monitor for outbound asn-statussapidp/011000358700001066602013e/...creation of a possibility for a...

Automotive Consulting SolutionMonitor for outbound ASN-status

2© SAP SE or an SAP affiliate company. All rights reserved.

Agenda

1. Benefit for the Customer

2. Description of the Function

3. The Function in the System

4. Technical Information


Customer Benefit

Proven solutions/services of SAP Automotive Consulting

Solutions already running productive at several customers

Solutions and documentation are available in German and English

Prompt implementation possible

Defined timeframe for implementation

Exact calculation of implementation cost. Implementation for fixed price

6 months of free follow up care operations for bug corrections starting at

the date of installation within the development landscape. Afterwards

chargeable consulting support starts

No additional ongoing costs (i.e. maintenance cost)

Time

Cost

Solution


Agenda






Process Overview

Monitor for outb. ASN status

CustomerSupplier

ERP-system

Supplier

EDI-sub system

Delivery/Goods IssueASN

(DELVRY/SHPMNT)

ASN

(856)

997

Monitor for

content check

Delivery

status824 861

Monitor for confirmation

of goods receipt

Material delivery

Goods receipt

Confirmation

of goods

receipt

(861)

Confirmation of

goods receipt

(DELVRY(861))

Check ASN

content

Content

acknowledge-

ment of receipt

(824)

Content

acknowledgment of

receipt (DELVRY(824))

Techn.

acknowledgement of

receipt (STATUS)

Techn.

Acknowledge-

ment of receipt

(997)


Prozess description

Particularly on the american market, among other, the following ANSI messages

Code 997 – Technical acknowledgement of receipt

Code 824 – Content acknowledgement of receipt

Code 861 – Confirmation of goods receipt

are used for the surveillance and status confirmation of ASN message

At the shipping process from the supplier to the customer, shipping notifications (ASNs) are

send to the customer. With the creation of an ASN, the SAP ACS creates for each delivery

item an entry in the “Monitor for outbound ASN-status”.

Some customers transmit a confirmation, that the ASN has arrived successfully. This

technical acknowledgement of receipt has the ANSI-code 997 and is processed in the SAP

ERP as an IDoc-status and displayed in the “Monitor for outbound ASN-status”.

The next step is the check of the ASN related to contents at the customer side. As a

feedback of this check, the supplier receives another message with the ANSI-code 824. As

far as the customer is informing about errors, the latter need to be corrected and a new,

corrected ASN has to be sent to the customer.

As soon as the material arrives at the customer, the goods receipt is posted. The result of

the goods receipt inspection as well as e.g. deviations of cums are transmitted to the

supplier with the ANSI-code 861.


Motivation

Prevention of penalty payments for incorrect or missing ASNs.

Prevention of a negative vendor evaluation

Creation of a possibility for a monitoring in the ERP-system (no print outs from

the EDI-sub system)

Increasing of the transparency of the EDI-processes via a direct connection to

the outbound delivery

User friendly possibility for monitoring:

Consolidation of the different messages (ANSI 997, 824, 861) in one central

monitor

Provision of important functionalities like e.g. the creation of cancelation- and

repetition messages


Agenda






Overview over functionalities

Individual maintenance of process flows per EDI-exchange partner (Extract of

transactions for the maintenance)

Monitor for outbound ASN-status

Own processing logic

Monitor for incoming content acknowledgements of receipt (824)


Monitor for incoming confirmations of goods receipt (861)



Receipt control for outbound ASNs: The function in the

system


Receipt control for outbound ASNs: Possible settings

For each EDI-recipient the following settings could be done:

Planned transmission status of an ASN:

Dependant on the customers behavior, the he is transmitting technical confirmations of the rceipt of an

ASN, the status of the outbound IDoc end up differently. In the settings could be maintained, which IDoc

status could be reached at its’ maximum, so that a transmission is considered correctly.

Expectation of a content check (824):

Some customers always, only in cases of errors or never transmit 824 messages. With this set up could

be determined, in what way 824 messages are expected from the customer. Furthermore, it could be

adjusted, after what time the status for 824 should become automatically green, as soon as no error for

an 824 message is transmitted from the customer.

Expectation of a goods receipt message (861):

Analog to the logic of the 824, 861 messages are always, only in cases of errors or never transmitted.

For each EDI recipient could be set up, in what way the 861 message from the customer is to be

expected. At the set up “In case of errors”, the status in the ASN monitor becomes automatically green,

until the customer transmits an error.

Notification of users:

Additionally to the display in the corresponding monitors for the transmission of 824- and 861 messages,

the notification (e.g. via E-mail, SMS, …) could be set up. Therewith could be controlled, that only in the

case of transmitted errors a notification is sent to a user, so that he could go to the monitor for detailed

analysis.


Monitor for outbound ASN-status: Selection


Monitor for outbound ASN-status: Selection

In the selection, the following options may be chosen:

IDoc number of the ASN

Creation date of the ASN IDocs

Goods receipt date at the customer

Outbound delivery number

Shipping point

Number of the ship-to

Plant

Shipment number

Number of the sold-to

Actual goods issue date

Several status of the ASN IDocs

Furthermore, there is the possibility to branch to all the set up transactions.

All these fields are displayed in the output list. It’s also possible to link to the

monitors of the 824 and 861 messages.


Monitor for outbound ASN-status: Output list


In the output list, the following functions are possible:

Go to change an outbound delivery

Go to transaction VL09 to cancel the goods issue

Post goods issue for an outbound delivery

Send out the cancelation message of an ASN

Send out the repetition message of an ASN

Go to Monitor of Application Advice (824)

Go to Monitor of Receiving Advice (861)

Monitor for outbound ASN-status: Functions


Monitor for incoming application advice: Selection


Monitor for incoming application advice: Selection

In the selection, the following option could chosen:

IDoc number of the ASN

Reference date: Date, which is transmitted in the 824 messege


Customer material number

Several status of the ASN IDocs by traffic lights

Furthermore, there is the possibility to go to all the set up transactions which are

relevant for the 824.


Monitor for incoming application advice: Output list



Go to change an outbound delivery

Go to transaction VL09 to cancel the goods issue

Post goods issue for an outbound delivery

Send out the cancelation message of an ASN

Send out the repetition message of an ASN

Put an internal completion indicator, e.g. to signal, that a message for errors

was completed

Reset of the status change (internal completion indicator)

Maintain notes

Monitor for incoming application advice: Functions


Monitor of Receiving Advice:

Selection


In the selection, the following option could chosen:

IDoc number of the receiving advice

Goods receipt date

Plant

Number of the sold-to

Customer plant number

Supplier number

Without Dunning: Return from the customer to the supplier for returnables are possibly notified

with the same message, as the messages for goods receipts are transmitted. However, they

contain another indicator, which classifies the transferred material number. With the selection of

this characteristic, the IDocs for material numbers, which are classified as packing materials,

are excluded from the selection.


Customer material number

Several status of the ASN IDocs by traffic lights

Furthermore, there is the possibility to go to all the set up transactions, which are relevant for

the 861.


Selection



Output list



Put an internal completion indicator, e.g. for signal, that a message for errors was performed

Reset of the status change (internal completion indicator)

Maintain notes


Functions


Agenda






Technical Information

Available for SAP ERP ECC 6.0

Activation of automotive industrialized solution in SAP ERP System not

necessary

Technical installation is possible remotely

Modification-free

Delivery in Z-namespace


Source of Information

OSS-System

Notes (Search term: Automotive Consulting Solutions)

Internet

Overview-, Detail- and Customer presentations

http://www.sap.com/acs

Email - distribution list

Signing up through [email protected]

http://www.sap.com/acs

Thank you!

Mario Rebitzer

Platinum Consultant

Industry Area Automotive

SAP Deutschland SE & Co. KG

Hasso-Plattner-Ring 7

69190 Walldorf, Germany

M +49/ 170 22 00 287

S +49/ 6227 7 44674

E [email protected]

mailto:[email protected]


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In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related

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