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MINUTESOFMEETING - CCSBATCH88 SECTIONREPRESENTATIVES

WHEN:April15, 2012 8:00PM

WHERE:Reena's house

AGENDA:

1. Finalize committee organization

2. Identify immediate activities

3. Identify agenda for next meeting

ATIENDEES:

Arnold Rillorta

Joseph Cabungcal

Janette Paderes-Mendoza

Girlie Cruz-de Guzman

ShojiMeris

RizzaJacob

Aida Corrales

Reena Feliciano-AideguerEthel de Borja

ITEMS DISCUSSED:

1. FINALIZECOMMITTEEORGANIZATION

Following are the final list of committees that will be responsible for the detailed planning and

execution of activities related to GAH

Commit tee Head/Co-Head Responsibilities

Over-all

Committee

Head

Joseph Cabungcal - High-level management of batch activities

- Function as Batch President and Auditor

Secretariat

Committee

Head:

Janette Paderes-Mendoza

Co-Head:

Herbert Catalan

June Francisco

- Manage contact details and other information

about the following

0 Batchmates

0 CCCAlumni Officers

0 CCCbatch leaders and

representatives (1960-2012)

0 Suppliers

- Coordinate with section representatives

regarding information about the batchmates

- Release internal and external communications

- Committee Head to function as Batch Secretary

Finance

Committee

Head:

Aida Corrales

Co-Head:

Buday Oro

- Manage batch funds -which will include,

but not limited to the following:

0 Budgeting

0 Disbursement

0 Basic accounting

- Provide regularFinancial report to Batch

- Committee Head to function as Batch Treasurer

Marketing Head: - "Sell" all activities to target participants

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Committee Reena Feliciano-Aideguer

Co-Head:

Pinkee Venus-delas Alas

0 Developing "marketin gmaterials" like

invitations and announcements

LogisticsCommittee

Head:Arnold Rillorta

Co-Head:

FrancisAguinaldo

- Handle all activities related to physicalarrangements of activity venue

- Manage technical mobilization

- Scout forsuppliers of products and services

needed by all batch activities

- Scout/Find all batch mentors

0 Priority: HS teachers

0 Optional: Elementary teachers

Program

Committee

Head:

Shoji Meris

Co-Head:

Girlie Cruz-de GuzmanLaniMilo-Lacson

- Develop GAH programme- shall include

the following:

0 Programme for pre-GAH activities like

motorcade ,etc.0 Programme for actual GAH

- Manage all activities related to GAH

0 Scouting forentertainers

0 Scouting forguest speaker(s)

0 Developing artworks

Social

Responsibility

Committee

Head:

Ethel de Borja

Co-Head:

Jhunne Chavez

- Develop and manage activities that will sustain

batchmate attendance to batch

activities /projects

- Identify other outreach activities and

beneficiaries

SpecialGroup:

Section

Representatives

Corinto- Arnold Rlllorta

Efeso -Jhunne Chavez

Filipos - Shoji Meris

Galacia - Herbert

Catalan Leviticus - Ethel

de Borja Tesalonica -

- Find as many classmates as possible (target

at least 20 persons per class)

- Get contact details and other relevant

information and provide to Secretariat for

updating of batch database

The persons specified shall be convening regularly to ensure all activities are running smoothly and

still in sync with the over-all batch plans and targets.

2. IMMEDIATE ACTIVITIES

) ; : > Donation to CCCScholarship Fund

Php 5,000.00 will be donated to the CCCScholarship Fund within April 2012 in response to

the solicitation letter given by Mrs. Vinluan) ; : > Batch Shirt

This activity includes design and production of Batch shirt

Arnold Rillorta shall be the lead person for this activity

TARGETS:

Shirts will be sold at cost

100 shirts to be produced in the first run

Design to be finalized by Friday, April 20

Invitation to pre-order will be released immediately to get the sizes

Invitation to be prepared by Marketing and released by Secretariat

) ; : > Preparation of Detailed Responsibilities. Plans and Activities of each Committee

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Heads of each committee shall in charge the following:

Inviting batchmates to join their committee

Lead the development ofPlans and Activities of the Committee, including target

dates and estimated budget) ; > Clarify certain funds generation concerns with CCCAlumni

Arnold Rillorta shall discuss with Crispino Pablo,current CCCAlumni Office President, the

followin gconcerns:

Activities that Alumni usually do to generate funds for GAH

GAH expenses that Alumni will/can cover

Amount that Alumni will provide forGAH expenses

Specific procedures for preparing and releasing ofletters requesting forsponsorship

ofGAH activities

) ; > Scouting of classmates by Section Representatives

Each section representative shall start scouting for "missing" classmates

Contact details and other relevant information shall be requested from each foundclassmate and turned over to the Secretariat Committee for posting to the batch database

3. OT HE RSITEMS DISCU SS ED

) ; > Section Grouping

Section representatives are responsible only for the encouraging and invitin gclassmates and

updating of contact info

All other activities will be done as one batch 88. No distinction between sections shall be

done to promote camaraderie within the whole batch

) ; > Batch 88 Legacy

To simplify ,the Batch 88 Legacy to CCCwill be in the form ofdonation to CCCScholarship

Fund

Actual amount of donation will be identified later

) ; > Creation of Separate Bank Account for Batch 88 Fund

A Joint AND Passbookaccount shall be created under the followin gpersons:

Joseph Cabungcal- Batch 88 President

Aida Corrales- Batch 88 Treasurer

Creating an account under the Batch 88 name is not feasible due to the following:

Creation of account under the batch name requires SECregistration

SECregistration requires documentations prior to registration as well as after

registration ,which includes detailed articles of incorporation and detailed financial

reports

Preparation of these documents are not feasible at this time

Account creation shall be considered after the GAH

4. NEXTMEETING

WHEN:

WHERE:

AGENDA:

May 6, 2012 6PM

Tentative: Ritchie's house (to be confirmed by Joseph)

Alternative: Jun Ramos' house

) ;> Presentation ofcommittee responsibilities and plan ofactivities

Each committee head will present their specific plans for review and validation

with the other committees

) ;> Updates of Section Rep on invited members

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Each section representative shall report on the count of"found" members to

date and provide contact details and other information to the Secretariat

committee

Optional agenda: Share plans or concerns on how to look for the rest of theirclassmates

)> Result ofMeeting with Crispino Pablo

Arnold to share results of meeting with Crispino Pablo