module 2 – lesson 2 hmo planning the response ... documents/hbo-hbso course... · module 2-...

Hazardous Materials Officer/ Hazardous Materials Safety Officer (HMO/HMSO) Instructor Guide

Training Support Package

Module 2- Lesson 2 – HMO Planning the Response Page 2.2 - 1

Module 2 – Lesson 2 HMO Planning the Response – Administration Page

INSTRUCTOR’S NOTE:

Refer the participants to this Administration Page for more detail on this lesson; however, it is not necessary to review each item on this page because much will be discussed in subsequent slides.

Duration 1.0 hour (Estimate - time will be finalized once all modules are complete)

Scope Statement The purpose of this lesson is to train the Hazardous Materials Officer in the role of planning the response to an incident.

Terminal Learning Objectives (TLO) At the conclusion of this module, the participant will demonstrate the ability to plan the response to a HazMat/WMD Incident.

Enabling Learning Objectives (ELO) Given a scenario involving the release of a HazMat/WMD the participant will:

ELO 2.2-1: Identify the response objectives for the incident.

ELO 2.2-2: Identify the potential response options for the incident.

ELO 2.2-3: Select the Personal Protective Equipment (PPE) for each response option.

ELO 2.2-4: Develop an Incident Action Plan (IAP) by: o Identifying the order of the steps for developing an IAP. o Evaluating the factors in selecting public protective actions. o Identifying the procedures to Assess and Command the HazMat Branch Group by

accomplishing: 1. Ongoing assessments 2. Commanding members of the HazMat branch/group 3. Coordination of support and mutual aid 4. Coordination of public protective actions 5. Coordination with fire suppression services 6. Coordination of control, containment and confinement operations 7. Coordination with the medical branch 8. Coordination of on-scene decontamination 9. Coordination with environmental remediation services 10. Coordination of evidence preservation and sampling in a contaminated

environment

ELO 2.2-5: Identify the process for determining the effectiveness of the IAP.

ELO 2.2-6: Identify the procedures for presenting a safety briefing.



Module 2- Lesson 2 – HMO Planning the Response .2 - 2

Resources N/A

Instructor to Participant Ratio 1:20

Reference List NFPA 472: Standard for Competence of Responders to Hazardous Materials/Weapons of

Mass Destruction Incidents, 2008 Edition, Chapters 10 and 11.

Ohio HazMat/WMD Training Series, Ohio Fire Academy, www.fireacademy.com.ohio.gov ICS-300: Intermediate Incident Command System for Expanding Incidents (EMI Course

Number: G300), http://training.fema.gov/EMIWeb/IS/ICSResource/index.htm

OSHA 29 CFR 1910.120, http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9765

Practical Exercise Statement A Practical Exercise will be conducted at the end of the course. Group activities will be conducted at the end of each lesson which will lead up to the Practical Exercise.

Assessment Strategy Observation of student participation as well as performance in group activities and practical

exercises Instructor facilitated verbal review of module content

Administration of post-test

Prerequisites HazMat/WMD Awareness HazMat/WMD Operations HazMat/WMD Technician ICS 100, 200, and 300




Module 2 – Lesson 2 Planning the Response

Icon Map

Icon Description

Knowledge Check: Used when it is time to assess the learners’ understanding

Example: Used when there is a descriptive illustration to show or explain

Key Points: Used to convey essential learning concepts, discussions and introduction of supplemental material

Hint: Used to cover administrative items or instructional tips that aid in the flow of the instruction

Interaction: Used for suggested small group activity or other interaction

Video: Used to prompt instructor to play a video, which has been included on the slide






Review the objectives for this lesson on this slide and the next slide which focus on Planning the Response from the HMO’s perspective.

Hazardous Materials Officer/Hazardous Materials Safety Officer (HMO/HMSO)

HazMat Branch Safety Officer CourseHMO – Planning the Response

Lesson Objectives

• Identify the response objectives for the incident.

• Identify the potential response options for the incident.

• Select the Personal Protective Equipment (PPE) for each response option.

Slide 2.2-1

The HMO’s next task, after analyzing the incident, is to understand the intricacies involved in planning the response. The HMO will assist the Incident Commander (IC), Operations Section Chief and/or the Planning Section Chief with the development of their portion of the incident action plan (IAP). The HMO’s role once the problem is identified is to suggest solutions to those problems to the IC.






Continue reviewing the objectives, explaining several will be covered in more detail in the activity at the end of the module


HazMat Branch Safety Officer CourseHMO – Planning the Response

Lesson Objectives (continued)

• Develop an Incident Action Plan (IAP).

• Identify the process for determining the effectiveness of the IAP.

• Identify the procedures for presenting a safety briefing.

Slide 2.2-2




Module 2 – Lesson 2 HMO Planning the Response


Review with the participants the nine response objectives that can be utilized at HazMat/WMD incidents which are detailed in the table contained on the next page. A copy of the table is also included in the Appendix.


HazMat Branch Safety Officer CourseIdentifying Response Objectives

• Isolation

• Notification

• Identification

• Protection

• Spill Control

• Leak Control

• Fire Control

• Recovery

• Termination

Slide 2.2-3

In the Ohio HazMat/WMD technician course we introduced nine response objectives that can be utilized on HazMat/WMD incidents. They are:

Isolation Notification Identification Protection Spill control Leak control Fire control Recovery Termination

These nine strategic goals are detailed in the table below with the associated tactical objectives or response options. These response options are considered based on the situation at hand.




Hazardous Materials Goals and Objectives

Goal Objective

Isolation

Establish a perimeter Provide initial public protection Determine hot, cold, and warm zones WithdrawDeny entry

Notification

Request assistance EMA, EPA, PUCO, Health Departments etc. Communicate Review plans

Identification

Recognize and identify Air monitoringCheck for shipping papers or MSDSs Take samplesReview preplans in files Interview victims or witnesses Conduct reconnaissance

Protection

Use PPE Rescue and EMSDecontaminate Reassess zonesAssess safety Provide secondary public protection

Spill Control

Gas/Air Liquid/Surface Liquid/Water Solid/SurfaceVentilate Dike Boom Blanket Dissolve Absorb Divert Blanket Neutralize Dam Disperse Divert Retain Divert Retain

Apply Gels

Leak Control

Direct Methods Indirect Methods

Plug Patch Transfer product

Overpack Tighten Shut off sources

Crimp Displace product

Fire Control

Control burn Protect exposures Extinguish Confine Withdraw

Recovery

Oversee product transfer, container handling, and cleanupPlace companies back-in-service

Turn incident over to proper authority

Termination

Restock and resupply Debrief with on scene companiesCritique Paperwork






Remind participants of how tactical objectives should be written using the “SMART” technique that was learned in the IS 300 class. An example will be provided during the Instructor-Led Example at the end of the lesson.


HazMat Branch Safety Officer Course“SMART” Objectives

• Specific

• Measurable

• Action Oriented

• Reasonable

• Time Specific

Slide 2.2-4

Remember that when developing an Incident Action Plan (IAP) the tactical objectives must be written properly in order to be understood and successfully carried out. In the ICS 300 class we learned to write “SMART” objectives which are:

Specific Measurable Action Oriented Reasonable, and Time Specific.






Explain that during the planning the response task, the HMO must take into consideration all potential response options given the various dependent factors listed on this slide to be able to determine which solution(s) will work the best.


HazMat Branch Safety Officer CoursePotential Response Options

Dependent on:

• Equipment/Supplies

• On-Scene Capabilities

• Safety Concerns

• PPE Limitations

• Time Constraints

Slide 2.2-5

For every problem there are multiple solutions, some better than others. The HMO must identify all of the possible solutions for each problem and then decide which solution or solutions best fits the circumstances of the particular incident.

In planning a response, some solutions might be eliminated due to lack of equipment, supplies, on scene capabilities, safety concerns and/or PPE limitations. Some solutions will not be possible because of time constraints.






As an example, describe the Personal Protective Equipment options that need to be considered during a response.


HazMat Branch Safety Officer CourseSelecting PPE

Consider:

• Levels of PPE available

• Compatibility of the suit and glove material

• Experience and training of responders

Slide 2.2-6

As an example, consider Personal Protective Equipment (PPE). For each response option the proper PPE must be selected for the task or tasks involved. The PPE needed for a response will be dependent on the levels of PPE available or on scene, the compatibility of the suit and glove material given the incident conditions, as well as the experience and training of the responders working in the PPE. For any one given option there may be more than one level of PPE needed to perform the separate tasks involved.






The Incident Action Plan is a very important task for which the HMO is typically responsible. Emphasize that an IAP can be a simple verbal agreement or can be complex written document when multiple jurisdictions across more than one operational period are involved. In a large scale incident in which a Planning Chief has been named, the Planning Section Chief is responsible for writing the IAP. It can get complicated if the Planning Chief requires the HMO to do write the tactical planning section for inclusion in the IAP. Explain the difference between strategy and tactic as these concepts are used throughout the remainder of this lesson by reviewing the following definitions and examples:

Incident Objective- what needs to be accomplished Example: Eliminate the flammable vapors

Strategy – The general plan or direction for accomplishing an Incident Objective Example: Use foam to blanket product

Tactic – The specific assignments that specify how the strategy will be accomplished

Example: Have Engine 4’s crew apply a 3% concentration of AFFF (Aqueous Film Forming Foams) foam to the spill.


HazMat Branch Safety Officer CourseDeveloping the

Incident Action Plan (IAP)

• Includes: goals, strategies and tactics

• Simple - verbal agreement

• Complex - written document

Slide 2.2-7

Once the tactical objectives have been approved by the IC, documentation must be made as to the assignments, who will perform the tasks involved, and in what level of PPE. This documentation becomes part of the Incident Action Plan (IAP). The IAP contains the goals, strategies and tactics of how the situation will be handled. The IAP can be as simple as a verbal




agreement, such as the action taken by an engine company to extinguish a car fire, or it can be a complex written document. On common emergencies the IAP is not written however when a situation involves multiple jurisdictions or multiple agencies, if more than one operational period of time is needed to conclude the incident, or when a large number of the ICS positions are being filled, it becomes necessary to document the IAP in a written form.

The IAP becomes the road map to arrive at the desired outcome as well as the history book of what took place on the trip. The stated problem, the incident objectives, the strategy and tactics used to achieve those objectives, the personnel assigned to each task as well as the equipment used, PPE worn, and communications channels utilized become part of the IAP. Under NIMS the federal government publishes the ICS 200 forms that are useful in developing a written IAP.






When developing the IAP, one must understand the steps involved. Review the “Planning P” steps for developing an IAP as taught in the ICS 300 course. Remind the participants that the ICS Form 215 noted in the content is used to communicate the decisions made concerning resource needs for the next operational period. It provides the Incident Commander, Command and General Staff with the means to identify Division or Group assignments, develop specific tactics, and identify available and needed resources. The safety concerns will be discussed in the HMSO module in relation to the ICS Form 215A.


HazMat Branch Safety Officer Course

Identifying the Steps

• Understanding the situation

• Establishing incident objectives and strategies

• Developing the plan

• Preparing and disseminating the plan

• Executing, evaluating and revising the plan

Developing the IAP (continued)

Slide 2.2-8

The process used to develop the IAP is taught in the ICS 300 course. This process is part of the “Planning P” and includes five major steps. The steps are:

Understanding the situation Establishing incident objectives and strategies Developing the plan Preparing and disseminating the plan Executing, evaluating and revising the plan

As you can see these are similar to the same basic steps that NFPA utilizes in establishing the competencies of this course. The ICS 215 form can be used for documenting the objectives and strategies as well as the groups/divisions assigned to each task. A copy of the ICS 215 form is included below and a full copy can also found in Appendix A. In addition, copies of ICS forms can be downloaded from the DHS/FEMA website at http://www.fema.gov/emergency/nims/JobAids.shtm






After ensuring the steps are understood to develop the IAP, another task in developing the IAP is to evaluate the factors (listed on this slide) that would impact the actions needed to protect the public from the HazMat spill.



• Characteristics of hazardous materials

• Wind direction

• Speed

• Time of day

Evaluating Factors for Selecting Public Protective Actions


Slide 2.2-9

Under the strategic goal of isolation there is the tactical objective of public protective actions. These actions are steps taken to protect the surrounding population from the HazMat spill. Basically evacuation and/or shelter in-place are the two considerations for public protective actions. The Emergency Response Guidebook (ERG) provides the suggested initial distances for evacuating the area and provides information and guidelines on sheltering in place. Factors such as the characteristics of the hazardous materials (vapor density, IDLH levels etc.) or wind direction, speed and even the time of day will cause the elimination or adjustment of the options. For example, sheltering in place is not considered a good option when dealing with vapor clouds of flammable gases.) Plume modeling software such as the CAMEO/MARPLOT/ALOHA suite can be utilized to determine downwind evacuation zones. Air monitoring can be used to verify the hazardous areas.






A major task in developing the IAP is to identify procedures to accomplish ongoing assessments, assigning positions within their branch/group, as well as the coordination of efforts as detailed in the content below this slide.



• Ongoing assessments

• Commanding members of the HazMatbranch/group

• Coordination of Efforts

Identifying Procedures to Accomplish


Slide 2.2-10

Part of the IAP involves ongoing assessments to determine the success of the plan. Tasks must be evaluated constantly to determine if adjustments need to be made to the strategy or tactics being employed. Setting benchmarks will help in evaluating the progression of the IAP. Supervisory skills will be needed to determine if a failure to complete a task is due to equipment issues, staffing issues, training issues or other issues that will need to be corrected before the next operational period. The written IAP must remain dynamic and be changed or adjusted at any time. To help the HMO to coordinate and asses the IAP he/she will need to assign certain positions within their branch or group. As taught in the Ohio HazMat/WMD technician course there are ICS positions that will typically fall under the direct supervision of the HMO. These positions include: Research Officer(s) Lead Tender Timer Decontamination Officer EMS Officer Entry Team Back-up Team






Coordinating the response effort is necessary to achieve the common goal of stabilizing the incident. Explain how working with other branches, groups, divisions or teams is a critical part of planning the response.



Coordination of Efforts

• Mutual aid providers

• Law Enforcement officers

• Fire suppression teams


• Evidence preservation and sampling teams

• Groups assigned to perform defensive measures used to control, contain and confine the HazMat

• Environmental Remediation Services trained in cleaning-up the spill

• EMS groups or branches

• Decontamination Units

Slide 2.2-11

The HazMat Branch/Group and each of the assigned ICS positions must coordinate their activity with the other branches, groups, divisions or teams operating on the scene. Coordination will be necessary with:

Mutual aid providers Law Enforcement officers performing public protective actions Fire suppression teams Groups assigned to perform defensive measures used to control, contain and confine the

hazardous material EMS groups or branches. They will need chemical information from the Research Officer

and may be providing the HazMat branch/group with the EMS services standing by for entry and back-up teams

Decontamination Units Environmental Remediation Services trained in cleaning-up the spill, and Evidence preservation and sampling teams if the incident involves criminal activity

Coordination requires communication. The HazMat branch will need to be in constant communication with the IC and the other branches, groups, and divisions in order to have successful coordination of efforts. Regularly scheduled meetings with the IC and other team leaders will help in this process.






After the IAP has been developed, the HMO must assess the effectiveness of the IAP. Explain different measures that should be taken throughout the incident to assess the effectiveness of the IAP.


HazMat Branch Safety Officer CourseEffectiveness of the IAP

• Identify problems

• Resolve shortcomings

• Conduct regular meetings (if necessary)

• Team should be aware of the goals of the IAP

Slide 2.2-12

As the team leader it is important to supervise the positions assigned to you and track their productivity. As problems arise that effect the progress of the incident they must be identified and steps taken to resolve the shortcomings. On incidents that span a longer period of time, regular meetings should be held to update and brief the IC and your branch/group on its’ progress. Your team must always be aware of your expectations and requirements. They must understand the entire mission and know their part in accomplishing the strategic goals.






The HMO will work closely with the HMSO to prepare and present a Safety Briefing to each group or division assigned to perform a task at the incident. The ICS Form 208 is recommended to use to help document all of the information that would be needed to give the Safety Briefing. Note that the form included is technically the ICS Form 208HM (hazardous materials).


HazMat Branch Safety Officer CoursePresenting a Safety Briefing

Incident Site Safety and

Control Plan

ICS Form 208

Slide 2.2-13

The safety briefing is a quick meeting to present the basic facts about the chemical, container and the environment surrounding the incident. It is the time to discuss safety hazards and concerns for each group or division assigned to perform a task. The elements found on the ICS Form 208 become the basis of the “Safety Briefing”. ICS Form 208HM (included below and in Appendix A) is a suggested “Incident Site Safety and Control Plan” (SSCP). This plan should be filled out in coordination with the HMSO. The ICS 208 will allow the HMO and HMSO to document many of the same things found in the IAP, however, it is focused more on the safety issues of the incident. The SSCP becomes a part of the documents included in the IAP. OSHA’s HAZWOPER standard (29CFR 1910.120(b)(1)(ii)(C)) requires that a site safety plan be written for every HazMat incident. The 208 form will be reviewed in detail and utilized in the HMSO module.




ICS 208HM






A concise summary of this lesson is included in the first paragraph under the slide which may be helpful for the participants to review before facilitating the Instructor-Led example which is a continuation of the example started in Lesson 1.

Highlight the following key points from the example incident: Based on the analyses done in Lesson 1, one of the goals would be to eliminate the flammable vapors. The following objective might be decided upon, written and approved. “Cover the spill of gasoline with foam to eliminate the production of flammable vapors and maintain the coverage for the remaining operational periods.” This objective would require the following tactics to be determined and assignments made in order to complete them:

Deployment of hose lines

Establishment of a water supply

A supply of foam concentrate

A decision on what concentration to be used

Firefighters in full fire protective clothing and SCBA to apply the foam

Air monitoring teams in PPE to verify that indeed the concentration of gasoline vapors is reduced and maintained below IDLH levels.

All activity to be supervised and placed in a chain of command

Designated titles and communication channels

Documentation of the entire process



HMO Planning the Response

Instructor - Led

Example

Picture of a gasoline tanker will be added

Slide 2.2-14




After analyzing the incident, as the HMO your next task is to plan the response which includes suggesting solutions to the problem. Those suggested options, if approved by the IC, will become the objectives for your branch/group of the HazMat incident. As the HMO, you must select the tactics, choose the PPE, determine the decontamination plan, assign personnel including entry and back-up team requirements, and implement EMS responsibilities for the responders on your team. All of these things must be documented as part of the Incident Action Plan.

INSTRUCTOR – LED EXAMPLE: The example of the gasoline tanker incident continues. We have analyzed the incident and based on that analysis we can begin to develop a plan of attack. Multiple strategic goals can be suggested and depending on the amount of responders on the scene we must prioritize each tactic. One response objective might be to control the potential of a fire. The response option to perform this would be the tactical objective to “foam the spill and maintain the foam blanket to keep the concentration of flammable vapors below the IDLH level for the remaining operational time frame”. This will require the following tasks to be coordinated:

Deployment of hose lines Establishment of a water supply A supply of foam concentrate A decision on what concentration to be used Firefighters in full fire protective clothing and SCBA to apply the foam Air monitoring teams in PPE to verify that indeed the concentration of gasoline vapors is

reduced and maintained below IDLH levels. All activity to be supervised and placed in a chain of command Designated titles and communication channels Documentation of the entire process

This is just one of several objectives that need to be accomplished in this example. Additional objectives, which would be simultaneously completed, could include: evacuation of the hazard zone, traffic being detoured around the site, and plans being made for a HazMat team entry into the hot zone to stop the release.






This slide allows for the scenario based group activity to be set up. Divide the class into four different groups than used in the previous activities.



HMO Planning the Response

Scenario Based Group Activity

Slide 2.2-15






Read the scenario and IC briefing to the class which is included in the content below this slide. Explain that each group has all of the equipment that a Type I HazMat has available. Have each group identify the main goals of this response. In addition each group must write five “SMART” response objectives for the scenario. Next each group will chose one of those objectives and prepare the response options needed to complete the objective. Produce a written Incident Action Plan for the response objective by using the completed ICS Form 208HM (included after the IC briefing) and the blank ICS Form 215 handout to document each task needed to accomplish the objective, PPE requirements, personnel assignments, radio designations, and an ICS flow chart showing assigned positions and titles. Give the participants 45 minutes to conduct this activity.



Picture of ????? will be added

Slide 2.2-16

Scenario Your Type I HazMat team has been dispatched to an office building where an employee has opened a letter that includes a threat to the company. A granular white substance has fallen out of the letter and is on the desk. Incident Commander Briefing An employee has opened an envelope which contained a threat to kill employees of their company. The company handles foreclosures for a local bank. A white substance fell out of the envelope. The employee has remained at their desk but all other people have been removed from the area.




HMO Tasks:

1) List the main goals of this response.

2) Write five “SMART” response objectives for this scenario.

3) Select one of the five objectives and prepare all of the response options needed to complete the objective. Produce a written Incident Action Plan for the response objective by using the blank ICS Form 215 handout, and complete any needed information on the HazMat checklist forms. Assign each task needed to accomplish the objective, include PPE requirements, personnel assignments, radio designations, and an ICS flow chart showing assigned positions and titles.

4) Complete the HazMat Branch Officer Checklist to document the actions performed so far in the scenario.






This slide allows for a summary discussion on the group activity to make sure the major points have been covered in the context of the learning objectives. Make sure to ask a representative from each group to comment on the summary points included below. There may be many options given, so as the Instructor, ensure responses are appropriate and justified. What are the major goals for this incident?

Identify the response objectives for the incident.

Identify the potential response options for the incident.

Select the Personal Protective Equipment (PPE) for each response option.

Develop an Incident Action Plan (IAP).

Identify the process for determining the effectiveness of the IAP.

Identify the procedures for presenting a safety briefing.

Review the HMSO Checklist to ensure all participants have marked off the appropriate actions given this stage of the incident.


HazMat Branch Safety Officer CourseSummary of Scenario Based Group Activity

• Identify the response objectives for the incident.• Identify the potential response options for the

incident.• Select the PPE for each response option.• Develop an IAP• Identify the process for determining the

effectiveness of the IAP.• Identify the procedures for presenting a safety

briefing.

Slide 2.1-17

module 2 – lesson 2 hmo planning the response ... documents/hbo-hbso course... · module 2-...

Documents