module 2.2: trade data & document harmonization 2.2 -trade-data-and... · it reduces data...
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Somnuk Keretho, PhD Director, Institute for IT Innovation..........
Kasetsart University, Bangkok
Module 2.2: Trade Data &
Document Harmonization
Regional Training of Trainer Workshop Trade Facilitation & Paperless Systems for Agrifood Products
organized by UNESCAP
15-17 December 2014 United Nations Conference Centre, Bangkok
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Objectives of this module
To briefly introduce how to conduct trade data
analysis and document harmonization
for international trade improvement [based on the UNNExT Data Harmonization
and Modeling Guide for SW Environment].
To discuss some DH case studies.
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Trade Data & Document Harmonozation
Simplification and harmonization of trade data and
documentary requirements can contribute
significantly to the reduction of time and costs for
international trade transactions.
Harmonizing data used in trade documents and
aligning them with international standards ensure
data interoperability among the various parties
engaged in a trade transaction.
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Step-by-step approach to the development of electronic Single Window and paperless trading
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What is Data Harmonization?
There is always a possibility that each of us interprets each data element
differently, e.g.
– For a buyer, a delivery date can be “date and optionally time when
goods are requested to be delivered.”
– For a seller, a delivery date can be “data and optionally time when
goods are estimated to be delivered.”
We need a precise and commonly understood data definitions and
meaning for each data element used in any forms or documents during
trade transactions and communications among concern parties.
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What is Data Harmonization?
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The objectives of DH
The objective of data harmonization, in the context
of trade facilitation, is to eliminate redundancies and
duplication in international trade data.
Data harmonization enables data interoperability
among individual information systems in the
international supply chain, including Single
Windows, by producing a set of harmonized core
data elements with common semantic meanings.
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Benefits of DH
It provides a common basis for standardizing data
for import, export and logistics information.
It reduces data redundancy and costs of data
exchange.
It ensures data compatibility and enables data
interoperability among stakeholders, resulting in
further facilitation of trade procedures.
It facilitates the establishment of Single Window
facilities and cross border data exchange among
Single Windows.
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As-Is Business Process Analysis
Problems :
- Duplicated Information & 3-5 physical visits to different locations
- High Cost and Time for sending and receiving documents
- Possible Data Inconsistency
A Case Example (referencing to
the SW Roadmap - Level 2)
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Data Harmonization and ”To-Be” Business Process
A Case Example (cont) (to enable single window
data entry)
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Example – Exchanged Documents
Permit for the export of
rice by Department of
Foreign Trade
Rice Quality Certificate
By The Thai Chamber of
Commerce
A Case Example (cont) (to enable single window
data entry)
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Example – Defining data element names and definitions for 2 documents by comparing with International Standards
Permit for the export of rice
Rice Quality Certificate
Data Element Name
Definition
weight (kg.) Net Weight (kg.) Net Weight (item) [TDED 6020] The measure of the net weight (mass) of this cross-border trade line item, excluding all packaging.
Unit Price Price Unit Price (item) [TDED 5110] Price per unit of quantity on which an article item amount is calculated.
Name of transport Ship’s name Name of Transport [TDED 8212] Name of a specific means of transport such as the vessel name
2 documents required for exportation of rice
A Case Example (cont) (to enable single window
data entry)
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Preparation for a DH project
Identify the right project sponsor
Identify and list the required tasks in a logical
sequence
Form management and work teams
Estimate efforts required for carrying out each task
Develop a project schedule
Assign tasks to team members including data
analysts, and
Develop a detailed project plan.
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Tasks-Outputs relationship for a DH project
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DH Project team roles & responsibilities
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An exporter data structure Figure 4.1
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Relationship between data element, data model, electronic document specification and electronic message
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Steps for data harmonization and development of electronic documents
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ASEAN ATIGA Form D
(CO)
1. Capture
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Example of document data
dictionary (ASEAN ATIGA
Form D)
2. Define
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Mapping of data
between paper
form and
compiled
data dictionary
with UNTDED
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3. Analyze
Analyse data elements across various documents and
organize them in a comparable manner.
Permit for the export of rice
Rice Quality Certificate
Data Element Name
Definition
weight (kg.) Net Weight (kg.) Net Weight (item) [TDED 6020] The measure of the net weight (mass) of this cross-border trade line item, excluding all packaging.
Unit Price Price Unit Price (item) [TDED 5110] Price per unit of quantity on which an article item amount is calculated.
Name of transport Ship’s name Name of Transport [TDED 8212] Name of a specific means of transport such as the vessel name
2 documents required for exportation of rice
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3. Analyse
Analyse data
elements across
various documents
and organize them
in a comparable
manner.
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Map data
elements
to a reference
data model,
e.g. WCO DM
Data dictionary of
Certificate of Origin
(ASEAN ATIGA
Form D)
mapped to
WCO DM 3.0
4. Reconcile
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5. Obtain the Structure of an Electronic Document
To obtain the structure of electronic document, which will be used for data
interchange among stakeholders. Depending on your business requirements,
specific syntax can be applied in obtaining the structure of electronic document
such as XML and Electronic Data Interchange (EDI) (See Box 2 below).
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XML scheme (syntax structure) of a data element
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Conclusions and Practical Recommendations for DH
Gaining political support for data harmonization
Establish an institutional mechanism for managing DH
Identify main stakeholders, define their roles and accommodate
their objectives and concerns
Pay due attention to regional and international initiatives that
develop regulations and standards affecting trade documents
Develop a strategy for involvement in international initiatives
Establish a joint working group
Take into account regional and international trade arrangement
in developing a standard data set
Adopt an iterative and incremental approach for DH
Somnuk Keretho, PhD Director, Institute for IT Innovation..........
Kasetsart University, Bangkok
Q & A Thank You.
Regional Training of Trainer Workshop Trade Facilitation & Paperless Systems for Agrifood Products
organized by UNESCAP
15-17 December 2014 United Nations Conference Centre, Bangkok