Module 3

SIPAAA PLANNING:An Overview

Office of Local School Council Relations 125 S. Clark Street, 5th Floor

Chicago, IL 60603 P. 773-553-1400 F. 773-553-1402

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School Improvement Planning

Objectives:

As a result of this session, LSC members should be able to:

-Understand the importance of the vision & mission of the SIPAAA & Budget

-Understand the importance of collaboration in school planning & monitoring plans

-Critique & monitor their SIPAAA & Budget

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School Improvement Planning

The Illinois School Code requires eachIllinois public school to develop a plan, calledthe school improvement plan, to improve thequality of the education provided by theschool.

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The School Improvement Plan for Advancing Academic Achievement

• A two-year strategic plan for improvement supported by the school’s discretionary funds (revised in the second year as needed)

• Identifies the school’s strengths, concerns, and priority areas for improvement

• Developed by a SIPAAA Team and stakeholders and approved by the Local School Council

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Purposes of School Improvement Plan

Identify School Needs

Integrate Programs & Funds

Increase Student Performance

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Purposes of School Improvement Plan

Align Plan to State Goals & Local Standards

Publicize Timeline for Activities & Budget

Increase Community Support

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Legal Requirements

SIPAAA must include:Results of State Tests Attendance, truancy, mobility, retention,

expulsion, graduation & dropout ratesMeasurable goalsProfessional development activitiesFundamental learning areasAnalysis of student achievement

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Key Players / Stakeholders in SIPAAA Planning Process

• The Principal • The LSC• The SIPAAA Team• SIPAAA Team Working Groups• Other Stakeholders:

Parents Students All Staff Community

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Steps in the SIPAAA Process

1. Gather input from faculty and other stakeholders

2. Review the School Vision and Mission Statements and revise as necessary

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Steps in the SIPAAA Process

3. Analyze the school’s data

There are two types of data to be analyzed:Outcome DataProcess Data

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Steps in The SIPAAA Process

Outcome data is organized around theSchool Scorecard categories:

Student OutcomesAcademic ProgressStudent ConnectionSchool Characteristics

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Steps in The SIPAAA Process

Process data is organized around the 5Fundamentals for School Success:

InstructionInstructional LeadershipProfessional CapacityLearning ClimateFamily and Community Involvement

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Steps in The SIPAAA Process

4. Identify Categories of Work for Your School Using the Findings from the Analysis of Outcome and Process Data

5. Decide which Categories will be Areas of Focus / Priorities for the School (Schools may designate up to 4 Priorities)

6. Decide on Target Outcomes and Indicators of Success / Key Performance Indicators for each Category of Work

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Steps in The SIPAAA Process

7. Decide on the monitoring process for each Category of Work

8. Decide on activities to carry out each Category of Work

9. Budget funds for each activity as needed

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Planning Calendar

• The SIPAAA & budget are written in the spring for implementation during the next school year using recommendations from various sources

• The SIPAAA Team & the LSC begin monitoring the plan in the fall

• The report of the SIPAAA Team will contain suggestions for improvement in future plans

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Internal Review

• Serves as the annual needs assessment for the school improvement plan

• Focuses on three major areas: 1. Teaching & Learning2. Student Learning Progress & Achievement3. The School As A Learning

Community

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Principal’s Role in Internal Review Process

• Attend Training on Quality Assurance

• Determine the Size of the SIPAAA Team: – 6-12( recommended) people for a small school

– As many as 20 people (recommended)

for a large school

• Assemble and Chair the SIPAAA Team

• Map Out Review Process & Timelines

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LSC’s Role In Internal Review Process

Serve on LSC SIPAAA Committee• Serve on the SIPAAA Team• Serve on SIPAAA Team Working Groups• Attend Internal Review Training

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Teaching & Learning Focus

• Learning Environment

• Instructional Strategies

• Learning Processes

• Student Responses

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Student Learning, Progress, And Achievement Focus

• Curriculum Design & Alignment

• Student Work

• Assessment Systems (tests)

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The School As A Learning Community

A.Mission & Shared VisionB.Leadership & AdministrationC.Organizational StructureD. Professional Development E.Community Participation in the School

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Sections of the SIPAAA• SIPAAA Team

• Involvement

• Mission & Vision

• Outcome Analysis- Measurable results at the end of a learning period

• Process Analysis- Information about the everyday actions and behaviors of students, staff, and families

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Sections of the SIPAAA

• Categories & Priorities

• Activities- specific actions that will contribute to the achievement of the target outcomes for each category of work

• Other plans included on the Oracle SIPAAA tool: Fund Compliance, Capital Outlay, Technology Plan, Parent Plan, Attendance Plan and Advanced Placement Plan (HS only)

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Characteristics of Weak SIPAAAs

• Most SIPAAAs that are weak have these problems:

– Lack a flow from Vision to Plan to Budget

– Address symptoms rather than causes

– Are not focused on learningand/or priority goals

– Are too fragmented

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Characteristics of Weak SIPAAAs– Lack communication in the Development &

Planning phases

– Are not coordinated effectively with the budget

– Lack parental & community support

– Items are not measured

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School Improvement Planning

• Involves All Stakeholders• Develops A Collective Vision• Focuses on Common Goals• Aligns the Implementation Plan & Budget to

the Vision & Mission • Establishes a process for monitoring success

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School Improvement Planning

• Must be data driven

• Is based on objective data and information about: – the learning community– student body characteristics – student achievement– funds available for programs– community resources available

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Sources of the Necessary Data

• School Administration• School level benchmarks, internal data tracking

• The Area Office• Area Data Analyst

• Online Data Sources• www. cps.edu (see School at a Glance section)• Office of Performance: http://research.cps.k12.il.us/cps/accountweb/• Illinois Interactive Report Card: http://iirc.niu.edu/

• Local observations/surveys/reports

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Sources of Official School Data

• The Illinois School Report Card contains 1 year of data and is available for prior years

• The CPS School Progress Report provides data over time

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The Principal’s Role

• Develops the Plan – establishes and Chairs the SIPAAA Team

• Consults with the LSC, School Staff, Parents, & Community on the Plan

• Implements the Plan

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The LSC’s Role

• Consults with the principal on the priorities & development of the SIPAAA & Budget

• Holds Two (2) Public Hearings to gain input for the SIPAAA

• Approves the SIPAAA & Budget

• Monitors the implementation of the SIPAAA

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Establishing a Shared Vision

The Vision Statement:

Communicates the shared image ofultimate success for the school;

It is a “snapshot of success”

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Establishing a Shared Vision

• The Vision Statement Should Address:

–What your learning community would like your school to be–What your school will do for students–What kind of experiences your learning

community wants your students to have–What all stakeholders believe about the

school

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Establishing a Shared Vision

To establish a Vision Shared By All:• Hold a community meeting(s)• Hold a staff meeting(s)• Hold a parent meeting(s)–Ask each group to brainstorm a list of

desires & wishes for your school–Prioritize goals and look for common

themes

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Questions to Ask Stakeholders

• What’s important for our school?

• What’s worth knowing about our school?

• What do we want our students to know & be able to do?

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Writing Your Vision Statement

In writing the Vision Statement, makesure that it is:• Simple• Easy to Understand• Energizing• Agreed to by a Consensus of the

Stakeholders

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Remember . . .

• Stakeholders included in establishing a shared vision will work to support it

• Those left out probably will not support the vision

• Therefore, it is crucial to:– Work to get a consensus among all Stakeholder

Groups on a vision they can “Live With”

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Establishing The School’s Mission

The Mission Statement:

Outlines the “what,” “how,” and “why” of your school’s purpose;

It is the “map” to success for your school

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Establishing The School’s Mission

• The mission should describe how your school community will work toward its vision

• Look at student data & the list of “Effective Schools Characteristics’’

• What can your school do to move toward its own “vision” of success?

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Work Through / Get Agreement

• Your Values• Others’ Values• The Organizational

Values

Common ValuesPriorities

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Title I- (NCLB)

• Targets low income children

• Provides a parent component including involving & training parents to partner with the school in their children’s education

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Levels of Parent Involvement

1. Support for Parenting Skills2. School / Home Communication3. Volunteering4. Learning at Home5. Decision-Making 6. Collaborating with the School Community

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The SIPAAA & The School Budget

See a copy of Budget Handbook for the Schools

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The School Budget

• Is part of the SIPAAA

• Is a financial version of the plans described in your school’s SIPAAA

• Should be aligned to your Vision, Goals, & Work Plans

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Lump Sum Budget

• CPS allocates a lump-sum budget to each school each school year

• The principal develops a budget plan in consultation with the LSC, the PPLC, & other staff that reflects the priorities of the SIPAAA and is consistent with law, Board policies, and State and CPS standards

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The School Budget is A Financial Plan for the SIPAAA

• By law, the total local school community collaborates to prepare a financial plan that supports the SIPAAA

• Discretionary Funds are the focus of Local Budgetary Decisions

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Sources of School Funds

• Local Real Estate Fund • General State Aid

• Supplemental State Aid or “SGSA”

• NCLB Title I and other Titles

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SIPAAA Planning Resources

Additional SIPAAA Planning Resourcesare available at:

www.stratplan.cps.k12.il.us/sipaaa_process.shtml

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SIPAAA Planning Resources

The Resources Available on the Site Include:

The “SIPAAA Planning Guide,” including a “SIPAAA Toolkit”

SIPAAA “Quick Guides” Elementary and High School Indicators of

Success Information and Resources on the 5

Fundamentals for School Success

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