts by using the Windows server.• User authentication can be set independently for each function (copying, faxing, scanning, and

printing).The Job Tracking function allows the system administrator to receive the machine usage log and the send/receive log via Email. The Email sent to the system administrator includes the name of the device user, destination, communication time, and the image of the document that was sent or received.

NTLM authentication is a user authentication protocol used in the Windows NT®*4 family of operating systems.NTLM uses a challenge/response method, and the password is encrypted when sending across the network. In Windows 2000, this protocol can also be used to maintain compatibility between client and server.Kerberos is a user authentication protocol that enhances the security by using cryptosystem.

*1 Microsoft® Windows® 2000 operating system*2 Microsoft® Windows Server® 2003 operating system*3 Microsoft® Windows Server® 2008 operating system*4 Microsoft® Windows NT® operating system

User Name/Password

Authentication

Windows Server- Windows 2000*1 Server- Windows Server 2003*2

- Windows Server 2008*3

LAN

Device

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Chapter 1 G

eneral Description

Job TrackingThe following jobs can be tracked with this function.1. Fax Transmission and Reception via PSTN2. Email Transmission to an Internet Fax or a PC3. Reception from an Internet Fax or a PC

When the Job Tracking function is enabled, the following functions are not available.- On-Hook Dialling- Fax ForwardFor details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.If the system administrator cannot receive the Job Tracking logs, check both the network settings and the connection of the LAN cable.

Thursday, 01 January, 2009 11:57AM

General Telephone Line (PSTN) Login Data

Tracking Image

Windows Server Mail Server

PNAM

Panasonic Device

System Administrator

LAN

System administrator can receive the machine usage log and tracking image via email. (See page 33)

Usage Log

Chapter 1 G

eneral Description

RightFax ServerBy enabling the RightFax® Server function, all faxes are sent via the RightFax server. All the Fax logs can be easily managed by a single server.When using it with the User Authentication function, it will increase the security by controlling the usage and identifying the users.

• The fax document to be sent is passed to the RightFax server via Email.• A user who sends a fax from a device can receive a send confirmation report on the PC from the

RightFax server.

When the RightFax function is enabled, the following functions are not available.- Password Transmission- Deferred Polling- Sub-Address Transmission- LAN Relay Transmission- Polling- Fax Cover Sheet- Direct TransmissionThe document(s) is always stored into memory when sending the document(s).For details, refer to the Operating Instructions (For Facsimile and Internet Fax) of provided CD-ROM.RightFax Ver. 8.0 or later is required.

Authentication

Windows Server Mail Server RightFax Server

LAN

G3 Fax

Check Fax logs.Sends image data with fax number.

POP receives the content of fax.

When using User Authentication

PSTNSending image data via PSTN.

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Chapter 2 U

sing Machine

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2Using Machine

Login Procedure (Using Copy/Fax/Scanner/Printer)Users must enter the login name and password before using any devices which have the User Authentication function enabled. Authentication is performed using the user’s Windows account.

When using the User Authentication for the first time, refer to Setting Machine (See pages 12 to 28).The system administrator should set up the User Authentication function.

1 The login screen appears if User Authentication is enabled.

User Authentication can be set independently for each function (copying, faxing, scanning, and printing).If User Authentication is disabled for the function, the Control Panel displays the standby message.The login screen appears only when a function that requires authentication is selected.

2 Select “User ID”, and enter your user name (up to 40 characters), and then select “OK”.The user name is NOT case-sensitive.

Ex: panauser

3 Select “Password”, and enter your password (up to 40 characters), and then select “OK”.The password is case-sensitive.

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Chapter 2 U

sing Machine

4 Select “Domain”, and confirm the domain name, and then select “OK”.

Ex: pana01

5 Select “OK” to start the authentication process.

6 This completes the authentication.

After completing the authentication, you can use the selected function (copying, faxing, scanning, or printing).

Press the Reset key twice to log out from the authentication.

If the authentication fails, one of the following messages will appear.

Authentication is cancelled if no operation is performed on the machine within a certain period of time after authentication is completed. In this case, you need to perform User Authentication again before using the machine. The system administrator can specify the ID Timeout Period. For details, refer to ID Timeout Setting (see page 17) and Auto Reset Time Setting (see page 19).The system administrator can specify whether authentication is required independently for each function (copying, faxing, scanning, and printing). For details, refer to Authentication Setting (see page 12).

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Message Explanation

Authentication Failed

The login failed.Check your user name and password.Check whether the date and time are set properly.

Logon Attempts Exceeded

The system has been locked because the permitted number of log-on attempts has been exceeded. Please contact the system administrator.

Connection Failed

Unable to connect to the authentication server. Please contact the system administrator.

Protocol Error Unable to connect to the authentication server. Please contact the system administrator.

Server not Found

Unable to locate the authentication server.Check whether the DNS domain name is set properly (See page 15).Check whether the Internet Parameters are set properly.• TCP/IP Address• TCP/IP Subnet Mask• TCP/IP Default Gateway• DNS Server Addresses

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Chapter 2 U

sing Machine

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Sending a Document via RightFaxWhen the RightFax server is used to send a fax, the following details are entered in the recipient (To) field and sender (From) field.

Using the RightFax function requires the configuration of RightFax server. Refer to RightFax Server Setting (see page 27).

Field Content

Recipient Station name registered for One-Touch or ABBR. dialling. If manual number dialling is used, you can enter the user name from the Control Panel.

Sender When the User Authentication is not enabledLogo and Email address of this deviceorName and Email address selected with the Sender Selection function

When the User Authentication is enabledName of the authenticated user registered with the Windows server

1 Place original(s) on the ADF.

If you need to log in, refer to Login Procedure (Using Copy/Fax/Scanner/Printer) (see page 8).

2 Press the Fax key.

Face up. Up to 100 sheets (80 g/m2 / A4)

Chapter 2 U

sing Machine

3 Enter the telephone number of the destination using the Keypad.

Ex: 55555 (Manual Dialling)

Manual input of telephone number is not available when “136 Restrict Direct Dial” is set to “Valid” in Function Parameters (Fax/Email Settings > Fax Parameters).When “137 Re-enter Direct Dial” is set to “Valid” in Function Parameters (Fax/Email Settings > Fax Parameters), enter the fax number twice for manual dialling. For more details, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.

4 Select “Enter Name”.

5 Enter the recipient’s name, and then select “OK”. (Up to 15 characters)

6 Select “OK”.

7 Press the Start key.

When the machine does not have connection to G3 PSTN, all G3 transmissions are executed through RightFax server as Emails.When the machine has connection to G3 PSTN, only Auto Receive is possible through PSTN.Whether User Authentication through Windows server can be used or not depends on the settings of the machine.Because of the direct connection of PSTN to the machine, getting outside calls is possible.However, manual communications are prohibited.Password transmission is not available if the RightFax server setting is set to “Valid”.

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Chapter 3 S

etting Machine

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3Setting Machine

Authentication SettingThe system administrator can enable/disable the User Authentication for each function (copying, faxing, scanning, and printing).

1 Press the Function key.

2 Select “General Settings”.

3 Select “5-9” tab, and then select “09 Key Operator Mode”.

4 Enter the Key Operator password (8 digits), and then select “OK”.

The default password is “00000000”.To change the password, select “80 Key Operator Password” in the General Settings (Key Operator Mode), and then enter the new password.

5 Select “40 - 59” tab, and scroll the screen, and then select “45 User Authentication”.

“46 ID Timeout”, “47 Logon Attempts”, and “48 Lockout Time” are displayed only when “45 User Authentication” is set.1 2

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Chapter 3 S

etting Machine

6 Select the function where authentication is required, and then select “OK”.

The Sender Selection function is not available if the User Authentication is set for the Fax function.For details, refer to Fax Parameters in the Operating Instructions (For Function Parameters) of provided CD-ROM.

7 Select “On” to use authentication or “Off” to disable authentication, and then select “OK”.

When User Authentication is enabled for the first time, you also need to specify the time zone, system administrator’s name, and system administrator’s password.

8 Select or to specify the time zone, and then select “OK”.

9 Enter the system administrator name, and then select “OK”.

Ex: panasonic

10 Enter the system administrator password, and then select “OK”.

Ex: pana

The administrator name and password set here are required in the subsequent setup operations (See page 31). Keep them in a safe place.

Copy Select “Copy”.

Fax Select “Fax”.

Print Select “Print”.

Scan Select “Scan”.

Off Disables authentication.

On Enables authentication.

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Chapter 3 S

etting Machine

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11 The function selection screen appears (return to step 6).To continue with the setup, select the function, and select “On” or “Off”, and then select “OK”.

12 Press the Reset key to return to standby.

Chapte

Authentication Method SettingThis specifies the authentication method to use by the User Authentication function.

r 3 Setting M

achine






5 Select “40 - 59” tab, and scroll the screen, and then select “50 User Auth. Domain”.

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Chapter 3 S

etting Machine

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6 Select the number (“No. 00” to “No. 09”).

You can set up to 10 domain names.

7 Select the authentication method, and then select “OK”.

To select “Kerberos” for the authentication method, set “01 General (03 DNS)” to “Yes” in Network Settings (Key Operator Mode).

8 Enter the domain name or realm name.When “NTLM” or “Clr Text” is selectedEnter the NT domain name (NetBIOS name), and then select “OK”. (Up to 15 characters)

Ex: pana01

Enter the DNS domain name, and then select “OK”. (Up to 60 characters)

Ex: panasonic.com

Select “On” to use SSL or “Off” to disable SSL, and then select “OK”.

When “Kerberos” is selectedEnter the realm name in uppercase, and then select “OK”.

9 Select “Close”.


NTLM Selects NTLM.

Clr Text Selects CLEAR TEXT.

Kerberos Selects Kerberos.

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Chapter 3 S

e

ID Timeout SettingIf the ID Timeout setting is set to “Auto Rst”, authentication is cancelled if no operation is performed on the machine for a specified time period after performing authentication. The ID Timeout period can be set in Auto Reset Time Setting on page 19.

Before performing this setup, you first need to set “45 User Authentication” (See page 12).

tting Machine






5 Select “40 - 59” tab, and scroll the screen, and then select “46 ID Timeout”.

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Chapter 3 S

etting Machine

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6 Select the ID Timeout setting, and then select “OK”.


Auto Rst An authenticated user will be logged out if no operation is performed on the machine for a specified time period after performing authentication.

EveryJob On the completion of a job, the authenticated user will be logged out.

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Chapte

Auto Reset Time SettingThis sets the ID Timeout period when “Auto Rst” is selected for ID Timeout setting.

r 3 Setting M

achine






5 Select “20 - 39” tab, and scroll the screen, and then select “28 Auto Reset Time”.

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Chapter 3 S

etting Machine

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6 Select the auto reset time, and then select “OK”.

When “None” is selected, the authentication is not reset.


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Chapter 3 S

e

Log-on Attempts SettingThis sets the permitted number of log-on attempts.The system is locked if the permitted number of log-on attempts is exceeded during the User Authentication.


tting Machine






5 Select “40 - 59” tab, and scroll the screen, and then select “47 Logon Attempts”.

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Chapter 3 S

etting Machine

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6 Select “Input”, and enter the number of log-on attempts, and then select “OK”.

Unlimited log-on attempts are allowed if you set “0”.


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Chapter 3 S

e

Lockout Time SettingThis sets the time period (minutes) for the system lockout when the permitted number of log-on attempts is exceeded during the User Authentication. Wait for the Lockout Time period to lapse before you are permitted to log on to User Authentication.


tting Machine






5 Select “40 - 59” tab, and scroll the screen, and then select “48 Lockout Time”.

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Chapter 3 S

etting Machine

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6 Select “Input”, and enter the lockout time (1 to 60 minutes), and then select “OK”.


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Chapter 3 S

etting Ma

Job Tracking SettingThis enables or disables Job Tracking. If Job Tracking is enabled, set the type of log to record, and the Email address to which the log is to be sent.

Before performing this setup, you first need to register the destination Email address for the log in the Address Book.Furthermore, change the setting of “54 Fax Forward” (Fax/Email Settings > Fax Parameters) to “Invalid”.Set the POP Parameters to receive Emails automatically when using the Job Tracking function. Otherwise, your machine cannot receive any Emails.Make sure that the Fax Parameters are NOT set as below.Auto POP Receive (Fax Parameter No. 147) : InvalidPOP Timer (Fax Parameter No. 146) : 0 minuteThe Job Tracking setting is enabled when “Fax” and/or “Scan” is selected in the Authentication setting (See page 12).

chine


2 Select “Fax/Email Settings”.

3 Select “04 Key Operator Mode”.



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Chapter 3 S

etting Machine

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5 Select “01 Fax Parameters”.

6 Select “120 - 159” tab, and scroll the screen, and then select “131 Job Tracking”.

Each Fax Parameter can be directly selected by inputting the corresponding number with the Keypad for quick operation.If you know the parameter number, enter the number with the Keypad, and then press the Start key.Ex: Enter “132” with the Keypad, and then

press the Start key to select “132 Via Fax Server”.

7 Select the Job Tracking function, and then select “OK”.

8 Select the Email address to which to send the log, and then select “OK”.

9 Select the print out method for the received document(s), and then select “OK”.This screen only appears if “Rx” or “Tx & Rx” is selected in step 7.


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None Disables Job Tracking.

Tx Records sending (transmit) only.

Rx Records receiving only.

Tx & Rx Records sending and receiving.

Inc Prints only if the log was unable to be sent to the specified destination in step 8.

On Always prints.

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Chapter 3 S

etting Machine

RightFax Server SettingThis enables or disables the RightFax server.

Password transmission is not available if the RightFax server setting is set to “Valid”.When the User Authentication function is enabled, you must log in to the machine to change settings.See the following sections for details about how to log in.

- Administrator Login on page 29 for logging in as the system administrator.- Login Procedure (Using Copy/Fax/Scanner/Printer) on page 8 for logging in as a user.The machine will generate the Email address in the format shown below, and then send the Email to the RightFax server.

Ex: “Ifax=5551212/name=Jane/”<[email protected]>

To change the Email address of the RightFax server, set “35 Fax Server Mail Address” (Fax/Email Settings > User Parameters).This setting is displayed only when the RightFax server setting is set to “Valid”.

5551212 Fax Number

Jane Station Name

[email protected] Email Address of the RightFax Server


2 Select “Fax/Email Settings”.

3 Select “04 Key Operator Mode”.

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Chapter 3 S

etting Machine

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5 Select “01 Fax Parameters”.

6 Select “120 - 159” tab, and scroll the screen, and then select “132 Via Fax Server”.

Each Fax Parameter can be directly selected by inputting the corresponding number with the Keypad for quick operation.If you know the parameter number, enter the number with the Keypad, and then press the Start key.

Ex: Enter “132” with the Keypad, and then press the Start key to select “132 Via Fax Server”.

7 Select “Valid” to attach a cover sheet, and then select “OK”.

8 Enter an Email address of the RightFax server, and then select “OK”.(Up to 60 characters)

9 Select “Close”.


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Valid Displays Fax Server Mail Address.

Invalid Not display address.

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Chapter 4 A

p

4Appendix

Administrator LoginThis confirms the system administrator who manages the Panasonic machine. After logging in to the machine, the system administrator can set up the Authentication function.In case of network trouble, the administrator can log in using the Local Machine domain without being authenticated through the network.

pendix

1 The login screen appears if User Authentication is enabled.

2 Select “User ID”, and enter the administrator ID, and then select “OK”.

Ex: panasonic

3 Select “Password”, and enter the administrator password, and then select “OK”.

4 Select “Domain”, and select “10 Local Machine”, and then select “OK”.

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Chapter 4 A

ppendix

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5 Select “OK” to start the authentication process.

6 This completes the authentication.

Refer to Authentication Setting (see page 12) for the registration of administrator’s ID and password.

Chapter 4 A

p

Administrator Name and PasswordThe user name and password for the system administrator can be set in Authentication Setting on page 12 when User Authentication is enabled for the first time. Use the following procedure if you subsequently wish to change the system administrator name or password.

pendix






5 Select “40 - 59” tab, and scroll the screen, and then select “49 Administrator Name”.

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Chapter 4 A

ppendix

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6 Enter the system administrator name (up to 40 characters), and then select “OK”.The name is NOT case-sensitive.

Ex: panasonic

7 Enter the system administrator password (up to 40 characters), and then select “OK”.The password is case-sensitive.

Ex: pana


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Chapter 4 A

ppendix

Description of Job Tracking Notice

Fax Transmission via a Telephone Line, and Email Transmission to

Internet Fax / PC

Reception via a Telephone Line (PSTN) Reception from Internet Fax / PC

1. Sender’s nameorLogin name in the User AuthenticationorEmail Address

Fax: ID number of the remote stationorSender’s ID Unknown (In case the remote station has not registered the ID number.)

FWD: Sender’s Email address

2. Transmitted date and time Received date and time

3. Recipient’s Email address (as set in the Job Tracking setting, See page 25)

4. Subject Default Subject of the machine, or specified subject.If no subject is entered, the following subject is shown instead.IMAGE from Internet Fax.

5. Transmitted document(s) Received document(s) Received document(s)* Email body text is included in the attached file as image.

6. Fixed message

7. Number of destination(s) None

8. Transmitted address(es) None

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For Service, Call:

The following trademarks and registered trademarks are used throughout this manual:Microsoft, Windows, Windows Server, Windows Vista, Excel, PowerPoint, Outlook & Windows logo are either registered trademarks or trademarks of Microsoft Corporation in the USA and other countries.Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe Systems Incorporated.Itanium is a trademark of Intel Corporation and its subsidiaries.Eudora is a registered trademark of QUALCOMM Incorporated.PCL is a registered trademark of Hewlett-Packard Company.PEERLESSPage™ is a trademark of the PEERLESS Systems Corporation; and, PEERLESSPrint® and Memory Reduction Technology® are registered trademarks of PEERLESS Systems Corporation; and, COPYRIGHT © 2002 PEERLESS Systems CorporationUniversal Font Scaling Technology (UFST) and all typefaces have been licensed from Monotype Imaging Inc.

Monotype® is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions.ColorSet™ is a registered trademark of Monotype Imaging Inc. registered in the U.S. Patent and Trademark Office and may be registered in other jurisdictions. ColorSet™ Profile Tool Kit, Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc. and may be registered in certain jurisdictions.Copyright © 2005 Monotype Imaging Inc. All rights reserved.Captaris and RightFax are trademarks of Captaris, Inc.Novell and NetWare are registered trademarks of Novell, Inc. in the United States and other countries. libtiff is a software written by Sam Leffler while working for Silicon Graphics.Copyright © 1988-1997 Sam LefflerCopyright © 1991-1997 Silicon Graphics, Inc.zlib is a library written by Jean-loup Gailly and Mark Adler.Copyright © 1995-2005 Jean-loup Gailly and Mark Adler libjpeg is a library maintained by the Independent JPEG Group.Copyright © 1991-1998, Thomas G. LaneAll other trademarks identified herein are the property of their respective owners.In these Operating Instructions, some ™ and ® marks are omitted from the main text.

For Customer Support:Panasonic Communications Co., Ltd. Fukuoka, Japan http://panasonic.net

© Panasonic Communications Co., Ltd. 2009Unauthorised copying and distribution is a violation of law.The contents of these Operating Instructions are subject to change without notice.

X1208-1019 (04)PJQMC1394ZBJanuary 2009Published in Japan

http://panasonic.net

model no. dp-c406 / c306 / c266

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