module four: future trends in grey literature greyworks 2010 transparency governs the grey landscape

MODULE FOUR:Future Trends in Grey Literature

GreyWorks 2010 Transparency Governs the Grey Landscape

Future expectations: some free-text answers

75% expect changes in information needs in the next five years

Gentil, GL9 - Future

To understand the grey literature of the future, one has to understand how

communications and documentation are taking place.

The Electronic World cannot be dealt with as a linear extension of the

print world.

Carroll, GL8 - Future

The Luxembourg definition on Grey Literature should be maintained with or without modification

Grey Publishers should in some way acknowledge the review process in which their print/electronic documents have undergone

Colleges and Schools of Library and Information Studies should develop curricula programs, modules, and courses on grey literature

Grey Literature Survey 2004Grey Literature Survey 2004ConclusionsConclusions

Boekhorst et al., GL6 – Future

Ways should be found to correct the disproportion between geographical and sectoral involvement in Grey Literature

Organizations involved in grey literature should formulate and publicize a Policy or Position Statement on Grey Literature

The Raw Survey Data (i.e. without names, email addresses, and URLs) should be made available to researchers for secondary analysis

Grey Literature Survey 2004Grey Literature Survey 2004RecommendationsRecommendations

Boekhorst et al., GL6 – Future

(16) Commercially Published Literature is superior to GL

7.7%

54.8%

32.7%

4.8%

YesDependsNoNA

The Content LevelThe Content Level

Boekhorst et al., GL6 – Quality

Overview SEVAL-StandardsUtility

Feasability

Accuracy

Propriety

Main Criteria und Objectives of Quality Assurance in Evaluation

(cf. SEVAL Standards)

Goal: To ensure that an evaluation is conducted in a realistic, well-considered, diplomatic and cost-conscious manner

Goal: To ensure that an evaluation is carried out in a legal and ethical manner and that the welfare of the stakeholders is given due attention

Goal: To ensure that an evaluation produces and disseminates valid and usable information

Goal: To guarantee that an evaluation is oriented to the information needs of the intended users of the evaluation

Weber, (SFOPH) GL7 - Quality

Discussion

• Evaluation and Research (especially targeted at multi faceted, multi level community interventions) should go beyond what is traditionally accepted as good evidence, i.e. in health RCT gold standard (randomized controlled trials)

• We want to assess and steer evaluation studies towards usefulness and applicability

• Integration of policy papers, guidelines, good practices papers, expert opinion, etc.

• This kind of mostly grey literature covers a lot of information on processes and context which is important for the application of knowledge (also of “good evidence”)

Weber, (SFOPH) GL7 - Quality

Evaluation Process of Online Information

• Examine website – whose is it• Who supports site• What is purpose of site• Where does information come from and how• What is basis of information• Currency• Linkages & relationships to other sources• What information about user is collected• How are interactions managed with visitors

Gelfand, GL7 – Quality

OECD Analysis (what was the joke?)

• No metadata standards• No quality control• No underlying database/workflow• No common vision• No knowledge of what readers need• No understanding of discovery systems• In summary – we’re a laughing stock!

Why are people

laughing?

Green, GL7 - Assessment

OECD . . . why We’re laughing now

Relaunch on Repec

Dissemination of

WPs has

doubled . . . so far

Green, GL7

(10) Your Business/Organization has a

Policy or Position Statement on GL

3.8%

69.2%

26.9%

YesNoNA

The Document LevelThe Document Level

Boekhorst et al., GL6 – Policy

OA policy (n=38 archives)Source: OpenDOAR

55% without policy statement

Schopfel et al., GL10 - Policy

Conclusion

• A landscape in movement

• Grey takes its place

• Wanted: policy statement

• More wanted: improved bibliographic control

• Mostly wanted: usage statistics

Schopfel et al., GL10 - Future

Purpose of Study

• To explore the extent to which scholarly grey literature is produced on our campus

• To discover the sources and the subjects of this literature

• To assess how well this literature has been incorporated into the library’s holdings

• To evaluate the need for, and if necessary, to make, recommendations on changes in collection development practice

Siegel, (PSU) GL5 - Policy

Resulting Changes

• Re-defined “grey literature” in a contextually appropriate way

• Re-defined liaison roles of subject librarians

• Formal changes in library’s collection development policy?

Siegel, (PSU)

GL5 - Policy

Addendum to Library’s Collection Development Policy

• V. Institutional Scholarly Grey Literature

• It is within the mission of the library to capture, preserve, and make available the scholarly output of the institution. To this end, the library will attempt to acquire technical reports and other scholarly publications produced by PSU Departments, Programs, Centers, and Institutes. These materials will be cataloged and added to the collection, whether in print, electronic, or both. Criteria for selection is as follows:


Outcomes

• Internal political hurdle has been surmounted • Framework for acquisition and cataloging now

exists• Poised to consider community-based grey

literature collections that may be appropriate to mission of the university


TDL, Tsunami Digital Library

• Critical need for grey digital materials

• Essential to form partnerships

• Use the collection policy as a framework for moving forward

Lehman et al., GL6 – Policy (Collections)

History of the Document Collection

• Grey Literature– Preservation– Access

• Who cared– Balloon Program Office– Librarians– Jim Winker

Japzon, et al., GL6 - Preservation

Problems with Balloon Documents

• Open and Interoperable

• Metadata

• Copyright

• Certification and Collection Process


Future Plan

• Scan documents• Map records• Seek Copyright

Permissions• Form a joint

committee • Find Funds


No Comprehensive U.S. Preservation Plan

• Three National Libraries

Library of Congress

National Library of Medicine

National Agricultural Library

Jaros et al., GL10 – Preservation (Vet)

Plan for the Future: Rescue the Past, Restore, and Preserve

• Development of Focus Group– Seven veterinary libraries involved

– Chosen for specific reasons

– Met at Texas A&M University; additional meetings held at conferences

• Survey

• Creation of Steering Group

• Action Plan

Jaros et al., GL10 – Preservation

SIGLE to OpenSIGLE in 5 seconds

1980 – 2005SIGLE

(EAGLE)

GL8 2006OpenSIGLEprototype

GL9 2007OpenSIGLE

goes live

May 2008 GreyNet conference

papers in OpenSIGLE

Farace et al., GL10 - Preservation

Strategy[

A strategy that on the one hand would make GreyNet OAI-compliant

and on the other hand would expand INIST’s role in OpenSIGLE

from solely a caretaker to an external service provider.

To this end, GreyNet’s conference based collections would provide

an example of OpenSIGLE’s potential for other data providers in the

grey literature community.Farace et al.,

GL10 - Networking

Considerations

• Streamlining the SIGLE Classification Scheme for OpenSIGLE

• Metadata templates according to various document types

• Plus links to datasets and software underlying published research

• Networking with former EAGLE members and new stakeholders in GL

• A crosswalk to subject based and institutional GL RepositoriesFarace et al.,

GL10 - Networking

The Challenge

The karst research community and its knowledge base are fragmented, globally distributed, and highly interdisciplinary.

As karst issues move to the forefront of attempts to develop solutions to significant environmental degradation, information integration and linkages, promoting collaboration is essential.

The Solution

The Karst Information Portal is a growing international community seeking to create an open system for karst-related information.

The goal is a freely accessible web-based information network to inform research, to enhance collaboration, and to address policy decisions in karst environments.

Chavez et al., GL9 – Networking

(19) Grey Literature itself constitutes a

field in Information Studies

7.7%15.4%

7.7%

69.2%

YesDependsNoNA

The Content LevelThe Content Level

Boekhorst et al., GL6 – Field of Study

Role of Library/Bibliographic Instruction

• How to search, find, evaluate information• To understand scholarly communication principles &

practices• How to cite, organize & recall information within intellectual

property guidelines• Establish familiarity with course management platforms• Promote collaboration and group or team skills• Integrate writing, data analysis, quantification and

presentation skillsGelfand, GL7 - Education

Background Information:Background Information:

• Gelfand’s paper on Grey Literature related to Distance Education, 1999

• Results from the Survey on Grey Literature 2004

• Roundtable on Curriculum Development and Grey Literature, 2006

If Grey Literature constitutes a field in Library and Information Studies,then it must be offered to LIS students as an accredited college course.Given the state of the art in grey literature, Distance Education now offersa viable means of implementing an accredited course on Grey Literature

Farace et al., GL9 - Education

Method of ApproachMethod of Approach

2. Literature Search (Examples)

3. PilotCourse

onGrey

Literature

1. Survey(Status Quo)


Pilot Course on Grey Literature:Pilot Course on Grey Literature:

StakeholdersStakeholders UNO, Distance Education Program *Accreditation

GreyNet, Grey Literature Network Service *Qualified Instruction

EBSCO, LISTA-FT Database *Access to Course Content

Students, Upper-level Undergraduate/Graduate *Student Enrolment


• Blackboard, Bb System Software providing functionalities such as email connectivity, dedicated announcement board and document archive, student enrolment and grade book, etc.

• Course Syllabus Course title and description, about the instructor, assignments and assessment, semester outline and due dates

• e-Reader Required Reading List divided into five sections each dealing with a particular aspect of grey literature. Each section includes four assigned articles. The full-text of all 20 journal articles are available via EBSCO’s LISTA-FT Database. And, an Appendix provides links to other resources in grey literature

• Test and Assignments

Open-ended test on the Assigned Readings, A Case Study, and the Design of a Research Proposal on Grey Literature

Pilot Course on Grey Literature:Pilot Course on Grey Literature:System and CoursewareSystem and Courseware


Findings: Did you hear about GL in any of your courses?

Course where respondents heard of GL

55%

16%7% 4% 4% 1.30%

14.40%

0%10%20%30%40%50%60%

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Rabina, GL9 - Education

Is GL treated in LIS syllabi?• Dedicated

• New Orleans • Reference

• Louisiana Knowledge Organization • Records management• Health sources

• Texas A&M• Chapel Hill

• SciTech• Clarion • University of Texas

• Collection development• Kentucky • Simmons • Hawaii Rabina,

GL9 - Education