monitoring and evaluation for e-governance projects
DESCRIPTION
Monitoring and Evaluation for e-Governance Projects powerpoint presentation created by Lalengzuala, System Administrator, Department of Information & Communication Technology, Govt. of Mizoram. This presentation is created based on the 'Monitoring and Evaluation Framework'.TRANSCRIPT
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for
e-GOVERNANCE PROJECTS
Lalengzuala System Administrator, ICT
Govt. of Mizoram.
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1 -‐ Introduc,on
2 -‐ Importance
3 – The Framework
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M&E
What?
Why?
Who?
When?
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MONITORING Ongoing analysis of project progress towards achieving planned results with the purpose of improving management decision making.
EVALUATION Assessment of the ef;iciency, impact, relevance
and sustainability of the project’s actions.
what?
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MONITORING Check progress, take remedial ac,on, and update plans.
EVALUATION Learn broad lessons applicable to other programs and projects. Provides accountability.
why
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MONITORING Internal management responsibility
EVALUATION Usually incorporate external agencies
who?
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MONITORING Ongoing…
EVALUATION Usually at completion but also at mid-‐term, ex-‐post and ongoing.
when?
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Monitoring & Evaluation
Why do we need it? - NeGP Vision - MMPs
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• Magnitude of ac,vi,es – Implementa,on Phase – Post Implementa,on Phases
• Document and disseminate learning • Structured approach
FRAMEWORK Why need
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1 -‐ Introduc,on
2 -‐ Importance
3 – The Framework
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Importance of
EFFECTIVE FRAMEWORK
• Assist in measuring the progress • Comparing the progress • Adherence to conform requirements • Standard progress report information
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Common Institutional Mechanism
FOR: - Monitoring - Reporting - Controlling - Disseminating Information
ON: - Milestones - Physical Progress - Financial Progress - Outputs/Outcomes
Project Level
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A t Pr o g r a m L e v e l
- Aggregated picture of outcomes achieved - Impact created by NeGP - Indication on Return on Investment (RoI)
- Improved Governance - Better Service Delivery - Greater Accountability - Larger Transparency
Monitoring & Evaluation Framework
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1 -‐ Introduc,on
2 -‐ Importance
3 – The Framework
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Monitoring and Evaluation�Framework
Broad overview of…
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MONITORING: – To capture the progress – Must start from conceptualiza,on stage
NeGP Context
Evaluation: – To ascertain that objec,ves are being achieved
– Measure the outcome achieved
– Impact of the ini,a,ves?
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• Stakeholder consultation and baseline study
• Monitoring of: – Project Milestones – Physical Progress – Financial Progress
• Conformance Assessment • Impact Assessment
the framework
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MONITORING AND EVALUATION FRAMEWORK
detailed…
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Initiation 1 during CONCEPTUALIZATION
Primary timelines for subsequent activities
Establish institutional mechanism
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Needs Assessment 2
- Should be mandatory - For grant of financial approval
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Objectives 2 - Baseline Studies - Expectations of stakeholders
- Frame objectives & vision - Service identification - Baseline data - For future comparison
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Design & Development 3 - DPR preparation stage - Scheme put up for approval after: - Identify milestone & timeframes - Define parameters and metrics - Release of funds
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Implementation 4 Activities to be monitored: 1. Adherence to timelines (RFP) 2. Selection of implementing agencies 3. Preparation of SRS 4. Procurement: Hardware, License 5. Development & Unit testing 6. User Acceptance Test
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Implementation 4 Activities to be monitored: 7. Change Management 8. Capacity Building 9. Communication activities 10. 3rd Party Audit 11. Certification 12. Quality testing
cont…
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Implementation 5 Activities to be monitored:
1. Conformance to SLAs 2. Monitoring of services (rolled out) 3. Outcome and impact
a. Accessibility of services b. Percentage of citizen using services c. Impact assessment studies
post