monday, march 5, 2018 12:00 p.m. 1:00 p.m.; alumni center ...€¦ · 05/03/2018 · 1 appendix a...

Graduate Student Council (GSC) General Meeting Agenda

Monday, March 5, 2018

12:00 p.m. – 1:00 p.m.; Alumni Center, Lecture Room

TIME ITEM SUBJECT PRESENTER ATTACHMENTS OUTCOME

12:00 pm 1.0 Approval of Agenda Derek Lawson Action

12:01 pm 2.0 Approval of GSC General Minutes from February 5, 2018 Derek Lawson Appendix A Action

12:03 pm 3.0 Guest Speaker – President Richard Myers President Richard Myers Information

12:40pm 4.0 Reports

• Officer Reports

• President

• President-Elect

• Secretary

• Treasurer

• GSC-SGA Liaison

Advisor Reports

Derek Lawson

Emily Pascoe

Heather Love

Tebila Nakelse

Stephen Kucera

Dr. Shanklin, Prof. Craig, Dr. Miller

Information

12:50 pm 5.0 Graduate Student Senator Reports Marcus Kidd Information

12:52 pm 6.0 GSC Committee Reports

• Research Forums

• Student Affairs

• Professional Development

• Fundraising

• Awards and Recognition

• Public Relations

Manzamasso Hodjo & Rakib Mowla

Ayyappan Elangovan, Nandini Sarkar,

Bhupi Sandhu

Kelsey McDonough & Jana Thomas

Hyung “Rick” Oh

Emily Pascoe

Kelsey Peterson

Information

12:56 pm 7.0 University-Wide Representatives

• Health Insurance

• Union Governing Board (UGB)

• Library

• State Affairs

• Women of K-State

• Recreational Services

Serina Taylor

OPEN POSITION!

Audrey Opoku-Acheampong

OPEN POSITION!

Heather Love

Alayna Colburn

Information

12:59 pm 8.0 Travel Award Deadlines

• April 1, 2018 – GSC travel grant application deadline for travel

in June (5:00 p.m. CST)

• May 1, 2018 – GSC travel grant application deadline for travel

in July (5:00 p.m. CST)

Derek Lawson Information

Upcoming Events

• Tuesday, March 6, 3:00 – 5:00pm

o Professional Development: Improv for Researchers

o 117 West Stadium

• Wednesday, March 14, 2:00-4:00pm

o Professional Development: Oral & Poster Presentations 101

o Wildcat Chamber, Student Union

• Thursday, March 29

o K-GRAD Presentations

o Student Union

1:00pm 9.0 Open Forum All Information

1:00pm 10.0 Adjournment Derek Lawson

Kansas State University | Graduate Student Council

GSC General Meeting 2.05.18| Minutes

1

Appendix AGeneral Meeting Minutes

Monday, February 5, 12.00-1.00 PM, Alumni Center – Lecture

Room

1.0 Approval of Agenda – Derek Lawson

1.1 Attendance forms distributed (Appendix A)

1.2 Motion to Approve the Agenda.

Unanimously approved.

2.0 Approval of GSC General Minutes from December 4th

, 2017 – Derek Lawson

2.1 Motion to approve the minutes from December 4th

, 2017 (Appendix B).


3.0 Proposed Changes to the GSC Constitution – Second Reading (Appendix C)

3.1 Section by section overview of changes.

Derek did not receive any feedback from students or chairs regarding the proposed changes to the Constitution and

Bylaws. Derek presented changes section by section and obtained feedback on the revisions.

3.2 Constitution Changes

Article II: Membership

Center for Student Involvement provided a template with specific language to be included.

Adding GSC-SGA liaison to the Executive Committee.

Article V: Department’s Authority

The GSC is a Department Student Organization (DSO) in the Graduate School.

3.3 Graduate Student Council Bylaws

Article I: Inclusion of GSC groups as members of the GSC

Inclusion of graduate student groups as members.

Groups no longer need to register with the GSC to be participate in the organization.

However, they must be registered with Center for Student Involvement.

Article II: Meetings



2

Attendance is mandatory for elected positions and highly encouraged for representatives of organizations.

This allows representatives to provide reports for their groups.

Requesting that representatives send reports to Secretary and President prior to General Meetings to ensure their

reports are included accurately in the minutes.

3.3....1 Reports are due at 11:00am on the day of the General Meeting each month.

Appointed chairs may send a proxy to deliver their report at General Meetings, or a proxy may send a report

prior to the meeting.

Article IV: Officers

Section 3

Minutes must be uploaded to an approved GSC database, which may or may not be OrgSync in the future.

Section 5

Graduate Student Council - Student Governing Association Liaison position

The GSC-SGA liaison will not be an elected position; rather this position will be selected by the GSC and SGA

officers.

Section 6

GSC Faculty advisor will be the Dean of the Graduate School.

Article V: Committees

No longer allocations or travel award committee; these responsibilities are now handled within the Graduate School

according to the new point system.

Student Affairs and International Student Affairs are being combined into one committee.

These committees have been collaborating in the past and are continuing this pattern.

3.3....1 2 co-chairs for this committee.

3.3....2 One of these co-chairs is assigned as the International Student Affairs Committee

member and is required to attend International Student and Scholar Services (ISSS) meetings.

The Health Insurance Committee no longer in exist. A representative has replaced the committee and is listed under

university representatives.

The elections committee no longer in part of the organizational structure.

Article VI: University Representatives



3

GSC Executive Committee shall add students to committees as necessary.

8020 is no longer a committee; this representative position was removed.

Article VII: Funding

Allocations is now part of Treasurer’s responsibilities.

3.4 Questions and Comments

Question: Please describe what occurs during Executive Committee meetings.

Derek: Each officer also serves on a GSC committee. The officers provide updates about each of these committees,

collaborate to discuss the General Meetings, and discuss upcoming events or changes taking place in the university.

Question: Have we considered changing the wording in the constitution to allow for more than one GSC-SGA liaison?

This is a new position, which is why it was written as one position.

Perhaps in the future we will discuss whether it is beneficial to include more than one liaison.

There is language in the constitution that allows for proxies from SGA to stand in for liaisons in the event that the

liaison cannot attend General meetings.

Question: Can current SGA Senators apply to become the GSC-SGA liaison?

According to SGA Constitution (Article III, Section 303), only Cabinet members can apply for the liaison position.

No person can serve in multiple branches unless it is specifically provided for in the constitution.

Motion to add wording to the constitution to clarify that a student cannot serve as a sitting Student Senator

representing the Graduate School while serving as a liaison.

Motion to approve: Unanimously approved.

4.0 Voting of New GSC Constitution

4.1 The GSC Constitution has been approved as of February 5th

, 2018.


5.0 Reports

5.1 Officer Reports

President – Derek Lawson

There are several GSC positions open at this point in time.

If you are interested in serving on a position, please email Derek at [email protected], cc: [email protected].

mailto:[email protected]



4

President-Elect – Emily Pascoe

If you are interested in any of the Executive Committee positions, please contact the current Executive member to

learn more about the position.

Secretary – Heather Love

No report.

Treasurer – Tebila Nakelse

Travel Awards

December travel: $5.5k travel allocations (15 awards; average award is $367).

5.1....1 1 international held outside of US, 4 international held in US, 7 national, 3 regional

January travel $9,620 (23 awards; average award is $310).

5.1....1 1 international held outside of US, 5 international held in US, 17 national, 1 regional

Unclaimed awards:

5.1....1 $35k left travel allocations for March-June

Decrease in awards may be due to new rules for applying for travel

Review of the budget:

62% of the budget remains in the account.

5.2 Advisor Reports

Dr. Shanklin

Two graduate students will be representing K-State at the CASE Workshop (Catalyzing Advocacy in Science and

Engineering) March 18-21st in Washington, D.C.

Ambrosia Cooper, doctoral student in Entomology

Priscilla Guzman, doctoral student in Biology

Huron, the Consulting Group for Strategic Enrollment Management, will be holding a focus group with graduate

students on Feb 21st.

The focus group is seeking 15 graduate students, particularly masters students, to discuss what encouraged them

to apply to K-State, their experience with recruitment and onboarding, and graduate student life. They are

seeking representation from a variety of programs, and students can be at any stage of the program to

participate.



5

Pizza and refreshments will be provided.

Currently, this is scheduled to take place from 5:30-7:00pm. This time can be adjusted to 12-1:30pm depending

on available students’ preferences.

Please contact Dean Shanklin if interested in participating in the focus group.

5.2....1 Dean Shanklin will also reach out to programs for them to nominate students to

participate.

Search committee for new Provost will be bringing candidates to the university.

Potential dates include March 5-6 and 12-16, depending on how many applicants are coming.

Currently, there are no graduate students on the search committee. It is important to get feedback from graduate

students about the Provost candidates and to provide feedback to the search committee.

Search committee will also provide an online link for students to provide feedback.

5.2....1 This is usually a very brief window (24 hours), so be sure to participate as soon as

possible.

Awards offered by the Alumni Association, nominations due by February 19th

.

Please nominate students (or yourself) for the following awards:

5.2....1 Service and Leadership Award

5.2....2 Outstanding Graduate Student Award

5.2....3 Tony Jurich Award Community Service

5.2....4 International Student Leadership Award

Professor Craig

Not present.

Dr. Miller

Reminder that this Friday (02/09/18) is the final deadline for applying for the Leadership Development program.

Semester-long program consisting of workshops and peer groups to develop leadership skills.

The Graduate School is collaborating with Writing Center to hold the Graduate Student Writing Retreat in May.

Particularly helpful for graduate students completing their dissertation or thesis completion.

Will be held for ½ day every day for 2 weeks.

Graduate School is trying to decide when to hold this in May.



6

5.2....1 Seeking feedback from students for which dates this retreat would be most helpful.

5.2....2 Targeting proposals or students trying to graduate in August.

5.2....3 Several students commented that they would prefer it to be earlier in the intersession.

3 Minute Thesis – approximately 40 students registered to participate in the Heats.

5.2....1 Heats take place on February 13th

5.2....1.1.1 Seeking volunteers to moderate the heats; contact Dr. Miller if

interested in being a moderator.

5.2....2 Top presenters from Heats will present on February 27th

.

Science Communication Initiative Group

5.2....1 Meeting held last week.

5.2....2 All meetings are open to all students.

5.2....3 Science Communication Week takes place in the Fall.

5.2....4 Science Café takes place monthly at Radina’s in Aggieville.

5.2....5 Science on Tap takes place the third Wednesday of every month at Tallgrass Taphouse.

6.0 Graduate Student Senator Reports – Marcus Kidd

6.1 2 spots available for the caucus.

These Senator positions would serve from now until April, 2018, when the new term begins.

Students interested in serving for the next term can file now to run for next year.

6.2 Last semester, a student, Hannah Estrada, died due to car accident in town.

The Senators are requesting a posthumous degree for Hannah Estrada and presented to her parents.

Dean Shanklin submitted a request to Faculty Senate Academic Affairs Committee that a posthumous degree be awarded

to Hannah Estrada.

If students are interested in trying to improve the safety of the area where the accident took place, please contact their

organizations. The university can request funding from the City/University Funds if enough organizations agree on the

need.

7.0 GSC Committee Reports

7.1 Research Forums – Manzamasso Hodjo/Rakib Mowla

K-Grad – 99 submissions for oral and poster presentations.



7

Expect reviews for abstracts to be completed by the end of the week.

Looking for additional members for this committee.

7.2 Student/International Student Affairs - Ayyappan Elangovan / Nandini Sarkar

Social event – bowling event, took place last Friday.

56 guests attended

February 19th

meeting will take place to plan for March and April events.

Please inform this committee if you are interested in joining.

7.3 Professional Development – Kelsey

Presenting research in 3 minutes or less

February 6th

, 10:30am

Grant Writing workshop next week

7.4 Fundraising – Hyung “Rick” Oh

Last year, 14 volunteers helped raise $1200 for GSC.

Planning the Grad Dash for April 28th

.

If interested in this committee, contact Derek or Rick

7.5 Awards and Recognition – Emily Pascoe

First meeting is tomorrow (02/06/18) at 8:00am in Graduate School Conference Room in Eisenhower Hall.

7.6 Public Relations – Kelsey Peterson

Graduate Student Space is open and any graduate students can use this.

Space for social and working time.

8.0 University-Wide Representatives

8.1 GSC-SGA Liaison (SGA Cabinet) – Stephen Kucera

As students come across issues and would like help looking for solutions, please email Stephen at [email protected].

Last semester, graduate student tuition waivers were a concern.

SGA passed a resolution. Taxing of stipends was not included in the tax bill that passed in December.

SGA also passed a resolution for increased needs-based scholarships.

SGA Funding Opportunities:

On-Campus funding: https://orgsync.com/108788/forms/255624


https://orgsync.com/108788/forms/255624



8

Travel funding: https://orgsync.com/108788/forms/255623

The Student Technology Committee meets Thursdays from 3:30-4:30pm, Hale 301

February 15th

, March 15th

, and April 19th

are next meetings.

The College Allocations Committee meets Sundays from 7:00-8:00pm, Student Union CSI Office

The Accelerated Fellowship Program meets Thursdays from 6:00-7:00pm, Student Union CSI Office

February 2nd

and February 15th

are next meetings.

8.2 Health Insurance – OPEN

No current representative - seeking new representative for this position.

Working with Communications to develop a smoke-free promotion committee.

Any input for this campaign –contact Derek.

Bi-weekly meetings on Wednesdays from 2-3pm, starting Feb 14th

.

8.3 Union Governing Board (UGB) – OPEN

Friday afternoon meetings.

8.4 Library – Audrey Opoku Acheampong

No report.

8.5 State Affairs – OPEN

Seeking representative- contact Derek.

Typically only meet during Spring Semester.

8.6 Women of K-State – Heather Love

Wednesday, February 14th – “Love Yourself” event.

11:00am – 1:00pm, Courtyard of Student Union.

Monday, March 5th - Conflict and Communication.

11:45am – 1:00pm, Bluemont Room, Student Union.

Brownbag lunch event.

Register by Monday, February 26th

.

Wednesday, March 28th – Trivia Night.

5:00 – 7:30pm, Arrow Coffee.

Social event starts at 5:00pm, trivia begins at 5:30pm.

https://orgsync.com/108788/forms/255623



9

Can join a team or bring your own team for this event.

Register by Wednesday, March 21st.

8.7 Recreational Services – Alayna Colburn

No report.

9.0 Travel Awards and Upcoming Events – Derek Lawson

9.1 Travel Award Deadlines

March 1st – Deadline for May 2018 travel award application (5:00pm CST).

April 1st – Deadline for June 2018 travel award applications (5:00pm CST).

9.2 Upcoming Events

Tuesday, February 13th

, 2:30-5:30pm:

Three-Minute Thesis Heats.

College of Business.

Wednesday & Thursday, February 14th

and 15th

:

Grant Writing Workshop.

Hemisphere Room, Hale Library.

Tuesday, February 27th

, 5:30-7:30pm

Three-Minute Thesis: Final Competition.

Banquet Room, K-State Alumni Center.

9.3 Alumni Association Graduate Student Award Deadline

Friday, February 19th

, 2018.

https://www.k-state.com/about/ourservices/awards/graduatenomination.php

10.0 Open Forum

Sunset Zoo, March 10th

at 7:30am.

Legislative Coffee.

Opportunity for students to speak with legislators

Manhattan Chamber of Commerce website has more information.

Question about Eisenhower Space: When are the spaces available?



10

As long as the building is open, students can use the space.

Normal hours are 7am-10pm on weekdays.

Official holidays – building is closed.

Grad Bash will take place on May 3rd

.

11.0 Adjournment – Derek Lawson

11



Appendix A.1: Attendance

Name Affiliation Email

Derek Lawson GSC - President [email protected]

Emily Pascoe GSC - President Elect, ATGSO [email protected]

Heather Love GSC - Secretary, Women of K-State [email protected]

Tebila Nakelse GSC - Treasurer [email protected]

Hunter Stanfield CFT/Graduate School [email protected]

Megan Miller Graduate School [email protected]

Kelsey Peterson Grad School [email protected]

Carol Shanklin Graduate School [email protected]

Preston Morgan Couple and Family Therapy [email protected]

Stacy Stoffregen Psychology [email protected]

Frank Giordano Psychology [email protected]

Nathanial Voss Psychology [email protected]

Conor O'Dea Psychology [email protected]

Kelsey Couture Psychology [email protected]

Marcus Kidd SGA [email protected]

Megan Morts Grain Science [email protected]

Alayna Colburn SASW [email protected]

Kelsey McDonough BAE-GSO [email protected]

Allison Aubert Agronomy - AGSA [email protected]

Stephen Kucera GSC/SGA Liaison [email protected]

Morgan Dunay SPA Liaison [email protected]

Hyunghwa Oh GSC/Fundraising [email protected]

Mohana Yoganandan Grain Science/ Graduate School [email protected]

Chelsea Dixon BAE-GSO [email protected]

Harman Singh Sangha BAE-GSO [email protected]

Luke Rijfkogel [email protected]

Cassie Chlerin Psychology [email protected]

Aidan Osterby Psychology [email protected]





























Document Finalized 02/19/2018

Appendix A.2Graduate Student Council Constitution

Revised February 2018

We, the graduate students of Kansas State University, on the Manhattan, Salina, and Olathe

campuses, in an effort to further excellence in higher education, do hereby adopt this

constitution and by-laws.

The goal of Graduate Student Council (GSC) is to provide support to the graduate student body,

through travel awards, recognition of academic achievement, professional development, social

activities, and networking opportunities.

Article I: Name and Purpose

Section 1: The name of this organization shall be the Graduate Student Council, hereafter

referred to as (GSC) for the remainder of this constitution and by-laws.

Section 2: The GSC is chartered under the Constitution for the Kansas State University

Student Governing Association (SGA).

Section 3: The GSC shall not take any action that is in violation of the constitution or by-laws

of the Kansas State University SGA.

Section 4: The purpose, duties, and power of the GSC shall be:

(A) To serve as an organized representative body for the formulation of policies

concerning graduate students.

(B) To serve as an official medium of communication between graduate

students and the graduate faculty and administration.

(C) To serve as the advisory board of graduate students to the graduate faculty

and administration.

(D) To nominate students for positions reserved for graduate students on

official university committees.

(E) To allocate funds to individual graduate students in accordance with the

travel award policy.

(F) To consider any amendments to the SGA Constitution.

(G) To select replacement Graduate Senators when requested by Student Senate

per SGA By-Laws.

(H) To handle any legislative or executive duties not reserved by the SGA and

By-Laws for Student Senate and the Student Body President.

(I) To represent graduate students on the Graduate Council.

Article II: Membership

Kansas State University prohibits discrimination on the basis of race, color, ethnicity, national

origin, sex (including sexual harassment and sexual violence), sexual orientation, gender identity,

religion, age, ancestry, disability, genetic information, military status, or veteran status, in the

university's programs and activities as required by applicable laws and regulations. The person

designated with responsibility for coordination of compliance efforts and receipt of inquiries

concerning the nondiscrimination policy is the university's Title IX Coordinator: the Director of

the Office of Institutional Equity, [email protected], 103 Edwards Hall, 1810 Kerr Drive,

Kansas State University, Manhattan, Kansas 66506-4801. Telephone: 785-532-6220 | TTY or



TRS: 711. The campus ADA Coordinator is the Director of Employee Relations and Engagement,

who may be reached at [email protected] or 103 Edwards Hall, 1810 Kerr Drive, Kansas State

University, Manhattan, Kansas 66506-4801, 785-532-6277 and TTY or TRS 711.

Section 1: There shall be two main bodies within the GSC: Executive Committee and General

Membership.

(A) The Executive Committee shall consist of the President, President-Elect,

Secretary, Treasurer, and the GSC-SGA Liaison, a Cabinet member of the

SGA Executive branch, along with a faculty advisor.

(B) The General Membership will consist of the Executive Committee and the

Presidents or appointed representatives of every graduate student group in

good standing with the GSC in accordance of Article I of the by-laws.

Section 2: The Dean and Associate Dean(s) of the Graduate School or designee shall be ex-

officio, non-voting members of the GSC. The Dean shall act as the faculty advisor.

Section 3: The duties, terms of office, eligibility, and election of all GSC officers shall be

specified in Article IV of the GSC by-laws.

Article III: Amendments

Section 1: All proposed changes to the GSC constitution and/or bylaws require two readings

to be held during consecutive General Membership meetings.

Section 2: The articles of this constitution may be amended by a two-thirds (2/3) vote of all

GSC members selected and qualified at a regularly scheduled GSC meeting.

Ratification shall be by simple majority approval of the total membership of the

Student Senate of the Kansas State University SGA.

Section 3: The by-laws of the GSC may be passed and/or amended by a two-thirds (2/3) vote

of all GSC members selected and qualified at a regularly scheduled General

Membership meeting. Ratification shall be by simple majority approval of the total

membership of the Student Senate of the Kansas State University SGA.

Article IV: Removal from Office

Section 1: Any officer may be removed from the GSC for conduct deemed inappropriate,

irresponsible, or that does not adequately fulfill their duties as described in Article

IV of the by-laws. This removal requires a motion, second, and a two-thirds (2/3)

vote for the removal by members present at any GSC General Membership

meeting. The vacancy will be filled as soon as possible with a simple majority vote

by the members at a regularly scheduled GSC General Membership meeting. The

replacement officer(s) or representative(s) is (are) bound to the requirements stated

under Article 3 of the GSC By-Laws.

Section 2: Any officer may be removed from the GSC on the following grounds:

(A) Misfeasance: The illegal or improper performance of a legal and proper act

or duty, as outlined in Article IV in the GSC By-Laws.

(B) Malfeasance: Misconduct or wrongful act by an elected or appointed GSC

officer or member, respectively. This includes any violations of the Student

Code of Conduct.



(C) Nonfeasance: Failure to perform an act that is either an official duty or a

legal requirement.

Article V: Department’s Authority

Section 1: As a Departmental Student Organization (DSO), the Graduate School has final say

in matters of our organization including membership, officers, activities and the

constitution.

Article VI: Board of Regents Policy

Section 1: We acknowledge we will abide by the following policy of the Board of Regents:

“The established policy of the Board of Regents prohibits discrimination

on the basis of age, race, color, religion, sex, marital status, national

origin, physical handicap or disability, status as a Vietnam Era Veteran,

sexual orientation or other factors which cannot be lawfully considered,

within the state universities. All fraternal and campus related

organizations shall follow this policy in the selection of their members,

except the prohibition against sex discrimination shall not apply to social

fraternities or sororities which are excluded from the application of Title

IX of the Education Amendments of 1972 (20 U.S.C. Sec. 1681 et seq.).

The right of organizations to establish standards for membership is

acknowledged, provided that all students are afforded equal opportunity to

meet those standards. Just as all students have the right to choose those

with whom they would associate on the campus, an organization shall

have the right to select its members subject to these principles. Nothing in

this policy shall be interpreted as imposing a requirement which would

violate the principle of selection on the basis of individual merit.”


Graduate Student Council By-Laws Revised February 2018

Article I: Inclusion of Graduate Student Groups as members of the Graduate Student

Council (GSC)

Section 1: Any graduate student group must meet the following criteria for membership:

(A) Consist primarily of Kansas State University graduate students.

(B) Be registered with the Center for Student Involvement as a Graduate School

student organization, hereafter referred to as (CSI) for the remainder of this

constitution and by-laws.

Section 2: Active members of the Graduate Student Council (GSC) are defined as elected

officers, appointed committee chairs, SGA graduate student senators, the GSC-

SGA Liaison, and representatives of the registered graduate student groups who are

in good standing with the university.

Article II: Meetings

Section 1: Meetings shall be held on the first Monday of every month at a place and time to be

determined by the GSC.

Section 2: A quorum shall be defined as one-half plus one of all active members of the GSC.

Section 3: Robert's Rules of Order shall be used as the official guide for the GSC meetings.

Section 4: Attendance at GSC meetings is mandatory for elected officers, the GSC-SGA

Liaison, and at least one SGA graduate student senator. Attendance is highly

encouraged for appointed committee chairs, the remaining SGA graduate student

senators, and representatives of the registered graduate student groups of the GSC

and university committees.

(A) Elected officers, the GSC-SGA Liaison, senators, and appointed

representatives of the GSC and university committees will provide reports

at each GSC meeting.

(1) Members who are responsible for providing a report must send their

report to the GSC President and the GSC Secretary no later than one

(1) hour prior to the start of the General Meeting for the month. This

ensures accurate representation of each group within the meeting

minutes and allows the President to present said report should the

individual not be able to attend due to school- or work-related

duties.

(B) Active member groups are encouraged to be involved in the activities of the

GSC, including attending meetings and providing a report if applicable.

Section 5: Failure to maintain active status:

(A) Elected officers, the GSC-SGA Liaison, senators, and appointed

chairs/representatives of GSC and university committees missing three

consecutive GSC or committee meetings, without being excused, will

become inactive, which could result in removal from office.

(B) Elected officers, the GSC-SGA Liaison, senators, and appointed

chairs/representatives of GSC and university committees must meet with


the Executive Committee during an Executive Committee meeting to ask to

be reinstated as an active member.

Section 6: Absence from meetings:

(A) Graduate student group representatives who cannot attend a GSC meeting

will send a proxy. The proxy will be accorded all the rights and privileges

of a GSC member but shall not assume the duties of any office that the

absent member holds.

(B) Elected officers, the GSC-SGA Liaison, and senators who cannot attend a

GSC meeting will provide a written report to the President and the

Secretary so that they may present the report on the individual’s behalf.

(C) Appointed Chairs/Representatives of GSC committees may send a proxy

from their committee to present their report. They must also send the

report to the President and cc the Secretary so that they may present it in the

case the proxy does not show up.

Article III: Elections

Section 1: Elected positions shall include President-Elect, Secretary, and Treasurer.

Section 2: The GSC-SGA Liaison will be appointed by the GSC President and President-Elect

in conjunction with the SGA President and Vice President. This position will serve

on the SGA Cabinet and as such, the position will first be interviewed by the SGA

President and Vice President. Their selection(s) will then be sent onto the GSC

President and President-Elect who will make the final determination as to who will

serve the role.

(A) Per the SGA Constitution, Article 3, Section 303, no person shall be

permitted to hold any office concurrently within the legislative, executive

or judicial branches of the KSU SGA, unless specifically permitted in the

KSU SGA Constitution or By-Laws.

(1) Due to the stipulation above, no person shall serve as both a

Graduate Student Senator and as the GSC-SGA Liaison on the SGA

executive branch cabinet.

Section 2: GSC officers shall hold a term of office for one year except for the President-Elect

who assumes a term of two years, the second year assuming the responsibilities of

the President.

Section 3: Students eligible to run for office shall be enrolled in the Graduate School and have

a minimum of a 3.0 grade point average. All candidates must be in overall good

standing at Kansas State University.

Section 4: If any office becomes vacant, the GSC shall accept applications for a replacement.

The GSC shall elect one individual from these applicants to serve the remainder of

the term. Replacements must qualify according to provisions of this Constitution

and By-laws.

Section 5: Election will be held by an electronic vote during the spring semester. The election

will be administered by the Executive Committee. Write-in votes shall be counted.

Section 6: Officer transitions shall be held at the May meeting (unless a midterm transition is

necessary).


Article IV: Officers

Section 1: The GSC President shall perform the following duties:

(A) Preside over all meetings of the GSC.

(B) Appoint all committees unless such committees are otherwise organized.

(C) Be an ex-officio member of all committees.

(D) Inspect the results of balloting and all other voting results.

(E) Vote in the case of a tie.

(F) Sign all papers of the GSC except travel award approvals.

(G) The President of the GSC does not count as the representative from his or

her graduate student group; another representative from the same group

may sit on the GSC in addition to the President. All other officers count as

representatives of their graduate student group.

Section 2: The GSC President-Elect shall perform the following duties:

(A) Assume the duties and responsibilities of the President in the absence of the

President.

(B) Assist the President with GSC meetings and projects.

(C) Assume the role of President at the May meeting one year after being

elected to the President-Elect position.

Section 3: The GSC Secretary shall perform the following duties:

(A) Record the minutes of each GSC Executive Committee, Leadership

Committee, and General Membership meeting.

(B) Keep the history of the GSC.

(C) Upload approved minutes to an approved GSC database (for example,

OrgSync or some other university-wide system) that members may have

access to in the future).

(D) Promote GSC meetings and activities.

(E) Maintain the GSC’s list of active organizations.

(F) Assume the duties and responsibilities of the President in the absence of the

President and President-Elect.

Section 4: The GSC Treasurer shall perform the following duties:

(A) Present a financial report at each GSC meeting.

(B) Develop the GSC budget in conjunction with the GSC President, Faculty

Advisor and/or a Graduate School representative.

(C) Serve as a spokesperson for the GSC for all allocations, travel awards, and

other funding matters.

(D) Assume the duties and responsibilities of the President in the absence of the

President, President-Elect, and Secretary.

Section 5: The GSC-SGA Liaison shall perform the following duties:

(A) Serve on the SGA Cabinet and attend all SGA meetings as it relates to the

position.

(B) Attend GSC Executive and General Meetings.

(C) Present a report at each GSC meeting regarding the SGA and university

wide initiatives that the SGA is undertaking.

(D) Assume the duties and responsibilities of the President in the absence of the

President, President-Elect, Secretary, and Treasurer.


Section 6: The GSC Faculty Advisor shall perform the following duties:

(A) The advisor shall serve at the direction of the organization. The advisor

shall try and meet the needs of the club and its officers which may fluctuate

from year to year but might include attending club meetings, meeting with

officers, attending events, supervising finances, and other needs of the

organization.

Article V: Committees

Section 1: The GSC Executive Committee shall create general committees as necessary, to

address the needs of graduate students.

Section 2: Standing Committees: All committees shall consist of a Chair and a minimum of

one graduate student member.

(A) Student Affairs: This committee shall be responsible for researching and

presenting possible solutions to academic and graduate student life issues

brought forth to the GSC regarding all graduate students. The committee

also shall be responsible for coordinating social activities for graduate

students. These include, but are not limited to, ice cream socials and mixers.

There shall be, at a minimum, two co-chairs of this committee. One co-

chair will be designated as the International Student and Scholar Services

(ISSS) representative who shall attend ISSS meetings and events and be

responsible for researching and presenting possible solutions to issues

brought forth to the GSC that are specific to international graduate students.

(B) Awards and Recognition: This committee shall be responsible for

coordinating and presenting awards given by the GSC. This includes, but is

not limited to, the Graduate Student Teaching Excellence award and

nominations for the Midwestern Association of Graduate Schools awards.

(C) Fundraising: This committee shall be responsible for coordinating

fundraising activities to benefit the GSC. These include, but are not limited

to, tailgating events.

(D) Professional Development: This committee shall be responsible for

coordinating seminars and/or workshops that will facilitate the professional

development of graduate students. This includes, but is not limited to,

working with Career and Employment Services (CES) to organize seminars

and/or workshops.

(E) Research Forums: This committee shall be responsible for coordinating

research forums and similar activities sponsored by the GSC. This includes,

but is not limited to, the annual K-State Research Forum and research

presentation opportunities.

Article VI: University Representatives

Section 1: The GSC Executive Committee shall appoint members as necessary to specific

University-wide committees, to act as a voice for, and address the needs of,

graduate students.

Section 2: Standing University-wide committees: These committees shall consist of a


minimum of one graduate student member:

(A) Recreational Services.

(B) Union Governing Board.

(C) Library.

(D) State Affairs.

(E) Health Insurance.

(F) Women of K-State.

Article VII: Funding

Section 1: GSC funds will be allocated according to the recommendations of the Treasurer per

the approved annual budget.

(A) Travel Awards: To be considered for a travel award, graduate students must

submit the on-line application no later than the published deadlines. Travel

expenses must follow the guidelines described in the travel award

application.

(B) Operating Costs and Other Funds: Money allocated for these expenditures

must follow the SGA and State of Kansas guidelines and be approved by

the Executive Committee. Applicable expenses include, but are not limited

to, copies, promotional advertising and printing, lecturers/speakers, rental

equipment, and films that benefit the entire graduate student body.

monday, march 5, 2018 12:00 p.m. 1:00 p.m.; alumni center ...€¦ · 05/03/2018 · 1 appendix a...

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