monitoring lea mckinney-vento programs state coordinators meeting february 2009 arlington, virginia
TRANSCRIPT
![Page 1: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/1.jpg)
Monitoring Monitoring LEA LEA
McKinney-Vento McKinney-Vento ProgramsPrograms
State Coordinators MeetingFebruary 2009
Arlington, Virginia
![Page 2: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/2.jpg)
Find a partner.Find a partner.Answer the following Answer the following questions:questions:
What is monitoring?
Why monitor?
![Page 3: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/3.jpg)
What is monitoring?What is monitoring? Monitor: to watch, keep track of,
or check usually for a special purpose (Merriam-Webster’s Online Dictionary)
![Page 4: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/4.jpg)
Why monitor?Why monitor?Because we have to: (statutory
requirements):◦ Section 722(g)(2) of the ESEA State plans for
the education of homeless children and youth requires the State to ensure that LEAs comply with the requirements of the McKinney-Vento ESEA. Section 80.40 of the EDGAR (Education Department General Administrative Regs) further requires that the State, as the grantee, is responsible for monitoring grant and subgrant-supported activities to assure compliance with applicable Federal requirements.
Because it improves programs
![Page 5: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/5.jpg)
Who gets monitored in your Who gets monitored in your state?state?Part of all title programs – on site,
desktop, self evaluation based on criteria (flag concerns), 5 year cycle (FL)
McKinney and nonsubgrantee – included in Title I monitoring, extra detail for grantees (cross train monitors) (KY)
Network with other title specialistsEvery grantee every year (GA)WA – reminder of monitoring and
requirements each year
![Page 6: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/6.jpg)
When does monitoring When does monitoring occur?occur?(frequency)(frequency)Annually – small # LEAsSubgrants yearly; nongrantees 3
year (SC)Three year cycle; nongrantees as
possible MTMany grantees annually5 year cycle with other federal
programs
![Page 7: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/7.jpg)
How is monitoring How is monitoring implemented?implemented?Structure/system? MD – advance
notice, complete template and return to SC; explore any questions at visit; complete report and submit VT; consol applic; pre-site submission; on site (reduces time on site; KY: grantee meetings TA to ease monitoring; FL – on line system
LEA selection? See who is monitored (WA – “big 4 annually” + indicators)
Follow up actions? FL – system improvement plan
![Page 8: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/8.jpg)
Vermont’s MonitoringVermont’s MonitoringTargeting:
◦Liaisons◦Subgrants◦Embedded in Other Monitoring◦Ongoing Monitoring of Performance
Purposes◦To meet federal requirements◦To educate liaisons and subgrants◦To gather feedback on TA and PD
needs
![Page 9: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/9.jpg)
VT: Homeless Education VT: Homeless Education LiaisonsLiaisonsSurvey Monkey FormatIncludes overview of liaison
responsibilities in McKinney-Vento
Solicits feedback on TA and PD needs of individual liaisons
Guides work of the Vermont Homeless Children and Youth Project staff
![Page 10: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/10.jpg)
VT: SubgrantsVT: SubgrantsOn-site monitoringMonitoring tool incorporates
federal monitoring contentSurvey monkey end-of-year data
gathering
![Page 11: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/11.jpg)
VT: Embedded MonitoringVT: Embedded MonitoringTitle I on-site monitoring toolFeedback from Title I staff to
Homeless CoordinatorCoordinated compliance follow-
up
![Page 12: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/12.jpg)
VT: Ongoing MonitoringVT: Ongoing MonitoringFunding to purchase time from
Surrogate Parent Program staffCreation of Vermont Homeless
Children and Youth ProjectOn-site orientation and technical
assistanceOn-going monitoring of quality of
services in schools
![Page 13: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/13.jpg)
Rejoin your partner.Rejoin your partner.Brainstorm components to
include in LEA monitoringWhich are most critical? How did
you decide?
![Page 14: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/14.jpg)
Review your state’s Review your state’s monitoring protocol (or monitoring protocol (or one being shared) one being shared)
Be ready to report out Be ready to report out observations/commentsobservations/comments
![Page 15: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/15.jpg)
Special issuesSpecial issuesNumber of LEAs/large area to
coverBalancing findings and technical
assistance“Buy-in” from other SEA
departments
![Page 16: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/16.jpg)
Top Ten Reasons to Top Ten Reasons to Monitor:Monitor:
10. You love to drive 200 miles or more in a day.
9. Your state’s travel regulations are a breeze to follow.
8. Hotels that meet your state rate are so luxurious.
7. Visiting the Bates Motel brings back fond memories.
6. Ah, such fine dining options are available.
![Page 17: Monitoring LEA McKinney-Vento Programs State Coordinators Meeting February 2009 Arlington, Virginia](https://reader035.vdocument.in/reader035/viewer/2022070408/56649e4f5503460f94b46d10/html5/thumbnails/17.jpg)
Top Ten Reasons to Monitor: Top Ten Reasons to Monitor: (continued)(continued)5. You need a break from your
significant other. 4. You need a break from your kids.3. On the road, somebody else makes
the bed.2. Talking face-to-face beats email
and phone calls.1. Bottom line: you have an
opportunity to improve programs and, therefore, the lives of our children